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HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. 108.2 Canal District Traffic CalmingCity of San Rafael SERVICE LEVEL AGREEMENT DATED AUGUST 29, 2023 WITH FEHR & PEERS TASK ORDER NO. 108.2 (Amendment to Task Order No. 108) Canal District Traffic Calming Amendment Amount: $40,000 THIS AMENDMENT TO TASK ORDER No. 108 is entered into on Dec 10, 2024 between the City of San Rafael, a municipal corporation ("City"), and Fehr & Peers, ("Contractor"). RECITALS A. Whereas Master Consultant Services Agreement is hereby renamed Service Level Agreement; and B. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated August 29, 2023 under which Contractor has agreed to perform certain contract services for the City; and C. Pursuant to the Agreement, on March 22, 2024, the City and Contractor entered into "Task Order No. 108" under which Contractor agreed to perform contract services in connection with City's Canal District Traffic Calming (the "Project"), for a total not to exceed $15,000; and D. Pursuant to the Agreement, on September 18, 2024, the City and Contractor entered into "Task Order No. 108.1" under which Contractor agreed to perform additional services in connection with the Project, as specified in Exhibit A attached to and included in Task Order 108. 1, for a total not to exceed $8,000, changing the total of Task Order 108 not to exceed $23,000. D. City now requires additional services for the Project, and the Contractor is willing to provide such services. NOW, THEREFORE, City and Contractor agree to amend Task Order No. 108 as follows: AGREEMENT TO AMEND TASK ORDER 1. Section 1 entitled "Scope of Services," is hereby amended to include the additional services set forth in Exhibit A of this Task Order Amendment. 2. Section 2 entitled "Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule" is hereby amended to include the additional services, work hours estimate, cost estimate and budget set forth in Exhibit A, for an amount not to exceed $40,000, changing the total not to exceed to $63,000. Rev May 2013 City of San Rafael Service Level Agreement Amendment to Task Order 3. Except as specifically amended herein, all of the other provisions, terms and obligations of Task Order No. 108, as amended by Task Order 108. 1, shall remain valid and shall be in full force. 4. Signatures. The parties have executed this Amendment as of the date first written above. CITY OF SAN RAFAEL CONTRACTOR By: CristineAlilovich (Dec 10,202423:33 PST) Cristine Alilovich, City Manager Reviewed By Ro &rt is fAf&rk By: Robert F. Epstein (Dec 6.'2024 21:24 PST) Robert F. Epstein, City Attorney Exhibits: A — Scope of Work 2 Rev Jan 2019 By:��'% Name: Geoff Rubendall Title: Principal (if Contractor is a corporation, add signature of second corporate officer) By: Name: Bob Grandy Title: Principal Exhibit A Scope of Work: Task Order 108 — Canal District Traffic Calming Work Done to Date: $23k Additional Scope: Data Collection: $40k "Before" Data Collection ($20k) • Intersection Turning Movement Counts (AM and PM peak period multi -modal turning movement counts at 7 locations) • 7 days 24 hours of volume, speed and classification (7 mid -block locations) • Yielding Assessment (reviewing number and percentage motorists yield to pedestrians at uncontrolled crossings (there are 4) 0 Review of last 5 years of documented crash data • Transit reliability (download GTFS over course of several weeks to determine average and range of transit travel time through neighborhood) • Big Data (purchase data to determine more trends related to speed, hard braking, travel time) Develop Recommendations and Initial Feasibility ($20k) • Review "before" data described above • Develop slides summarizing existing data • Apply traffic calming best practices (MUTCD, FHWA, Caltrans, etc.) • Develop Draft Recommendations • Present findings and draft recommendations to City • Finalize slide deck and graphics • Present results to PBAC or another city committee/board/council FEHR�'PEERS 2024-2025 (July 2024 through June 2025) Hourly Billing Rates Classification Hourly Rate Principal $280.00 $400.00 Senior Associate $210.00 $325.00 Associate $185.00 $285.00 Senior Engineer/Planner $160.00 $235.00 Engineer/Planner $130.00 $190.00 Senior Engineering Technician $150.00 $240.00 Senior Project Accountant $125.00 $190.00 Senior Project Coordinator $125.00 $185.00 Project Coordinator $125.00 $175.00 Technician $145.00 $190.00 Intern $100.00 $130.00 • Other Direct Costs / Reimbursable expenses are invoiced at cost plus 70% for handling. • Personal auto mileage is reimbursed at the then current IRS approved rate (67 cents per mile as of Jan 2024). • Voice & Data Communications (Telephone, fax, computer, e-mail, etc.) are invoiced at cost as a percentage of project labor. Fehr & Peers reserves the right to change these rates at any time with or without advance notice. �Prt, RAF. 6." q�! ►1 Z yo �iT y N/ITH P CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackie (for Joanna Kwok) Extension: 3353 Contractor Name: Fehr & Peers Contractor's Contact: Geoff Rubendall Contact's Email: G.Rubendall@fehrandpeers.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ 1 enter a date. b. Email contract (in Word) and attachments to City 12/3/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑XSM 2 City Attorney a. Review, revise, and comment on draft agreement 12/4/2024 and return to Project Manager 12/4/2024 ❑X NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor © NT 3 Department Director Approval of final agreement form to send to 12/6/2024 J ❑X AM contractor 4 Project Manager Forward three (3) originals of final agreement to 12/6/2024 contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑X N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized official Attest signatures, retains original agreement and 10 City Clerk forwards copies to Project Manager TO 108.2 Canal District Traffic Calming - F&P Final Audit Report 2024-12-11 Created: 2024-12-06 By: Shannon Mackle (shannon.maclde@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAa1ol5bE4C3eOw9l8vi9L7ERTGNUiyjk6 "TO 108.2 Canal District Traffic Calming - F&P" History Document created by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-12-06 -10:54:27 PM GMT- IP address: 199.88.113.8 �`'.► Document emailed to Geoff Rubendall (g.rubendall@fehrandpeers.com) for signature 2024-12-06 - 10:55:46 PM GMT Email viewed by Geoff Rubendall (g.rubendall@fehrandpeers.com) 2024-12-07 - 0:09:02 AM GMT- IP address: 104.47.55.254 6© Document e -signed by Geoff Rubendall (g.rubendall@fehrandpeers.com) Signature Date: 2024-12-07 - 0:09:18 AM GMT - Time Source: server- IP address: 67.188.253.94 2+ Document emailed to Bob Grandy (b.grandy@fehrandpeers.com) for signature 2024-12-07 - 0:09:20 AM GMT Email viewed by Bob Grandy (b.grandy@fehrandpeers.com) 2024-12-07 - 0:20:04 AM GMT- IP address: 104.47.66.126 6© Document e -signed by Bob Grandy (b.grandy@fehrandpeers.com) Signature Date: 2024-12-07 - 0:20:25 AM GMT - Time Source: server- IP address: 23.125.135.75 y Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-12-07 - 0:20:27 AM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-12-07 - 0:39:45 AM GMT- IP address: 104.47.65.254 b© Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-12-07 - 0:42:36 AM GMT - Time Source: server- IP address: 199.88.113.8 C'y Document emailed to rob.epstein@cityofsanrafael.org for signature 2024-12-07 - 0:42:38 AM GMT R; SAN RAFAEL Powered by ,y Adobe v°" '''`""'�'""`''°" Acrobat Sign Email viewed by rob.epstein@cityofsanrafael.org 2024-12-07 - 5:23:26 AM GMT- IP address: 24.5.134.43 A) Signer rob.epstein@cityofsanrafael.org entered name at signing as Robert F. Epstein 2024-12-07 - 5:24:00 AM GMT- IP address: 24.5.134.43 6© Document e -signed by Robert F. Epstein (rob.epstein@cityofsanrafael.org) Signature Date: 2024-12-07 - 5:24:02 AM GMT - Time Source: server- IP address: 24.5.134.43 Document emailed to city.clerk@cityofsanrafael.org for approval 2024-12-07 - 5:24:04 AM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-12-09 - 3:55:07 PM GMT- IP address: 104.47.65.254 GS© Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-12-09 - 3:55:15 PM GMT- IP address: 199.88.113.8 6Yo Document approved by Brenna Nurmi(city.clerk@cityofsanrafael.org) Approval Date: 2024-12-09 - 3:55:17 PM GMT - Time Source: server- IP address: 199.88.113.8 �'y Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-12-09 - 3:55:19 PM GMT 15 Email viewed by cristine.alilovich@cityofsanrafael.org 2024-12-11 - 7:33:18 AM GMT- IP address: 104.47.65.254 &0 Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-12-11 - 7:33:29 AM GMT- IP address: 71.198.110.147 A) Document e -signed by Cristine Alilovich(cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-12-11 - 7:33:31 AM GMT - Time Source: server- IP address: 71.198.110.147 Agreement completed. 2024-12-11 - 7:33:31 AM GMT ��• SAN RAFAEL I P—reAdobe "`; Acrobat Sign