HomeMy WebLinkAboutLR California State Preschool Program Continued Funding Application and Renewal of Contract for Fiscal Year 2025-26____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: October 21, 2024
Disposition: Resolution 15350
Agenda Item No: 5.f
Meeting Date: October 21, 2024
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Library and Recreation
Prepared by: Craig Veramay, Assistant Library
and Recreation Director
Gabriela Farias, Senior Recreation Supervisor
City Manager Approval: ______________
TOPIC: CALIFORNIA STATE PRESCHOOL PROGRAM CONTINUED FUNDING
APPLICATION AND RENEWAL OF CONTRACT FOR FISCAL YEAR 2025-26
SUBJECT: RESOLUTION AUTHORIZING THE CITY OF SAN RAFAEL TO APPLY FOR
CONTINUED FUNDING AND RENEWAL OF CALIFORNIA STATE PRESCHOOL
PROGRAM CONTRACT WITH THE CALIFORNIA DEPARTMENT OF EDUCATION
RECOMMENDATION:
Staff recommends that the City Council adopt a resolution authorizing:
1.The City of San Rafael to submit the Continued Funding Application (CFA) to the California Department
of Education (CDE) to renew an existing contract to provide California State Preschool Program (CSPP)
services for Fiscal Year 2025-26; and
2.The City Manager to designate both the Assistant Library and Recreation Director and Senior
Recreation Supervisor for Childcare Programs as authorized representatives of the City to sign the CFA
and all related contract documents for Fiscal Year 2025-26.
BACKGROUND:
Assembly Bill 2759 (Chapter 308, Statutes of 2008) created the California State Preschool Program
(CSPP). This program consolidated the funding for preschool, pre-kindergarten, family literacy, and
general childcare center-based programs serving eligible three- and four-year-old children to create the
CSPP. The City of San Rafael has operated the Pickleweed Preschool Program, which is located at 40
Canal St. In Pickleweed Park, since 1997. The Pickleweed Preschool program is a 100% subsidized
program that serves 68 income-eligible children and families by providing both part-day and full-day
services that include a core class curriculum that is developmentally, culturally, and linguistically
appropriate for the children served. The program also provides meals and snacks to children, parent
education, referrals to health and social services for families, and staff development opportunities to
employees. The City of San Rafael administers this program, and partners with other local agencies,
colleges, community-action agencies, and private nonprofit agencies to provide supplemental services.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Pickleweed Preschool relies on the renewal of the CSPP contract as a primary source of funding to
provide these services. The preschool is designed to facilitate the transition to kindergarten for three-
year-old and four-year-old children. Each child is given the opportunity to prepare and develop at their
own pace under the supervision and care of City childcare staff. Each year, the program establishes
goals for each child to build a foundation of skills needed to succeed in their future schooling and society.
The City Council previously approved CSPP grant funding for the Pickleweed Preschool at its November
30, 2023, meeting.
ANALYSIS:
The City of San Rafael has had an existing agreement with the California Department of Education (CDE)
to operate the Pickleweed Preschool as a CSPP contractor since 1997. Contractors holding a current
CSPP contract who wish to be considered for continued funding for Fiscal Year (FY) 2025–26 must
complete a Continuation of Funding Application (CFA). Contractors who apply for and are approved for
continued funding do not need to sign a contract with the Department of Education to provide CSPP
services for FY 2025–26. Contracts will be automatically renewed in accordance with all applicable
federal and state laws and contract terms and conditions.
By authorizing the CFA, the City is indicating that it wishes to automatically renew its contract for FY
2025–26 and accepts all the terms and conditions of the 2025–26 CSPP contract, which will be provided
to the City no later than June 1, 2025. Contractors have no vested right to a subsequent contract.
Completion of this CFA does not guarantee a renewal of funding. If the CDE determines our agency will
not be renewed for a subsequent contract year, we will be notified in writing no later than Ap ril 7, 2025,
pursuant to the California Code of Regulations, Title 5 (5 CCR) Section 17828.
City staff recommend authorizing the CFA and renewing our CSPP contract to continue providing this
incredibly valuable program. This funding is essential for the City to continue providing preschool services
at Pickleweed Preschool.
Historically, the CSPP contract award has not covered all expenses associated with operating
Pickleweed Preschool. Annually, the CDE establishes Maximum Reimbursable Amounts (MRA) for
contractors based on the number of children enrolled in the program, federal and state laws, and the
Contract Terms and Conditions. FY 2025-26 CSPP funding has not been finalized and will depend on
program enrollment. For FY 2024-25, the CDE has contracted with the City to provide an MRA of
$510,697 in grant funding, representing 74% of the expected operating expenses of the program for FY
2025-26. This is an increase in funding from last fiscal year when the CDE provided $466,229,
representing 69% of expected costs.
