HomeMy WebLinkAboutPark & Rec Commission 2024-11-21 Agenda Packet1
PARK AND RECREATION COMMISSION
NOVEMBER 21, 2024 AT 6:00PM
In-Person:
SAN RAFAEL COMMUNITY CENTER LOUNGE
618 B STREET, SAN RAFAEL, CALIFORNIA
Participate Virtually:
Watch on Zoom Webinar: https://tinyurl.com/PRC-11-21-2024
Listen by phone: (669) 444-9171
ID: 841 0672 5048#
AGENDA
CALL TO ORDER
MINUTES
1. Approve regular meeting minutes of October 17, 2024
Recommended Action – Approve as submitted
OPEN TIME FOR PUBLIC EXPRESSION
The public is welcome to address the Commission at this time on matters not on the agenda that are
within its jurisdiction. Comments may be no longer than three minutes and should be respectful to
the community.
SPECIAL PRESENTATIONS
2. None
AGENDA ITEMS
3. Agenda items:
a. Annual Update on the Citywide Parks & Recreation Master Plan Implementation
• Recommended Action – Receive and approve as submitted
b. California Parks & Recreation Society Community Service Award Nomination
• Recommended Action – Receive and approve as submitted
c. Selection of Commission Chair and Vice Chair
• Recommended Action – Appoint Chair and Vice Chair for 2025
d. Review of 2025 Commission Meeting Schedule
• Recommended Action – Receive and approve as submitted or modify as needed
STAFF LIAISON REPORT
4. Schedule of Upcoming Events and Staff Liaison Report
COMMISSIONER REPORTS
5. Other brief reports on any meetings, conferences, and/or seminars attended by the Commission
members.
ADJOURNMENT
Any records relating to an agenda item, received by a majority or more of the Commission less than 72 hours before the meeting,
shall be available for inspection online and in the San Rafael Community Center, 618 B St., San Rafael, CA 94901 placed with other
agenda-related materials on the table in front of the San Rafael Community Center prior to the meeting. Sign Language interpreters
may be requested by calling (415) 485-3066 (voice), emailing city.clerk@cityofsanrafael.org or using the California
Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in
2
accessible formats upon request. To request Spanish language interpretation, please submit an online form at
https://www.cityofsanrafael.org/request-for-interpretation/.
Page 1 of 5
PARK AND RECREATION COMMISSION
October 17, 2024 – 6:00 p.m.
DRAFT MINUTES
__________________________________________________________________
Watch on Zoom:
https://tinyurl.com/PRC-10-17-2024
Telephone: (669) 900-9128
Meeting ID: 841 0672 5048
CALL TO ORDER
Chair Cabrales called the meeting to order at 6:01 p.m.
ROLL CALL
Present: Commissioner Gutierrez
Commissioner Emerson
Commissioner Pasternak
Absent: Chair Cabrales
Commissioner Sandoval
Also Present: Catherine Quffa, Library and Recreation Director
Craig Veramay, Assistant Library & Recreation Director
Becky Ordin, Senior Administrative Assistant
Debbie Younkin, Senior Recreation Supervisor
Patty McCulley, Program Coordinator
Joanna Kwok, Assistant Public Works Director/City Engineer
AGENDA AMENDMENTS
None.
MINUTES
1. Approve regular meeting minutes of August 8, 2024
Commissioner Pasternak moved, and Commissioner Emerson seconded, to approve
the meetings minutes of August 8, 2024.
AYES: Commissioners: Emerson, Gutierrez, Pasternak
NOES: Commissioners: None
ABSENT: Commissioners: Cabrales, Sandoval
2
ABSTAINED: Commissioners: None
Minutes approved as submitted.
MEETING OPEN FOR PUBLIC EXPRESSION
Public Comment from the audience regarding items not listed on the agenda
None.
SPECIAL PRESENTATIONS
2. Terra Linda Community Center and Park Enhancement Plan Update
Mr. Veramay gave a brief introduction of the enhancement plan and introduced the
GATES consultant team who presented Terra Linda Community Center and Park
Enhancement Plan update.
