HomeMy WebLinkAboutPD Office of Traffic Safety Grant Acceptance____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: November 4, 2024
Disposition: Resolution 15352
Agenda Item No: 5.h
Meeting Date: November 4, 2024
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Police Department
Prepared by: Alex Holm, Police Lieutenant City Manager Approval: ______________
TOPIC: OFFICE OF TRAFFIC SAFETY GRANT ACCEPTANCE
SUBJECT: RESOLUTION APPROVING THE ACCEPTANCE AND APPROPRIATION OF STATE
OF CALIFORNIA OFFICE OF TRAFFIC SAFETY GRANT FUNDS IN THE AMOUNT OF
$92,000 FOR THE “SELECTIVE TRAFFIC ENFORCEMENT PROGRAM” (“STEP”)
GRANT FROM OCTOBER 1, 2024, THROUGH SEPTEMBER 30, 2025, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT AND
ANY OTHER DOCUMENTS RELATED TO THE GRANT.
RECOMMENDATION:
Adopt the resolution approving the acceptance and appropriation of State of California Office of Traffic
Safety grant funds in the amount of $92,000 for the “Selective Traffic Enforcement Program” (STEP)
grant covering the period from October 1, 2024, to September 30, 2025, and authorizing the City Manager
to execute the grant agreement and any other documents related to the grant.
BACKGROUND:
Over the last twenty years, the Office of Traffic Safety (OTS) of the State of California has awarded over
two million dollars in traffic safety grants to the City of San Rafael. These grants have included the Marin
County “Avoid the Marin 13” Driving Under the Influence (DUI)/ Driver’s License (DL) campaign, “Click it
or Ticket” grants, DUI mini-grants, DUI Enforcement and Awareness grants, and STEP grants. Each
grant has provided critical traffic enforcement and education operations by funding the deployment of
officers for DUI / DL checkpoints, DUI saturation patrols, red light and speed enforcement, seat belt
enforcement, and distracted driving enforcement. Currently, the only available funding is through the
STEP grant program.
In recent years, the San Rafael Police Department (SRPD) has staffed two full-time Traffic Enforcement
Officers and one Traffic Sergeant. Due to staffing constraints, the two full-time traffic officers have been
reassigned to patrol teams to ensure minimum staffing requirements. With recent increases in staffing
levels, the San Rafael Police Department intends to re-staff the Traffic Unit before January 2025. Until
then, the Traffic Sergeant will remain in the traffic unit and perform collateral administrative duties. During
staffing constraints, the SRPD has encouraged patrol officers to conduct enforcement focused on
reducing alcohol and speed-related collisions and increasing pedestrian and bicycle safety. The SRPD
community outreach and social media teams regularly disseminate traffic safety information in a bilingual
format.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
ANALYSIS:
The City of San Rafael has been awarded a $92,000 grant by the Office of Traffic Safety (OTS) to improve
traffic safety in the community. The primary objective of this grant is to reduce fatalities and injuries
caused by traffic collisions. Key areas of focus include collisions involving alcohol and drugs, as well as
other primary causes of traffic incidents.
Should the City Council approve acceptance of this grant, the San Rafael Police Department (SRPD) will
have the necessary funds to enhance its enforcement efforts by launching safety awareness campaigns,
conducting targeted operations against impaired and distracted driving, conducting targeted operations
against impaired and distracted driving, and implementing initiatives to improve pedestrian and cyclist
safety. The SRPD will implement evidence-based strategies aimed at addressing these issues through
education and enforcement. The grant also supports specialized training for officers to address these
specific areas, and operations funded by the grant are scheduled to occur from October 1, 2024, to
September 30, 2025.
FISCAL IMPACT:
The grant funding will be received into the Grant Fund – Safety (Fund #281) and will be appropriated for
operational expenses such as overtime costs, travel, and training associated with the focused
enforcement of traffic safety, up to the total grant proceeds of $92,000.
OPTIONS:
The City Council has the following options to consider on this matter:
1.Adopt the resolution as presented.
2.Adopt the resolution with modifications.
3.Direct staff to return with more information.
4.Take no action.
RECOMMENDED ACTION:
Adopt the resolution approving the acceptance and appropriation of State of California Office of Traffic
Safety grant funds in the amount of $92,000 for the “Selective Traffic Enforcement Program” (STEP)
grant covering the period from October 1, 2024, to September 30, 2025, and authorizing the City Manager
to execute the grant agreement and any other documents related to the grant.
ATTACHMENTS:
1. Resolution
2. Year 2024/2025 California Office of Traffic Safety Selective Traffic Enforcement Program Grant.
RESOLUTION NO. 15352
RESOLUTION APPROVING THE ACCEPTANCE AND APPROPRIATION OF STATE
OF CALIFORNIA OFFICE OF TRAFFIC SAFETY GRANT FUNDS IN THE AMOUNT
OF $92,000.00 FOR THE “SELECTIVE TRAFFIC ENFORCEMENT PROGRAM”
GRANT AND AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT
AGREEMENT AND ANY OTHER DOCUMENTS RELATED TO THE GRANT
WHEREAS, the State of California, Office of Traffic Safety has tentatively approved a
grant to the City of San Rafael in the amount of $92,000.00; and
WHEREAS the grant funds may be spent to pay overtime costs, travel and equipment
purchase associated with the Selective Traffic Enforcement Program (“STEP”) Grant
Program to mitigate traffic safety program deficiencies and expand ongoing enforcement
and education activity; and
WHEREAS, to improve traffic safety, the San Rafael Police Department will use the
STEP Grant funds for education campaigns, DUI saturation patrols and enforcement,
DUI repeat offender identification, distracted driving enforcement, traffic safety
educational presentations, pedestrian/bicycle enforcement operations; and
WHEREAS the Police Department will use the STEP Grant funds for overtime personnel
costs of Captains, Lieutenants, Sergeants, Corporals, Officers, Community Service
Officers, Dispatchers and Cadets incurred in connection with the enforcement activities,
including training and travel and expenses related to enforcement activities; and
NOW, THEREFORE BE IT RESOLVED, that the City Council approves the acceptance
and appropriation of $92,000.00 in State of California Office of Traffic Safety Selective
Traffic Enforcement Program funds to be appropriated in the Grant Fund #281; and
authorizes the City Manager to execute a Grant Agreement and any documents related
to the Grant in a form approved by the City Attorney.