In recent years, the City has received supplemental one-time ARPA funding, CDE Cost of Care
disbursements outside the CSPP contract, Marin Childcare Council Safety Net grant funds, and First 5
Marin grants, which have supplemented the CSPP grant. The City does not expect to receive additional
ARPA funds in FY 2025-26, and the CDE has not confirmed whether one-time Cost of Care
disbursements will be available. The City applied for but did not receive the First 5 Marin grant in FY
2024-25; staff expect to reapply for this grant in FY 2025-26. Because of these changes, staff are
projecting a possible shortfall in the FY 2025-26 budget. The City has sufficient Fund Balance within the
Pickleweed Preschool Fund (Fund 260) to support operations in FY 2025-26, and City staff are actively
pursuing additional funding sources to supplement the CSPP grant.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
FISCAL IMPACT: The following table provides a summary of the projected revenue sources supporting
the Pickleweed Preschool Program budget in FY 2025-26:
Pickleweed Preschool (Fund 260) Program Budget
Revenue Sources: FY25-26
(projected)
California Department of Education State Preschool Program $510,697
Safety Net (Marin Childcare Council) $20,000
Available (Prior Year) Fund Balance $152,591
Total Revenues $683,288
Expenditures:
Personnel $620,248
Non-Personnel $63,040
Total Expenditures: $683,288
OPTIONS:
The City Council has the following options to consider on this matter:
1. Adopt the resolution as proposed to authorize the City to apply for continued funding and renewal
of our agreement with the California Department of Education as a CSPP contractor for Fiscal
Year 2025-26.
2. Do not adopt the resolution, resulting in the City declining the opportunity to receive a grant from
the California Department of Education.
RECOMMENDED ACTION:
Staff recommends that the City Council adopt a resolution authorizing:
1. The City of San Rafael to submit the Continued Funding Application (CFA) to the California Department
of Education (CDE) to renew an existing contract to provide California State Preschool Program (CSPP)
services for Fiscal Year 2025-26; and
2. The City Manager to designate both the Assistant Library and Recreation Director and Senior
Recreation Supervisor for Childcare Programs as authorized representatives of the City to sign the CFA
and all related contract documents for Fiscal Year 2025-26.
ATTACHMENTS:
1. Resolution
2. Continued Funding Application Fiscal Year 2025-2026
RESOLUTION NO. 15350
RESOLUTION AUTHORIZING THE CITY OF SAN RAFAEL TO APPLY FOR CONTINUED
FUNDING AND RENEWAL OF CALIFORNIA STATE PRESCHOOL PROGRAM
CONTRACT WITH THE CALIFORNIA DEPARTMENT OF EDUCATION
WHEREAS, the City operates the Pickleweed Preschool at the Pickleweed
Children’s Center; and
WHEREAS, the City desires to provide no-cost preschool programming to low-
income families from East San Rafael through programming at the Pickleweed Children’s
Center; and
WHEREAS, the State of California has awarded the City of San Rafael funds for
subsidy of the Pickleweed Preschool Program since 1997; and
WHEREAS, the City desires to enter into a funding agreement with the California
Department of Education for the purpose of providing childcare and child development
services.
NOW THEREFORE BE IT RESOLVED, the City Council of the City of San Rafael does
hereby authorize:
1. The City of San Rafael to submit the Continued Funding Application (CFA) to the
California Department of Education (CDE) to renew an existing contract to provide
California State Preschool Program (CSPP) services for Fiscal Year 2025-26; and
2. The City Manager to designate both the Assistant Library and Recreation Director
and the Senior Recreation Supervisor for Childcare Programs as authorized
representatives of the City to sign the CFA and all related contract documents for
Fiscal Year 2025-26.
I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution
was duly and regularly introduced and adopted at a regular meeting of the City Council of the
City of San Rafael held on Monday, the 21st of October 2024 by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
Lindsay Lara, City Clerk
Fiscal Year 2025–26 Continued Funding Application
DUE DATE: 5:00p.m. November 1, 2024
California Department of Education
Early Education Division
EED-3704
CFA FY 2025–26
Contractors holding a current California State Preschool Program (CSPP) contract, and if
applicable a Prekindergarten and Family Literacy Support (CPKS) contract, who wish to be
considered for continued funding for fiscal year (FY) 2025–26 must complete this application
for continued funding. The FY 2025–26 CFA Overview and Instructions may be accessed on
the California Department of Education (CDE) CFA web page located at
https://www.cde.ca.gov/sp/cd/ci/cfa2526.asp. Contractors are strongly encouraged to review
the CFA Overview and Instructions before and after completion of the CFA and associated
documents to confirm that the application and forms submitted for their agency have been
completed in accordance with all applicable instructions.
Current contractors who apply for and are approved for continued funding do not need to sign
a contract with the CDE to provide CSPP and CPKS services for FY 2025–26. Contracts will
be automatically renewed in accordance with all applicable federal and state laws and
Contract Terms and Conditions (CT&Cs). By signing this CFA, the contractor is indicating that
it wishes to automatically renew its contract(s) for FY 2025–26 and accepts all of the terms
and conditions of the 2025–26 CSPP contract, and if applicable the 2025–26 CPKS contract,
which will be provided to the contractor no later than June 1, 2025.