Public Comment: None
OTHER AGENDA ITEMS
If necessary, to ensure completion of the following items, the Chairperson may establish time limits for
the presentations by individual speakers.
3. Other Agenda Items
a. Marin Master Gardeners Annual Report
Ms. McCulley introduced herself and introduced Peter Norton with Marin Master
Gardeners. Mr. Norton presented the Marin Master Gardeners annual report.
Staff responded to questions from the Commission.
Public Comment: None
Commissioner Pasternak moved, and Commissioner Emerson seconded to accept the
Marin Master Gardeners Annual Report.
AYES: Commissioners: Emerson, Gutierrez, Pasternak
NOES: Commissioners: None
ABSENT: Commissioners: Cabrales, Sandoval
ABSTAINED: Commissioners: None
Motion passes.
b. Park Projects and Maintenance Biannual Status Report for April 2024-September
2024
3
Mr. Veramay introduced Joanna Kwok who presented the Park Projects and Maintenance
Biannual Status Report for April 2024 – September 2024.
Staff responded to questions from the Commission.
Public Comment: None
Commissioner Emerson moved, and Commissioner Pasternak seconded to accept the
Park Projects and Maintenance Biannual Status Report for April 2024 – September 2024.
.
AYES: Commissioners: Emerson, Gutierrez, Pasternak
NOES: Commissioners: None
ABSENT: Commissioners: Cabrales, Sandoval
ABSTAINED: Commissioners: None
Motion passes.
c. San Rafael Pacifics 2025 Agreement
Mr. Veramay presented the proposed San Rafael Pacifics 2025 Agreement.
Staff responded to questions from the Commission.
Public Comment: None
Commissioner Emerson moved, and Commissioner Pasternak seconded to accept the
San Rafael Pacifics 2025 Agreement.
.
AYES: Commissioners: Emerson, Gutierrez, Pasternak
NOES: Commissioners: None
ABSENT: Commissioners: Cabrales, Sandoval
ABSTAINED: Commissioners: None
Motion passes.
d. Appointment of a Representative to the Public Art Review Board
Mr. Veramay gave a brief overview of the responsibilities of the Public Art Review Board.
Staff responded to questions from the Commission.
Public Comment: None
Commissioner Gutierrez moved to nominate Commissioner Sandoval, and
Commissioner Pasternak seconded the nomination.
.
AYES: Commissioners: Emerson, Gutierrez, Pasternak
4
NOES: Commissioners: None
ABSENT: Commissioners: Cabrales, Sandoval
ABSTAINED: Commissioners: None
Motion passes.
STAFF LIAISON REPORT
4. Staff Liaison Report.
Mr. Veramay shared that the department just wrapped up the Movies in the park series
with ET and thanked all the City Department staff who came out.
The first Treat Walk will be taking place at the San Rafael Community Center on
October 25th from 4-6pm.
Dia De Los Muertos is coming up on Saturday, November 2nd at the Albert J. Boro
Community Center. The car procession will be downtown on October 19th, and the
altars have also been going up around town.
The Terra Linda Pool will be open through November 22nd.
The current Fall Art Exhibit is running through October 25th At the Falkirk Cultural
Center. The exhibition includes three different groups with 15 artists. There are several
new murals that are also going up around town.
Today was the great shakeout and the 35th anniversary of the Loma Prieta earthquake.
There are red flag conditions this weekend, so make sure you have your “Go” kits ready
to go. On October 11th Library & Recreation staff had an on-site emergency shelter
management training.
Cristina Farhang was introduced as the new Program Coordinator at the Terra Linda
Community Center overseeing the pool and multiple programs at the Terra Linda
Community Center.
Ms. Quffa gave a Library update and shared that the downtown library is closed for
construction and has temporarily relocated to the old Beauty Expo on 4th Street.
Pickleweed Library renovation project design was presented to the Library Board and
the Pickleweed Advisory Committee.
Public Comment: None
COMMISSIONER REPORTS
5
5. Other brief reports on any meetings, conferences, and/or seminars attended by
the Commission members.
Commissioner Gutierrez shared that she was in the San Rafael Community Center
practicing for a play 35 years ago when the Loma Prieta earthquake happened.
