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HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. 144 Topographic Survey for Pickleweed Replacement PortablesCity of San Rafael SERVICE LEVEL AGREEMENT DATED JUNE 19, 2023 WITH BKF ENGINEERS TASK ORDER NO. 144 Subject title: Topographic Survey for Pickleweed Childcare Replacement Portables Task Order Amount: $5,750 THIS TASK ORDER is entered into on Dec 19, 2024 _ between the City of San Rafael, a municipal corporation ("City"), and BKF ENGINEERS, ("Contractor"). RECITALS A. Whereas Master Consultant Services Agreement is hereby renamed Service Level Agreement; and B. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated June 19, 2023 under which Contractor has agreed to perform certain contract services for the City; and C. Pursuant to the terms of the Agreement, the City wishes Contractor to perform certain tasks as set forth in this Task Order, which constitute the Work; NOW, THEREFORE, City and Contractor agree as follows: AGREEMENT 1. Scope of services. Contractor shall provide any and all of the services set forth in Exhibit A of this Task Order, for an amount not to exceed the Task Order Amount, identified above, as directed by the City. Brandon Bowen shall be the Project Manager for Contractor for this Task Order. Additional contract services may be performed by other Contractor staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available work plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Andrew Powell, or their designee as the person at the City responsible for monitoring performance under this Task Order. b.Contractor duties. The Contractor will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous services related to the Work and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is Rev March 2024 City of San Rafael Service Level Agreement Task Order required if these additional services cannot be performed within the Task Order budget. 2. Date of completion, Work hours estimate,• Cost estimate and budr - Fee schedule: Costs are not - to -exceed stated Task Order Amount in this Task Order. See Exhibit A for Work and fee schedule details. Authorization to proceed. The City will give Contractor authorization to proceed with the work specified in this Task Order only after Contractor submits updated insurance certificates and endorsements, in accordance with the Agreement. 4. Service Level Agreement terms, Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Contractor in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. 5. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Si<lnatures. The parties have executed this Task Order, as of the date first written above. Rev March 2024 City of San Rafael Service Level Agreement Task Order CITY OF SAN RAFAEL CONTRACTOR x4lwx�7&foii k&Chwaim By: By: Jason Kirchmann (Dec 12, 202414:13 PST) April Miller, Public Works Director Name: Jason Kirchmann Reviewed By Robe& F. Epstein By: Robert F Epstein (Dec 19.7024 11:58 PST) Robert F. Epstein, City Attorney Exhibits: A Rev March Scope of work Title: Vice President (if Contractor is a corporation, add signature of second corporate officer) By: Name: Jean Chen Title. C FO sKF Exhibit A TASK ORDER San Rafael Master Services Agreement— Pickleweed Childcare Center BKF Job No. 20230051-58 Date: December 3, 2024 Client: City of San Rafael Dept. of Public Works Consultant: 111 Morphew Street San Rafael, CA 94901 Contact: Andrew Powell BKF Engineers 810 5th Avenue, Suite 210 San Rafael, CA 94901 Contact: Jason Kirchmann This is a Task Order request associated with the contract between BKF Engineers and the City of San Rafael dated June 19, 2023 and is governed by the terms and conditions therein. TASK(S): DESCRIPTION: In general, BKF will perform the following tasks: Design -Level Topographic Survey: BKF will provide a topographic survey that will identify visible site features, significant building corners, curbs, concrete gutters, edge of pavement, walkways, retaining walls, parking striping, signage, fences, trees 6 -inches in diameter and larger, and visual utility infrastructure. We will obtain a succession of spot elevations to define the general terrain of the project site. Striping/painting is excluded within the playground area. Visible utility infrastructure within the mapping limits, including sewer, water valves, hydrants, meter boxes, storm drain and marked utilities encountered during the course of our field survey will also be identified. Invert elevations on accessible manholes and storm drain inlets will be located. Underground utility locations may be shown on the mapping based on visual surface evidence and as -built drawings provided to BKF prior to commencement of the survey. The topographic survey will include spot elevations and 1 -foot contours. The horizontal