Upon receipt of this CFA, the CDE will review the application and may contact your agency
seeking additional information. If the CFA is returned to the CDE in a timely manner but is not
fully and accurately completed, funding for FY 2025–26 may be delayed.
Please also note that contractors have no vested right to a subsequent contract. Completion of
this CFA does not guarantee a renewal of funding. If the CDE determines your agency will not
be renewed for a subsequent contract year, you will be notified in writing no later than April 7,
2025, pursuant to the California Code of Regulations, Title 5 (5 CCR) Section 17828.
Contractors that wish to reject the terms of the FY 2025–26 CSPP and/or CPKS contract must
provide the CDE with a written notice that the terms of the contract(s) are rejected by sending
an email to EarlyEducationContracts@cde.ca.gov on or before June 30, 2025. The email
should come from the Executive Director/Superintendent of the contracting entity or their
authorized representative and state that the terms of the FY 2025–26 CSPP and, as applicable,
the CPKS contract are rejected. Contractors providing such notice to the CDE of the rejection of
the terms of the contract will not have contract(s) in effect for FY 2025–26. Contractors cannot
reject their CSPP contract and still receive funding under a CPKS contract as CPKS funding is
tied to having a CSPP contract. If no notice is sent to the CDE, the contract will be automatically
renewed, and no further action will be required from the contractor.
If a contractor wishes to terminate the contract for any reason during the FY 2025–26 contract
term, the contractor shall notify the CDE of its intent to terminate the contract at least 90
calendar days in advance of contract termination and shall follow 5 CCR 17795.
If you have any questions regarding the CFA, please contact the CFA team by sending an email
to CFA@cde.ca.gov.
Page 1
California Department of Education EED-3704
Early Education Division CFA FY 2025–26
Section I – Contractor Information
Contractor Legal Name:
Contractor “Doing Business As” (DBA):
Headquartered County:
Vendor Number:
Executive Director Name:
Executive Director Telephone Number:
Executive Director Email Address:
Legal Business Address:
City:
Zip Code:
Mailing Address:
City:
Zip Code:
Contact Name:
Contact Title:
Contact Telephone Number:
Contact Email Address:
Page 2
California Department of Education
Early Education Division
EED-3704
CFA FY 2025–26
Contractor Name Vendor #
Section II, Part I – Contract and Program Type
Check all applicable boxes indicating the programs the contractor intends to continue to
administer for FY 2025–26. The contractor agrees to continue implementation of these
programs with funds provided by the CDE.
Contract Type (select all that apply)
CSPP
CPKS
Does the CSPP operate a Family Childcare Home Education Network?
Yes
No
Does the CSPP operate any sites on Tribal reservations or Tribal Trust Lands?
Yes
No
If yes, please indicate the name(s) of the Tribe(s) and each Tribal affiliated site:
Program Type (select all that apply)
Full-Day/Full-Year Part-Day/Part-Year
Full-Day/Part-Year Part-Day/Full-Year
REQUIRED DOCUMENT: A completed program calendar (EED 9730) form is required. If the
contractor oper ates both a full-day and a part-day program, a separate program calendar (EED
9730) must be submitted f or each.
Page 3
California Department of Education
Early Education Division
EED-3704
CFA FY 2025–26
Contractor Name Vendor #
Section II, Part II – Projected Enrollment
Insert the number of subsidized children your agency expects to enroll with the CSPP
contract for each county services are provided, as applicable.
How many counties does your agency operate in?
1. County Name:
Number of Children to be Enrolled in Part-Day CSPP in the County:
Number of Children to be Enrolled in Full-Day CSPP in the County:
Total Number of Children to be Enrolled in the County:
2. County Name:
Number of Children to be Enrolled in Part-Day CSPP in the County:
Number of Children to be Enrolled in Full-Day CSPP in the County:
Total Number of Children to be Enrolled in the County:
3. County Name:
Number of Children to be Enrolled in Part-Day CSPP in the County:
Number of Children to be Enrolled in Full-Day CSPP in the County:
Total Number of Children to be Enrolled in the County:
Total Number of CSPP Children to be Enrolled:
Page 4
California Department of Education
Early Education Division EED-3704
CFA FY 2025–26
Contractor Name Vendor #
Section III – Contractor’s Officers and Board of Directors Information
Does the contractor have a board of directors? Yes No
If no, please explain the entity type and the
governance structure, including the number of
owners and partnerships.
List all officers and board members/governing individuals (i.e., owner, director, etc.).
Attach additional sheets as necessary.
Name Title Telephone
Number
Mailing
Address Email Address
Have any of the listed officers, board members, owners or other governing i ndividuals ever
served as an officer, board member, owner, or governing individual with an agency that
received state or federal funding and which agency funding was terminated or involuntarily
non-renewed, or the agency was debarred from funding for any period of time?
Yes No
If yes, list on a separate page the officer(s), board member(s), owner(s) or other governing
individual(s) to which this applies and include the former agency(ies) with which the
individual(s) was/were previously affiliated and the circumstances leading to the termination,
involuntary non-renewal or debarment.
