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Home My WebLink AboutCC SA Minutes 2024-11-18 MINUTES SAN RAFAEL CITY COUNCIL - MONDAY, NOVEMBER 18, 2024 REGULAR MEETING AT 6:00 P.M. San Rafael City Hall, Council Chambers 1400 Fifth Avenue, San Rafael, CA 94901 Watch Online: Watch on Zoom Webinar: https://tinyurl.com/cc-2024-11-18 Watch on YouTube: www.youtube.com/cityofsanrafael Listen by phone: (669) 444-9171 ID: 860-6190-5675# One Tap Mobile: +16694449171,,86061905675# US This meeting will be held in-person. This meeting is being streamed to YouTube at www.youtube.com/cityofsanrafael. How to participate in the meeting: • You are welcome to come to the meeting and provide public comment in person. Each speaker will have 2-minutes to provide public comment per agenda item. • Submit your comments by email to city.clerk@cityofsanrafael.org by 4:00 p.m. the day of the meeting. If you experience technical difficulties during the meeting, please contact city.clerk@cityofsanrafael.org. OPEN SESSION– THIRD FLOOR CONFERENCE ROOM – 5:00 P.M. 1. Mayor Kate to announce Closed Session items. CLOSED SESSION – THIRD FLOOR CONFERENCE ROOM – 5:00 P.M. 2. Closed Session: a. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (3) of subdivision (d) of Section 54956.9 (one case) b. CONFERENCE WITH LABOR NEGOTIATORS Agency designated representatives: Mayor Kate Colin and Vice Mayor Eli Hill Unrepresented employee: City Manager Present: Councilmember Bushey Vice Mayor Hill Councilmember Kertz Councilmember Llorens Gulati Mayor Kate Absent: None Also Present: City Manager Cristine Alilovich City Attorney Rob Epstein City Clerk Lindsay Lara Mayor Kate called the meeting to order at 6:00 p.m. and invited City Clerk Lindsay Lara to call the 2 roll and all members of the City Council were present. City Attorney Robert Epstein announced that no reportable action was taken in Closed Session held before the meeting. Mayor Kate provided opening remarks which included gratitude to City Staff, an announcement of the Team of the 3rd Quarter (Police Department’s Patrol Team 2), the November 5, 2024 election and a land acknowledgment. CITY MANAGER AND COUNCILMEMBER REPORTS: (including AB 1234 Reports on Meetings and Conferences Attended at City Expense) 3. City Manager and Councilmember Reports: City Manager Cristine Alilovich reported on: • Greg Minor, the City’s new Assistant Director of Community and Economic Development • Upcoming storms update • Sonoma Marin Area Rail Transit (SMART) Draft Strategic Plan 2025-2030 • SMART Grand Opening, pathway from McGinnis Parkway to Smith Ranch Road, to be cancelled due to rain and will be rescheduled • County exhibit “I Will Not Be Forgotten, The Dignity of Homelessness” on display at the Civic Center until January 31 • Annual Holiday of Lights and Winter Wonderland and Shop Small Business Saturday to be held Saturday, November 30, 11a.m.–6 p.m. • Unveiling of a public art installation called “Civic Wave” to be held Saturday, November 30, at 1001 4th Street, 5 p.m. • Chamber/Business Improvement District (BID) Third Annual Great Downtown Elf Hunt to be held from November 30 to January 6, downtown • Santa Cop Program started today • Santa (arriving aboard Fire Engine 51) to visit kids at West End Nursery on Saturday, December 7, 1-3 p.m. • Menorah lighting and Gelt drop to be held Sunday, December 29, downtown, 5-6:30 p.m. • Early congratulations to Mayor Kate, Councilmembers Kertz and Llorens Gulati, City Attorney Epstein and City Clerk Lara for new terms via the unofficial results City Clerk Lindsay Lara provided a brief update on the unofficial election results from the November 5, 2024 General Municipal Election. City Councilmember Reports: • Vice Mayor Hill reported on a Finance Subcommittee meeting and the Arbor Day Celebration. • Councilmember Kertz reported on Marin Wildfire Prevention Authority (MWPA) meetings, a Homeless Community Group meeting, a City Schools meeting, a County Priority Setting Committee meeting and a Seeds of Hope event. • Councilmember Bushey reported on a San Rafael Sanitation District board meeting. • Councilmember Llorens Gulati reported on a Mission Promise Neighborhood tour in San Francisco, a Marin Clean Energy executive committee meeting, the Chamber of Commerce November Mixer, the Arbor Day Celebration, a Transportation Authority of Marin (TAM) workshop, the San Rafael Marin Evening Rotary Club 50 year celebration and a King Tides tour in the Canal. 3 • Mayor Kate reported on another Daisy Troop event, the North Bay Candleworks ribbon cutting, the Marin Community Clinics Dental Clinic ribbon cutting and a meeting with Senator McGuire. Mayor Kate invited public comment. Speaker: Shinji Sakai-Egi, Name Withheld CONSENT CALENDAR: Mayor Kate invited public comment; however, there was none. Councilmember Llorens Gulati moved and Councilmember Kertz seconded to approve the Consent Calendar. 