and vertical datum will be based on the Tiscornia Marsh survey previously provided to the City of San Rafael by BKF Engineers in November 2022. See attached Exhibit A for survey area. SERVICES TO BEGIN: Upon receipt of written authorization TO BE COMPLETED: Within four weeks of authorization DELIVERABLES: Topographic Map signed and sealed by professional in charge. AutoCAD provided as a courtesy. CURRENT $ 5,750 ADDENDUM VALUE: TOTAL T.O. VALUE: I $ 51750 BKF ENGINEERS 810 5th Avenue, Suite 210, San Rafael, CA 94901 1415.930.7960 TASK ORDER PROJECT MANAGER: Jason Ki)rchmanns PLS, PE DATE: (Signature) CLIENT: City of San Rafael Dept. of Public Works (Signature) DATE: 12/03/2024 BKF ENGINEERS 810 5th Avenue, Suite 210, San Rafael, CA 94901 415.930.7960 0 16 �ptJ RAF,q�` r1 i = y0 /rY WITH I" CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackie (for Andrew Powell) Extension: 3353 Contractor Name: BKF Engineers Contractor's Contact: Brandon Bowen Contacts Email: bbowen@bkf.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 12/10/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ©SM 2 City Attorney a. Review, revise, and comment on draft agreement 12/11/2024 and return to Project Manager 12/11/2024 © NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor N NT 3 Department Director Approval of final agreement form to send to 12/11/2024 © AM contractor 4 Project Manager Forward three (3) originals of final agreement to 12/12/2024 I1Z contractor for their signature 5 Project Manager When necessary, contractor -signed agreement © N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager TO 144 - Topographic Survey - Pickleweed Childcare Replacement Portables Final Audit Report Created: 2024-12-12 By: Shannon Mackie (shannon.mackle@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAZhXl6zhB5xzkQCkcU4uXzi0KIVpQdcOI 2024-12-19 "TO 144 - Topographic Survey - Pickleweed Childcare Replace ment Portables" History Document created by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-12-12 - 5:50:50 PM GMT- IP address: 199.88.89.34 P-. Document emailed to jkirchmann@bkf.com for signature 2024-12-12 - 5:52:02 PM GMT Email viewed by jkirchmann@bkf.com 2024-12-12 - 10:12:37 PM GMT- IP address: 50.209.186.25 de Signer jkirchmann@bkf.com entered name at signing as Jason Kirchmann 2024-12-12 - 10:13:18 PM GMT- IP address: 50.209.186.25 60 Document e -signed by Jason Kirchmann (jkirchmann@bkf.com) Signature Date: 2024-12-12 -10:13:20 PM GMT - Time Source: server- IP address: 50.209.186.25 C'► Document emailed to Jean Chen (jchen@bkf.com) for signature 2024-12-12 -10:13:23 PM GMT Email viewed by Jean Chen (jchen@bkf.com) 2024-12-13 - 7:31:27 AM GMT- IP address: 146.75.154.1 Email viewed by Jean Chen Qchen@bkf.com) 2024-12-19 - 6:57:07 AM GMT- IP address: 104.28.123.109 6© Document e -signed by Jean Chen Qchen@bkf.com) Signature Date: 2024-12-19 - 3:53:56 PM GMT - Time Source: server- IP address: 50.209.179.1 C*y Document emailed to Laraine Gittens(laraine.gittens@cityofsanrafael.org) for approval 2024-12-19 - 3:54:00 PM GMT SAN RAFAEL Powered by uJ(u I Adobe ! Acrobat Sign t Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-12-19 - 4:48:15 PM GMT- IP address: 104.47.64.254 b© Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-12-19 - 4:53:17 PM GMT - Time Source: server- IP address: 199.88.113.8 7-4 Document emailed to rob.epstein@cityofsanrafael.org for signature 2024-12-19 - 4:53:20 PM GMT Email viewed by rob.epstein@cityofsanrafael.org 2024-12-19 - 7:58:18 PM GMT- IP address: 73.15.82.184 OG Signer rob.epstein@cityofsanrafael.org entered name at signing as Robert F. Epstein 2024-12-19 - 7:58:32 PM GMT- IP address: 73.15.82.184 &o Document e -signed by Robert F. Epstein (rob.epstein@cityofsanrafael.org) Signature Date: 2024-12-19 - 7:58:34 PM GMT - Time Source: server- IP address: 73.15.82.184 Ely Document emailed to city.clerk@cityofsanrafael.org for approval 2024-12-19 - 7:58:36 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-12-19 - 8:58:29 PM GMT- IP address: 104.47.65.254 It Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-12-19 - 8:58:37 PM GMT- IP address: 199.88.113.8 d© Document approved by Brenna Nurmi(city.clerk@cityofsanrafael.org) Approval Date: 2024-12-19 - 8:58:39 PM GMT - Time Source: server- IP address: 199.88.113.8 24 Document emailed to APRIL MILLER (april.miller@cityofsanrafael.org) for signature 2024-12-19 - 8:58:42 PM GMT Email viewed by APRIL MILLER (april.miller@cityofsanrafael.org) 2024-12-19 -11:30:10 PM GMT- IP address: 104.47.65.254 b© Document e -signed by APRIL MILLER (april.miller@cityofsanrafael.org) Signature Date: 2024-12-19 -11:30:22 PM GMT - Time Source: server- IP address: 199.88.89.34 Q Agreement completed. 2024-12-19 - 11:30:22 PM GMT /--(;\ Powered by IJ - SAN RAFAEL Adobe "r Acrobat Sign