Page 5
California Department of Education
Early Education Division EED-3704
CFA FY 2025–2 6
Contractor Name Vendor #
Section IV – Program Narrative
A. Please select the box below if the contractor does not have program or minimum
days of operation (MDO) changes.
No changes
B. If the contractor does have program and/or MDO changes, please select
the type(s) of change(s) and complete the Program Narrative Change
(EED-3704A).
Program change MDO change
NOTE: Making changes to the MDO does not change the contract Maximum
Reimbursable Amount (MRA).
REQUIRED DOCUMENT: Contractors requesting program and/or MDO changes must
also submit a completed Program Narrative Change (EED-3704A).
Section V – Subcontract Certification
For purposes of this CFA, subcontractor refers to an agency, other than lead
contracted agency, who provides CSPP services in accordance with the provisions
contained in the California Code of Regulations, Title 5 (5 CCR) and the Contract
Terms and Conditions (CT&C) through an agreement with the lead contracted agency.
A. Please select the box below if the contractor does not have subcontractors.
No subcontractors
B. Please select the box below if the contractor does have subcontractors and
intends to continue to operate using the subcontractors previously approved by
EED.
Subcontractors
REQUIRED DOCUMENT: Contractors who subcontract CSPP services must also
submit a completed Subcontract Certification Form (EED-3704B).
Page 6
California Department of Education
Early Education Division EED-3704
CFA FY 2025–2 6
Contractor Name Vendor #
Section VI – Contractor Certification
Under penalty of perjury, I certify the following s tatements as true and correct to the best of
my knowledge:
• I have read and understand the staffing requirements for Program D irector, Site
Supervisor, and Teacher. All staff employed by the contractor for t he provision of
preschool services are fully qualified for their r espective positions. The exception to this
certification is a person employed as Program Director or Site Supervisor who possesses
a current Staffing Qualifications Waiver approved by the Early Education Division.
• I am authorized by the contractor’s Board of D irectors or other governing authority to
execute this CFA, signifying their intent to automatically renew the current CSPP contract,
and CPKS contract if applicable, for FY 2025 –26 , under new terms and conditions to be
established by the CDE, unless rejected in writing prior to the effective date of the new
contract(s) on June 30, 202 5.
• On behalf of the contractor and its governing authority, I understand that some
information requested in this CFA is intended for use by CDE auditors in connection with
future audit work and performance reviews and may not be used, reviewed, or considered
by the CDE until after the contract has expired, if ever. Therefore, the contractor f urther
understand s that the information (and any underlying transactions) disclosed by this CFA
shall not be cons idered properly noticed to the CDE, nor approved, accepted, or
authorized by the CDE, even if the contractor’s request for c ontinued funding by the CDE
is subsequently approved.
• The governing board members or persons with governing authority have been trained in
understanding conflict of interest r equirements associated with their positions on the board
and have reported all known conflicts of interest.
• As the signer of this CFA, I have supervisory authority over the CSPP and have
knowledge of the information provided in this CFA. I am familiar with and will ensure that
the contractor complies with all applicable program statutes and regulations in effect for
FY 2025–26, including but not limited to:
o Subcontracting requirements, including competitive bidding, CDE approval, and audit
requirements in 5 CCR. I certify that any contractual arrangement(s) w ith
subcontractors are made in adherence to the required subcontract p rovisions
contained in the California Education Code (EC), 5 CCR, and the CT&C. As the
contractor, it is my responsibility to monitor the performance of the subcontractor to
ensure services are provided appropriately through the entire contract term and that
the contractor is ultimately responsible for the actions of any subcontractor.
o Prohibitions on conflicts of interests, including (i) the assurances required to establish
that transactions with officers, directors and other related party transactions are
conducted at arm’s length, and (ii) employment limitations stated in Education Code.
o Cost reimbursement requirements, including reimbursable and non-reimbursable costs,
documentation requirements, t he provisions for determining the reimbursable amount
Page 7
California Department of Education
Early Education Division
EED-3704
CFA FY 2025–2 6
Contractor Name Vendor #
and other provisions in 5 CCR, and accounting and reporting requirements in 5 CCR.
o Operational and programmatic requirements.
o Personnel requirements as stipulated in Education Code , 5 CCR, and the CT&C.
• As the authorized representative of the CSPP contractor named in this application, I
certify that:
o I have reviewed all information for my agency and, to the best of my knowledge, the
information on the CDMIS website reflects accurate information for my agency as of
the date this certification is signed.
o I understand my obligation as a CSPP contractor to ensure the accuracy of
information in CDMIS on an ongoing basis and will update the information in CDMIS
as needed throughout the contract period.
By signing this CFA, the contractor is indicating t hat it wishes to automatically renew the
current contract f or FY 2025–26 a nd, if approved, is willing to, and does accept, all terms
and conditions of the CSPP contract, which will be provided to the c ontractor n o later than
June 1, 2025.