I, Lindsay Lara, City Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting of the
City Council held on the 4th day of November 2024 by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
Lindsay Lara, City Clerk
9/27/2024 3:11:26 PM Page 1 of 22
State of California – Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
PT25063
1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)
2. NAME OF AGENCY 3. Grant Period
San Rafael From:
To:
10/01/2024
09/30/2025 4. AGENCY UNIT TO ADMINISTER GRANT
San Rafael Police Department
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes
involving alcohol and other primary crash factors. The funded strategies may include impaired driving
enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt
enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public
awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These
strategies are designed to earn media attention thus enhancing the overall deterrent effect. In addition, the
department will participate in community collaboration and engagement activities to engage in conversations
regarding traffic safety with the community members.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $92,000.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by
this reference made a part of the Agreement:
Schedule A – Problem Statement, Goals and Objectives and Method of Procedure
Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable)
Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable)
Exhibit A – Certifications and Assurances
Exhibit B* – OTS Grant Program Manual
Exhibit C – Grant Electronic Management System (GEMS) Access
*Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if
attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we
are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Scott Ingels
Sergeant
524@srpd.org
(415) 485-3034
1400 Fifth Avenue
San Rafael, CA 94901
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Cristine Alilovich
City Manager
cristine.alilovich@cityofsanrafael.org
(415) 485-3070
1400 Fifth Avenue
San Rafael, CA 94901
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL
D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Beth Minka
Police Business Office Administrator
412@srpd.org
(415) 485-3040
1375 Fifth Avenue
San Rafael, CA 94901
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Barbara Rooney
Director
barbara.rooney@ots.ca.gov
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
(Signature) (Date) (Signature) (Date)
9/27/2024 3:11:26 PM Page 2 of 22
10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED
EXPENDITURES
402PT-25.1 20.600 0521-0890-101 2023 12/23 BA/23 $7,535.00
1906-25.1 20.611 0521-0890-101 2023 12/23 BA/23 $431.00
164AL-25.1 20.608 0521-0890-101 2023 12/23 BA/23 $11,841.00
402PT-25 20.600 0521-0890-101 2024 22/24 BA/24 $27,465.00
1906-25 20.611 0521-0890-101 2024 22/24 BA/24 $1,569.00
164AL-25 20.608 0521-0890-101 2024 22/24 BA/24 $43,159.00
AGREEMENT
TOTAL $92,000.00
AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted
funds for the current budget year are available for the period and
purpose of the expenditure stated above.
$92,000.00
PRIOR AMOUNT ENCUMBERED FOR THIS
AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE
$92,000.00
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION
NAME: Carolyn Vu
SAM #:
REGISTERED
ADDRESS:
CITY:
ZIP+4:
CRDWQSJB4AR1
1400 Fifth Ave, Room 2004
San Rafael
94901-1943
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
9/27/2024 3:11:26 PM Page 3 of 22
State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRANT NUMBER
PT25063
1. PROBLEM STATEMENT
The San Rafael Police Department serves the people that live and work in the City of San Rafael. San
Rafael serves as the seat of Marin County and has a population of approximately 61,271 residents (US
Census 2020). San Rafael also has ten of the top fifteen employers in Marin County.
Business and commerce bring people and traffic into San Rafael from other areas of the San Francisco Bay
Area. The service population of San Rafael during the day swells to well over 100,000 people. The US-101
Freeway and Interstate 580 intersect in San Rafael, providing a substantial volume of traffic during morning
and evening commute hours along with steady traffic flow during non-commute hours. As in other parts of
the San Francisco Bay Area, the traditional commute hours start earlier and conclude well into the
evening. Additionally, I-580 serves as an alternate route for commuters when State Route 37 is closed due
to flooding or crashes and an alternate route for the San Francisco Bay Bridge when it faces similar
circumstances. These frequent events significantly increase traffic volumes far beyond our surface streets'
engineered capabilities.
Much of the traffic is concentrated in the downtown area, which is further congested by on-ramps and off-
ramps connecting northbound and southbound US-101, plus eastbound/westbound I-580. The surrounding
streets have an arterial effect, serving commuters from two neighboring cities and communities on the west
side of Marin County. San Rafael's Downtown surface streets serve as arterial thoroughfares for the cities
and communities of San Anselmo, Ross, Fairfax, and West Marin. San Rafael has served as a service hub
and stopping point between the Wine Country to the north and San Francisco to the south for restaurants,
gas stations, services, supplies, and other amenities.
San Rafael has additional arterial thoroughfares that have some of the highest traffic volumes in Marin
County. These streets include Lincoln Avenue, which runs from the Terra Linda neighborhoods in northern
San Rafael to downtown. Manuel T. Freitas Parkway and Las Gallinas Avenue that service the Terra Linda
Neighborhoods and provide access to three major shopping centers/malls as well as provide routes to most
residences in northern San Rafael. Francisco Boulevard East, Andersen Drive, and Bellam Boulevard all
provide routes from Central San Rafael to the city's industrial, commercial, and additional high-density
residential complexes. These three streets also provide alternate access in and around the US-101 and
Interstate 580 Junction. Francisco Boulevard East is a primary route for pedestrians and bicycles that use
the San Rafael Richmond Bridge and commute into Central San Rafael. It is also an alternative route for
motorists when Interstate 580 is impacted by crashes or heavy traffic.
The San Rafael Transit Center, the largest transit center in the County and the North Bay Area, is in
Downtown San Rafael. The San Rafael Transit Center is serviced by several transit authorities and
transportation companies, such as Golden Gate Transit, Marin Transit, Sonoma County Transit, Sonoma
Marin Area Rail Transit (SMART Train), Whistle Stop Wheels, Greyhound, Marin Airporter, Sonoma County
Airport Express, various taxi services, rideshare, app-based ride services, and many others. Due to the
significant volume of traffic through and around the transit has prompted local, county, state, and
transportation authorities to look at expanding and moving the transit center within San Rafael's downtown
to increase its service capability. While this project is in the early planning stages, it is not expected to
resolve or reduce traffic congestion impacts necessarily. The transit center will remain in the busiest portion
of downtown, somewhere along Heatherton Street, which parallels the US-101 freeway.
