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HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. 136; 390 Canal Pump Station Generator ReplacementCity of San Rafael SERVICE LEVEL AGREEMENT DATED OCTOBER 12, 2024 WITH CONSOR NORTH AMERICA, INC. TASK ORDER NO. 136 Subject title: 390 Canal Pump Station Generator Replacement Task Order Amount: $60,800 THIS TASK ORDER is entered into on Oct 30, 2024 between the City of San Rafael, a municipal corporation ("City"), and Consor North America, Inc., ("Contractor"). RECITALS A. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated October 12, 2024 under which Contractor has agreed to perform certain contract services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Contractor to perform certain tasks as set forth in this Task Order, which constitute the Work; NOW, THEREFORE, City and Contractor agree as follows: AGREEMENT I . Scope of services. Contractor shall provide any and all of the services set forth in Exhibit A of this Task Order, for an amount not to exceed the Task Order Amount, identified above, as directed by the City. Andrew Mitchell shall be the Project Manager for Contractor for this Task Order. Additional contract services may be performed by other Contractor staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available work plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Mariana Sanchez, or their designee as the person at the City responsible for monitoring performance under this Task Order. b.Contractor duties. The Contractor will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous services related to the Work and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. 2. Date of completion: Work hours estimate, Cost estimate and budget: Fee schedule: Costs are not - Rev. March 2024 City of San Rafael Service Level Agreement Task Order to -exceed stated Task Order Amount in this Task Order. See Exhibit A for Work and fee schedule details. Authorization to proceed. The City will give Contractor authorization to proceed with the work specified in this Task Order only after Contractor submits updated insurance certificates and endorsements, in accordance with the Agreement. 4. Service Level Agreement terrns: Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Contractor in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. 5. Amendment of Task Order; Conflicts. Except as provided in Section I(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. SiLM1tu1'es. The parties have executed this Task Order, as of the date first written above. 2 Rev March 2024 City of San Rafael Service Level Agreement Task Order CITY OF SAN RAFAEL cr�,sEi�e-,4�Corric� By: Cristine Ahlovich (Oct 30, 2024 21:39 PDT) Cristine Alilovich, City Manager Reviewed By By: Robert F. Epstein (Oct f5,2024 09:53 PDT) Robert F. Epstein, City Attorney Exhibits: A Scope of work 3 Rev. March 2024 CONTRACTOR CGl-is '&a afanl By: Chris Ravasarn (00A, 2024 10:22 PDT) Name: Chris Rayasam Title: C E 0 (if Contractor is a corporation, add signature of second corporate officer) /4"t, NLa dw"q, By: Ian Machan (Oct 24, 202413:41 HST) Name: Ian Machan Title: EVP Exhibit A n consor 2950 Buskirk Avenue, Suite 120 Walnut Creek, CA 94597 August 22, 2024 Mariana Sanchez City of San Rafael Department of Public Works 111 Morphew Street, San Rafael, CA 94901 Re: 390 Canal Pump Station Generator - Proposal Dear Ms. Sanchez: City of San Rafael Public Works (City) requested that Consor North American, Incorporated (Consor) provide a scope and fee estimate for performing Engineering Services related to 390 Canal pump station generator replacement project. These services will be administered through our current Master Consultant Services Agreement with San Rafael for Civil Services. Attached is a scope, cost, and schedule to provide these services. A detailed estimated cost breakdown is included with this submittal using the agreed rates from our On -Call contract. Our team for this task order is comprised of Consor as the overall Project and Task Order Manager, TJC and Associates, Inc. (TJCAA) will provide structural and electrical design, and Miller Pacific Engineering Group will perform geotechnical