HomeMy WebLinkAboutBoard of Library Trustees 2024-10-08 Agenda Packet1
BOARD OF LIBRARY TRUSTEES
OCTOBER 8, 2024 AT 6:00PM
CITY HALL LARGE CONFERENCE ROOM
THIRD FLOOR
1400 5TH AVE, SAN RAFAEL, CALIFORNIA
This meeting will be held in person. The meeting is being streamed live via Zoom:
https://bit.ly/BLT-10-08-2024
Want to listen to the meeting over the phone?
Call: (669) 444-9171 and enter 852-4765-2155#
How to participate in the meeting:
• Provide comments in-person at the meeting. You are welcome to come to the meeting and
provide public comment in-person. Each speaker will have 3-minutes to provide public comment.
• Submit your comments by email by 4:00 p.m. the day of the meeting. Comments can be
submitted to jinder.banwait@cityofsanrafael.org.
AGENDA
CALL TO ORDER – 6:00PM
MINUTES
1. Approve regular meeting minutes of August 13, 2024
Recommended Action – Approve as submitted
OPEN TIME FOR PUBLIC EXPRESSION
The public is welcome to address the Library Board at this time on matters not on the agenda that
are within its jurisdiction. Comments may be no longer than 3 minutes and should be respectful to
the community.
SPECIAL PRESENTATIONS
2. Staff presentation: Path of a book
OTHER AGENDA ITEMS
If necessary to assure completion of the following items, the Chairperson may establish time limits for
the presentations by individual speakers.
3. Fiscal Year 2023-2024 Statistics
STAFF LIAISON REPORT
4. Other brief program updates or reports on any meetings, conferences, and/or seminars attended
by staff.
COMMISSIONER REPORTS
5. Other brief reports on any meetings, conferences, and/or seminars attended by the Board
members.
ADJOURNMENT
Any records relating to an agenda item, received by a majority or more of the Board less than 72 hours
2
before the meeting, shall be available for inspection online and in the city hall large conference room, third
floor, 1400 5th Avenue, San Rafael, California placed with other agenda-related materials on the table in
front of the location prior to the meeting. Sign Language interpreters may be requested by calling (415)
485-3066 (voice), emailing city.clerk@cityofsanrafael.org or using the California Telecommunications Relay
Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in
accessible formats upon request. To request Spanish language interpretation, please submit an onli ne form
at https://www.cityofsanrafael.org/request-for-interpretation/.
Minutes subject to approval at the meeting of October 8, 2024
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BOARD OF LIBRARY TRUSTEES
MINUTES
________________________________________________________________________
City Hall Large Conference Room, Third Floor
1400 5th Ave, San Rafael, CA
August 13, 2024 – 6:00 P.M.
Virtual Meeting Recording Link:
https://www.youtube.com/watch?v=W14toCfX-Yw
CALL TO ORDER
Vice Chair Andow called the meeting to order at 6:03 P.M.
Roll Call
Present:
Trustee Andow
Trustee Cortes
Trustee Kyle
Trustee Lee
Absent:
Chair Vahdat
Also Present:
Alejandra Barrios, Interim Supervising Librarian
Daniel Avalos, Assistant Library & Recreation Director/City Librarian
Catherine Quffa, Library & Recreation Director
Jinder Banwait, Administrative Analyst
MINUTES
1. Approve Regular Meeting Minutes of June 25, 2024
Trustees provided comments.
The minutes of June 25, 2024 were approved as submitted.
Trustee Kyle moved, and Trustee Cortes seconded to approve the minutes of the
June 25, 2024 meeting.
Minutes subject to approval at the meeting of October 8, 2024
2
Ayes: Trustees: Andow, Cortes, Kyle, and Lee
Noes: Trustees: None
Absent: Trustees: Vahdat
Abstain: Trustees: None
Minutes approved as submitted.
Vice-Chair Andow invited public comment; however, there was none.