The downtown SMART train station, the San Rafael Transit Center, the US-101 ramps into downtown San
Rafael, and the arterial streets of Second Street and Third Street that provide routes to neighboring cities
and communities have caused significant congestion with vehicle, bicycle, and pedestrian
traffic. Additionally, all these identified locations are within a block of each other. The proximity of these
specific points has made the intersections that border them the busiest in the city. It has also been the area
of a significant amount of injury pedestrian, bicycle, and vehicle crashes.
9/27/2024 3:11:26 PM Page 4 of 22
One of those is the intersection of Third Street and Hetherton Street. During the previous year, this
intersection was redesigned to help facilitate vehicle, pedestrian, bicycle, and transit traffic. The intersection
of Third Street and Heatherton Street had been identified as one of the more dangerous intersections of San
Rafael. It had been the scene of numerous fatal and injury crashes over the years. Based on the studies of
these hazardous conditions, San Rafael's Department of Public Works Traffic Engineering Division moved
crosswalks, expanded high visibility traffic signaling, implemented an all-red program (allowing pedestrians
to have initial access to crosswalks while vehicle traffic remained stopped), and additional signage. The
police department and traffic engineers continue to work together on this intersection through task force
safety improvement meetings, public education, and enforcement.
In addition, San Rafael High School and Davidson Middle School are located within 0.5 miles of the transit
center. Most of the student population from both schools walk to the transit center to take public transit or
walk through the downtown area.
Our traffic engineering team also identified the top busiest routes in San Rafael. The study showed that the
#1 route continued to be the east-west running Second and Third Streets, which provide access between
downtown and the neighboring cities of San Anselmo, Fairfax, and the smaller unincorporated communities
in West Marin. Second and Third Streets had a daily average count of 42,000+ vehicles combined. It
should be noted that Second Street and Third Street are three-lane one-way streets. The #2 route was
Bellam Boulevard between Francisco Boulevard East and Andersen Drive (located in the southeast portion
of the city), with a daily average vehicle count of 30,000 vehicles.
In November 2019, the Richmond-San Rafael Bridge bike/pedestrian path opened. We have experienced a
significant increase in commuter bicycling that runs from San Rafael's west -end, through downtown, and
onto the east-end where the San Rafael Richmond Bridge is located. This increase in bicycle traffic has
created the opportunity to add dedicated bicycle lanes and re-route traditional bicycle routes to streets and
thoroughfares currently under construction to accommodate the new volume of bicyclists. Additional
infrastructure improvement projects are planned well into 2024. These improvements and changes will task
the Traffic Engineering Division and the Police Department with new efforts aimed at public education,
outreach, and high-visibility traffic enforcement.
The city's customer service satisfaction surveys continue to show the public's concern is traffic congestion
and safety. Traffic safety concerns mostly revolve around speed, red-light running, vehicles violating the
pedestrian right of way, DUI, and reckless driving. San Rafael's elected officials, leaders, and responsible
departments work together, with limited resources, to address these issues collaboratively through
community outreach and education, infrastructure improvement projects, and enforcement.
In addition to the concerns expressed in the satisfaction surveys, ongoing community traffic complaints have
focused on speeding concerns in four consistently identified locations. Those locations have been identified
as Point San Pedro Road in the city's east end, the Miracle Mile (eastbound Fourth and Second Streets) in
the west end, Third Street and Mission Street at San Rafael High School, and Nova Albion Way at Terra
Linda High School. These traffic complaint locations have also received the attention of our City Council
and city leadership. City Council members and leaders have partnered with the police department to
conduct community outreach through neighborhood organizations/homeowners' associations to generate
community awareness that holds citizens and neighbors accountable to each other.
To further assist with outreach and enforcement, our Motor/Traffic Unit currently uses its three RADAR
feedback trailers full-time between these top four complaint locations and other problematic sites. While this
has been beneficial for the most highly complained about locations, it still is not the cure. The need for
additional outreach and enforcement continues in these and many other problematic areas.
Crash data from 2021 through 2023 indicated that most of the city's crashes occur due to unsafe turns,
excessive/unsafe speed, red-light violations, and driving under the influence. For 2023 specifically, we saw
that the primary crash factor of driving under the influence remains in the top #3 position. This statistic
further supports the need for additional partnerships, education, and enforcement.
The community and the police department has also struggled for several years to reduce fatal and injury
crashes involving pedestrians and bicyclists. According to the 2021 OTS Crash Ranking Results, San
9/27/2024 3:11:26 PM Page 5 of 22
Rafael was ranked 45 of 105 for total fatal and injury crashes, 8 of 105 for crashes involving bicyclists, 8 of
105 for crashes involving pedestrians, and 12 of 105 for crashes involving pedestrians age 65+. A
preliminary review of our local records indicate a modest increase across all types of crashes since the
2021.
The data reveals significant increases across various traffic safety metrics between 2021 and 2023,
underscoring growing concerns that the police department is committed to addressing. Total crashes
increased by 8.05% from 2021 to 2022 and by an additional 15.69% from 2022 to 2023. Notably, crashes
with fatalities rose from zero in 2022 to five in 2023, while total fatalities increased from zero in 2022 to six in
2023. Injury crashes also saw a significant rise, with a 26.32% increase from 2021 to 2022 and an 11.46%
increase from 2022 to 2023, highlighting the growing risks to our community. DUI-related incidents showed a
concerning upward trend as well, with DUI crashes rising from 56 in 2021 to 79 in 2022 (a 41.07% increase)
and further to 84 in 2023 (a 6.33% increase). Fatal DUI crashes remained stable at zero from 2021 to 2022
but increased to one in 2023. Injury DUI crashes saw a significant rise from 12 in 2021 to 22 in 2022 (an
83.33% increase), although there was a slight decline to 19 in 2023.
These trends underscore the urgent need for the police department to enhance DUI education and
enforcement programs to raise awareness about the dangers of impaired driving and reduce the prevalence
of driving under the influence, along with the dangers it poses. The department aims to prevent further
incidents, protect the community, and ensure that the roads remain safe for all.