services. I will be your primary point of contact on this project task order. If you have any questions or require additional information, please contact me anytime. Your request will receive my immediate and personal attention. Sincerely, Consor North America, Inc. Andrew Mitchell, PE Senior Engineer 925-433-6815 Andrew.Mitchell@consoreng.com 390 CANAL PUMP STATION GENERATOR REPLACMENT PROJECT PROJECT UNDERSTANDING This scope of work is regarding the replacement of a pump station generator at 390 Canal in the City of San Rafael. Geotechnical investigation and recommendations will be necessary and the generator replacement will need design for the structural and electrical components. SCOPE OF WORK TASK 1: PROJECT MANAGEMENT This task involves project management activities including staff and budget management and invoicing. Task 1 Assumptions: • Project duration assumed to be six months Task 1 Deliverables: • Kickoff Meeting • Monthly Invoicing • Progress Reports • Monthly Status Meetings • Meeting agenda, summary, and action items as necessary TASK 2: GEOTECHNICAL INVESTIGATION Miller Pacific Engineering Group will perform a Geotechnical Investigation to explore subsurface conditions and develop geotechnical criteria for use in design and construction of the generator replacement. Our Phase 1 services will include: • Site reconnaissance to observe and document existing conditions within the proposed project area. • Reviewing published geologic mapping and geotechnical background information. This will include reviewing geotechnical reports from previous, nearby projects obtained from our in-house library and any provided documents. • Obtaining a soil boring permit from Marin County Environmental Health. • Coordinating with Underground Service Alert (USA) to mark underground utilities in areas where we plan to conduct subsurface exploration. • Subsurface exploration consisting of one boring drilled to a depth of about 10- to 15-feet below the ground surface. The boring will be located within the parking lot area adjacent to the pump station. We will push drill rods to firm materials (or to 65-feet of rod length) to estimate the thickness of the underlying bay mud materials. • Laboratory testing to characterize subsurface soils and aid in our geotechnical evaluation. • Engineering analyses to estimate potential future settlements, develop design -level geotechnical recommendations and design criteria related to the generator pad foundation design, and other geotechnical-related items. 2 1 P a g e In completing our Phase 1 services, we will prepare a Geotechnical Investigation letter report which summarizes the subsurface exploration and laboratory testing programs and geotechnical recommendations and design criteria. Task 2 Deliverables: • Geotechnical Investigation letter report. TASK 3: STRUCTURAL DESIGN SERVICES TJCAA will provide the design for the pump station generator concrete pad and equipment anchorage. Task 3 Assumptions: • TJCAA Structural will provide a draft 100% design package to the Client for the Client to comment on, and then a final design package incorporating Client's comments. • Draft 100% design package includes only design drawings. Drawings will be provided in half-size (11x17) PDF format and delivered via e-mail. • Final design package includes calculations and drawings in full-size (22x34) PDF format, electronically stamped and signed and delivered via e-mail. • TJCAA Structural engineers do not anticipate attending any project meetings or teleconference calls for project coordination. • Design documents for civil, mechanical, and other disciplines will be completed by the Client. • Design will comply with the requirements of the 2022 California Building Code. • Design fees quoted assume design and construction will be completed by 2024. • Drawings will be provided in TJCAA's standard format, developed using AutoCAD. • The title block will be provided by the Client in AutoCAD format suitable for use as a reference file. • Specifications will be provided in the drawings, as part of the general note sheets. • TJCAA assumes that geotechnical information is available for the project area and will be