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HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. 107.1 Transit Relocation EffortsCity of San Rafael SERVICE LEVEL AGREEMENT DATED AUGUST 29, 2023 WITH FEHR & PEERS TASK ORDER NO. 107.1 (Amendment to Task Order No. 107) Transit Relocation Efforts Amendment Amount: $20,000 THIS AMENDMENT TO TASK ORDER No. 107 is entered into on DEC 10, 2024 between the City of San Rafael, a municipal corporation ("City"), and Fehr & Peers, ('Contractor"). RECITALS A. Whereas Master Consultant Services Agreement is hereby renamed Service Level Agreement; and B. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated August 29, 2023 under which Contractor has agreed to perform certain contract services for the City; and C. Pursuant to the Agreement, on March 22, 2024, the City and Contractor entered into "Task Order No. 107" under which Contractor agreed to perform contract services in connection with City's Transit Relocation Efforts (the "Project"), for a total not to exceed $20,000; and D. City now requires additional services for the Project, and the Contractor is willing to provide such services. NOW, THEREFORE, City and Contractor agree to amend Task Order No. 107 as follows: AGREEMENT TO AMEND TASK ORDER 1. Section 1 entitled "Scope of Services," is hereby amended to include the additional services set forth in Exhibit A of this Task Order Amendment. 2. Section 2 entitled "Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule" is hereby amended to include the additional services, work hours estimate, cost estimate and budget set forth in Exhibit A, for an amount not to exceed $20,000, changing the total not to exceed to $40,000. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of Task Order No. 107 shall remain valid and shall be in full force. 4. Signatures. The parties have executed this Amendment as of the date first written above. Rev May 2013 City of San Rafael Service Level Agreement Amendment to Task Order CITY OF SAN RAFAEL 111-9xd'&M�a By: Cristine Atilovich (Dec 10, 2024 23:33 PST) Cristine Alilovich, City Manager Reviewed By Robed- P agf&, rL By: Robert F. Epstein (Dec 6,'202 21:24 PST) Robert F. Epstein, City Attorney Exhibits: A — Scope of Work 2 Rev Jan 2019 .CONTRACTOR By: Name: Geoff Rubendall Title: Principal (if Contractor is a corporation, add signature of second corporate officer) By: Name: Bob Grandy Title: Principal FEHRtPEERS Exhibit A October 10, 2024 April Miller Director of Public Works City of San Rafael 111 Morphew Street San Rafael, CA 94901 Subject: Proposal to Provide Traffic Engineering Support related to Transit Center Relocation Efforts Dear April Fehr & Peers appreciates the opportunity to continue to support the City of San Rafael for a variety of traffic engineering tasks related to the planned relocation of the San Rafael Transit Center (SRTC). This task order includes providing additional support to the City by reviewing proposed site plans, circulation concepts, and other review of materials developed by Golden Gate Transit District and their consultant on the SRTC project. The following presents our proposed scope of work for this effort. Scope of Work Fehr & Peers will continue to review the proposed site plans for the SRTC on behalf of the City of San Rafael. We will perform our review based on our technical experience and expertise related to transit center access, circulation, and operations, and adopted City plans and policies including but not limited to the General Plan 2040 (GP), Downtown Precise Plan (DPP), and Bicycle and Pedestrian Master Plan 2018 Update (BPMP). The exact work expected as part of this task order are not yet known, but it is anticipated that the work could include the following types of tasks • Reviewing proposed site plans, access, and circulation around the proposed transit center • Checking consistency with adopted city plans and policies • Traffic engineering studies to support City review of development application • Meetings and coordination Fee and Schedule Fehr & Peers will perform the above additional scope of services on a time and materials basis not to exceed fee of $20,000. This would amend our current task order from $20,000 to $40,000 for additional support going forward. We propose to conduct this work according to the terms and conditions of our master consultant service agreement dated August 29, 2023 and current hourly rates from previous task orders. We can begin work upon receipt of this signed proposal or other 345 California Street I Suite 450 1 San Francisco, CA 94104 1 (415) 348-0300 1 Fax (415) 773-1790 www.fehrandpeers.com April Miller FT of San Rafael ,T October 10, 2024 Page 2 of 2 authorization to proceed. If the above scope of work and fee is agreeable to you, please sign and return this proposal or provide a formal task order authorization for this work. Please contact me at g.rubendall@fehrandpeers.com or at 415-426-2522 with questions. Sincerely, FEHR & PEERS ACCEPTED BY: Signature: Name: Title: Geoff Rubendall, PE TE RSP, Company: Principal Date: FEHR�'PEERS 2024-2025 (July 2024 through June 2025) Hourly Billing Rates Classification Hourly Rate Principal $280.00 $400.00 Senior Associate $210.00 $325.00 Associate $185.00 $285.00 Senior Engineer/Planner $160.00 $235.00 Engineer/Planner $130.00 $190.00 Senior Engineering Technician $150.00 $240.00 Senior Project Accountant $125.00 $190.00 Senior Project Coordinator $125.00 $185.00 Project Coordinator $125.00 $175.00 Technician $145.00 $190.00 Intern $100.00 $130.00 • Other Direct Costs/ Reimbursable expenses are invoiced at cost plus 10% for handling. • Personal auto mileage is reimbursed at the then current IRS approved rate (67 cents per mile as of Jan 2024). • Voice & Data Communications (Telephone, fax, computer, e-mail, etc.) are invoiced at cost as a percentage of project labor. Fehr & Peers reserves the right to change these rates at any time with or without advance notice. RAF,��` i F y0 /TY WITH p�,y CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackle (for Joanna Kwok) Extension: 3353 Contractor Name: Fehr & Peers Contractor's Contact: Geoff Rubendall Contact's Email: g.rubendall@fehrandpeers.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to enter a date. b. Email contract (in Word) and attachments to City 11/7/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org NSM 2 City Attorney a. Review, revise, and comment on draft agreement 11/20/2024 and return to Project Manager 11/20/2024 ❑X NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor © NT 3 Department Director Approval of final agreement form to send to 12/2/2024 ❑X AM contractor 4 Project Manager Forward three (3) originals of final agreement to 12/6/2024 contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑X N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form Review and approve hard copy of signed 7 City Attorney agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) Agreement executed by City Council authorized 9 City Manager/ Mayor official Attest signatures, retains original agreement and 10 City Clerk forwards copies to Project Manager TO 107.1 Transit Center Relocation Efforts - F&P Final Audit Report 2024-12-11 Created: 2024-12-06 By: Shannon Mackle (shannon.mackle@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAA950yFzUsSnOwmA5ZndtVIYKrAaQ6L9eG "TO 107.1 Transit Center Relocation Efforts - F&P" History Document created by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-12-06 -10:49:31 PM GMT- IP address: 199.88.113.8 E'+ Document emailed to Geoff Rubendall (g.rubendall@fehrandpeers.com) for signature 2024-12-06 - 10:51:04 PM GMT Email viewed by Geoff Rubendall (g.rubendall@fehrandpeers.com) 2024-12-07 - 0:08:00 AM GMT- IP address: 104.47.55.254 b© Document e -signed by Geoff Rubendall (g.rubendall@fehrandpeers.com) Signature Date: 2024-12-07 - 0:08:23 AM GMT - Time Source: server- IP address: 67.188.253.94 C'y Document emailed to Bob Grandy (b.grandy@fehrandpeers.com) for signature 2024-12-07 - 0:08:26 AM GMT Email viewed by Bob Grandy (b.grandy@fehrandpeers.com) 2024-12-07 - 0:19:39 AM GMT- IP address: 104.47.55.254 b© Document e -signed by Bob Grandy (b.grandy@fehrandpeers.com) Signature Date: 2024-12-07 - 0:19:56 AM GMT - Time Source: server- IP address: 23.125.135.75 P-4 Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-12-07 - 0:19:58 AM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-12-07 - 0:37:04 AM GMT- IP address: 104.47.65.254 40 Document approved by Laraine Gittens(laraine.gittens@cityofsanrafael.org) Approval Date: 2024-12-07 - 0:39:16 AM GMT - Time Source: server- IP address: 199.88.113.8 + �J SAN RAFAEL by Adobe Acrobat Sign E' Document emailed to rob.epstein@cityofsanrafael.org for signature 2024-12-07 - 0:39:18 AM GMT Email viewed by rob.epstein@cityofsanrafael.org 2024-12-07 - 5:24:09 AM GMT- IP address: 24.5.134.43 6© Signer rob.epstein@cityofsanrafael.org entered name at signing as Robert F. Epstein 2024-12-07 - 5:24:35 AM GMT- IP address: 24.5.134.43 9% Document e -signed by Robert F. Epstein (rob.epstein@cityofsanrafael.org) Signature Date: 2024-12-07 - 5:24:37 AM GMT - Time Source: server- IP address: 24.5.134.43 E-74 Document emailed to city.clerk@cityofsanrafael.org for approval 2024-12-07 - 5:24:39 AM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-12-09 - 3:55:24 PM GMT- IP address: 104.47.65.254 60 Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-12-09 - 3:55:31 PM GMT- IP address: 199.88.113.8 d0 Document approved by Brenna Nurmi (city.clerk@cityofsanrafael.org) Approval Date: 2024-12-09 - 3:55:33 PM GMT - Time Source: server- IP address: 199.88.113.8 4 Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-12-09 - 3:55:35 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2024-12-11 - 7:32:56 AM GMT- IP address: 104.47.65.254 6O Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-12-11 - 7:33:10 AM GMT- IP address: 71.198.110.147 b0 Document e -signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-12-11 - 7:33:12 AM GMT - Time Source: server- IP address: 71.198.110.147 Agreement completed. 2024-12-11 - 7:33:12 AM GMT I r{ SAN RAFAEL ��b` 1 Adobe I Acrobat Sign