Public Comment: None
ADJOURNMENT
Chair Cabrales adjourned the meeting at 7:26 p.m.
___________________________________________
BECKY ORDIN, Senior Administrative Assistant
APPROVED THIS_____DAY OF___________, 2024
___________________________________________
CATHERINE QUFFA, Library & Recreation Director
PARK AND RECREATION COMMISSION
AGENDA REPORT
November 21, 2024
Item #3a
TITLE: ANNUAL UPDATE ON CITYWIDE PARKS AND RECREATION MASTER
PLAN IMPLEMENTATION
RECOMMENDATION:
That the Park and Recreation Commission review and accept the report.
BACKGROUND:
From 2022 to 2023, the City of San Rafael conducted an extensive infrastructure assessment
and community engagement process to develop a Citywide Parks and Recreation Master
Plan (CPRMP). Adopted by City Council in April 2023, the CPRMP provides a roadmap for the
City to prioritize projects and funding allocation, strategically develop parks and recreational
programs, and create a vision for the future.
The CPRMP captured and prioritized 162 different recommendations including 50 park
improvement projects, 34 policies, 20 recreation facility improvements, and an additional 58
recommendations in the areas of ADA access, irrigation, benches and picnic tables, expansion
opportunities, and supporting existing approaches to the maintenance and management of
parks. These recommendations were categorized into near, medium, and long-term (Table 1).
The CPRMP developed and utilized a set of evaluation criteria to prioritize the proposed
recommendations. The criteria comparatively weighted the recommendations based on their
ability to (listed from the greatest weight through the lowest):
• Address Health and Safety
• Support Community Priorities
• Reach the greatest Service Area
• Adhere to General Plan 2040 Guiding Principles
• Enhance Accessibility
• Strengthen Operational Efficiency
• Support Previous Planning
Since it was adopted by City Council, the City has been using the recommendations from the
CPRMP to prioritize capital, policy, and maintenance projects and funding. The CPRMP findings
have been used to inform City Council Goals and Objectives, the annual Capital Improvement
Program, and the Measure A Work Plan.
Table 1: Recommendation Priority Categorization
Recommendation Priority Description Total
Near Term Potentially achievable in 0-5
years
54
Page 2 of 7
• 14 park improvements (deficiencies and
expansions)
• 20 policies
• 20 recreation facility improvement
recommendations to be incorporated
into the upcoming Facilities Master Plan
Medium-Term
• 15 park improvements
• 14 policies
Potentially achievable in 5-10
years
29
Long-Term
• 21 park improvements
Potentially achievable in 10+
years
21
Other Ongoing (10)
As resources allow (26)
To be addressed through
larger projects (22)
58
Total number of recommendations 162
ANALYSIS:
Given the importance of the CPRMP in priority and goal setting, the Park & Recreation
Commission requested an annual update on progress made on the recommendations in the
plan. Tables 2 and 3 provide an update on the near-term park and policy recommendations
where the City has taken action since the CPRMP was adopted. Attachment 1 provides a list of
all near-term recommendations, including those that have not yet been started.