provided to TJCAA before commencement of the work. Task 3 Deliverables: • Draft 100% design package (11x17 PDF) • Final design package including calculations (22x34 PDF) TASK 4: ELECTRICAL DESIGN SERVICES TJCAA provide the design for the pump station generator electrical engineering design including design of a new automatic transfer switch (ATS) panel and wiring connections to existing equipment. Sheet List: • GE-1 Electrical Legend and Abbreviations • GE-2 Electrical Standard Details • E-1 Electrical Single Line Diagram and Grounding Schematic • E-2 Electrical Site Plan and Annotated Photos 3 1 P a g e Spec List: • 26 05 00 Common Work Results for Electrical • 26 05 05 Selective Demolition for Electrical • 26 05 19 Low -Voltage Electrical Conductors and Cables • 26 05 26 Grounding and Bonding for Electrical Systems • 26 05 33 Raceway and Boxes for Electrical Systems • 26 05 73 Overcurrent Protective Device Coordination Study • 26 08 00 Commissioning of Electrical Systems • 26 32 13 Diesel or NG-Engine-Driven Generator Sets (Only the Installation section will be used) • 26 36 23 Automatic Transfer Switches Task 4 Assumptions: • TJCAA Electrical will provide a Draft 100% PS&E Design package, and a Final PS&E Design package incorporating the Client's Draft comments. • Draft 100% Design package will include Drawings, Specifications, and Engineer's Opinion of Probable Cost. Drawings will be provided in half-size (11x17) PDF format; Specifications and EOPC in PDF format; and delivered via e-mail. • Final Design package Drawings will be provided in full-size (22x34) PDF format. Drawings and Specs will be electronically stamped, signed, and delivered via e-mail. • Drawings will be provided in TJCAA's standard format, developed using AutoCAD. Four Electrical drawings are budgeted. • Specifications will be provided using CSI standard 50-Division format. Nine electrical specifications are budgeted. • The title block will be provided by the Client in AutoCAD format suitable for use as a reference file. • No site plan is available for use in developing project drawings. As -built drawings and documentation is very limited and has been transmitted to TJCAA. • The new generator is Owner -furnished equipment for installation by the Contractor. • Existing connections to the SCADA system will be rewired to the new generator. • One site visit for two engineers is included in the project scope. • One virtual meeting to review the Draft 100% comments is included in the project scope. • Items NOT included in the project scope are air permitting; engineering support of civil, mechanical, instrumentation and controls design; surveying or mapping; arc -flash and power system studies; cybersecurity; and P&IDs. • Design fees quoted assume design will be completed by 2024. Task 4 Deliverables: • Draft 100% design package (11x17 PDF) • Final design package (22x34 PDF) TASK 5: SUPPLEMENTAL CONSULTATION AND PLAN REVIEW (OPTIONAL TASK) Miller Pacific Engineering Group will be available to consult with the project team to answer questions or provide supplemental recommendations as needed. Miller Pacific should review the project plans as they 4 1 P a g e near completion to confirm the intent of our recommendations has been sufficiently incorporated. They understand this phase will be authorized at a later date. TASK 6: CONSTRUCTION OBSERVATION AND TESTING (OPTIONAL TASK) During construction, Miller Pacific will visit the site intermittently to observe the Contractor's operations and test geotechnical portions of the work. They anticipate that they would observe and/or test trench backfill, generator pad preparation, foundation excavations for the generator pad, and other geotechnical items as requested. Upon satisfactory completion of the project, they will prepare a brief letter report documenting our observations and testing. They will also present our opinion regarding Contractor compliance with the geotechnical portion of the approved design plans and specifications. They understand this phase will be authorized at a later date. TASK 7: BIDDING ASSISTANCE (OPTIONAL TASK) Consor and TJCAA will be available to provide clarity and answer questions