The data shows a troubling rise in bicycle and pedestrian crashes between 2021 and 2023, highlighting the
growing vulnerability of these community members. Bicycle crashes, while slightly decreasing from 30 in
2021 to 28 in 2022, surged to 38 in 2023, reflecting a significant 35.71% increase in just one year.
Pedestrian crashes have also escalated sharply, increasing from 36 in 2021 to 49 in 2022 — a 36.11% rise
— followed by another 18.37% increase to 58 in 2023. These trends emphasize the urgent need for targeted
safety initiatives and enforcement efforts aimed at protecting cyclists and pedestrians, who are particularly at
risk in our community.
As a result, the police department will continue additional community outreach, education, and high-visibility
well-publicized enforcement operations. It is also recognized that partnerships maintained with other city
departments and allied agencies, such as the city's Department of Public Works Traffic Engineering
Division, the Office of Traffic Safety (OTS), the California Highway Patrol (CHP), and other Marin County
Law Enforcement Agencies are vital in addressing these identified problem areas. SRPD is currently
collaborating with the CHP and other Marin County Law Enforcement Agencies to conduct traffic
enforcement operations in shared jurisdictions and other locations where similar problems have been
identified.
Through recent statistics, education, and press releases, it has been well established that California, its
counties, and local jurisdictions have all seen a significant increase in fatal and injury crashes in the years
that followed the COVID-19 Pandemic. The CHP has been reporting a record number of citations issued for
speeds in excess of 100 MPH. Additionally, many statistics show that speed is becoming a significant factor
in recent crash data throughout the state. This is why the San Rafael Police Department recognizes the
need for collaborative efforts between city departments and our regional law enforcement partners for all
identified problems; it is not just a local jurisdiction problem.
SRPD has, in the past, planned joint traffic enforcement operations with the CHP on Point San Pedro Road
and along the US-101 corridor. We have also communicated with our Marin County Law Enforcement
agencies that we have OTS STEP Grant funding to assist them with their identified traffic enforcement
needs. SRPD has been conducting regular traffic safety task force meetings, monthly, with our traffic
engineers to identify and mitigate traffic safety issues through infrastructure upgrades and collaborative
review of future capital improvement projects.
Unexpectedly in 2022 and again in 2023, San Rafael became a meeting point for two covertly organized
street racing and sideshow events connected to Cinco de Mayo (May 5) and Guatemalan Independence
Day (September 15). The event on May 5 impacted the Canal Neighborhood with several sideshows into
the night and strained police resources. The event on September 15 involved over 100 vehicles and had
over 1000 spectators. The participants began at the Northgate Mall. Once the event left the mall, it moved
9/27/2024 3:11:26 PM Page 6 of 22
into the Canal Neighborhood, where it forced the closure of streets and impacted emergency response to
calls for service unrelated to the sideshow. Mutual aid resources responded and seemed to have minimal
effect on lawless behavior. SRPD fielded numerous complaints from residents. Based on this event and
the increase throughout the San Francisco Bay Area with street racing and sideshows, SRPD is planning for
similar events in 2024 and will need the resources from its partners to better intelligence gath ering and
enforcement efforts.
Based on the events and statistics from 2021 through 2023, the police department has set a goal to expand
and/or maintain its pedestrian/bicycle enforcement, general traffic enforcement, and DUI enforcement
operations. We have also identified that to keep these goals; we must strive to keep our personnel numbers
at full staffing authorization levels. We also recognize that much of our traffic and DUI enforcement efforts
will need to be done through extra-duty assignments since current resource priorities must be directed to 9-
1-1 emergency calls, calls for service, and case investigations.
With our limited resources, Police Department leadership have directed patrol officers to reduce DUIs, red
signal light violations, and speed-related crashes and increase pedestrian and bicyclist safety enforcement
when available during their shifts. Statistical information and analysis have been provided to police
personnel to show where enforcement deployments should occur. SRPD maintains a traffic information
board that shows where the top crash intersection are, what the top PCFs are, where the most traffic safety
complaints are occurring, where DUI incidents and arrests are occurring, posting DMV DUI Offender Hot
List, and by posting the Marin County Adult Probation Department DUI Top Offender List.
Our sworn personnel availability has significantly diminished due to the city budget, injuries, retirements, and
resignations. At SRPD's peak staffing in 2007, the police department had eight officers assigned to the
motor/traffic unit. After the economic downturn in 2008, the motor/traffic unit was cut to just two positions
when there was no authorization to backfill police department staffing due to attrition. Today we are still at
post-2008 authorized staffing levels, however, due to unanticipated employee departures, the traffic unit is
only staffed with a Sergeant. The traffic sergeant has most recently been tasked with acting as a field
training officer. All previously qualified motor officers have been returned to patrol to cover staffing
deficiencies. The SRPD anticipates an increase in staffing levels during the 2025 calendar year, however
expected retirements and other long-term leaves of absence may delay efforts to re-establish a dedicated
traffic unit.
Most newly hired officers face a learning curve, especially in traffic safety and DUI investigations. The
ongoing ability to send officers to SFST/ARIDE DUI classes and RADAR/LIDAR classes will be essential to
meeting the goals of DUI enforcement and traffic enforcement operations.
There is currently one Traffic Sergeant assigned to the Traffic Unit. Police Chief David C. Spiller has
assessed current department staffing and the ability to match the demand for services that are important to
the community and determined that the department needs to add eight to fifteen additional sworn personnel
over the next two years. One of the main priorities for the added personnel would be to increase the
traffic/motor officer unit with four additional personnel. However, budget constraints may limit the ability for
additional personnel to be added to the police department at this time.
The current option for the police department to expand traffic, pedestrian, bicycle, and DUI enforcement
operations is to provide extra-duty overtime assignments and shifts. Since every police department's priority
is to respond to 9-1-1 emergency calls, crimes-in-progress, and investigate criminal cases, this limits free
and available time with minimal staff to work proactively on specific and important issues, such as traffic-
related enforcement programs.
The utilization of NHTSA/OTS STEP Grant funds and resources significantly improves the police
department's resources and ability to reduce injury and fatal crashes and commit to traffic and DUI
enforcement operations, community outreach, and public education.