The contractor may reject the FY 2025–26 contract by providing the CDE with a written
notice of rejection no later than June 30, 2025. Contractors that wish to reject the t erms of
the FY 2025–26 contract must provide written notice that the terms of t he contract are
rejected by sending an email to EarlyEducationContracts@cde.ca.gov on or before June
30, 2025. The email should come from the Executive Director/Superintendent of the
contracting entity or their authorized representative and state that the terms of the F Y
2025–26 CSPP contract, and CPKS contract if applicable, are rejected. Contractors
providing such notice to the CDE of the rejection of the terms of the contract(s) will not
have a contract( s) in effect fo r FY 2025–26. I under stand that failure to timely reject the
terms of the contract means that the contract may be automatically renewed for FY
2025-2 6 starting on July 1, 2025.
As the authorized representative of the contractor named in this application, I certify that I
have reviewed all the information provided in this application, and in all accompanying
forms, and I hereby attest that the information provided is true and correct to the best of my
knowledge as of the date this certification is signed.
Printed Name of the Contractor’s
Authorized Representative:
Title of the Contractor’s Authorized
Representative:
Signature of the Contractor's
Authorized Representative:
Date of Signature:
Page 8
California Department of Education
Early Education Division
EED-3704
CFA FY 2025–26
Contractor Name Vendor #
Section VII – Continued Funding Application Checklist
1.Is the contractor a public or non-public agency?
The State Administrative Manual defines a public agency as any state agency,
city, county, special district, school district, community college district, county
superintendent of schools, or federal agency. A charter school is also a public
agency. Any agency that does not meet these criteria is considered a non-public
agency.
Public Agency Non-Public Agency
2.Is the contractor a community college or community college district in California?
Yes No
3.Is the contractor a local educational agency (LEA)?
Yes No
Please review your CFA package carefully before submission. Check the boxes
below to confirm that each CFA section is complete, and each applicable required
attachment is included in the CFA package. Forms for attachment are located on the
CDE CFA web page located at https://www.cde.ca.gov/sp/cd/ci/cfa2526.asp.
CFA Section Check Box
Section I – Contractor Information
Section II – Contract and Program Type
Section III – Contractor’s Officers and Board of Directors Information
Section IV – Program Narrative
Section V – Subcontract Certification
Section VI – Contractor Certification*
Section VII – CFA Checklist
All Sections must be included in the CFA package.
*Requires signature.
Page 9
California Department of Education
Early Education Division
EED-3704
CFA FY 2025–26
Contractor Name Vendor #
Required Attachments Public Agency Non-Public Agency Check
Box
CSPP Program Calendar(s)
(EED 9730) Yes Yes
California Civil Rights Laws
Certification (CO-005) Yes Yes
Contractor Certification
Clauses (CCC) Yes Yes
Federal Certification (CO.8) Yes Yes
CDMIS Agency Information
Certification Yes Yes
State of California, Payee Data
Record (STD. 204) No Yes
Payee Data Record
Supplement (STD. 205) No
Required only if
payment address
differs from mailing
address on STD. 204
Secretary of State certification
or search results No Yes
Verification of LEA Name and
Address: Information page
printed from California School
Directory web page or
California Community College
Chancellor’s web page, as
applicable
LEAs only No
Program Narrative Change
(EED 3704A)
Required only if
requesting changes
Required only if
requesting changes
Subcontract Certification
(EED 3704B)
Required only if
subcontracting
Required only if
subcontracting
Authorizing board resolution,
policy, or meeting minutes Yes As applicable
Application for License
Exemption
Required only from
LEAs applying to be
exempt from licensure
pursuant to Health &
Safety Code Section
1596.792(o).
No
Page 10
N/A
N/A
N/A
N/A
N/A
N/A
California Department of Education
Early Education Division
EED-9730
09/2024
California State Preschool Program Fiscal Year 2025–26 Program Calendar
Contractor Name: County:
Vendor Number:
Contract Type:
Program Type:
Instructions: Check the box on each date your program will operate. Total days of operation will automatically calculate.