regarding the design during the bidding process. Task 7 Assumptions: • TJCAA Structural engineers will be available to answer any questions and clarify issues associated with aspects of the design within the scope of work. TJCAA Structural engineers do not anticipate any involvement in pre -bid meetings and/or site walk-through, or bid evaluations. However, TJCAA Structural engineers will be available for consultation on an as -needed basis. • Bid Services is not included in the project scope but is listed as an optional service. One virtual pre - bid meeting, responding to three questions, developing two addenda and conformed documents are budgeted. TASK 8: DESIGN SERVICE DURING CONSTRUCTION (OPTIONAL TASK) Consor and TJCAA will be available to respond to requests for information, review submittals, and provide design direction during the construction phase. Task 8 Assumptions: • TJCAA Structural engineers do not anticipate attending the pre -construction meeting and subsequent periodic construction meetings, and/or observational field visits. • TJCAA Structural engineers will provide written answers to Requests for Information (RFIs). For budgeting purposes, TJCAA Structural engineers have included three RFIs associated with the design elements within the scope of work. • TJCAA Structural engineers will review shop drawings and other materials that the contractor is required to submit in accordance with contract documents. For budgeting purposes, TJCAA Structural engineers have included five submittals associated with the design elements within the scope of work. 5 1 P a g e • Structural observations as required by the CBC is provided by others. Construction inspections, including but not limited to Special Inspections is provided by others. • All work is authorized and completed at the same time (e.g., equipment information and anchor point layout is provided one time, without revisions to provided information). • Engineering Support During Construction is not included in the project scope but is listed as an optional service. Reviewing five submittals, responding to three RFls, attending one site observation, and developing as -built documentation are budgeted. • ESDC fees quoted assume construction will begin and end in 2025. SCHEDULE We anticipate the kick-off meeting to occur two weeks after Task Order Approval by the City. Based on the City's desire to proceed with design as quickly as possible, a City email will suffice as a Notice to Proceed and Task Order Approval. 6 1 P a g e COS1 Project Number: Project Number Project Name: 390 Canal Pump Station Generator Install v, o 0 0 c f0 = N C m 0 m J C 0 f0 O C C w Q v1 c H Z 0 0 TASKS M L c) Labc AKM DVA Direct Labor Mul No. Initial Hourly Rate $81 62 $41 19 $0.00 $0.00 $0.00 $0.00 Key Personnel No No No No No No Prevailing Wage No No No No No No 2.c 0 $0 1.0 Proiect Manaaement 16 6 22 $1.553 $4 2.0 Geotechnical Investigation 0 $0 3.0 Structural Desian Services 0 $0 4.0 Electrical Design Services 0 $0 0 $0 Subtotal - Hours 16 6 0 0 01 0 22 $1.553.06 V Anticipated Salary Increases $38.79 Other Direct Costs Total Cost $1,306 $247 $0 $0 $0 $0 $1,553 $1,592 390 Canal Pump Station Generator Install - Template Cost and Budget Sheet July 2024 Project 1 Hrs 8/22/2024 COS1 Project Number: Project Number Project Name: 390 Canal Pump Station Generator Install m N o � c o = N 1O c m 0 m J C O [0 O W Q to C O ~ Z .W O o `o c TASKS M Labc AKM DVA Direct Labor Mul, No. Initial Hourly Rate $81.62 $41.19 $0.00 $0 00 $0 00 $0.00 Key Personnel No No No No No No Prevailing Wage No No No No No No 2.5 0 $0 Supplemental Consultation and Plan 5.0 Review 0 $0 6.0 Construction Observation and Testing 0 $0 7.0 Bidding Assistance 4 2 6 $409 S1 8.0 Design Services Durinq Construction 6 2 8 $572 $1 0 $0 Subtotal - Hours 1 10 41 01 01 01 0 14 $980.96 S Anticipated Salary Increases $24.51 Other Direct Costs Total Cost 1 $816 $165 $0 $0 $0 $0 S981 $1,005 390 Canal Pump Station Generator Install Optional Tasks - Template Cost and Budget Sheet July 2024 Project 1 Hrs 8/22/2024 h0*1 RAFq41*` 1 i 2 14, y0 WITH P CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackle (for Mariana Sanchez) Extension: 3353 Contractor Name: Consor North America, Inc Contractor's Contact: Andrew Mitchell Contact's Email: Andrew.mitchell@consoreng.