HomeMy WebLinkAboutPD Special Event Street Closure in San Rafael - 43rd Annual Holiday of Lights and Winter Wonderland____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: November 4, 2024
Disposition: Resolution 15353
Agenda Item No: 5.i
Meeting Date: November 4, 2024
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Police Department
Prepared by: Alex Holm, Lieutenant City Manager Approval: ______________
TOPIC: SPECIAL EVENT STREET CLOSURE IN SAN RAFAEL - 43RD ANNUAL HOLIDAY OF
LIGHTS AND WINTER WONDERLAND
SUBJECT: RESOLUTION AUTHORIZING THE TEMPORARY CLOSURE OF DOWNTOWN
STREETS IN SAN RAFAEL FOR A SPECIAL EVENT
RECOMMENDATION:
Adopt a resolution authorizing the temporary closure of designated sections of Fourth Street, Cijos Street,
and Lootens Place in San Rafael for Downtown San Rafael's 43rd Annual Holiday of Lights and Winter
Wonderland event.
BACKGROUND:
The San Rafael Police Department has received a special event application for Downtown San Rafael's
43rd Annual Holiday of Lights and Winter Wonderland, which would require street closure and parking
restrictions.
ANALYSIS:
The Police Department reviewed the special event application for the San Rafael Winter Wonderland
event.
The applicant has submitted a complete special event application, fulfilled insurance requirements
indemnifying the City from liability associated with the event, and provided detailed information regarding
operation, logistics, and a street closure diagram. Additionally, the applicant is notifying all residences
and businesses within the proposed closure. If approval is granted for the stated street closure, City staff
will finalize the event application.
The Police Chief can approve special event permits if the applicants meet all the above obligations. The
Police Chief recommends the adoption of the attached resolution authorizing the temporary road
closures. The special event street closure details are as follows:
Event: Downtown San Rafael’s 43rd Annual Holiday of Lights and Winter Wonderland
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Date(s): November 30, 2024 (Saturday)
Closure
Location(s): Fourth Street: A Street to Lincoln Avenue
Lootens Place: Fourth Street to Commercial Place
Cijos Street: Fourth Street to Commercial Place
Event Time: 11:00 a.m. – 6:00 p.m.
Closure Time: 7:00 a.m. – 9:00 p.m.
COMMUNITY OUTREACH:
The applicant must notify all residents and business owners within the closure area. In addition, the Police
Department will utilize its social media accounts to notify the general public of street closures.
FISCAL IMPACT:
The City’s Economic Development Division will sponsor this event in the amount of $10,000. The Police
Department will provide one officer for the duration of the event at no cost to the event producer at a total
cost of approximately $1,050. In accordance with City policy, all other event-related costs incurred by the
City will be assessed and paid for by the event organizer.
OPTIONS:
The City Council has the following options to consider on this matter:
1.Adopt the resolution authorizing the specified special event temporary street closure.
2.Adopt resolution with modifications.
3.Direct staff to return with more information.
4.Take no action.
RECOMMENDED ACTION:
Adopt a resolution authorizing the temporary closure of designated sections of Fourth Street, Cijos Street,
and Lootens Place in San Rafael for Downtown San Rafael’s 43rd Annual Holiday of Lights and Winter
Wonderland event.
ATTACHMENTS:
1.Resolution
RESOLUTION NO. 15353
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE TEMPORARY CLOSURE
OF DESIGNATED SECTIONS OF FOURTH STREET, LOOTENS PLACE, AND CIJOS STREET IN
SAN RAFAEL.
WHEREAS, the San Rafael City Council has determined that it is in the best interests of the public health
and safety to implement a modified Traffic Plan and Road Closure for all a special event in San Rafael;
and
WHEREAS, after reviewing plans for the event and the traffic patterns, City staff has determined and
recommended that, in the interest of the safety and welfare of pedestrian and auto traffic in the area, the
street should be temporarily closed to through traffic for the date, time, and location as specified in the
Staff Report; and
WHEREAS, the specific time periods for the temporary closure are described in the Staff Report shall be
as determined by the City staff in consultation with the Police Department, and staff shall ensure timely
notice is given to the public of those time periods by signage and/or other appropriate means.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL HEREBY RESOLVES:
1. That all the above findings are true and correct; and
2. For the safety and protection of persons, both pedestrians and vehicle drivers, the City Council
hereby authorizes the temporary closure of the listed street for the locations and date described
in the Staff Report accompanying this Resolution.
I, Lindsay Lara, City Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly
and regularly introduced and adopted at a regular meeting of the City Council held on the 4th day of
November 2024 by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
Lindsay Lara, City Clerk
