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Home My WebLink AboutPW Service Level Agreement; Task Order No. 22.2 B Street Culvert Repair ProjectCity of San Rafael SERVICE LEVEL AGREEMENT DATED DECEMBER 18, 2019 WITH MARK THOMAS & COMPANY, INC. TASK ORDER NO. 22.2 (Amendment to Task Order No. 22) B Street Culvert Repair Project Management and Design Amendment Amount: $8,424 THIS AMENDMENT TO TASK ORDER No. 22 is entered into on Sep 29, 2024 between the City of San Rafael, a municipal corporation ("City"), and Mark Thomas & Company, Inc., ("Contractor"). RECITALS A. Whereas Master Consultant Services Agreement is hereby renamed Service Level Agreement; and B. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ('Agreement") dated December 18, 2019 under which Contractor has agreed to perform certain contract services for the City; and C. Pursuant to the Agreement, on August 31, 2020, the City and Contractor entered into "Task Order No. 22" under which Contractor agreed to perform contract services in connection with City's B Street Culvert Repair Project (the "Project"), for a total not to exceed $31,934; and D. Pursuant to the Agreement, on October 4, 2021, the City and Contractor entered into "Task Order No. 22.1 " under which Contractor agreed to perform additional services in connection with the Project, as specified in Exhibit A attached to and included in Task Order No. 22.1, for a total not to exceed $24,640, changing the total of Task Order No. 22 not to exceed $56,574. E. City now requires additional services for the Project, and the Contractor is willing to provide such services. NOW, THEREFORE, City and Contractor agree to amend Task Order No. 22 as follows: AGREEMENT TO AMEND TASK ORDER 1. Section 1 entitled "Scope of Services," is hereby amended to include the additional services set forth in Exhibit A of this Task Order Amendment. 2. Section 2 entitled "Date of completion; Work hours estimate; Cost estimate and budget Fee schedule" is hereby amended to include the additional services, work hours estimate, cost estimate and Rev. May 2013 City of San Rafael Service Level Agreement Amendment to Task Order budget set forth in Exhibit A, for an amount not to exceed $8,424, changing the total not to exceed to $64,998. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of Task Order No. 22, as amended by Task Order 22.1, shall remain valid and shall be in full force. 4. Signatures. The parties have executed this Amendment as of the date first written above. CITY OF SAN RAFAEL CONTRACTOR el'2iu�rce By: Cristine Ali Iovich "Sep 29, 2024 10:34 PDT) By: Cristine Alilovich, City Manager Zachary Siviglia Name: President Title: Reviewed By t � Ent r� (if Contractor is a corporation, add —RaGet By: Robe,tF-pst.c, 5ep26,202415:35PDT) signature of second corporate officer) Robert F. Epstein, City Attorney By: Matt Brogan (Sea 13, 2024 05:19 PDT) Matt Brogan Name: Secretary Title: Exhibits: A — Scope of Work 2 Rev. Jan 2019J LA MARK Exhibit B Street Culvert Repair r T H O M A S City of San Rafael July 26, 2024 .:% K ;. The scope of this amendment request includes continued construction support. Per the original scope of work, construction support is provided on a time and materials basis. This amendment will allow Mark Thomas to continue to support the City during construction. The cost proposal for the proposed scope of work is provided as an attachment. M E _. w_ Based on the attached Fee Proposal, the total contract budget will be increased by $8,424. Budgets for design tasks may be redistributed as needed. Invoices will be submitted monthly on a time and materials basis. COST PROPOSAL FOR PROJECT SCOPE: San Rafael- B Street Culvert Repair (Construction Support) - AM 2 k,A MARK c 'o m i Q. "a O THOMAS w a v° Total Total MT g W s' w Hours cost CL CA A v`f in' in $242 $200 $147 $147 $160 $154 3.0 CUNSIIKULIIUN'5UPPUKT SEKVICES 3.1 Construction Support 1 241 101 1 1 1 41 38 58.424' 7/26/2024 Task Order Amendment 22.2 - B St Culvert Project Mgmt & Design Final Audit Report 2024-09-13 Created: 2024-09-12 By: Shannon Mackie (shannon.mackle@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAkisBIZrJ8Ep8kEy4wdRNUAKv6W6HONsD "Task Order Amendment 22.2 - B St Culvert Project Mgmt & Des ign" History Document created