Table 2: Near-Term Park Recommendations
ID Site Recommendation Status
19.2 Pickleweed
Park
Continue development of the
Pickleweed Park Enhancement Project
with support of public grant funds – new
basketball court, play area, fitness area,
shaded seating and picnic area, gazebo
structure, conversion of existing turf
fields to synthetic turf, renovation of
bathroom facilities, additional lighting,
parking, security cameras, and
landscaping
Construction began
September 2024 with
expected completion Spring
2025
1.6 Albert Park Address fencing deficiencies around
Albert Stadium and Field
Complete
18.3 Peacock
Gap Park
Update play areas - replace failing
playground structures, replace sand
with fibar
Design completed,
construction RFP closed
11/13/24, in contract
negotiations with expected
completion Spring 2025
24.2 Terra Linda
Park
Prepare a master plan for Terra Linda
Park and Community Center: determine
future improvements based on planning
efforts; likely to include replace
playground for safety and accessibility
in the near term – near end of life span;
Replace picnic tables and benches -
Round 2 community
engagement completed in
October 2024, plan on track
to be presented to the
Commission and Council
Winter/Spring 2025
Page 3 of 7
end of life span; Resurface basketball
court
5.8 Boyd
Memorial
Park
Evaluate historic water cistern system
for structural integrity
Staff are considering this
project for the FY25-26
Measure A Work Plan
18.5 Peacock
Gap Park
Resurface tennis courts Staff are considering this
project for the FY25-26
Measure A Work Plan
9.3 Freitas Park Resurface tennis courts Staff are considering this
project for the FY25-26
Measure A Work Plan
Table 3: Near-Term Policy Recommendations
ID Site Recommendation Status
1.7 Albert Park Consider additional maintenance
resources for Albert Field
In the 2024 season, the
Public Works Park team
dedicated additional capacity
to maintenance at Albert
Park; staff received positive
feedback from user groups as
a result of these efforts
3.3 Beach Park Seek proposals for public-private
partnerships that will activate the park
space and address needed oversight
and management for site safety
Future opportunities at Beach
Park are dependent upon the
future of the adjacent private
property (formerly Terrapin
Crossroads); staff are closely
monitoring the status of that
property and responding to
inquiries from potential buyers
19.4 Pickleweed
Park
Consider additional maintenance
resources for Pickleweed Park Field
Staff are evaluating
maintenance needs for all
weather turf and will develop
a maintenance plan
accordingly
26.6 Citywide Assess options to address deficiency
in spaces for off-leash dogs
Since the CPRMP was
written, staff have seen a
significant decrease in
reported conflicts between
park users and off-leash
dogs; staff will continue to
monitor this issue and will
revisit should we see an
increase in conflicts
26.7 Citywide Evaluate restroom maintenance
citywide - improve restroom
maintenance levels where needed
In 2024, staff saw a decrease
in reports of issues with
restroom maintenance; staff
will continue to monitor this
issue and address as needed
26.8 Citywide Develop systemwide tennis court
resurfacing schedule
Public Works and Recreation
staff are meeting to develop
these standards and are
Page 4 of 7
working on a draft schedule
that will be presented to the
Commission once complete
26.10 Citywide Develop systemwide irrigation
replacement schedule
Due to the complexity and
scope of this
recommendation, staff are
considering including further
evaluation and strategy
development in the FY25-26
Measure A Work Plan
26.11 Citywide Reclassify City parks based on existing
amenities - Jerry Russom Memorial
Park (to open space), Bret Harte Park
(to neighborhood park), Munson Park
(to pocket park)
This will be addressed with
the next update to the
General Plan
26.13 Citywide Develop program for citywide fibar
replacement at playgrounds
Public Works and Recreation
staff are meeting to develop
these standards and are
working on a draft schedule
that will be presented to the
Commission once complete
26.14 Citywide Evaluate tennis court access program
and explore alternative approaches
The City successfully piloted
a keyless entry system in
2023, which was supported
by the community and fully
implemented in 2024
26.15 Citywide Develop systemwide playground
amenity replacement schedule
Public Works and Recreation
staff are meeting to develop
these standards and are
working on a draft schedule
that will be presented to the
Commission once complete
26.21 Citywide Offer training opportunities for staff to
support growth and understanding
around diversity, equity, inclusion, and
belonging
The City has developed a
mandatory diversity, equity,
inclusion, and belonging
training for all staff; the
department also supports
staff in identifying and
participating in additional
training opportunities
33.1 Recreation
Programs
Establish a formal programming
philosophy to guide future program
delivery
Staff plan to develop a
recreation program
philosophy in FY25-26 to
better assess current program
levels and identify in-demand
programs based on
community needs
33.2 Recreation
Programs
Develop a programing plan that builds
on the philosophy and identifies
program priorities for the future
33.3 Recreation
Programs
Pursue additional contracts with other
providers for program areas that are
not currently adequately available
33.7 Recreation
Programs
Develop a comprehensive fee policy Staff have begun reaching out
to recreation cost recovery
Page 5 of 7
consultants to support this
project
33.8 Recreation
Programs
Recreation programs, services and
facilities need to be supported by
established marketing efforts
Staff are looking at
opportunities to better support
marketing efforts across the
Library & Recreation
Department
In addition to the park and policy recommendations, staff have made progress on different
recommendations categorized as “other.” These include ADA access recommendations, which
have been incorporated into projects at Boyd Park, Peacock Gap Park, and Pickleweed Park,
as well as the implementation of a memorial bench and picnic table program, which received its
first bench donations at Peacock Gap Park in 2024.