OPEN TIME FOR PUBLIC EXPRESSION
Public Comment from the audience regarding items not listed on the agenda.
None
SPECIAL PRESENTATIONS
2. Introduction of Daniel Avalos, Assistant Library & Recreation Director
Staff responded to questions from the Trustees.
Trustees provided comments.
Vice-Chair Andow invited public comment; however, there was none.
OTHER AGENDA ITEMS
3. a. Pickleweed Branch Library Renovation Project Update and Schematic
Design Presentation
Staff report by Catherine Quffa, Library & Recreation Director and
presentation by Abraham Jayson, Principal/Architect with Jayson Architecture
Staff responded to questions from the Trustees.
Trustees provided comments.
Vice-Chair Andow invited public comment; however, there was none.
b. Consider Canceling September Library Board Meeting
Staff report by Catherine Quffa, Library & Recreation Director
Staff responded to questions from the Trustees.
Trustees provided comments.
The meeting of September 10, 2024 cancellation was considered and
accepted as recommended. A special meeting “field trip” of the temporary
pop-up library at 1009 4th St. was scheduled instead.
Trustee Andow moved, and Trustee Cortes seconded to cancel the
September 10, 2024 meeting, and meet at 1009 4th St. instead.
Minutes subject to approval at the meeting of October 8, 2024
3
Ayes: Trustees: Andow, Cortes, Kyle, and Lee
Noes: Trustees: None
Absent: Trustees: Vahdat
Abstain: Trustees: None
September 10, 2024 meeting cancelled. Special “field trip” meeting of
1009 4th St. scheduled.
Vice-Chair Andow invited public comment; however, there was none.
STAFF LIAISON REPORT
4. Other brief program updates or reports on any meetings, conferences, and/or
seminars attended by staff.
Presentation by Catherine Quffa, Library & Recreation Director
Staff responded to questions from the Trustees.
Trustees provided comments.
COMMISSIONER REPORTS
5. Other brief reports on any meetings, conferences, and/or seminars attended
by the Board members.
Trustees provided comments.
Vice-Chair Andow invited public comment for agenda item four and agenda item
five; however, there was none.
NEXT MEETING: October 8, 2024
ADJOURNMENT
The meeting was adjourned at 7:15 P.M.
LIBRARY BOARD OF TRUSTEES
AGENDA REPORT
October 8, 2024
Item # 3
TITLE: FISCAL YEAR 2023-2024 STATISTICS
RECOMMENDATION:
That the Board of Trustees review the report and provide comment.
BACKGROUND:
Each year the California State Library collects data from California public libraries about
our facilities, services, programs, and collections, through the Public Libraries Survey.
These statistics help inform research, policy discussions, and analysis of library trends
at the state and national level. Data is shared with the Institute of Museum and Library
Services, which oversees national data collection efforts. The data is made publicly
available on the State Library website.
San Rafael Public Library staff are in the process of gathering FY23-24 statistics to
submit to the State Library; this report provides an overview of key data sets that
highlight information about our service area, collections, circulation, and programming.
In addition to showcasing the most recent data, this report will feature comparative data
from the previous fiscal year to illustrate changes impacted by a reduction in service
hours and staffing.
DISCUSSION:
San Rafael Residents and Library Cardholders
The population of the City of San Rafael saw a minor reduction from last year, dropping
from 60,769 in FY22-23 to 59,681 in FY23-24. The number of cardholders also reduced
this fiscal year to 28,323, dropping 31% from last year’s total of 40,994. The reduction in
cardholders for fiscal year 2024 is attributed to the resumption of quarterly card
deletions. During the pandemic, MARINet stopped deleting patron records, and
renewed more cards than ever before. MARINet has resumed quarterly deletion of
expired and inactive cards, in an effort to clean up patron records, and to prepare
loading new student data for our Library Card Project.MARINet member libraries, in
general, experienced a reduction of 18% in the number of cardholders during FY23-24.