July 2025 Days of Operation
SUN MON TUE WED THU FRI SAT
N/A N/A 1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31 N/A N/A
August 2025 Days of Operation
SUN MON TUE WED THU FRI SAT
N/A N/A N/A N/A N/A 1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31 N/A N/A N/A N/A N/A N/A
September 2025 Days of Operation
SUN MON TUE WED THU FRI SAT
N/A 1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 N/A N/A N/A N/A
October 2025 Days of Operation
SUN MON TUE WED THU FRI SAT
N/A N/A N/A 1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21
22 23 24 25
26 27 28 29 30 31 N/A
November 2025 Days of Operation
SUN MON TUE WED THU FRI SAT
N/A N/A N/A N/A N/A N/A 1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 N/A N/A N/A N/A N/A N/A
December 2025 Days of Operation
SUN MON TUE WED THU FRI SAT
N/A 1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31 N/A N/A N/A
January 2026 Days of Operation
SUN MON TUE WED THU FRI SAT
N/A N/A N/A N/A 1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
February 2026 Days of Operation
SUN MON TUE WED THU FRI SAT
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
March 2026 Days of Operation
SUN MON TUE WED THU FRI SAT
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31 N/A N/A N/A N/A
April 2026 Days of Operation
SUN MON TUE WED THU FRI SAT
N/A N/A N/A 1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 N/A N/A
May 2026 Days of Operation
SUN MON TUE WED THU FRI SAT
N/A N/A N/A N/A N/A 1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31 N/A N/A N/A N/A N/A N/A
June 2026 Days of Operation
SUN MON TUE WED THU FRI SAT
N/A 1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 N/A N/A N/A N/A
Total Days of Operation:
EED Approval (For EED Use Only)
California Department of Education
Fiscal & Administrative Services Division
CO-005 (NEW 4/2020)
CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION
Pursuant to Public Contract Code section 2010, if a bidder or proposer executes or
renews a contract in the amount of $100,000 or more on or after January 1, 2017, the
bidder or proposer hereby certifies compliance with the following:
1. CALIFORNIA CIVIL RIGHTS LAWS: For contracts $100,000 or more, executed
or renewed after January 1, 2017, the contractor certifies compliance with the
Unruh Civil Rights Act (Section 51 of the Civil Code) and the Fair Employment
and Housing Act (Section 12960 of the Government Code); and
2. EMPLOYER DISCRIMINATORY POLICIES: For contracts $100,000 or more,
executed or renewed after January 1, 2017, if a Contractor has an internal policy
against a sovereign nation or peoples recognized by the United States
government, the Contractor certifies that such policies are not used in violation of
the Unruh Civil Rights Act (Section 51 of the Civil Code) or the Fair Employment
and Housing Act (Section 12960 of the Government Code).
CERTIFICATION
I, the official named below, certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
1. Proposer/Bidder Firm Name (Printed):
2. Federal ID Number:
3. By (Authorized Signature):
4. Printed Name and Title of Person Signing:
5. Date Executed:
6. Executed in the County and State of:
Page 1 of 1
Contractor Certification Clauses
CCC 04/2017
CERTIFICATION
I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am
duly authorized to legally bind the prospective Contractor to the clause(s) listed
below. This certification is made under the laws of the State of California.
Contractor/Bidder Firm Name (Printed) Federal ID Number
By (Authorized Signature)
Printed Name and Title of Person Signing
Date Executed Executed in the County of
CONTRACTOR CERTIFICATION CLAUSES
1. STATEMENT OF COMPLIANCE: Contractor has, unless exempted, complied with the
nondiscrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2,
Section 11102) (Not applicable to public entities.)
2. DRUG-FREE WORKPLACE REQUIREMENTS: Contractor will comply with the
requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free
workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution,
dispensation, possession or use of a controlled substance is prohibited and specifying
actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
1) the dangers of drug abuse in the workplace;
2) the person's or organization's policy of maintaining a drug-free workplace;
3) any available counseling, rehabilitation and employee assistance programs; and,
4) penalties that may be imposed upon employees for drug abuse violations.
c. Every employee who works on the proposed Agreement will:
1) receive a copy of the company's drug-free workplace policy statement; and,
2) agree to abide by the terms of the company's statement as a condition of employment
on the Agreement.
Failure to comply with these requirements may result in suspension of payments under
the Agreement or termination of the Agreement or both and Contractor may be ineligible
for award of any future State agreements if the department determines that any of the
following has occurred: the Contractor has made false certification, or violated the
certification by failing to carry out the requirements as noted above. (Gov. Code §8350 et
seq.)
3. NATIONAL LABOR RELATIONS BOARD CERTIFICATION: Contractor certifies that no
more than one (1) final unappealable finding of contempt of court by a Federal court has
been issued against Contractor within the immediately preceding two-year period
because of Contractor's failure to comply with an order of a Federal court, which orders
Contractor to comply with an order of the National Labor Relations Board. (Pub. Contract
Code §10296) (Not applicable to public entities.)
4. CONTRACTS FOR LEGAL SERVICES $50,000 OR MORE-PRO BONO
REQUIREMENT: Contractor hereby certifies that Contractor will comply with the
requirements of Section 6072 of the Business and Professions Code, effective January 1,
2003.
Contractor agrees to make a good faith effort to provide a minimum number of hours of
pro bono legal services during each year of the contract equal to the lessor of 30
multiplied by the number of full time attorneys in the firm’s offices in the State, with the
number of hours prorated on an actual day basis for any contract period of less than a full
year or 10% of its contract with the State.
Failure to make a good faith effort may be cause for non-renewal of a state contract for
legal services, and may be taken into account when determining the award of future
contracts with the State for legal services.
5. EXPATRIATE CORPORATIONS: Contractor hereby declares that it is not an
expatriate corporation or subsidiary of an expatriate corporation within the meaning of
Public Contract Code Section 10286 and 10286.1, and is eligible to contract with the
State of California.