Staff have also utilized the CPRMP criteria to evaluate emerging park and recreation facility
issues. When the Boyd Park playground failed in Spring 2024, staff evaluated its replacement
based on the CPRMP criteria and the impact that various approaches to addressing the
equipment failure would have on other park priorities. Based on this evaluation, staff
recommended replacing the equipment on a small, interim scale, with further site improvements
to be addressed in the course of implementing the CPRMP.
FISCAL IMPACT:
There is no fiscal impact associated with accepting this report.
Submitted by:
Catherine Quffa
Library and Recreation Director
Attachments:
1. Near-term park and policy recommendations from the CPRMP
Page 6 of 7
Attachment 1: Near-term park and policy recommendations from the CPRMP
Near-Term Park Recommendations
ID Site Recommendation
19.2 Pickleweed
Park
Continue development of the Pickleweed Park Enhancement Project
with support of public grant funds – new basketball court, play area,
fitness area, shaded seating and picnic area, gazebo structure,
conversion of existing turf fields to synthetic turf, renovation of bathroom
facilities, additional lighting, parking, security cameras, and landscaping
1.6 Albert Park Address fencing deficiencies around Albert Stadium and Field
18.3 Peacock
Gap Park
Update play areas - replace failing playground structures, replace sand
with fibar
24.2 Terra Linda
Park
Prepare a master plan for Terra Linda Park and Community Center:
determine future improvements based on planning efforts; likely to
include replace playground for safety and accessibility in the near term –
near end of life span; Replace picnic tables and benches - end of life
span; Resurface basketball court
5.8 Boyd
Memorial
Park
Evaluate historic water cistern system for structural integrity
18.5 Peacock
Gap Park
Resurface tennis courts
9.3 Freitas Park Resurface tennis courts
10.4 Gerstle
Park
Update play areas - replace play structures near end of lifecycle, replace
sand with fibar at schoolage play area
10.3 Gerstle
Park
Evaluate and improve pathways
16.3 Oleander
Park
Update play area - replace play structures near end of lifecycle, replace
sand with fibar
1.3 Albert Park Pursue improvements at tennis courts – evaluate restroom access,
padding around tennis lights (4), court lighting improvement
23.2 Terra Linda
Community
Garden
Explore options to increase plot capacity and improve infrastructure of
garden plots to meet the needs of San Rafael residents
26.23 Citywide Repair identified priority physical deficiencies at park restrooms
29.1 Falkirk
Cultural
Center
Develop a comprehensive assessment of the Falkirk Cultural Center’s
unique historic and architectural qualities, to guide future planning and
programming that will be in alignment with the facility’s unique needs
Page 7 of 7
Near-Term Policy Recommendations
ID Site Recommendation
1.7 Albert Park Consider additional maintenance resources for Albert Field
3.3 Beach Park Seek proposals for public-private partnerships that will activate the park
space and address needed oversight and management for site safety
19.4 Pickleweed
Park
Consider additional maintenance resources for Pickleweed Park Field
26.6 Citywide Assess options to address deficiency in spaces for off-leash dogs
26.7 Citywide Evaluate restroom maintenance citywide - improve restroom
maintenance levels where needed
26.8 Citywide Develop systemwide tennis court resurfacing schedule
26.10 Citywide Develop systemwide irrigation replacement schedule
26.11 Citywide Reclassify City parks based on existing amenities - Jerry Russom
Memorial Park (to open space), Bret Harte Park (to neighborhood
park), Munson Park (to pocket park)
26.13 Citywide Develop program for citywide fibar replacement at playgrounds
26.14 Citywide Evaluate tennis court access program and explore alternative
approaches
26.15 Citywide Develop systemwide playground amenity replacement schedule
26.21 Citywide Offer training opportunities for staff to support growth and
understanding around diversity, equity, inclusion, and belonging
33.1 Recreation
Programs
Establish a formal programming philosophy to guide future program
delivery
33.2 Recreation
Programs
Develop a programing plan that builds on the philosophy and identifies
program priorities for the future
33.3 Recreation
Programs
Pursue additional contracts with other providers for program areas that
