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HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. 125.1 Francisco Blvd East Mid-Block Crossing DesignCity of San Rafael SERVICE LEVEL AGREEMENT DATED APRIL 9, 2024 WITH KIMLEY-HORN AND ASSOCIATES, INC. TASK ORDER NO. 125.1 (Amendment to Task Order No. 125) Francisco Blvd East Mid -Block Crossing Design Amendment Amount: $16,950 THIS AMENDMENT TO TASK ORDER No. 125 is entered into on Dec 13, 2024 between the City of San Rafael, a municipal corporation ("City"), and Kimley-Horn and Associates, Inc., ("Contractor"). RECITALS A. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated April 9, 2024 under which Contractor has agreed to perform certain contract services for the City; and B. Pursuant to the Agreement, on August 8, 2024, the City and Contractor entered into "Task Order No. 125" under which Contractor agreed to perform contract services in connection with City's Francisco Blvd East Mid -Block Crossing Design (the "Project"), for a total not to exceed $68,693; and C. City now requires additional services for the Project, and the Contractor is willing to provide such services. NOW, THEREFORE, City and Contractor agree to amend Task Order No. 125 as follows: AGREEMENT TO AMEND TASK ORDER 1. Section 1 entitled "Scope of Services," is hereby amended to include the additional services set forth in Exhibit A of this Task Order Amendment. 2. Section 2 entitled "Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule" is hereby amended to include the additional services, work hours estimate, cost estimate and budget set forth in Exhibit A, for an amount not to exceed $16,950, changing the total not to exceed to $85,643. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of Task Order No. 125 shall remain valid and shall be in full force. Signatures. The parties have executed this Amendment as of the date first written above. Rev May 2013 City of San Rafael Service Level Agreement Amendment to Task Order CITY OF SAN RAFAEL ( v; i .A"Ilali By: O isl ne Alilovich Mec 13.202413:45 PST) Cristine Alilovich, City Manager Reviewed By Radert By: Robert F. Epstein (Dec t . 202.1 13:15 PST) Robert F. Epstein, City Attorney Exhibits: A — Scope of Work 2 Rev Jan 2019 CONTRACTOR tg,=�k By: KwvZ Ak ab Oct 22.2024 13:52 PDT; Name: KWasl AkWabl Title: Vice President (if Contractor is a corporation, add signature of second corporate officer) By: Kevm Aguigui (Dc 2, 2 4 13.53 PDT) Name. Kevin Agu i p i Title: Vice President Exhibit A Kimley>>)Horn Date: August 13, 2024 To: April Miller, Public Works Director City of San Rafael From. Chadi Chazbek, P.E. Kimley-Horn and Associates, Inc. Subject: Francisco Blvd East Mid -Block Crossing Design (Task Order No. 125) —Additional Service Request #1 Dear April, Kimley-Horn is currently working with the City of San Rafael to provide final design engineering services for the Francisco Blvd East Mid -Block Crossing Design (Task Order No. 125), as noted in the listed Task Order Scope of Services. To date, Kimley-Horn has prepared final construction bid documents which includes final bid plans, project specifications, and engineer's opinion of probable cost. Other support documentation includes a lighting analysis at the mid -block crossing and environmental support documentation. Kimley-Horn is pleased to submit this Additional Service Request #1 to the original scope of services, to include the additional services as outlined below. Additional Scone of Services Task 6 — Desian Services Durina Construction (DSDC Kimley-Horn will provide design support during bidding and construction as part of construction support services. The proposed budget is based on an assumed scope, as described below. We assume that all work will be performed upon authorization and direction of the City. We have assumed a total of 70 hours for design services during construction (DSDC). Each task includes an' assumed number of hours. Effort in excess of the assumed hours is assumed to be additional work beyond this scope, and can be performed for an additional fee, upon the City's authorization. Bid Support The Kimley-Horn team will provide design support ahead of and during project advertisement by answering contractor inquiries and preparing addenda as requested by the City. The level of effort associated with responding to contractor inquiries, preparing addenda, and all other requested efforts for bid support is assumed to total 30 hours for budgeting purposes; this work will be performed on a time -and -materials basis. Construction Support The Kimley-Horn team will provide design support during project construction. Kimley-Horn assumes a total effort of 40 hours for budgeting purposes; this work will be performed on a time -and -materials basis. Kimley>>> Horn Page 2 As part of this task, Kimley-Horn will prepare Conformed Record Drawings using the contractor or City resident engineer mark-ups of the project drawings. The Record Drawings incorporate the as - built information and will be dated and signed by the Engineer(s) of Record (EOR) prior to being submitted to the City Engineer. Kimley-Horn may perform the following construction support activities, as directed by the City, within the hours budgeted for the task. Our proposed fee does not assume or include enough hours for us to perform all the activities summarized below. This list is meant to be a list of services we can provide during construction. • Pre -construction conference • Visits to site and observation of construction • Recommendations with respect to defective work • Clarifications and interpretations • Change orders • Shop drawings and samples • Substitutes and "or -equal' • Inspections and tests • Applications for payment • Substantial completion • Final notice of acceptability of the work • Limitation of responsibilities FEE AND EXPENSES Kimley-Horn proposes to provide professional services outlined in this additional scope of services Task 6 — Design Services During