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HomeMy WebLinkAboutCM DEIB and Housing Consulting Services; First AmendmentFIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH LIZ DARBY FOR DEIB AND HOUSING CONSULTING SERVICES THIS FIRST AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and LIZ DARBY (hereinafter "CONSULTANT"), is made and entered into as of Dec 10, 2024 RECITALS WHEREAS, the CITY and CONSULTANT entered into a Professional Services Agreement dated October 12, 2024 to perform professional services in connection with CITY'S DEIB Activities and Tenant Protection Workshops, for an amount not to exceed $50,000 (the "Agreement"); and WHEREAS, under the terms of the Agreement, the Term of the Agreement was to expire on December 31, 2024; however CITY and CONSULTANT wish to extend the Term of the Agreement; and WHEREAS, the CITY and CONSULTANT wish to amend the Agreement to modify the total compensation payable to CONSULTANT so as to authorize CONSULTANT to provide additional DEIB and housing consulting services. AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: 1. Article 2 of the Agreement, entitled "COMPENSATION" is hereby amended to include additional compensation payable to CONSULTANT, at $130 per hour for labor, in a not -to -exceed amount of $25,000, and to change the total not -to - exceed amount under the Agreement to $75,000. 2. Article 3 of the Agreement, entitled "TERM OF AGREEMENT" is hereby amended to extend the Agreement term by six (6) months, through June 30, 2025. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. 1 IN WITNESS WHEREOF, the parties have executed this First Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL CONSULTANT CKSfino kilo✓1oh Lia Zlarbr, Cristine Alilovich (Dec 10, 2024 23:07 PST) y:.:cnb.9..: ):: siwYStl CRISTINE ALILOVICH, City Manager Name: Liz Darby Title: Consultant ATTEST: [If Consultant is a corporation, add signature of second corporate officer] Brenna NUM1 (For) (Dec 11, 202 :39 PST) LINDSAY LARA, City Clerk By: APPROVED AS TO FORM: Name: Robert -f i5vsteie Title: Robert F. Epstein (Dec 9, 24 21:34 PST) ROBERT F. EPSTEIN, City Attorney 2 Contract Amendment Final Audit Report 2024-12-02 Created: 2024-11-28 By: Alexis Captanian(ale)ds.captanian@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAA2woJsbrOrVL2z3kgvZS2ycyeXe5gt88 "Contract Amendment" History Document created by Alexis Captanian (alexis.captanian@cityofsanrafael.org) 2024-11-28 - 0:14:24 AM GMT . Document emailed to Liz Darby (liz.darby@cityofsanrafael.org) for signature 2024-11-28 - 0:14:27 AM GMT Email viewed by Liz Darby (liz.darby@cityofsanrafael.org) 2024-12-02 - 3:34:37 AM GMT 6© Document e -signed by Liz Darby (liz.darby@cityofsanrafael.org) Signature Date: 2024-12-02 - 3:36:28 AM GMT - Time Source: server ti Agreement completed. 2024-12-02 - 3:36:28 AM GMT 0 Adobe Acrobat Sign CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Community and Economic Development Project Manager: Alexis Captanian Extension: 415-458-2392 Contractor Name: Liz Darby Contractor's Contact: Click here to enter text. Contact's Email: Click here to enter text. ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT a. Email PINS Introductory Notice to Contractor DATE Click here to Check/Initial ❑ 1 Project Manager enter a date. b. Email contract (in Word) and attachments to City 11/22/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑X AC 2 City Attorney a. Review, revise, and comment on draft agreement 11/26/2024 and return to Project Manager 11/26/2024 © NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor © NT 3 Department Director Approval of final agreement form to send to 11/27/2024 ® MH contractor 4 Project Manager Forward three (3) originals of final agreement to 11/27/2024 ❑X AC contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑X N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 12/3/24 AC Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager First Amendment - Liz Darby - DEIB and Housing Consulting Services Final Audit Report 2024-12-11 Created: 2024-12-09 By: Nataly Torres (nataly.torres@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAmO9ccViZBScZHijeRMm6bTlUgXFjESgy "First Amendment - Liz Darby - DES and Housing Consulting S ervices" History Document created by Nataly Torres (nataly.torres@cityofsanrafael.org) 2024-12-09 - 7:56:11 PM GMT- IP address: 199.88.113.8 El Document emailed to rob.epstein@cityofsanrafael.org for signature 2024-12-09 - 7:58:35 PM GMT Email viewed by rob.epstein@cityofsanrafael.org 2024-12-10 - 5:34:04 AM GMT- IP address: 24.5.134.43 6© Signer rob.epstein@cityofsanrafael.org entered name at signing as Robert F. Epstein 2024-12-10 - 5:34:19 AM GMT- IP address: 24.5.134.43 60 Document e -signed by Robert F. Epstein (rob.epstein@cityofsanrafael.org) Signature Date: 2024-12-10 - 5:34:21 AM GMT - Time Source: server- IP address: 24.5.134.43 �'-. Document emailed to city.clerk@cityofsanrafael.org for approval 2024-12-10 - 5:34:23 AM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-12-10 - 3:32:16 PM GMT- IP address: 104.47.65.254 4 Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-12-10 - 3:32:23 PM GMT- IP address: 199.88.113.8 6® Document approved by Brenna Nurmi(city.clerk@cityofsanrafael.org) Approval Date: 2024-12-10 - 3:32:25 PM GMT - Time Source: server- IP address: 199.88.113.8 C'-. Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-12-10 - 3:32:27 PM GMT SAN RAFAEL Adobe `:1' Acrobat Sign Email viewed by cristine.alilovich@cityofsanrafael.org 2024-12-11 - 7:07:13 AM GMT- IP address: 104.47.64.254 b© Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-12-11 - 7:07:28 AM GMT- IP address: 71.198.110.147 6m Document e -signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-12-11 - 7:07:30 AM GMT - Time Source: server- IP address: 71.198.110.147 '► Document emailed to city.clerk@cityofsanrafae1.org for signature 2024-12-11 - 7:07:32 AM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-12-11 - 3:38:59 PM GMT- IP address: 104.47.65.254 GS© Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi (for) 2024-12-11 - 3:39:11 PM GMT- IP address: 199.88.113.8 ZSe Document e -signed by Brenna Nurmi (for)(city.clerk@cityofsanrafael.org) Signature Date: 2024-12-11 - 3:39:13 PM GMT - Time Source: server- IP address: 199.88.113.8 ® Agreement completed. 2024-12-11 - 3:39:13 PM GMT J� SAN RAFAEL PowereAdobe Acrobat Sign