are not currently adequately available
33.4 Recreation
Programs
For program areas where there are not contracts, utilize other providers
on a referral and clearinghouse basis
33.5 Recreation
Programs
Develop a city staffing plan and operating budget that will support the
program plan
33.7 Recreation
Programs
Develop a comprehensive fee policy
33.8 Recreation
Programs
Recreation programs, services and facilities need to be supported by
established marketing efforts
35.1 Operations
And
Maintenance
Consider additional staffing and/or resources to support any increase in
maintenance and operations service levels
PARK AND RECREATION COMMISSION
AGENDA REPORT
November 21, 2024
Item #3b
TITLE: CALIFORNIA PARK AND RECREATION SOCIETY – DISTRICT 1 2024
COMMUNITY SERVICE AWARD
RECOMMENDATION
That the Park and Recreation Commission support the nomination of The Marin Bocce
Federation (MBF) for the CPRS D1 Community Service Award for the 2024 calendar
year
BACKGROUND
Founded in 1946, CPRS is a nonprofit, professional and public interest organization and
the leading professional association for the Parks and Recreation industry. The
California Park and Recreation Society’s mission is to advance the park and recreation
profession through education, networking, resources, and advocacy.
The state is divided geographically into 15 districts and supports over 4,000 members.
The City of San Rafael is a member agency of District 1, which includes the counties of
Del Norte, Humboldt, Lake, Marin, Mendocino, Napa, Solano, Sonoma and Trinity.
Individual members are linked to their Agency and/or District and are given the
opportunity to designate which of the seven (7) special interest sections within the
organization they would like to join. The interest sections include Administrators, Aging
Services and Activities, Aquatics, Development & Operations, Educators, Recreation
and Recreation Therapy.
On an annual basis, CPRS District 1 hosts an awards ceremony to acknowledge
community service efforts and install their board of directors. Agencies can nominate
community members who have made an outstanding contribution to a CPRS District 1
agency and community either by volunteering or making a significant contribution that
assisted in “Creating Community Through People, Parks and Programs.” Agencies may
submit up to 2 nominations on an annual basis, and nominees who are selected for
award will be invited to participate in the District 1 Awards ceremony. The banquet date
and location is yet to be determined. Typically, nominations are due in early January,
and the banquet is held in mid-February each year.
DISCUSSION
Following a review of the many wonderful programs, activities, and individuals that have
contributed to San Rafael’s Park, Recreation and Childcare programs, staff agreed that
the efforts of The Marin Bocce Federation are deserving of special recognition. In 2024,
the Federation marked its 30th anniversary as an organization. To acknowledge that
significant accomplishment, we propose nominating MBF for a 2024 California Park and
Recreation Society District 1 Community Service Award.
The City first established a partnership with MBF in 1994, after City Council approved a
Masterplan Amendment for Albert Park including the installation of a new bocce facility,
playground, and formal garden features the year before. MBF incorporated as a non-
profit organization and has managed the bocce facility since then, making significant
investments to the facility, and promoting the sport of bocce broadly. The City maintains
an agreement with the Federation, who is solely responsible for maintaining their non-
profit status, managing the bocce complex at their sole expense, organizing, promoting,
and conducting all programs, and managing all events, policies, personnel, and permits.
For 30 years, MBF has worked diligently to create an inclusive environment that
welcomes all regardless of age, physical ability, race, or ethnic background to enhance
their social and physical well-being. MBF relies upon volunteers and community
support, allowing them to provide low-cost activities for our community. They maintain
the facility – which includes 10 premier, state of the art bocce courts – with great
attention and care, and they operate programs year-round, serving more than 5,000
visitors per month during the peak season (March-October).