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 10/14/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ®SM 2 City Attorney a. Review, revise, and comment on draft agreement 10/14/2024 and return to Project Manager 10/14/2024 ® NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ❑X NT 3 Department Director Approval of final agreement form to send to 10/14/2024 ❑X AM contractor 4 Project Manager Forward three (3) originals of final agreement to 10/14/2024 rX1 contractor for their signature 5 Project Manager When necessary, contractor -signed agreement IX N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager Task Order 136 - Consor - 390 Canal Pump Station Generator Replacement Final Audit Report Created: 2024-10-24 By: Shannon Mackie (shannon.mackle@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAcCvsG2ZIOD1KCf837y0HaapbO5VeaOA2 2024-10-31 "Task Order 136 - Consor - 390 Canal Pump Station Generator Replacement" History Document created by Shannon Mackle (shannon.mackle@cityofsanrafael.org) 2024-10-24 - 4:29:38 PM GMT- IP address: 199.88.113.8 L77+ Document emailed to chris.rayasam@consoreng.com for signature 2024-10-24 - 4:31:20 PM GMT X Document shared with mariana.sanchez@cityofsanrafael.org by Shannon Mackle (shannon. mackle@cityofsanrafael.org) 2024-10-24 - 4:31:50 PM GMT- IP address: 199.88.113.8 Email viewed by chris.rayasam@consoreng.com 2024-10-24 - 5:22:19 PM GMT- IP address: 64.62.34.74 60 Signer chris.rayasam@consoreng.com entered name at signing as Chris Rayasam 2024-10-24 - 5:22:43 PM GMT- IP address: 64.62.34.74 &0 Document e-signed by Chris Rayasam (chris.rayasam@consoreng.com) Signature Date: 2024-10-24 - 5:22:45 PM GMT - Time Source: server- IP address: 64.62.34.74 P4 Document emailed to ian.machan@consoreng.com for signature 2024-10-24 - 5:22:47 PM GMT Email viewed by ian.machan@consoreng.com 2024-10-24 - 11:40:15 PM GMT- IP address: 174.202.13.216 c. o- Signer ian.machan@consoreng.com entered name at signing as Ian Machan 2024-10-24 - 11:41:13 PM GMT- IP address: 174.202.13.216 Powered SAN RAFAEL � wo �> Adobe Acrobat Sign 4o Document e-signed by Ian Machan (ian.machan@consoreng.com) Signature Date: 2024-10-24 - 11:41:15 PM GMT - Time Source: server- IP address: 174.202.13.216 C'y Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-10-24 - 11:41:17 PM GMT t Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-10-25 - 3:42:59 PM GMT- IP address: 199.88.113.8 60 Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-10-25 - 4:52:42 PM GMT - Time Source: server- IP address: 199.88.113.8 E'' Document emailed to rob.epstein@cityofsanrafael.org for signature 2024-10-25 - 4:52:44 PM GMT Email viewed by rob.epstein@cityofsanrafael.org 2024-10-25 - 4:53:24 PM GMT- IP address: 24.5.134.43 6o Signer rob.epstein@cityofsanrafael.org entered name at signing as Robert F. Epstein 2024-10-25 - 4:53:43 PM GMT- IP address: 24.5.134.43 6o Document e-signed by Robert F. Epstein (rob.epstein@cityofsanrafael.org) Signature Date: 2024-10-25 - 4:53:45 PM GMT - Time Source: server- IP address: 24.5.134.43 C'-► Document emailed to city.clerk@cityofsanrafael.org for approval 2024-10-25 - 4:53:47 PM GMT Email viewed by city. clerk@cityofsanrafael.org 2024-10-25 - 5:01:04 PM GMT- IP address: 67.169.52.201 0() Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-10-28 - 2:50:41 PM GMT- IP address: 199.88.113.8 fS© Document approved by Brenna Nurmi (city.clerk@cityofsanrafael.org) Approval Date: 2024-10-28 - 2:50:43 PM GMT - Time Source: server- IP address: 199.88.113.8 P-4 Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-10-28 - 2:50:45 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2024-10-31 - 4:39:34 AM GMT- IP address: 104.47.65.254 bo Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-10-31 - 4:39:50 AM GMT- IP address: 71.198.110.147 6© Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-10-31 - 4:39:52 AM GMT - Time Source: server- IP address: 71.198.110.147 gl� SAN RAFAEL AdobebY Acrobat Sign �J Agreement completed. 2024-10-31 - 4:39:52 AM GMT SAN RAFAEL I dobe� Acrobat Sign