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HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. 139; Traffic Engineering Review for Los Gamos Drive Striping ConfigurationCity of San Rafael SERVICE LEVEL AGREEMENT DATED AUGUST 29, 2023 WITH FEHR & PEERS TASK ORDER NO. 139 Subject title: Traffic Engineering Review for Los Gamos Drive Striping Configuration Task Order Amount: $7,000 THIS TASK ORDER is entered into on Oct 31, 2024 a municipal corporation ("City"), and Fehr & Peers, ("Contractor"). RECITALS between the City of San Rafael, A. Whereas Master Consultant Services Agreement is hereby renamed Service Level Agreement; and B. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated August 29, 2023 under which Contractor has agreed to perform certain contract services for the City; and C. Pursuant to the terms of the Agreement, the City wishes Contractor to perform certain tasks as set forth in this Task Order, which constitute the Work; NOW, THEREFORE, City and Contractor agree as follows: AGREEMENT 1. Scope of services. Contractor shall provide any and all of the services set forth in Exhibit A of this Task Order, for an amount not to exceed the Task Order Amount, identified above, as directed by the City. Geoff Rubendall shall be the Project Manager for Contractor for this Task Order. Additional contract services may be performed by other Contractor staff with prior notice and approval by City. a. City's duties. The City will (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available work plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Eugelyn Lopez, or their designee as the person at the City responsible for monitoring performance under this Task Order. b. Contractor duties. The Contractor will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous services related to the Work and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is Rev March 2024 City of San Rafael Service Level Agreement Task Order required if these additional services cannot be performed within the Task Order budget. 2. Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule: Costs are not - to -exceed stated Task Order Amount in this Task Order. See Exhibit A for Work and fee schedule details. Authorization to proceed. The City will give Contractor authorization to proceed with the work specified in this Task Order only after Contractor submits updated insurance certificates and endorsements, in accordance with the Agreement. 4. Service Level Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Contractor in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. SILIMIturc . The parties have executed this Task Order, as of the date first written above. Rev. March 2024 City of San Rafael Service Level Agreement Task Order CITY OF SAN RRAFAEL�J� CONTRACTOR By: 7/4 A .&I By: April Miller, Public Works Director Geoff Rubendall Name: Reviewed By Ro6e�f is Fasagi L By: Ruben F Emtem (Oct V 2024 1617 PD7t Robert F. Epstein, City Attorney Exhibits: A Rev. March 2024 Scope of work Title: Principal (if Contractor is a corporation, add signature of second corporate officer) By: Name: Bob Grandy Title: Principal Exhibit FEHR'�'PEERS September 16, 2024 April Miller Director of Public Works City of San Rafael 111 Morphew Street San Rafael, CA 94901 Subject: Proposal to Provide Traffic Engineering Review of Los Gamos Drive Striping Configuration Dear April: Fehr & Peers has prepared this proposal to review recently installed traffic striping and marking and provide input into compliance with industry standards and identify opportunities to refine the configuration if warranted. The following presents our proposed scope of work for this effort. Scope of Work Data Collection & Review. We will collect vehicle count data over a typical week at two locations. These counts will include volume, speed, and vehicle classification (number of axles). We will review this data to determine average daily traffic at the northern and southern ends of the Los Gamos corridor. Site Visit. We will visit the site to review recently installed striping and markings to assist in the assessment of the proposed configuration. Review Design Plans. We will review the plans and exhibits used by the contractor to install bike lanes along Los Gamos Drive and check it in various locations in the field for consistency. Summarize Applicable Design Criteria. We will also review the applicable design standards from Caltrans Highway Design Manual, and FHWA Bikeway Selection Guide Guide for the Develop Recommendations. Fehr & Peers will develop a few options for changes to the striping configuration based on the above findings and discussions with City staff. • Alternative that doesn't remove any traffic stripes (likely will require removal of pavement markings and some speed reduction treatments) • Alternative that requires removal of some traffic stripes and pavement markings • Alternative that requires removal of all striping and markings (for