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HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. 140; Construction Inspection Services for Francisco Blvd East Mid-Block Crossing ProjectCity of San Rafael SERVICE LEVEL AGREEMENT DATED JULY 8, 2024 WITH PARK ENGINEERING, INC. TASK ORDER NO. 140 Subject title: Construction Inspection Services for Francisco Blvd East Mid -Block Crossing Project Task Order Amount: $39,314.90 THIS TASK ORDER is entered into on Dec 13, 2024 between the City of San Rafael, a municipal corporation ("City"), and Park Engineering, Inc., ("Contractor"). RECITALS A. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated July 8, 2024 under which Contractor has agreed to perform certain contract services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Contractor to perform certain tasks as set forth in this Task Order, which constitute the Work; NOW, THEREFORE, City and Contractor agree as follows: AGREEMENT 1. Scope of services. Contractor shall provide any and all of the services set forth in Exhibit A of this Task Order, for an amount not to exceed the Task Order Amount, identified above, as directed by the City. Steve Patterson shall be the Project Manager for Contractor for this Task Order. Additional contract services may be performed by other Contractor staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available work plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Mariana Sanchez, or their designee as the person at the City responsible for monitoring performance under this Task Order. b. Contractor duties. The Contractor will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous services related to the Work and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. 2. Date of completion. Work hours estimate; Cost estimate and budget: Fee schedule: Costs are not - Rev. March 2024 City of San Rafael Service Level Agreement Task Order to -exceed stated Task Order Amount in this Task Order. See Exhibit A for Work and fee schedule details. 3. Authorization to proceed. The City will give Contractor authorization to proceed with the work specified in this Task Order only after Contractor submits updated insurance certificates and endorsements, in accordance with the Agreement. 4. Service Level Agreement terms: Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Contractor in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order: Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Siti1iiauires. The parties have executed this Task Order, as of the date first written above. 2 Rev March 2024 City of San Rafael Service Level Agreement Task Order CITY OF SAN RAFAEL By: Cristine Alilovich (Dec 13, 202412:56 PST) Cristine Alilovich, City Manager Reviewed By Robert P EDsl2tii� By: Robert F. Epstein (Dec 1 , 202411:46 PST) Robert F. Epstein, City Attorney Exhibits: A Scope of work 3 Rev. March 2024 CONTRACTOR 5, /�atto�ae.y By: Name: Steve Patterson Title: Vice President (if Contractor is a corporation, add signature of second corporate officer) By: Name: Jaemin Park Title: President/CEO/CFO Exhibit A City of San Rafael Canal Alliance Crossing Project City Project No. 11451 / City File No. 16.01.315 1. Rate includes vehicle, mobile phone, laptop and all equipment required to perform required duties. 2. Based on part-time inspection services for 40 working days. Rates Hours Total Total Regular Loaded Rate Overtime Rate Construction Uose out Regular Hours Overtime Hours Cost Pat Giles Construction Inspector $ 166.56 $ 249.84 160 16 176 0 $ 29,314.90 Applied Materials & Engineering Materials Testing As -needed see attached Rate Schedule ) $ 10,000.00 Total = $ 39,314.90 1. Rate includes vehicle, mobile phone, laptop and all equipment required to perform required duties. 2. Based on part-time inspection services for 40 working days. A1111E 980 41st Street Tel: (510) 420-8190 Oakland, CA 94608 FAX: (510) 420-8186 e-mail: info@appmateng.com 2024 RATE SHEET - Various Improvement Projects MATERIAL TESTING FEES - QUALITY ASSURANCE A. HOURLY AND UNIT COSTS & BASIS OF CHARGES The estimated fees are based on the following State and Federally mandated prevailing hourly inspection rates and unit tests costs. Rates will be adjusted in accordance with DIR prevailing wage adjustments; certified payroll, if required, will be billed at higher rates. INSPECTION RATES Per Hour 1 HMA Sampling, Group 3 $125.00 2 Compaction Testing, Group 3 $125.00 UNIT TEST COSTS Per Set 1 Concrete Compression, per set of 5 (includes pick-up) $450.00 2 Sieve Analysis, each $240.00 3 Sand Equivalent, each $125.00 4 Cleanness Value, each $280.00 5 Moisture Content, each $55.00 6 Durability Index, each $280.00 7 LA Abrasion $750.00 8 Concrete Aggregate Tests (2 Sieves, 1 Cleanness value, 2 moisture content, 1 sand eq.) $995.00 9 HMA JMF Verification