The leagues, programs, and activities offered by the Federation have garnered
significant popularity and success. Participation in leagues consistently reaches full
capacity, accommodating 160 teams and 1,600 players, with an additional
waitlist. Open-play frequently attracts numerous participants, including newcomers who
subsequently register for both formal and informal clinics. The Federation host s on-site
bocce tournaments for league players, United States Bocce Federation tournaments,
special events, private rentals, and fundraisers.
MBF remains committed to enhancing the facility and implementing upgrades based on
community needs. Recent improvements include refinishing the courts adding more
shaded areas, launching new classes, enhancing signage, distributing surveys for
feedback, introducing a new online management system, and contributing to local
charities and school fundraisers.
In light of these contributions, we recommend that the Park and Recreation Commission
support the nomination of The Marin Bocce Federation for the CPRS D1 Community
Service Award for the 2024 calendar year to acknowledge the contributions MBF makes
to support the San Rafael Community. Their efforts have an incredibly positive impact
and their partnership has been cherished.
FISCAL IMPACT
If MBF receives the award, they will be invited to attend the awards banquet. CPRS
furnishes several complimentary banquet tickets. The City has budgeted funds available
to contribute to purchase additional banquet tickets for City staff and MBF volunteers to
attend the banquet if necessary and has budgeted funds available.
ALTERNATIVE ACTION
Any other action as determined by the Commission.
Submitted by:
Craig Veramay
Assistant Library and Recreation Director
PARK AND RECREATION COMMISSION
AGENDA REPORT
November 21, 2024
Item #3c
TITLE: SELECTION OF COMMISSION CHAIR, VICE CHAIR, AND COMMITTEE
ASSIGNMENTS
RECOMMENDATION:
It is recommended that the Commission select a new Chair and Vice Chairperson and review
committee assignments for the period January – December 2024.
BACKGROUND
Annually, the Parks and Recreation Commission meets in regular session and selects a
chairperson and vice chairperson. The election shall be by majority vote of the Commission, to
be held preferably in December of each year. The term of service for these offices shall be one
year, beginning in January of each year. The intent is that the appointments of the respective
Chair and Vice-Chair offices be rotated among the Commissioners so that everyone gets an
opportunity to serve. With the establishment of two (2) four-year term limits for all Commissions
and Boards, generally a Commissioner would not serve as Chair more than once in seven
consecutive years. The Park and Recreation Commission is also requested to fill any vacancies
or make amendments to any other committee assignments as needed on annual basis.
As a result, the Commission is being tasked with selecting a new Chair and Vice Chair for 2023,
one (1) commissioner to serve as the representative to the Pickleweed Advisory Committee,
and one (1) commissioner to serve as alternate to the Pickleweed Advisory Committee.
The representative to the Pickleweed Advisory Committee from the Park and Recreation
Commission shall serve a term of one (1) year, but not more than two (2) consecutive terms.
However, if there is a vacancy, the Park and Recreation Commission has the authority to extend
the current representative’s term at their discretion.
FISCAL IMPACT:
None
ALTERNATIVE ACTION
Any other action as determined by the Park and Recreation Commission.
Submitted by:
Craig Veramay
Assistant Library and Recreation Director
PARKS AND RECREATION COMMISSION
AGENDA REPORT
November 21, 2024
Item #3d
TITLE: REVIEW OF THE COMMISSION MEETING SCHEDULE FOR 2024
RECOMMENDATION:
It is recommended that the Commission review its meeting schedule for 2025 and revise as
necessary.
BACKGROUND:
The Park and Recreation Commission currently meets on the third Thursday of each month at
6:00 p.m. Annually, the Park and Recreation Commission reviews a proposed annual meeting
schedule to consider canceling or re-scheduling meetings due to holidays or other conflicts.
Proposed 2025 Park and Recreation Commission Meeting Schedule
• January 16, 2025
• February 20, 2025
• March 20, 2025
• April 17, 2025
• May 15, 2025
• June 19, 2025
• July 17, 2025
• August – Dark
• September 18, 2025
• October 16, 2025
• November 20, 2025
• December - Dark
FISCAL IMPACT:
None
ALTERNATIVE ACTION
Any other action as determined by the Commission.
Submitted by:
Craig Veramay
Assistant Library and Recreation Director