With California's "Freedom to Walk Act" being enacted in 2023, SRPD and our traffic engineering division
are concerned that we will see an increase in pedestrian-related crashes. While this law takes effect, we
also see an alarming statistic from the Governor's Highway Safety Association that shows pedestrian
injuries and fatalities also went up nationwide. This increase was stated to be occurring at faster rates than
9/27/2024 3:11:26 PM Page 7 of 22
the increases in all other traffic fatalities. This is why SRPD would like to focus further enforcement efforts
on reducing pedestrian and bicycle crashes. SRPD will conduct highly publicized pedestrian operations that
involve crosswalk stings, vehicle/pedestrian saturation patrols, community outreach, education, media
campaigns, partner with the Transportation Authority of Marin, and continue to work with our traffic
engineers on improving current infrastructure to discourage dangerous behavior by pedestrians, bicycles,
and motorists.
Since unsafe speed was ranked as a significant primary cause of crashes in 2021, 2022 and 2023, the
police department identified that it needed to continue to deploy its tools and equipment to conduct these
focused traffic enforcement operations. Sworn personnel have access to and use seven LIDAR units thanks
to prior and current OTS STEP Grants. Additionally, SRPD regularly deploys speed feedback trailers. All
three trailers will be kept in service year-round as a tool for speed reduction and community awareness.
Additionally, SRPD is committed to the ongoing training of officers to be certified in using LIDAR/RADAR. In
2024, we anticipate more officers will be sent to POST-certified RADAR/LIDAR as part of the department's
advanced officer training program.
The police department has observed that DUI saturation patrol operations and DUI checkpoints are effective
in locating and apprehending DUI drivers and being an educational outreach tool. The police department
has used press releases and social media platforms to highly publicize the DUI checkpoints and DUI
saturation patrol operations to raise awareness about DUI with the public. While SRPD had significant
staffing issues that occurred due to required training, long-term injuries, and separations, which caused the
cancellation and/or delay of several DUI saturation patrols during 2023, we still made efforts to complete a
majority of the operations granted to us.
The San Rafael Police Department is focused and will continue its focus on pedestrian/bicycle enforcement
operations, traffic enforcement operations specifically directed at reducing excessive/unsafe speed, red light
running, distracted driving violations, and DUI enforcement campaigns.
The police department is looking to promote community awareness and education. In fact, in 2024, SRPD
has already expanded its outreach with more community engagement programs, at least one scheduled
community member police academies in both Spanish and English, and expanded its social media team for
more frequent postings, outreach, and education.
We have planned and will continue to plan more aggressive enforcement strategies to reduce the number of
pedestrians and bicyclists injured and killed by conducting highly publicized crosswalk enforcement stings,
pedestrian enforcement saturation patrols, bicycle enforcement saturation patrols, and engagement with our
local bicycle coalition, neighborhood groups, and neighborhood associations. We have committed to
continuing our traffic safety task force partnership with our city traffic engineers to impro ve infrastructure that
increases pedestrian/vehicle visibility and safety.
In closing, the Selective Traffic Enforcement Program (STEP) grant will significantly increase the police
department's ability to employ its enforcement strategies to reduce persons killed or injured in traffic
crashes. With a focused enforcement plan designed through the STEP program, the department will be
more successful in curbing the identified and statistically supported problems associated with intoxicated
drivers, excessive/unsafe speeding vehicles, red-light running, vehicle/pedestrian right-of-way violations,
distracted driving, and other aggressive driving behaviors.
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic crashes.
2. Reduce the number of persons injured in traffic crashes.
3. Reduce the number of pedestrians killed in traffic crashes.
4. Reduce the number of pedestrians injured in traffic crashes.
5. Reduce the number of bicyclists killed in traffic crashes.
6. Reduce the number of bicyclists injured in traffic crashes.
7. Reduce the number of persons killed in alcohol-involved crashes.
8. Reduce the number of persons injured in alcohol-involved crashes.
9/27/2024 3:11:26 PM Page 8 of 22
9. Reduce the number of persons killed in drug-involved crashes.
10. Reduce the number of persons injured in drug-involved crashes.
11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.
12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.
13. Reduce the number of motorcyclists killed in traffic crashes.
14. Reduce the number of motorcyclists injured in traffic crashes.
15. Reduce hit & run fatal crashes.
16. Reduce hit & run injury crashes.
17. Reduce nighttime (2100 - 0259 hours) fatal crashes.
18. Reduce nighttime (2100 - 0259 hours) injury crashes.
B. Objectives: Target Number
1. Issue a press release announcing the kick-off of the grant by November 15. The
kick-off press releases and media advisories, alerts, and materials must be
emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to
your OTS Coordinator, for approval 7 days prior to the issuance date of the
release.
1
2. Participate and report data (as required) in the following campaigns; Quarter 1:
National Pedestrian Safety Month, National Walk to School Day, National Teen
Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted
Driving Awareness Month, National Motorcycle Safety Month, National Bicycle
Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed
Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger
Safety Week, and California's Pedestrian Safety Month.
12
3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol
and traffic officers to be on the lookout for identified repeat DUI offenders with a
suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs
should be distributed to patrol and traffic officers monthly.
12
4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety
Testing (SFST) (minimum 16 hours) POST-certified training.
4
5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired
Driving Enforcement (ARIDE) 16 hour POST-certified training.
4
6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training
(classroom and field training must be completed).
1
7. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted
during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To
enhance the overall deterrent effect and promote high visibility, it is recommended
the grantee issue an advance press release and conduct social media activity for
each checkpoint. For combination DUI/DL checkpoints, departments should issue
press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs
for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead."
OTS does not fund or support independent DL checkpoints. Only on an exception
basis and with OTS pre-approval will OTS fund checkpoints that begin prior to
1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or
ARIDE-trained.
2
8. Conduct DUI Saturation Patrol operation(s). 12
9. Conduct Traffic Enforcement operation(s), including but not limited to, primary
crash factor violations.
13
10. Conduct highly publicized Distracted Driving enforcement operation(s) targeting
drivers using hand held cell phones and texting.
6
11. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or
during events with a high number of motorcycle incidents or crashes resulting from
unsafe speed, DUI, following too closely, unsafe lane changes, improper turning,
and other primary crash factor violations by motorcyclists and other drivers.
