No preview available
HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. 142 Materials Testing for DuBois CMP ReplacementCity of San Rafael SERVICE LEVEL AGREEMENT DATED MAY 28, 2024 WITH NINYO & MOORE GEOTECHNICAL & ENVIRONMENTAL SCIENCES CONSULTANTS TASK ORDER NO. 142 Subject title: Materials Testing for Du Bois CMP Replacement Task Order Amount: $3,535 THIS TASK ORDER is entered into on Dec 17, 2024 between the City of San Rafael, a municipal corporation ("City"), and Ninyo & Moore Geotechnical & Environmental Sciences Consultants, ("Contractor"). RECITALS A. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated May 28, 2024 under which Contractor has agreed to perform certain contract services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Contractor to perform certain tasks as set forth in this Task Order, which constitute the Work; NOW, THEREFORE, City and Contractor agree as follows: AGREEMENT 1. Scope of services. Contractor shall provide any and all of the services set forth in Exhibit A of this Task Order, for an amount not to exceed the Task Order Amount, identified above, as directed by the City. Lothus Hennefer shall be the Project Manager for Contractor for this Task Order. Additional contract services may be performed by other Contractor staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available work plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Adeel Shaikh, or their designee as the person at the City responsible for monitoring performance under this Task Order. b. Contractor duties. The Contractor will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous services related to the Work and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev March 2024 City of San Rafael Service Level Agreement Task Order 2. Date of completion: Work hours estimate-. Cost estimate and budget: Fee schedule: Costs are not - to -exceed stated Task Order Amount in this Task Order. See Exhibit A for Work and fee schedule details. 3. Authorization to proceed. The City will give Contractor authorization to proceed with the work specified in this Task Order only after Contractor submits updated insurance certificates and endorsements, in accordance with the Agreement. 4. Service Level Agreement terms: Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Contractor in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. 5. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Signatures. The parties have executed this Task Order, as of the date first written above. 2 Rev March 2024 City of San Rafael Service Level Agreement Task Order CITY OF SAN RAFAEL By: ZV April Miller, Public Works Director Reviewed By R060r' - P EDsfPuz By: Robert F. Epstein (Dec 9, 2024 2132 PST) Robert F. Epstein, City Attorney Exhibits: A Scope of work 3 Rev March 2024 CONTRACTOR k Name: Lothus Hennefer Title: Construction Services Manager (if Contractor is a corporation, add signature of second corporate officer) By: Name: Ransom Hennefer Title: Principal Engineer Exhibit A /�&yy &*ular e Geotechnical & Environmental Sciences Consultants November 22, 2024 Proposal No. 08SJO02-02869 Mr. Adeel Shaikh Junior Engineer City of San Rafael - Department of Public Works 111 Morphew St, San Rafael, California 94901 Subject: Proposal for Materials Testing Services Du Bois Street, CMP Repair San Rafael, California Dear Mr. Shaikh: D Ninyo & Moore is pleased to submit this proposal to provide materials testing services for the Du Bois St. CMP Repair Project in San Rafael, California. This proposal includes our proposed scope of services and associated cost estimates, which are based on our review of the project documents and our previous experience with similar projects. PROJECT UNDERSTANDING We understand that this project replacing curb, gutter, sidewalk, and catch basin in addition to repairing corrugated metal pipe (CMP) along Du Bois St. in San Rafael. This project will include demolition of concrete and asphalt along Du Bois St., compaction of native soil and repaving/placing concrete and asphalt. PROPOSED SCOPE OF SERVICES