or Production Startup, each $8,000.00 10 HMA Production Testing, each $4,500.00 11 Moisture -Density Curve or Cal Impact Test, each $650.00 12 Core Density, each $120.00 13 CIR IDT $800.00 OTHER COSTS 1 Project Management, per hour $195.00 2 Final Affidavit, each $400.00 BASIS OF CHARGES Minimum charge per call -out, show -up: 4 Hours Work from 4-8 hours: Actual Time Travel to job site: Portal -to -Portal Mileage to shop & jobsite: $0.75 per mile Parking: To be provided Work over 8 and up to 12 hours per day, or on Saturday, per hour Time & One Half Work over 12 hours per day, or on Sundays and Holidays, per hour Double Time RAP,q�` fW-4 z y0 /rY W 1 T H P of 5 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackie (for Mariana Sanchez) Extension: 3353 Contractor Name: Park Engineering, Inc Contractor's Contact: Steve Patterson Contact's Email: spatterson@park-eng.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to L7 - enter enter a date. b. Email contract (in Word) and attachments to City 12/2/2024 City Attorney Attorney c/o Laraine.Gittens@cityofsanrafael.org 12/4/2024 ❑X SM 2 a. Review, revise, and comment on draft agreement and return to Project Manager 12/4/2024 © NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 12/6/2024 ® NT 3 Department Director Approval of final agreement form to send to © AM contractor 12/6/2024 4 Project Manager Forward three (3) originals of final agreement to contractor for their signature ❑X N/A 5 Project Manager When necessary, contractor -signed agreement agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form Review and approve hard copy of signed 7 City Attorney City Attorney agreement 8 Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager TO 140 - Inspection Services for Francisco Mid - Block Crossing Final Audit Report 2024-12-13 Created: 2024-12-06 By: Shannon Mackle (Shannon.mackle@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAjTxjYQOiS3Ph2nZZwlrX9712Jc2IXu00 "TO 140 - Inspection Services for Francisco Mid -Block Crossing" History Document created by Shannon Mackie(shannon.mackle@cityofsanrafael.org) 2024-12-06 - 11:04:26 PM GMT- IP address: 199.88.113.8 El Document emailed to Steve Patterson (spatterson@park-eng.com) for signature 2024-12-06 - 11:06:56 PM GMT Email viewed by Steve Patterson (spatterson@park-eng.com) 2024-12-07 - 6:13:10 AM GMT- IP address: 172.225.89.33 Email viewed by Steve Patterson (spatterson@park-eng.com) 2024-12-12 - 5:48:31 PM GMT- IP address: 24.130.112.205 d© Document e -signed by Steve Patterson (spatterson@park-eng.com) Signature Date: 2024-12-12 - 8:43:21 PM GMT - Time Source: server- IP address: 24.130.112.205 E'y Document emailed to Jaemin Park Qpark@park-eng.com) for signature 2024-12-12 - 8:43:24 PM GMT Email viewed by Jaemin Park Qpark@park-eng.com) 2024-12-12 - 8:48:18 PM GMT- IP address: 24.130.112.205 6© Document e -signed by Jaemin Park Upark@park-eng.com) Signature Date: 2024-12-12 - 8:49:12 PM GMT - Time Source: server- IP address: 24.130.112.205 L-► Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-12-12 - 8:49:14 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-12-12 - 11:05:43 PM GMT- IP address: 104.47.64.254 SAN RAFAEL P__0dby I Adobe Acrobat Sign 6© Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-12-12 -11:08:37 PM GMT -Time Source: server- IP address: 199.88.113.8 C'y Document emailed to rob.epstein@cityofsanrafael.org for signature 2024-12-12 - 11:08:40 PM GMT Email viewed by rob.epstein@cityofsanrafael.org 2024-12-13 - 7:45:36 PM GMT- IP address: 73.15.82.184 d© Signer rob.epstein@cityofsanrafael.org entered name at signing as Robert F. Epstein 2024-12-13 - 7:46:02 PM GMT- IP address: 73.15.82.184 6© Document e -signed by Robert F. Epstein(rob.epstein@cityofsanrafael.org) Signature Date: 2024-12-13 - 7:46:04 PM GMT - Time Source: server- IP address: 73.15.82.184 Document emailed to city.clerk@cityofsanrafael.org for approval 2024-12-13 - 7:46:06 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-12-13 - 8:07:34 PM GMT- IF address: 104.47.65.254 6o Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-12-13 - 8:07:43 PM GMT- IP address: 199.88.113.8 &G Document approved by Brenna Nurmi (city.clerk@cityofsanrafael.org) Approval Date: 2024-12-13 - 8:07:45 PM GMT - Time Source: server- IP address: 199.88.113.8 'y Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-12-13 - 8:07:47 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2024-12-13 - 8:53:41 PM GMT- IP address: 104.47.65.254 6m Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-12-13 - 8:56:53 PM GMT- IF address: 199.88.113.8 b© Document e -signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-12-13 - 8:56:55 PM GMT - Time Source: server- IP address: 199.88.113.8 Agreement completed. 2024-12-13 - 8:56:55 PM GMT PowereSAN RAFAEL I Adobe "'s'' Acrobat Sign