3
12. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in
areas or during events with a high number of pedestrian and/or bicycle crashes
resulting from violations made by pedestrians, bicyclists, and drivers.
3
9/27/2024 3:11:26 PM Page 9 of 22
13. Conduct Traffic Safety educational presentation(s) with an effort to reach
community members. Note: Presentation(s) may include topics such as distracted
driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger
safety.
2
14. Participate in highly visible collaborative Traffic Enforcement operations. 2
15. Send law enforcement personnel to DUI Checkpoint Planning and Management
training.
1
16. Participate in community collaboration and engagement activities to engage in
conversations regarding traffic safety to both share information and receive input
from the community members.
2
3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year)
The department will develop operational plans to implement the “best practice” strategies
outlined in the objectives section.
All training needed to implement the program should be conducted in the first quarter.
All grant related purchases needed to implement the program should be made in the first quarter.
In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of
the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI
convictions. The DUI BOLO may include the driver’s name, last known address, DOB,
description, current license status, and the number of times suspended or revoked for DUI. DUI
BOLOs should be updated and distributed to traffic and patrol officers at least monthly.
Implementation of the STEP grant activities will be accomplished by deploying personnel at high
crash locations.
Media Requirements:
Issue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15,
but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only
distributed after the grant is fully signed and executed. If you are unable to meet the November 15
deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS
PIO.
B. Phase 2 – Program Operations (Throughout Grant Year)
The department will work to create media opportunities throughout the grant period to call
attention to the innovative program strategies and outcomes.
Media Requirements
The following requirements are for all grant-related activities:
Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts,
storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO
at pio@ots.ca.gov for approval and copy your OTS grant coordinator. Optimum lead time would
be 7 days before the scheduled release but at least 3 business days prior to the scheduled
release date for review and approval is appreciated.
Send all Powerpoint presentations, online presentations and trainings for grant-related activities
to the OTS PIO at pio@ots.ca.gov for approval and copy your OTS grant coordinator. Certified
training courses are EXEMPT from the approval process.
The OTS PIO is responsible for the approval of the design and content of materials. The agency
understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any
cost approvals must come from the OTS grant coordinator.
Pre-approval is not required when using any OTS-supplied template for media advisories, press
releases, social media graphics, videos or posts, or any other OTS-supplied educational material.
However, copy the OTS PIO at pio@ots.ca.gov and your OTS grant coordinator when any
material is distributed to the media and public, such as a press release, educational material, or
link to social media post. The OTS-supplied kick-off press release templates and any kickoff
press releases are an exception to this policy and require prior approval before distribution to the
media and public.
If an OTS-supplied template, educational material, social media graphic, post or video is
substantially changed, the changes shall be sent to the OTS PIO at pio@ots.ca.gov for approval
9/27/2024 3:11:26 PM Page 10 of 22
and copy to your OTS grant coordinator. Optimum lead time would be 7 days prior to the
scheduled release date, but at least 3 business days prior to the scheduled release date for
review and approval is appreciated.
Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting
immediate and time-sensitive grant activities (e.g. enforcement operations, day of event
highlights or announcements, event invites) are exempt from the OTS PIO approval process. The
OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is
happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints,
etc.).
Enforcement activities such as warrant and probation sweeps, court stings, etc. that are
embargoed or could impact operations by publicizing in advance are exempt from the PIO
approval process. However, announcements and results of activities should still be copied to the
OTS PIO at pio@ots.ca.gov and your OTS grant coordinator with embargoed date and time or
with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email.
Any earned or paid media campaigns for TV, radio, digital or social media that are part of a
specific grant objective, using OTS grant funds, or designed and developed using contractual
services by a subgrantee, requires prior approval. Please send to the OTS PIO at
pio@ots.ca.gov for approval and copy your grant coordinator at least 3 business days prior to the
scheduled release date.
Social media posts highlighting state or national traffic safety campaigns (Distracted Driving
Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints,
etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are
highly encouraged but do not require prior approval.
Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters,
scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid
media campaign grant objective) to the OTS PIO at pio@ots.ca.gov and copy your OTS grant
coordinator for approval prior to the production or duplication.
Use the following standard language in all press, media, and printed materials, space permitting:
Funding for this program was provided by a grant from the California Office of Traffic Safety,
through the National Highway Traffic Safety Administration.
Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or
earned social media campaign grant objective; consult your OTS grant coordinator for specifics,
format-appropriate logos, or if space does not permit the use of the OTS logo.
Email the OTS PIO at pio@ots.ca.gov and copy your OTS grant coordinator at least 21 days in
advance, or when first confirmed, a short description of any significant grant-related traffic safety
event or program, particularly events that are highly publicized beforehand with anticipated media
coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.
If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including
any media coverage (broadcast, digital, print) of event within 7 days following significant grant-
related event or program. Media and program highlights are to be reflected in QPRs.
Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any
educational or informational materials that received OTS PIO approval in a prior grant year needs
to be resubmitted for approval in the current grant year.
For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and
OTS Grants Media Approval Process FAQs on the OTS website.
Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of
the above requirements might be warranted.
C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)
1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)
2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and
October 30)
Collect and report quarterly, appropriate data that supports the progress of goals and objectives.
Provide a brief list of activity conducted, procurement of grant-funded items, and significant
media activities. Include status of grant-funded personnel, status of contracts, challenges, or
special accomplishments.
9/27/2024 3:11:26 PM Page 11 of 22
Provide a brief summary of quarterly accomplishments and explanations for objectives not
completed or plans for upcoming activities.
Collect, analyze and report statistical data relating to the grant goals and objectives.
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in
the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary
of the grant’s accomplishments, challenges and significant activities. This narrative should also include
whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities
after grant conclusion.