Based on our review of the project documents, and our experience with similar projects, we propose to provide the following scope of services: Materials Testing Services • Sampling of aggregate base from the job site and transportation to our laboratory for testing. • Maximum compacted density determinations of aggregate base in the laboratory accordance with ASTM D-1557. • In-place field density testing of soils and aggregates using a nuclear density gauge in accordance with ASTM D-1557 to determine the relative compaction of compacted aggregate base 2149 O'Toole Avenue, Suite 30 1 San Jose, California 95131 1 p. 408.435.9000 1 www.ninvoandmoore.com I • Concrete sampling including slump and temperature tests of concrete and cast compressive strength test specimens (1 set / 150 cubic yards) on site. • Concrete sample pick-up and transportation to our laboratory for curing and testing. • Compression testing of concrete cylinders in the laboratory. Project Management • Prepare daily field reports documenting observations and field test results, and reports of laboratory testing to be submitted to the project team. • Prepare final affidavit letter at the conclusion of the project. ESTIMATED FEE We propose to perform the scope of services described above, on a time -and -materials basis in accordance with the attached Schedule of Fees. Our fee estimate for the scope of services described for the new construction project is $3,535 (Three Thousand Five Hundred Thirty Five). Our detailed estimate of fee is attached (Table 1). We sincerely appreciate the opportunity to submit this proposal, and look forward to working with you on this project. Respectfully submitted, NINYO & MOORE Ryan Sharek Project Manager RS/LH/rk Attachments. Table 1 - Breakdown of Estimated Fee Schedule of Fees Lothus Hennefer, PE, PMP Construction Services Manager Ninyo & Moore I D Street, San Rafael, California I 08SJO02-02869 I November 22, 2024 2 Senior Field Technician Sampling and Compaction Testing of Aggregate Base 8 hours @ $ 115.00 /hour $ 920.00 Laboratory Testing Proctor Test of Aggregate Base Material 1 tests @ $ 350.00 /test $ 350.00 Senior Technician Concrete Sampling and Testing 8 hours @ $ 115.00 /hour $ 92000 Laboratory Testing Concrete Compressive Strength Testing (4"x8" Cylinders) 5 tests @ $ 35.00 /test $ 175.00 Subtotal $ 2,365.00 Equipment 16 hours @ $ 15.00 /hour $ 240.00 Vehicle 16 hours @ $ 15.00 /hour $ 240.00 Project Management Subtotal $ 480.00 Project Assistant Dispatch 1 hour @ $ 80.00 /hour $ 80.00 Project Engineer / Manager Project Coordination and Report Preparation 2 hours @ $ 195 00 /hour $ 390.00 Principal Engineer Project Oversight and Consultation 1 hour @ $ 220.00 /hour $ 220.00 Subtotal S 690.00 TOTAL00 Ninyo & Moore I Du Bois Street, San Rafael, California 108SJO02-02869 I November 22, 2024 1 Professional Staff Principal Engineer/Geologist/Environmental Scientist/Certified Industrial Hygienist $ 220 Senior Engineer/Geologist/Environmental Scientist $ 210 Senior Project Engineer/Geologist/Environmental Scientist $ 200 Project Engineer/Geologist/Environ mental Scientist $ 195 Senior Staff Engineer/Geologist/Environmental Scientist $ 180 Staff Engineer/Geologist/Environmental Scientist $ 165 GIS Analyst $ 145 Technical Illustrator/CAD Operator $ 120 Field Staff Certified Asbestos/Lead Technician $ 200 Field Operations Manager $ 130 Nondestructive Examination Technician (LT, MT, LP) $ 125 Supervisory Technician $ 120 Special Inspector (Concrete, Masonry, Structural Steel, Welding, and Fireproofing) $ 115 Senior Technician $ 115 Technician . $ 110 Administrative Staff Information Specialist $ 100 Geotechnical/Environmental/Laboratory Assistant $ 100 Data Processor $ 80 Concrete Coring Equipment (includes technician) $ 250/hr Anchor Load Test Equipment (includes technician) $ 190/hr GPR Equipment $ 180/hr State of California Prevailing Wage Surcharge $ 30/hr Inclinometer $ 100/hr Hand Auger Equipment $ 80/hr Rebar Locator (Pachometer) $ 25/hr Vapor Emission Kit $ 65/kit Equipment $ 15/hr X -Ray Fluorescence $ 70/hr PID/FID $ 25/hr Air Sampling Pump $ 10/hr Field Vehicle $ 15/hr Expert Witness Testimony $ 450/hr Direct Expenses Cost plus 15 % Special equipment charges will be provided upon request. Our field services, are charged at a 4 -hour minimum, and 8 -hour minimum for hours exceeding 4 hours. Overtime rates at 1.5 times the regular rates will be charged for work performed in excess of 8 hours in one day Monday through Friday and all day on Saturday. Rates at twice the regular rates will be charged for all work in excess of 12 hours in one day, all day Sunday and on holidays. Field services that may be subject to prevailing wage in accordance with AB 1768 and Prevailing Wage Determinations, will be subject to a prevailing wage surcharge as shown in our Schedule of Fees. Our rates will be adjusted in conjunction with the increase in the Prevailing Wage Determination during the life of the project, as applicable. The terms and conditions are included in Ninyo & Moore's Work Authorization and Agreement form. Ninyo & Moore I D Street, San Rafael, California 108SJO02-02869 I November 22, 2024 CA15 PW Schedule of Fees for Laboratory Testing 300 Durability Index, CT 229................................................„.....................$ $ 175 SOILS $ 190 CONCRETE $ 170 Atterberg Limits, D 4318, CT 204........................................................... $ 190 Compression Tests, 4x8/6x12 Cylinder, C 39 $ 35 Califomia Bearing Ratio (CBR), D 1883............. .............. .............. $ 550 Concrete Mix Design Review, Job Spec $ 350 Chloride and Sulfate Content, CT 417 & CT 422 ......... ...............$ $ 175 Concrete Mix Design, per Trial Batch, 6 cylinder, ACI $ 950 Consolidation, D 2435, CT 219 ... ................................. ...... _. _ S 300 Concrete Cores, Compression (excludes sampling), C 42 $ 130 Consolidation, Hydro -Collapse only, D 2435 .................................... ....$ 150 Drying Shrinkage, C 157 $ 500 Consolidation -Time Rate, D 2435, CT 219 .......................„...............$ S 200 Flexural Test, C 78 $ 95 Direct Shear - Remolded, D 3080..........................................................$ 100 350 Flexural Test, C 293 $ 95 Direct Shear - Undisturbed, D3080 .................... „.............. _.............. . $ 300 Durability Index, CT 229................................................„.....................$ $ 175 Expansion Index, D 4829, IBC 18 -3 .........................................................$ $ 190 Expansion Potential (Method A), D 4546 .............. _.................................. $ 170 Geofabdc Tensile and Elongation Test, D 4632 .................................$ $ 200 Hydraulic Conductivity, D 5084 . .$ 350 Hydrometer Analysis, D 6913, CT 203 ..................................................$ $ 220 Moisture, Ash, & Organic Matter of Peat/Organic Soils ...........................$ $ 120 Moisture Only, D 2216, CT 226 ....... ..... ...... _„, $ 45 Moisture and Density, D 2937.............................................................$ $ 55 Permeability, CH, D 2434, CT 220 ...... .... .......... _.................................... $ 350 pH and Resistivity, CT 643................................................................$ $ 185 Proctor Density D1557, D 698, CT 216, AASHTO T-180 . ...............$ $ 350 Proctor Density with Rock Correction D 1557 ................................. ..$ 400 R -value, D 2844, CT 301 ................................ .„.................... ... S 450 Sand Equivalent, D 2419, CT 217 ........................................................„$ 110 155 Sieve Analysis, D 6913, CT 202............................................................