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Home My WebLink AboutCC SM Agenda 2024-10-07 AGENDA SAN RAFAEL CITY COUNCIL - MONDAY, OCTOBER 7, 2024 SPECIAL MEETING AT 4:00 P.M. San Rafael Third Floor Conference Room 1400 Fifth Avenue, San Rafael, CA 94901 Watch Online: Watch on Zoom Webinar: https://tinyurl.com/sm-2024-10-07 Listen by phone: (669) 444-9171 ID: 844-3204-9611# One Tap Mobile: +16694449171,,84432049611# US Members of the public may speak on Agenda Items. INTERVIEWS: 1. Interviews a. Planning Commission Interviews Interview Applicants and Make One Appointment to Fill One Unexpired Four-Year Term Through the End of October 2027 on the Planning Commission Due to the Resignation of Shingai Samudzi (CC) Recommended Action – Make Appointment CONSENT CALENDAR: The opportunity for public comment on consent calendar items will occur prior to the City Council’s vote on the Consent Calendar. The City Council may approve the entire consent calendar with one action. In the alternative, items on the Consent Calendar may be removed by any City Council or staff member, for separate discussion and vote. 2. Consent Calendar Items: a. Approval of Minutes Approve the Regular City Council Meeting Minutes of September 16, 2024 (CC) Recommended Action – Approve as submitted b. Fire Commission Appointment Appointment of Alternate Member Brian Waterbury to a Regular Voting Member on the Fire Commission through the End of October 2028 Due to the Expiration of Term of Thomas Weathers (CC) Recommended Action – Approve appointment c. Proclamations Proclamations in Recognition of Cybersecurity Awareness Month and Fire Prevention Week Recommended Action – Receive and file 2 d. Information Technology Services Agreement Renewal Authorize the City Manager to Execute an Agreement with Addendum with Xantrion, Inc., for Information Technology Services from November 1, 2024, through October 31, 2025, in an Amount Not to Exceed $1,166,700 (DS) Recommended Action – Authorize the City Manager to execute an agreement with addendum with Xantrion, Inc., for information technology services from November 1, 2024, through October 31, 2025, in an amount not to exceed $1,166,700 e. Marin County Multi-Jurisdictional Local Hazard Mitigation Plan Resolution Adopting the 2024 Marin County Multi-Jurisdictional Local Hazard Mitigation Plan and the City of San Rafael Annex (FD) Recommended Action – Adopt Resolution f. Marin Wildfire Prevention Authority (MWPA) Joint Powers Authority Agreement Resolution Approving the Amended Marin Wildfire Prevention Authority (MWPA) Joint Powers Authority Agreement (FD) Recommended Action – Adopt Resolution g. Quitclaim of a Sewer Easement at 1075 Francisco Boulevard East Resolution Electing to Vacate the 20-Foot Sewer Easement and Authorizing Execution of a Quitclaim Deed at 1075 Francisco Boulevard East, APN 009-191-37, San Rafael, California (SRSD) Recommended Action – Adopt Resolution h. Tyler Enterprise Resource Planning (ERP) Project Support Authorize the City Manager to Negotiate and Enter into a Professional Services Agreement with Krisch and Company for Consulting and Staff Augmentation Services in an Initial Not- To-Exceed Amount of $150,000, and Further Authorize the City Manager to Amend the Contract Up to a Total Not-To-Exceed Amount of $500,000 Through the Duration of the Enterprise Resource Planning Implementation Project Recommended Action – Authorize the City Manager to negotiate and enter into a Professional Services Agreement with Krisch and Company for consulting and staff augmentation services, in an initial not-to-exceed amount of $150,000, and further authorize the City Manager to amend the contract up to a total not-to-exceed amount of $500,000 through the duration of the Enterprise Resource Planning Implementation Project i. Prohibition of Camping on South Mahon Creek Path Order of the San Rafael City Council Authorizing the Prohibition of Camping on the Southern Portion of the Mahon Creek Path Between Lincoln Avenue and Andersen Drive (CM) Recommended Action – Adopt Resolution ADJOURNMENT OPEN SESSION – IMMEDIATELY FOLLOWING THE SPECIAL MEETING ADJOURNMENT 1. Mayor Kate to announce Closed Session items. CLOSED SESSION – IMMEDIATELY FOLLOWING THE SPECIAL MEETING ADJOURNMENT 2. Closed Session: 3 a. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION Government Code Section 54956.9(d)(1) Dean Karnazes v. City of San Rafael (Marin County Court Case No. CV0000492) b. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION Government Code Section 54956.9(d)(1) Paul Crimmins v. City of San Rafael (WCAB Case No. ADJ10862084) c. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Government Code Section 54956.9(d)(4) Initiation of litigation (One case) Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection online and at City Hall, 1400 Fifth Avenue, and placed with other agenda- related materials on the table in front of the Council Chamber prior to the meeting. Sign Language interpreters may be requested by calling (415) 485-3066 (voice), emailing city.clerk@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. To request Spanish language interpretation, please submit an online form at https://www.cityofsanrafael.org/request-for-interpretation/.