6. SWEATFREE CODE OF CONDUCT:
a. All Contractors contracting for the procurement or laundering of apparel, garments or
corresponding accessories, or the procurement of equipment, materials, or supplies,
other than procurement related to a public works contract, declare under penalty of
perjury that no apparel, garments or corresponding accessories, equipment, materials, or
supplies furnished to the state pursuant to the contract have been laundered or produced
in whole or in part by sweatshop labor, forced labor, convict labor, indentured labor under
penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor,
or with the benefit of sweatshop labor, forced labor, convict labor, indentured labor under
penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor.
The contractor further declares under penalty of perjury that they adhere to the Sweatfree
Code of Conduct as set forth on the California Department of Industrial Relations website
located at www.dir.ca.gov, and Public Contract Code Section 6108.
b. The contractor agrees to cooperate fully in providing reasonable access to the
contractor’s records, documents, agents or employees, or premises if reasonably
required by authorized officials of the contracting agency, the Department of Industrial
Relations, or the Department of Justice to determine the contractor’s compliance with the
requirements under paragraph (a).
7.DOMESTIC PARTNERS: For contracts of $100,000 or more, Contractor certifies that
Contractor is in compliance with Public Contract Code section 10295.3.
8.GENDER IDENTITY: For contracts of $100,000 or more, Contractor certifies that
Contractor is in compliance with Public Contract Code section 10295.35.
DOING BUSINESS WITH THE STATE OF CALIFORNIA
The following laws apply to persons or entities doing business with the State of California.
1.CONFLICT OF INTEREST: Contractor needs to be aware of the following provisions
regarding current or former state employees. If Contractor has any questions on the
status of any person rendering services or involved with the Agreement, the awarding
agency must be contacted immediately for clarification.
Current State Employees (Pub. Contract Code §10410):
1). No officer or employee shall engage in any employment, activity or enterprise from
which the officer or employee receives compensation or has a financial interest and
which is sponsored or funded by any state agency, unless the employment, activity or
enterprise is required as a condition of regular state employment.
2). No officer or employee shall contract on his or her own behalf as an independent
contractor with any state agency to provide goods or services.
Former State Employees (Pub. Contract Code §10411):
1). For the two-year period from the date he or she left state employment, no former state
officer or employee may enter into a contract in which he or she engaged in any of the
negotiations, transactions, planning, arrangements or any part of the decision-making
process relevant to the contract while employed in any capacity by any state agency.
2). For the twelve-month period from the date he or she left state employment, no former
state officer or employee may enter into a contract with any state agency if he or she was
employed by that state agency in a policy-making position in the same general subject
area as the proposed contract within the 12-month period prior to his or her leaving state
service.
If Contractor violates any provisions of above paragraphs, such action by Contractor shall
render this Agreement void. (Pub. Contract Code §10420)
Members of boards and commissions are exempt from this section if they do not receive
payment other than payment of each meeting of the board or commission, payment for
preparatory time and payment for per diem. (Pub. Contract Code §10430 (e))
2.LABOR CODE/WORKERS' COMPENSATION: Contractor needs to be aware of the
provisions which require every employer to be insured against liability for Worker's
Compensation or to undertake self-insurance in accordance with the provisions, and
Contractor affirms to comply with such provisions before commencing the performance of
the work of this Agreement. (Labor Code Section 3700)
3. AMERICANS WITH DISABILITIES ACT: Contractor assures the State that it complies
with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on
the basis of disability, as well as all applicable regulations and guidelines issued
pursuant to the ADA. (42 U.S.C. 12101 et seq.)
4. CONTRACTOR NAME CHANGE: An amendment is required to change the
Contractor's name as listed on this Agreement. Upon receipt of legal documentation of
the name change the State will process the amendment. Payment of invoices presented
with a new name cannot be paid prior to approval of said amendment.
5. CORPORATE QUALIFICATIONS TO DO BUSINESS IN CALIFORNIA:
a. When agreements are to be performed in the state by corporations, the contracting
agencies will be verifying that the contractor is currently qualified to do business in
California in order to ensure that all obligations due to the state are fulfilled.
b. "Doing business" is defined in R&TC Section 23101 as actively engaging in any
transaction for the purpose of financial or pecuniary gain or profit. Although there are
some statutory exceptions to taxation, rarely will a corporate contractor performing within
the state not be subject to the franchise tax.
c. Both domestic and foreign corporations (those incorporated outside of California) must
be in good standing in order to be qualified to do business in California. Agencies will
determine whether a corporation is in good standing by calling the Office of the Secretary
of State.
6. RESOLUTION: A county, city, district, or other local public body must provide the State
with a copy of a resolution, order, motion, or ordinance of the local governing body which
by law has authority to enter into an agreement, authorizing execution of the agreement.
7. AIR OR WATER POLLUTION VIOLATION: Under the State laws, the Contractor shall
not be: (1) in violation of any order or resolution not subject to review promulgated by the
State Air Resources Board or an air pollution control district; (2) subject to cease and
desist order not subject to review issued pursuant to Section 13301 of the Water Code for
violation of waste discharge requirements or discharge prohibitions; or (3) finally
determined to be in violation of provisions of federal law relating to air or water pollution.
8. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all
contractors that are not another state agency or other governmental entity.
FEDERAL CERTIFICATIONS
CO.8 (REV. 06/20)
California Department of Education
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER
RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are
required to attest. Applicants should also review the instructions for certification included in the
regulations before completing this form. Signature on this form provides for compliance with certification
requirements under 45 Code of Federal Regulations (CFR) Part 93, “New restrictions on Lobbying,” and
45 CFR Part 76, “Government-wide Debarment and Suspension (Non procurement) and Government-
wide requirements for Drug-Free Workplace (Grants).” The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Departm ent of Education determines
to award the covered transaction, grant, or cooperative agreement.
1.LOBBYING
As required by Section 1352, Title 31 of the U.S. Code, and implemented at 45 CFR Part 93, for persons
entering into a grant or cooperative agreement over $100,000 as defined at 45 CFR Part 93, Sections
93.105 and 93.110, the applicant certifies that:
(a)No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a member of
Congress in connection with the making of any federal grant, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any federal grant or
cooperative agreement:
(b)If any funds other than federal appropriated funds have been or will be paid to any person for
influencing or attempting to influence an employee of Congress, or any employee of a Member of
Congress in connection with this Federal grant or cooperative agreement, the undersigned shall
complete and submit Standard Form -LLL, “Disclosure Form to Report Lobbying,” in accordance with
this instruction;
(c)The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative
agreements, and subcontracts) and that all subrecipients shall certify and disclose accordingly.
2.DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS
As required by executive Order 12549, Debarment and Suspension, and other responsibilities
implemented at 45 CFR Part 76, for prospective participants in primary or a lower tier covered
transactions, as defined at 45 CFR Part 76, Sections 76.105 and 76.110.
A.The applicant certifies that it and its principals:
(a)Are not presently debarred, suspended proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any federal department or agency:
(b)Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract
under a public transaction violation of federal or State antitrust statutes or commission of embezzlement,
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theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen
property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(federal, state, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this
certification; and
(d) Have not within a three-year period proceeding this application had one or more public transactions
(federal, state, or local) terminated for cause or default; and
B. Where the applicant is unable to certify any of the statements in this certification, he or she shall
attach an explanation to this application.
3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and implemented at 45 CFR Part 76, Subpart F,
for grantees, as defined at 45 CFR Part 76, Sections 76.605 and 76.610-
A. The applicant certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the grantee’s workplace and specifying the
actions that will be taken against employees for violation of such prohibition.
(b) Establishing an on-going drug-free awareness program to inform employees about-
(1) The danger of drug abuse in the workplace;
(2) The grantee’s policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the
workplace;
(c) Making it a requirement that each employee to be engaged in performance of the grant be given a
copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will -
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation;
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph
(d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted
employees must provide notice, including position title, to: Director, Grants, and Contracts Service, U.S.
Department of Education, 400 Maryland Avenue, S.W., (Room 3124, GSA Regional Office Building No.
3), Washington, DC 20202-4571. Notice shall include the identification number(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph
(d)(2), with respect to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and including termination,
consistent with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation
program approved for such purposes by a federal, state, or local health, law enforcement, or
other appropriate agency:
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of
paragraphs (a), (b), (c), (d), (e), and (f).
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B.The grantee shall insert in the space provided below the site(s) for the performance of work done in
connection with the specific grant:
Place of Performance (Street address, city, county, state, zip code)
Check if there are workplaces on file that are not identified here.
DRUG-FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and implemented at 45 CFR Part 76, Subpart F,
for grantees, as defined at 45 CFR Part 76, Sections 76.605 and 76.610-
a.As a condition of the grant, I certify that I will not engage in the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance in conducting any activity with the grant, and
b.If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any
grant activity, I will report the conviction, in writing, within 10 calendar days of the conviction, to: Director,
Grants and contracts Service, U.S. department of Education, 400 Maryland Avenue, S.W. (Room 3124,
GSA Regional Office Building No. 3) Washington, DC 20202-4571. Notice shall include the identification
numbers(s) of each affected grant.
ENVIRONMENTAL TOBACCO SMOKE ACT
As required by the Pro-Children Act of 1994, (also known as Environmental Tobacco Smoke), and
implemented at Public Law 103-277, Part C requires that:
The applicant certifies that smoking is not permitted in any portion of any indoor facility owned or leased
or contracted and used routinely or regularly for the provision of health care services, day care, and
education to children under the age of 18. Failure to comply with the provisions of this law may result in
the imposition of a civil monetary penalty of up to $1,000 per day. (The law does not apply to children’s
services provided in private residence, facilities funded solely by Medicare or Medicaid funds, and
portions of facilities used for in-patient drug and alcohol treatment.)
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply
with the above certifications.
FISCAL YEAR 2025-26
CONTRACTOR NAME VENDOR ID NUMBER
PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE
SIGNATURE DATE
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