Construction (DSDC) for an additional amount of $16,950. Current not to exceed task order amount: $68,693 Additional requested fee: $16,950 Revised not to exceed task order amount: $85,643 CLOSURE If you concur in all the foregoing and wish to direct us to proceed with the services, please have authorized persons execute both copies of this Agreement in the spaces provided below, retain one copy, and return the other to us. We will commence services only after we have received a fully - executed agreement. Fees and times stated in this Agreement are valid for sixty (60) days after the date of this letter. We appreciate the opportunity to provide these services to you. Please contact me if you have any questions. Sincerely, Chadi Chazbek, P.E 4637 Chabot Drive, Suite 300, Pleasanton, CA 94588 TO Amendment 125.1 - Francisco Blvd Crossing Design Final Audit Report Created: 2024-10-22 By: Shannon Mackie (shannon.mackie@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAXRihGvAog4P439B1 RsccmASCAlkdo5kl 2024-10-22 "TO Amendment 125.1 - Francisco Blvd Crossing Design" Histor Y Document created by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-10-22 - 8:15:58 PM GMT- IP address: 199.88.113.8 C'► Document emailed to Kwasi Akwabi (kwasi.akwabi@kimley-horn.com) for signature 2024-10-22 - 8:17:28 PM GMT Email viewed by Kwasi Akwabi (kwasi.akwabi@kimley-horn.com) 2024-10-22 - 8:43:07 PM GMT- IP address: 134.238.198.140 &9 Document e -signed by Kwasi Akwabi (kwasi.akwabi@kimley-horn.com) Signature Date: 2024-10-22 - 8:52:22 PM GMT - Time Source: server- IP address: 134.238.198.140 C'-. Document emailed to kevin.aguigui@kimley-horn.com for signature 2024-10-22 - 8:52:25 PM GMT Email viewed by kevin.aguigui@kimley-horn.com 2024-10-22 - 8:52:55 PM GMT- IP address: 134.238.198.140 Coq Signer kevin.aguigui@kimley-horn.com entered name at signing as Kevin Aguigui 2024-10-22 - 8:53:42 PM GMT- IP address: 134.238.198.140 GHQ Document e -signed by Kevin Aguigui (kevin.aguigui@kimley-horn.com) Signature Date: 2024-10-22 - 8:53:44 PM GMT - Time Source: server- IP address: 134.238.198.140 O Agreement completed. 2024-10-22 - 8:53:44 PM GMT SAN RAFAELAdm b by " "' -'' 11` "'. I Acrobat Sign RAFq�! I f -, Wk. t-.. i 2 y ITH pr1y CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackie (for Mariana Sanchez) Extension: 3353 Contractor Name: Kimley-Horn Contractor's Contact: Chadi Chazbek Contact's Email: chadi.chazbek@kimley-horn.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Click here to Check/Initial ❑ 1 Project Manager a. Email PINS Introductory Notice to Contractor enter a date. b. Email contract (in Word) and attachments to City 10/9/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org 10/17/2024 NSM 2 City Attorney a. Review, revise, and comment on draft agreement and return to Project Manager 10/17/2024 ❑X NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ❑X NT 3 Department Director Approval of final agreement form to send to 10/22/2024 © AM contractor 10/22/2024 4 Project Manager Forward three (3) originals of final agreement to contractor for their signature When necessary, contractor -signed agreement 5 Project Manager ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 12/2/2024 Date of City Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY Forward signed original agreements to City 12/12/24 SM 6 Project Manager City Attorney Attorney with printed copy of this routing form Review and approve hard copy of signed 7 agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) Agreement executed by City Council authorized 9 City Manager/ Mayor official Attest signatures, retains original agreement and 10 City Clerk forwards copies to Project Manager TO Amendment 125.1 - Francisco Blvd Crossing Design Final Audit Report 2024-12-13 Created: 2024-12-12 By: Shannon Mackle (shannon.mackle@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAnvQxPvv8A6ThcuiRB7f2fQwiu8KTVgTf "TO Amendment 125.1 - Francisco Blvd Crossing Design" Histor Y Document created by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-12-12 - 7:40:22 PM GMT- IP address: 199.88.89.34 El Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-12-12 - 7:41:03 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-12-12 - 7:44:48 PM GMT- IP address: 104.47.64.254 &0 Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-12-12 - 7:45:04 PM GMT - Time Source: server- IP address: 199.88.113.8 04 Document emailed to rob.epstein@cityofsanrafael.org for signature 2024-12-12 - 7:45:07 PM GMT Email viewed by rob.epstein@cityofsanrafael.org 2024-12-12 - 9:15:40 PM GMT- IP address: 199.88.114.102 tt Signer rob.epstein@cityofsanrafael.org entered name at signing as Robert F. Epstein 2024-12-12 - 9:15:56 PM GMT- IP address: 199.88.114.102 6© Document e -signed by Robert F. Epstein (rob.epstein@cityofsanrafael.org) Signature Date: 2024-12-12 - 9:15:58 PM GMT - Time Source: server- IP address: 199.88.114.102 C'y Document emailed to city.clerk@cityofsanrafael.org for approval 2024-12-12 - 9:16:00 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-12-12 - 9:33:46 PM GMT- IP address: 199.88.113.8 ( ` SAN RAFAEL Powered b1 U i�ft- Adobe `�' Acrobat Sign d� Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-12-13 - 3:38:34 PM GMT- IP address: 199.88.113.8 6© Document approved by Brenna Nurmi (city.clerk@cityofsanrafael.org) Approval Date: 2024-12-13 - 3:38:36 PM GMT - Time Source: server- IP address: 199.88.113.8 &I Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-12-13 - 3:38:38 PM GMT In Email viewed by cristine.alilovich@cityofsanrafael.org 2024-12-13 - 9:45:22 PM GMT- IP address: 104.47.65.254 d© Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-12-13 - 9:45:32 PM GMT- IP address: 199.88.113.8 Oe Document e -signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-12-13 - 9:45:34 PM GMT -Time Source: server- IP address: 199.88.113.8 ® Agreement completed. 2024-12-13 - 9:45:34 PM GMT by SAN RAFAEL Pdob ��A� � Adobe "` """' - ""`' — I Acrobat Sign