9/27/2024 3:11:26 PM Page 12 of 22
State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRANT NUMBER
PT25063
FUND NUMBER CATALOG
NUMBER (CFDA)
FUND DESCRIPTION TOTAL AMOUNT
1906-25 20.611 Racial Profiling Prohibition Grants $2,000.00
402PT-25 20.600 State and Community Highway
Safety
$35,000.00
164AL-25 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$55,000.00
COST CATEGORY FUND
NUMBER
UNIT COST OR
RATE
UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164AL-25 $13,202.68 2 $26,405.00
DUI Saturation Patrols 164AL-25 $2,080.00 12 $24,960.00
Benefits for 164AL OT @ 1.45% 164AL-25 $51,365.56 1 $745.00
Traffic Enforcement 402PT-25 $1,040.00 13 $13,520.00
Distracted Driving 402PT-25 $1,040.00 6 $6,240.00
Motorcycle Safety 402PT-25 $1,040.00 3 $3,120.00
Pedestrian and Bicycle Enforcement 402PT-25 $1,040.00 3 $3,120.00
Traffic Safety Educational Presentations 402PT-25 $1,040.00 2 $2,080.00
Collaborative Traffic Enforcement 402PT-25 $1,040.00 2 $2,080.00
Benefits for 402PT OT @ 1.45% 402PT-25 $32,131.41 1 $466.00
Community Collaboration Engagement 1906-25 $985.50 2 $1,971.00
Benefits for 1906 OT @ 1.45% 1906-25 $1,971.41 1 $29.00
Category Sub-Total $84,736.00
B. TRAVEL EXPENSES
In State Travel 402PT-25 $4,374.09 1 $4,374.00
$0.00
Category Sub-Total $4,374.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 164AL-25 $2,889.84 1 $2,890.00
Category Sub-Total $2,890.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $92,000.00
9/27/2024 3:11:26 PM Page 13 of 22
9/27/2024 3:11:26 PM Page 14 of 22
State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
GRANT NUMBER
PT25063
BUDGET NARRATIVE
PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Benefits for 164AL OT @ 1.45% - Claimed amounts must reflect actual benefit costs for overtime hours
charged to the grant.
Benefit breakdown:
1.45% Medicare
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Motorcycle Safety - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by
appropriate department personnel.
Traffic Safety Educational Presentations - Overtime for grant funded traffic safety educational presentations
conducted by appropriate department personnel.
Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations
conducted by appropriate department personnel
Benefits for 402PT OT @ 1.45% - Claimed amounts must reflect actual benefit costs for overtime hours
charged to the grant.
Benefit breakdown:
1.45% Medicare
Community Collaboration Engagement - Overtime for grant funded community collaborative engagement
conducted by appropriate department personnel.
Benefits for 1906 OT @ 1.45% - Claimed amounts must reflect actual benefit costs for overtime hours
charged to the grant.
Benefit breakdown:
1.45% Medicare
TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events
supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and
meetings is included. Anticipated travel may include Lifesavers in Long Beach and the OTS Traffic Safety
Law Enforcement Forum. All conferences, seminars or training not specifically identified in the Budget
Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may
not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.
CONTRACTUAL SERVICES
-
EQUIPMENT
-
OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include
28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10),
traffic counters (maximum of 2), generator, gas for generators, lighting, r eflective banners, electronic flares,
PAS Device/Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies.
Additional items may be purchased if approved by OTS. The cost of food and beverages will not be
reimbursed. Each item must have a unit cost of less than $5,000 (including tax and shipping).
INDIRECT COSTS
9/27/2024 3:11:26 PM Page 15 of 22
-
STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.
Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law
enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and
objectives here under.
Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant.
9/27/2024 3:11:26 PM Page 16 of 22
State of California – Office of Traffic Safety
GRANT AGREEMENT
Exhibit A
GRANT NUMBER
PT25063
Certifications and Assurances for Fiscal Year 2024 Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906,
Public Law 109-59, as amended by Section 25024, Public Law 117-58)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page,
that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State r ules,
guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable
provisions include, but are not limited to, the following:
GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended;
Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58;
23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs;
2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards;
2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards.
NONDISCRIMINATION
(applies to all subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations
relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the
basis of race, color, national origin);
49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of
Transportation—Effectuation of Title VI of the Civil Rights Act of 1964);
28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601),
(prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or
Federal-aid programs and projects);
Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972,
as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits
discrimination on the basis of disability) and 49 CFR part 27;
The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the
basis of age);
The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title
VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of
1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities
of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally-
funded or not);
Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the
basis of disability in the operation of public entities, public and private transportation systems, places of public
accommodation, and certain testing) and 49 CFR parts 37 and 38;
Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-
Income Populations (preventing discrimination against minority populations by discouraging programs,
policies, and activities with disproportionately high and adverse human health or environmental effects on
minority and low-income populations);
Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (requiring that
recipients of Federal financial assistance provide meaningful access for applicants and beneficiaries who have
limited English proficiency (LEP));
Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities through the
Federal Government (advancing equity across the Federal Government); and
Executive Order 13988, Preventing and Combating Discrimination on the Basis of Gender Identity or
Sexual Orientation (clarifying that sex discrimination includes discrimination on the grounds of gender
identity or sexual orientation).
9/27/2024 3:11:26 PM Page 17 of 22
The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.
GENERAL ASSURANCES
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or
guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be
denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient
receives Federal financial assistance from DOT, including NHTSA.”
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with resp ect to Title VI of the Civil Rights
Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the
Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination
statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is
Federally assisted.
SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following
Assurances with respect to its Federally assisted Highway Safety Grant Program:
1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR
part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be
(with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the
Acts and the Regulations.
2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work,
or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant
Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Sta t.
252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively
ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises
will be afforded full and fair opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, or national origin in consideration for an award.”
3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred in every contract or agreement subject to the Acts and the Regulations.
4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land,
in any deed from the United States effecting or recording a transfer of real property, structures, use, or
improvements thereon or interest therein to a Recipient.
5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the
Assurance will extend to the entire facility and facilities operated in connection therewith.
6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real
property or an interest in real property, the Assurance will extend to rights to space on, over, or under such
property.
7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A,
as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments
entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity,
project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or
improved under the applicable activity, project, or program.
8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended
to the program, except where the Federal financial assistance is to provide, or is in the form of, personal
property, or real property, or interest therein, or structures or improvements thereon, in which case the
Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is
extended, or for another purpose involving the provision of similar services or benefits; or
b. the period during which the Recipient retains ownership or possession of the property.
9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of
Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it,
other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees,
successors in interest, and other participants of Federal financial assistance under such program will comply
with all requirements imposed or pursuant to the Acts, the R egulations, and this Assurance.