Open Hours
Page 2 of 3
San Rafael Public Library reduced their open hours in March of 2024, due to staffing
shortages. The Library provided 6,150 open hours in FY2022-23 across all three
locations, and ended FY23-24 with a total of 5,919 open hours, across the three
libraries.
Library Visits
Our library buildings are outfitted with a sensor on each entrance to monitor the number
of people who walk through our doors. This data can be presented in heatmaps to get a
sense of hourly and daily door count at our locations and is a vital metric when
determining staffing levels and any changes to our open hours. Despite a modest
reduction in open hours the last quarter of the year, FY23-24 registered 183,067 visits,
a 2.5% increase over last fiscal year’s total of 178,573.
Physical Collections and Circulation
In preparation for the temporary relocation of the Downtown Library, staff engaged in a
data-driven approach to deselect material that was in poor condition, out-of-date, or not
circulating. In FY22-23 our collections held 95,225 items with a circulation total of
300,856, and by the end of FY23-24, our collections held 93,136 items with a total
circulation of 295,986. Circulation of physical items can be viewed in the context of
increased demand for eBooks and eAudiobooks, which shows a 13% increase in
circulation from last fiscal year, growing from 114,309 in FY22-23 to 129,522 in FY23-
24.
Library Programs
Providing enriching programs for all ages is a core service of public libraries. Library
programs include storytimes, book clubs, author talks, classes, fun and engaging
performances, along with other literary, cultural and educational offerings. Programs are
primarily offered in person, but the Library does offer online programs such as: All
Things Apple, Zentangle, and ESL Conversation Club. During FY 23-24, the San Rafael
Public Library offered a total of 361 programs, an increase of 31% from FY22-23.
Despite an increase in programs offered, total attendance in FY23-24 dropped 2%,
going from 11,733 to 11,458. The decrease is largely attributed to a large outreach
event, featuring an author visit at a local high school, that took place in FY22-23, and
included students from surrounding areas. The same outreach event did not take place
in FY23-24.
Conclusion
The data presented in this report offers a view into our collection and service usage
patterns over the past 12 months, providing insight into how our communities engage
with our offerings. Staff turnover and a reduction of open hours during the second half of
FY23-24, left a statistical impression in service delivery and programming. Despite
those factors, our libraries saw an increase in visitors and our staff increased the
number of programs offered, showing great resiliency.
Page 3 of 3
Submitted by:
Daniel Avalos
Assistant Library & Recreation Director
Attachment:
1. FY23-24 Statistics
San Rafael Public LibraryStatistics
Fiscal Year 2023-2024
Library Board of Trustees Meeting
October 8,2024 |6:00 P.M.
ATTACHMENT 1
Data Sets
•Open Hours
•Library Visits
•Residents and Cardholders
•Physical Collection and Circulation
•eBooks and eAudiobooks
•Library Programming and Attendance
Open Hours
4271
312
6150 6150 5919
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
Library Visits
200,738
9984
134,970
178573 183067
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
Residents &
Cardholders
30,473 26,283
38,707 40994 36715
59,807 59,016 60,560 60,769 59,681
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
Cardholders Residents
Physical Collection & Circulation
119,064 111,895 88,431 95,225 93,136
234,781
181,786
428,060
300,856 295,986
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
Collection Size Circulation
eBooks & eAudiobooks
189,684
226,553 240,666
306,306
80,09177,288 101,389 100,204 114,309 129,522
463,080
307,542
600,388
686,955
776,049
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
MARINet Count SR Circ MARINet Circ
Library Programming
512
58 49
150 167
226
5 18
27 28
220
193 103
98 117
49
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
Children Teen Adult All Ages
Program Attendance
14,776
1,207 1,354
5,783
4,3563,645
381 376 870 2682192
22059
4875 5,080 4,744
2,090
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
Children Teen Adult All Ages