contemplation when roadway is resurfaced in 5 to 10 years) 345 California Street I Suite 450 1 San Francisco, CA 94104 1 (415) 348-0300 1 Fax (415) 773-1790 N/,NLV.fehl"andpeers.coil April Miller City of San Rafael September 16, 2024 Page 2 of 2 Fee and Schedule Fehr & Peers will perform the above scope of services on a time and materials basis not to exceed fee of $7,000 which is about 30 hours and the cost for the data collection. We propose to conduct this work according to the terms and conditions of our master consultant service agreement dated August 29, 2023, and current hourly rates from previous task orders. We can begin work upon receipt of this signed proposal or other authorization to proceed. If the above scope of work and fee is agreeable to you, please sign and return this proposal or provide a formal task order authorization for this work. Please contact me at g.rubendall@fehrandpeers.com or at 415-426-2522 with questions. Sincerely, FEHR & PEERS ACCEPTED BY: Signature: Name: Title: Company: Geoff Rubendall, PE TE RSP, Principal Date: FEHRtPEERS 2024-2025 (July 2024 through June 2025) Hourly Billing Rates Classification Hourly Rate Principal $280.00 $400.00 Senior Associate $210.00 $325.00 Associate $185.00 $285.00 Senior Engineer/Planner $160.00 $235.00 Engineer/Planner $130.00 $190.00 Senior Engineering Technician $150.00 $240.00 Senior Project Accountant $125.00 $190.00 Senior Project Coordinator $125.00 $185.00 Project Coordinator $125.00 $175.00 Technician $145.00 $190.00 Intern $100.00 $130.00 • Other Direct Costs / Reimbursable expenses are invoiced at cost plus 10% for handling. • Personal auto mileage is reimbursed at the then current IRS approved rate (67 cents per mile as of Jan 2024). Voice & Data Communications (Telephone, fax, computer, e-mail, etc.) are invoiced at cost as a percentage of project labor. Fehr & Peers reserves the right to change these rates at any time with or without advance notice. P� RAF,gF i 2 o /r✓ WITH 0' CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackle (for Eugelyn Lopez) Extension: 3353 Contractor Name: Fehr & Peers Contractor's Contact: Geoff Rubendall Contact's Email: g.rubendall@fehrandpeers.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to —: enter a date. b. Email contract (in Word) and attachments to City 10/24/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ®SM 2 City Attorney a. Review, revise, and comment on draft agreement 10/28/2024 and return to Project Manager 10/28/2024 ® NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ❑X NT 3 Department Director Approval of final agreement form to send to 10/30/2024 ❑X AM contractor 4 Project Manager Forward three (3) originals of final agreement to 10/30/2024 contractor for their signature 5 Project Manager When necessary, contractor -signed agreement N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official City Clerk Attest signatures, retains original agreement and 10 L forwards copies to Project Manager Task Order 139 - Fehr & Peers - Traffic Review of Los Gamos Dr Striping Final Audit Report Created: 2024-10-30 By: Shannon Markle (shannon.mackie@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAA 5F7D3zP5kmOKzirVN7olVFX75tP6veL 2024-10-31 "Task Order 139 - Fehr & Peers - Traffic Review of Los Gamos Dr Striping" History Document created by Shannon Mackie(shannon.mackle@cityofsanrafael.org) 2024-10-30 - 8:57:35 PM GMT- IP address: 69.181.69.46 P4 Document emailed to Geoff Rubendall (g.rubendall@fehrandpeers.com) for signature 2024-10-30 - 9:00:52 PM GMT Email viewed by Geoff Rubendall (g.rubendall@fehrandpeers.com) 2024-10-30 - 9:07:54 PM GMT- IP address: 174.194.135.142 do Document e-signed by Geoff Rubendall (g.rubendall@fehrandpeers.com) Signature Date: 2024-10-30 - 9:08:36 PM GMT - Time Source: server- IP address: 174.194.135.142 C'. 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Epstein (rob.epstein@cityofsanrafael.org) Signature Date: 2024-10-30 - 11:37:30 PM GMT - Time Source: server- IP address: 24.5.134.43 C'► Document emailed to city.clerk@cityofsanrafael.org for approval 2024-10-30 - 11:37:32 PM GMT Email viewed by city. clerk@cityofsanrafael.org 2024-10-30 - 11:38:01 PM GMT- IP address: 104.47.65.254 &o Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-10-30 - 11:38:10 PM GMT- IP address: 199.88.113.8 40- Document approved by Brenna Nurmi (city.cierk@cityofsanrafael.org) Approval Date: 2024-10-30 - 11:38:12 PM GMT - Time Source: server- IP address: 199.88.113.8 E", Document emailed to APRIL MILLER (april.miller@cityofsanrafael.org) for signature 2024-10-30 - 11:38:14 PM GMT Email viewed by APRIL MILLER (april.miller@cityofsanrafael.org) 2024-10-31 - 2:00:37 PM GMT- IP address: 76.21.9.33 6© Document e-signed by APRIL MILLER (april.miller@cityofsanrafael.org) Signature Date: 2024-10-31 - 2:00:57 PM GMT - Time Source: server- IP address: 76.21.9.33 Agreement completed. 2024-10-31 - 2:00:57 PM GMT Powered by SAN RAFAEL Adobe ~ Acrobat Sign