10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter
arising under the Acts, the Regulations, and this Assurance.
9/27/2024 3:11:26 PM Page 18 of 22
By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub-recipients,
sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing
NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must
comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep
records, reports, and submit the material for review upon request to NHTSA, or its designee in a t imely, complete, and
accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as
prescribed by law or detailed in program guidance.
The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans,
contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the
date hereof to the recipients by the U.S. Department of Transportation under t he Highway Safety Grant Program. This
ASSURANCE is binding on the State highway safety agency, other recipients, sub -recipients, sub-grantees, contractors,
subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway
Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.
THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the
actions that will be taken against employees for violation of such prohibition;
b. Establishing a drug-free awareness program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. The grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation, and employee assistance programs;
4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;
5. Making it a requirement that each employee engaged in the performance of the grant be given a
copy of the statement required by paragraph (a);
c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under
the grant, the employee will—
1. Abide by the terms of the statement;
2. Notify the employer of any criminal drug statute conviction for a violation occurring in the
workplace no later than five days after such conviction;
d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or
otherwise receiving actual notice of such conviction;
e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2),
with respect to any employee who is so convicted—
1. Taking appropriate personnel action against such an employee, up to and including
termination;
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation
program approved for such purposes by a Federal, State, or local health, law enforcement, or other
appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all
of the paragraphs above.
POLITICAL ACTIVITY (HATCH ACT)
(applies to all subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of
employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to all subrecipients as well as States)
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding
of any Federal contract, the making of any Federal grant, the mak ing of any Federal loan, the entering into of
any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement;
9/27/2024 3:11:26 PM Page 19 of 22
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to
Report Lobbying,” in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for all
sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction
imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be
subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or loca l
legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative
body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does
not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with
State or local legislative officials, in accordance with customary State practice, even if such communications urge
legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to all subrecipients as well as States)
INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)
1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set
out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction. The prospective primary tier participant shall submit an explanation of
why it cannot provide the certification set out below. The certification or explanation will be considered in
connection with the department or agency's determination whether to enter into this transaction. However,
failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify
such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction. If it is later determined that the prospective
primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to
the Federal Government, the department or agency may terminate this transaction for cause or default or may
pursue suspension or debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or agency to
which this proposal is submitted if at any time the prospective primary tier participant learns its certification
was erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant,
person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and
1200. You may contact the department or agency to which this proposal is being submitted for assistance
in obtaining a copy of those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the department or
agency entering into this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause
titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the
department or agency entering into this covered transaction, without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to
comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective part icipant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification
is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or
9/27/2024 3:11:26 PM Page 20 of 22
otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the
eligibility of any prospective lower tier participants, each participant may, but is not required to, check the
System for Award Management Exclusions website
(https://www.sam.gov/).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order
to render in good faith the certification required by this clause. The knowledge and information of a participant is
not required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment
under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in
this transaction, in addition to other remedies available to the Federal Government, the department or agency
may terminate the transaction for cause or default.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—
PRIMARY TIER COVERED TRANSACTIONS
1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its
principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a
public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen
property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b)
of this certification; and
d. Have not within a three-year period preceding this application/proposal had one or more public
transactions (Federal, State, or local) terminated for cause or default.
2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification,
such prospective participant shall attach an explanation to this proposal.
INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set
out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the Federal Government, the
department or agency with which this transaction originated may pursue available remedies, including
suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this
proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person,
principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You
may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those
regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the department or
agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause
titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in
all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require
lower tier participants to comply with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification
is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred , or
9/27/2024 3:11:26 PM Page 21 of 22
otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the
eligibility of any prospective lower tier participants, each participant may, but is not required to, check the
System for Award Management Exclusions website
( https://www.sam.gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order
to render in good faith the certification required by this clause. The knowledge and information of a participant is
not required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment
under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in
this transaction, in addition to other remedies available to the Federal Government, the department or agency
with which this transaction originated may pursue available remedies, including suspension or debarment.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION —
LOWER TIER COVERED TRANSACTIONS
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in covered transactions by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items
using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and
manufactured products produced in the United States, unless the Secretary of Transportation determines that such
domestically produced items would be inconsistent with the public interest, that such materials are not reasonably
available and of a satisfactory quality, or that inclusion of domestic materials wil l increase the cost of the overall project
contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must
submit a waiver request that provides an adequate basis and justification for approval by the Secr etary of Transportation.
CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)
GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make,
accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or
subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any suc h
subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or
her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties
indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a
subaward. Based on this policy:
1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be
applied for violations of such standards by officers, employees, or agents.
a. The code or standards shall provide that the recipient's officers, employees, or agents may neither
solicit nor accept gratuities, favors, or anything of monetary value from present or potential
subawardees, including contractors or parties to subcontracts.
b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for
violations, as permitted by State or local law or regulations.
2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of
conduct.
9/27/2024 3:11:26 PM Page 22 of 22
DISCLOSURE REQUIREMENTS
No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a
grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently
planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be
substantially affected by NHTSA activities. Based on this policy:
1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an
immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action
which the recipient has taken or proposes to take to avoid or mitigate such conflict.
2. NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict
of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best
interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.
3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational,
financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization
whose interests may be substantially affected by NHTSA activities, and which are related to this award. The
interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed
subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the
date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient,
and the officers, employees or agents of a recipient who are responsible for making a decision or taking an
action under an award where the decision or action can have an economic or other impact on the in terests of a
regulated or affected organization.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE
(applies to all subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to
create checkpoints that specifically target motorcyclists.
POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the
Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when
operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration
(NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information
and resources on traffic safety programs and policies for employers, please contact the Network of Employers for
Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and
employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and
other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information
on statistics, campaigns, and program evaluations and references.
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT
Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies
to decrease crashes caused by distracted driving, including policies to ban text messaging while driving comp any-
owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official
Government business or when performing any work on or behalf of the Government. States are also encouraged to
conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of
new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education,
awareness, and other outreach to employees about the safety risks associated with texting while driving.