$ 100 175 Sieve Analysis, 200 Wash, D 1140, CT 202 ......... ................... ..._.........S 100 130 Specific Gravity, D 854 .................... ....................... „„....._.....S 150 135 Thermal Resistivity (ASTM 5334, IEEE 442) $ 925 Triaxial Shear, C D, D 4767, T 297 $ 550 Triaxial Shear, C.U., w/pore pressure, D 4767, T 2297 per pt $ 450 Tnaxial Shear, C.U., w/o pore pressure. D 4767, T 2297 per pt $ 350 Triaxial Shear, U.U., D 2850 $ 250 Unconfined Compression, D 2166, T 208 $ 150 MASONRY Brick Absorption, 24-hour submersion, 5 -hr boiling, 7 -day, C 67 $ 70 Brick Compression Test, C 67 $ 55 Brick Efflorescence, C 67 $ 55 Brick Modulus of Rupture, C 67 $ 50 Brick Moisture as received, C 67 $ 45 Brick Saturation Coefficient, C 67 $ 60 Concrete Block Compression Test, 8x8x16, C 140 $ 70 Concrete Block Conformance Package, C 90 $ 500 Concrete Block Linear Shrinkage, C 426 $ 200 Concrete Block Unit Weight and Absorption, C 140 $ 80 Cores, Compression or Shear Bond, CA Code $ 80 Masonry Grout, 3x3x6 prism compression, C 39 $ 45 Masonry Mortar, 2x4 cylinder 2x2 Cube compression, C 109 $ 55 Masonry Prism, half size, compression, C 1019 $ 120 Masonry Prism, Full size, compression, C 1019 $ 200 REINFORCING AND STRUCTURAL STEEL Chemical Analysis, A 36, A 615 $ 135 Fireproofing Density Test, UBC 7-6 $ 90 Hardness Test, Rockwell, A 370 $ 80 High Strength Bolt, Nut & Washer Conformance, $2800 Restrained Expansion of Shrinkage Compensation per assembly, A 325 ......................... S 350 Mechanically Spliced Reinforcing Tensile Test, ACI S 175 Pre -Stress Strand (7 wire), A 416 $ 170 Reinforcing Tensile or Bend up to No. 11, A 615 & A 706 $ 75 Structural Steel Tensile Test: Up to 200,000 lbs., A 370 $ 90 Welded Reinforcing Tensile Test: Up to No. 11 bars, ACI $ 80 Flexural Test, CT 523 $ 95 Gunite/Shotcrete, Panels, 4 cut cores per panel and test, ACI $ 420 Lightweight Concrete Fill, Compression, C 495 $ 90 Petrographic Analysis, C 856 $2800 Restrained Expansion of Shrinkage Compensation $ 550 Splitting Tensile Strength, C 496 $ 120 3x6 Grout, (CLSM), C 39 $ 65 2x2x2 Non -Shrink Grout, C 109 $ 65 ASPHALT Air Voids, T 269 $ 90 Asphalt Mix Design, Caltrans (incl. Aggregate Quality) $ 4,500 Asphalt Ma Design Review, Job Spec $ 190 Dust Proportioning, CT LP -4 $ 95 Ignition, %Asphalt, including Gradation, D 2172, CT 382 $ 260 Ignition, % Asphalt without Gradation, D 2172, CT 382 $ 160 Film Stripping, CT 302 .......................... ........... ___ ........ S 130 Hveem Stability and Unit Weight D 1560, T 246, CT 366 ...................... $ 240 Marshall Stability, Flow and Unit Weight, T 245 ................................. $ 250 Maximum Theoretical Unit Weight, D 2041, CT 309 $ 160 Moisture Content, CT 370 $ 105 Moisture Susceptibility and Tensile Stress Ratio, T 238, CT 371 $ 1,000 Slurry Wet Track Abrasion, D 3910 $ 160 Superpave, Asphalt Mx Verification (incl. Aggregate Quality) $ 4,900 Superpave, Gyratory Unit Wt, T 312 $ 110 Superpave, Hamburg Wheel, 20,000 passes, T 324 $1,200 Unit Weight sample or core, D 2726, CT 308 $ 110 Voids in Mineral Aggregate, (VMA) CT LP -2 $ 100 Voids filled with Asphalt, (VFA) CT LP -3 $ 100 Wax Density of Cores, D 1188 CT 308 $ 150 AGGREGATES Clay Lumps and Friable Particles, C 142 $ 19C Cleanness Value, CT 227 $ 19C Crushed Particles, CT 205 $ 18C Durability, Coarse or Fine, CT 229 $ 205 Fine Aggregate Angularity, ASTM C 1252, T 304, CT 234 $ 180 Flat and Elongated Particle, D 4791 $ 230 Lightweight Particles, C 123 $ 180 Los Angeles Abrasion, C 131 or C 535 $ 220 Material Finer than No. 200 Sieve by Washing, C 117 $ 100 Organic Impurities, C 40 $ 100 Potential Alkali Reactivity, Mortar Bar Method, Coarse, C 1260 $ 1,250 Potential Alkali Reactivity, Mortar Bar Method, Fine, C 1260 $ 950 Potential Reactivity of Aggregate (Chemical Method), C 289 $ 495 Sand Equivalent, T 176, CT 217 $ 130 Sieve Analysis, Coarse Aggregate, T 27, C 136 $ 130 Sieve Analysis, Fine Aggregate (including wash), T 27, C 136 $ 150 Sodium Sulfate Soundness, C 88 $ 450 Specific Gravity and Absorption, Coarse, C 127, CT 206 $ 120 Specific Gravity and Absorption, Fine, C 128, CT 207 $ 180 ROOFING Roofing Tile Absorption, (set of 5), C 67 $ 250 Roofing Tile Strength Test, (set of 5), C 67 $ 250 Special preparation of standard test specimens will be charged at the technician's hourly rate. Ninyo & Moore is accredited to perform the AASHTO equivalent of many ASTM test procedures Ninyo & Moore 12024 Laboratory Testing CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackle (for Adeel Shaikh) Extension: 3353 Contractor Name: Ninyo & Moore Contractor's Contact: Lothus Hennefer Contact's Email: Ihennefer@ninyoandmoore.