4. Consent Calendar Items: a. Approval of Minutes Approve Minutes of the Regular and Special City Council Meetings of November 4, 2024 (CC) Approved minutes as submitted b. Downtown Business Improvement District (BID) Assessment Annual Renewal Resolution Declaring the City Council’s Intention to Levy an Annual Assessment for Calendar Year 2025 for the Downtown San Rafael Business Improvement District (CED) Accept Reported; And, Resolution 15356 - Resolution Declaring the City Council’s Intention to Levy an Annual Assessment for Calendar Year 2025 for the Downtown San Rafael Business Improvement District c. EMS Equipment Replacement Authorize the City Manager to Purchase Thirteen Cardiac Monitors, Two Power Load Gurneys, and Five Stairchairs in an Amount Not to Exceed $678,237 (Fin) Authorized the City Manager to purchase thirteen cardiac monitors, two power load gurneys, and five stairchairs through a cooperative agreement from Stryker in an amount not to exceed $678,237; and, Authorized a budget appropriation from the Emergency Medical Services Fund (Fund 210) for the purchase of the equipment d. City Quarterly Investment Report Acceptance of City of San Rafael Quarterly Investment Report for the Quarter Ending September 30, 2024 (Fin) Accepted Report e. Windward Way Gas Monitoring Services Authorize the City Manager to Enter into the First Amendment to the Professional Services Agreement with Haley & Aldrich for Windward Way Gas Monitoring Services, in an Amount of $77,000, Increasing the Total Not-To-Exceed Amount of the Agreement to $145,800, and Approve Supplemental Budget Appropriations (DPW) Authorized the City Manager to enter into the first amendment to the professional services agreement with Haley & Aldrich, Inc. for Windward Way gas monitoring services, in an amount of $77,000, increasing the total not-to-exceed amount of the agreement to $145,800; and, Authorized supplemental budget appropriations totaling $217,500 to cover additional gas 4 monitoring services ($77,000; General Fund-001) along with additional well construction work ($140,500; Capital Fund-401) AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: None OTHER AGENDA ITEMS 5. Other Agenda Items: a. FY 2024-25 First Quarter Budget Update FY 2024-25 First Quarter Budget Update: Revenue and Expenditure Results for the Quarter Ending September 30, 2024 (Fin) Finance Director Paul Navazio presented the Staff Report. Staff responded to questions from the City Council. Mayor Kate invited public comment. Speaker: Al Vetere Staff responded to questions raised during public comment. Councilmembers provided comments. Vice Mayor Hill moved and Councilmember Bushey seconded to accept the fiscal year (FY) 2024-25 First Quarter Budget Update presenting revenue and expenditure results through the first quarter of the current fiscal year (through September 30, 2024) (Attachment A); and, Authorize amendments to the FY 2024-25 budget representing unencumbered carry- over appropriations for specified purposes, totaling $1,080,148, as presented in Attachment B. AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: None Accepted the fiscal year (FY) 2024-25 First Quarter Budget Update presenting revenue and expenditure results through the first quarter of the current fiscal year (through September 30, 2024) (Attachment A); and, Authorized amendments to the FY 2024-25 budget representing unencumbered carry-over appropriations for specified purposes, totaling $1,080,148, as presented in Attachment B b. Year-End Audited Financial Statements and Related Audit Reports Fiscal Year 2023-24 Annual Comprehensive Financial Report; Memorandum on Internal Control; Report of Required Communications; Child Development Program Financial Report; and Gann Appropriations Limit (Fin) Finance Director Paul Navazio presented the Staff Report along with Whitney Crockett of Maze & Associates. 5 Staff responded to questions from the City Council. Mayor Kate invited public comment. Speakers: Name Withheld, John Reynolds Staff responded to questions raised in public comment. Councilmembers provided comments. Councilmember Kertz moved and Vice Mayor Hill seconded to accept the Fiscal Year 2023- 24 Annual Comprehensive Financial Report, Memorandum on Internal Control, Report of Required Communications, Child Development Program Financial Report, and Gann Appropriations Limit Report. AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: None Accepted the Fiscal Year 2023-24 Annual Comprehensive Financial Report, Memorandum on Internal Control, Report of Required Communications, Child Development Program Financial Report, and Gann Appropriations Limit Report OPEN TIME FOR PUBLIC EXPRESSION • John Reynolds addressed the City Council regarding Northgate development. • Al Vetere addressed the City Council regarding road paving, and expressed that Sonic is tearing up the streets. ADJOURNMENT: Mayor Kate adjourned the meeting at 7:17 p.m. __________________________ LINDSAY LARA, City Clerk APPROVED THIS _____DAY OF____________, 2024 _____________________________________ KATE COLIN, Mayor