by Shannon Mackle (shannon.mackle@cityofsanrafael.org) 2024-09-12 - 10:10:42 PM GMT- IP address: 199.88.89.34 Document emailed to Zachary Siviglia (zsiviglia@markthomas.com) for signature 2024-09-12 - 10:11:38 PM GMT Email viewed by Zachary Siviglia (zsiviglia@markthomas.com) 2024-09-13 - 2:45:35 AM GMT- IP address: 146.75.154.1 -�q Document e-signed by Zachary Siviglia (zsiviglia@markthomas.com) Signature Date: 2024-09-13 - 1:11:47 PM GMT - Time Source: server- IP address: 174.194.197.250 Document emailed to Matt Brogan (mbrogan@markthomas.com) for signature 2024-09-13 - 1:11:49 PM GMT Email viewed by Matt Brogan (mbrogan@markthomas.com) 2024-09-13 - 1:18:09 PM GMT- IP address: 172.226.212.31 ',a Document e-signed by Matt Brogan (mbrogan@markthomas.com) Signature Date: 2024-09-13 - 1:19:23 PM GMT - Time Source: server- IP address: 174.194.193.7 Agreement completed. 2024-09-13 - 1:19:23 PM GMT i Ppwered by SAl~t i2APAEL j Adobe i Acrobat Sign xA RAF,q�` �1 s a �o /TyVVITH P"5 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a Aare. b. Email contract (in Word) and attachments to City 8/5/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑xSM 2 City Attorney a. Review, revise, and comment on draft agreement 9/10/2024 and return to Project Manager 9/10/2024 ❑x NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ❑X NT 3 Department Director Approval of final agreement form to send to 9/11/2024 0 AM contractor 4 Project Manager Forward three (3) originals of final agreement to 9/12/2024 contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑X N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $7S,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 9/13/24 SM Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager TO Amendment 22.2 Mark Thomas - B St Culvert Project Mgmt & Design Final Audit Report 2024-09-29 Created: 2024-09-26 By: Shannon Mackie (shannon.mackle@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAADmo5ZkI1rVPRo7he3x1E4tuYh67ewdB "TO Amendment 22.2 Mark Thomas - B St Culvert Project Mgmt & Design" History 0J Document created by Shannon Mackle (shannon.mackle@cityofsanrafael.org) 2024-09-26 - 10:26:53 PM GMT- IP address: 199.88.113.8 =� Document emailed to Nataly Torres (nataly.torres@cityofsanrafael.org) for approval 2024-09-26 - 10:27:56 PM GMT Document shared with Jonathan Schellin Qonathans@cityofsanrafael.org) by Shannon Mackle (shannon. mackle@cityofsanrafael.org) 2024-09-26 - 10:28:51 PM GMT- IP address: 199.88.113.8 Email viewed by Nataly Torres (nataly.torres@cityofsanrafael.org) 2024-09-26 - 10:31:20 PM GMT- IP address: 104.47.64.254 e Document approved by Nataly Torres (nataly.torres@cityofsanrafael.org) Approval Date: 2024-09-26 - 10:33:41 PM GMT - Time Source: server- IP address: 199.88.113.8 Document emailed to rob.epstein@cityofsanrafael.org for signature 2024-09-26 - 10:33:44 PM GMT Email viewed by rob.epstein@cityofsanrafael.org 2024-09-26 - 10:34:43 PM GMT- IP address: 104.28.124.163 Signer rob.epstein@cityofsanrafael.org entered name at signing as Robert F. Epstein 2024-09-26 - 10:35:20 PM GMT- IP address: 104.28.124.163 Document e-signed by Robert F. Epstein (rob.epstein@cityofsanrafael.org) Signature Date: 2024-09-26 - 10:35:22 PM GMT - Time Source: server- IP address: 104.28.124.163 SAES RAF4EL PowereAdobe Acrobat Sign Document emailed to city.clerk@cityofsanrafael.org for approval 2024-09-26 - 10:35:24 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-09-26 - 10:35:46 PM GMT- IP address: 104.47.65.254 Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-09-26 - 10:35:53 PM GMT- IF address: 199.88.113.8 J Document approved by Brenna Nurmi(city.clerk@cityofsanrafael.org) Approval Date: 2024-09-26 - 10:35:55 PM GMT - Time Source: server- IP address: 199.88.113.8 Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-09-26 - 10:35:57 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2024-09-29 - 5:34:19 PM GMT- IP address: 104.47.65.254 6�19 Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-09-29 - 5:34:40 PM GMT- IP address: 71.198.110.147 4'a Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-09-29 - 5:34:42 PM GMT - Time Source: server- IP address: 71.198.110.147 Agreement completed. 2024-09-29 - 5:34:42 PM GMT Powered SAN RAFAEL Adobebv Acrobat Sign