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 12/5/2024 City Attorney Attorney c/o Laraine.Gittens@cityofsanrafael.org 12/6/2024 ❑XSM 2 a. Review, revise, and comment on draft agreement and return to Project Manager 12/6/2024 ❑X NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ❑X NT 3 Department Director Approval of final agreement form to send to 12/6/2024 © AM contractor 4 Project Manager Forward three (3) originals of final agreement to 12/9/2024 contractor for their signature When necessary, contractor -signed agreement ❑X N/A 5 Project Manager agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form City Attorney Review and approve hard copy of signed 7 agreement Review and approve insurance in PINS , and bonds 8 City Attorney (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager TO 142 - Materials Testing for Du Bois CMP Replacement - N&M Final Audit Report Created: 2024-12-09 By: Shannon Mackie (shannon.mackle@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAVnclozUw7UomcYEAZPM6n51gPkh0_6zR 2024-12-17 "TO 142 - Materials Testing for Du Bois CMP Replacement - N& M" History Document created by Shannon Mackle (shannon.mackle@cityofsanrafael.org) 2024-12-09 - 7:10:31 PM GMT- IP address: 199.88.89.34 L74 Document emailed to Lothus Hennefer (Ihennefer@ninyoandmoore.com) for signature 2024-12-09 - 7:13:06 PM GMT Email viewed by Lothus Hennefer (Ihennefer@ninyoandmoore.com) 2024-12-09 - 7:52:55 PM GMT- IP address: 50.209.150.238 Ae Document e -signed by Lothus Hennefer (Ihennefer@ninyoandmoore.com) Signature Date: 2024-12-09 - 7:53:14 PM GMT - Time Source: server- IP address: 50.209.150.238 P. Document emailed to Ransom Hennefer (rhennefer@ninyoandmoore.com) for signature 2024-12-09 - 7:53:16 PM GMT Email viewed by Ransom Hennefer (rhennefer@ninyoandmoore.com) 2024-12-09 - 7:57:43 PM GMT- IP address: 192.184.129.143 tt Document e -signed by Ransom Hennefer (rhennefer@ninyoandmoore.com) Signature Date: 2024-12-09 - 7:58:14 PM GMT - Time Source: server- IP address: 192.184.129.143 E -I Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-12-09 - 7:58:16 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-12-09 - 11:05:09 PM GMT- IF address: 104.47.65.254 6© Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-12-09 -11:16:39 PM GMT - Time Source: server- IP address: 199.88.113.8 dowered by ((Q SAN RAFAEL Adobe Acrobat Sign P-4 Document emailed to rob.epstein@cityofsanrafael.org for signature 2024-12-09 -11:16:41 PM GMT Email viewed by rob.epstein@cityofsanrafael.org 2024-12-10 - 5:32:14 AM GMT- IP address: 24.5.134.43 6© Signer rob.epstein@cityofsanrafael.org entered name at signing as Robert F. Epstein 2024-12-10 - 5:32:27 AM GMT- IP address: 24.5.134.43 b© Document e -signed by Robert F. Epstein (rob.epstein@cityofsanrafael.org) Signature Date: 2024-12-10 - 5:32:29 AM GMT - Time Source: server- IP address: 24.5.134.43 '► Document emailed to city. clerk@cityofsanrafael.org for approval 2024-12-10 - 5:32:32 AM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-12-10 - 3:32:02 PM GMT- IP address: 104.47.65.254 6© Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-12-10 - 3:32:10 PM GMT- IP address: 199.88.113.8 dm Document approved by Brenna Nurmi(city.clerk@cityofsanrafael.org) Approval Date: 2024-12-10 - 3:32:12 PM GMT - Time Source: server- IP address: 199.88.113.8 P4 Document emailed to APRIL MILLER (april.miller@cityofsanrafael.org) for signature 2024-12-10 - 3:32:14 PM GMT Email viewed by APRIL MILLER (april.miller@cityofsanrafael.org) 2024-12-17 - 5:29:36 PM GMT- IP address: 104.47.65.254 6m Document e -signed by APRIL MILLER (april.miller@cityofsanrafael.org) Signature Date: 2024-12-17 - 5:29:50 PM GMT - Time Source: server- IP address: 199.88.89.34 Agreement completed. 2024-12-17 - 5:29:50 PM GMT SAN RAFAEL P—reAdobe Acrobat Sign