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Home My WebLink AboutCC SA Minutes 2013-02-04IN THE COUNCIL CHAMBER OF THE CITY OF SAN RAFAEL, Monday, February 4, 2013 0. ..... k rxr d 111. Aq MINUTES Regular Meeting San Rafael City Council Present: Mayor Phillips, Vice -Mayor Heller, Councilmembers: Colin, Connolly, McCullough City Manager Nancy Mackle, City Attorney Robert Epstein, City Clerk Esther Beirne OPEN SESSION - COUNCIL CHAMBERS - 5:30 PM Mayor Phillips announced Closed Session items. CLOSED SESSION - THIRD FLOOR CONFERENCE ROOM - 5:30 PM 2. Closed Session: a. Conference with Labor Negotiators- Government Code Section 54957.6(a) Negotiators: Nancy Mackie, Jim Schutz, Anil Comelo, Mark Moses, Lisa Goldfien, Robert Epstein, and Jack Hughes and Kelly Tuffo, Liebert Cassidy and Whitmore Employee Organization(s): San Rafael Fire Chief Officers' Assn. Western Council of Engineers San Rafael Firefighters' Assn. Local 1 - Confidential San Rafael Police Mid -Management Assn. SEW Miscellaneous & Supervisory San Rafael Police Association Unrepresented Management Unrepresented Mid -Management Elected City Clerk and Elected Part -Time City Attorney Robert Epstein, City Attorney announced that no reportable action was taken. b. Public Employee Performance Evaluation (Government Code Section 54957) Title: City Manager - 9:20 PM ORAL COMMUNICATIONS OF AN URGENCY NATURE - 7:00 PM Sandra Sellinger/Mayor Phillips Robert Berry/Mayor Phillips Nicholas Littlejohn Maureen Devoe Mary Morrison John Jenkel CONSENT CALENDAR: 3. Consent Calendar Items: Councilmember Connolly moved and Councilmember Heller seconded to approve the Consent Calendar as follows: a. Approval of Minutes of Special City Council Meeting of January 7, 2013, Regular City Council and Successor Agency Meetings of January 7, 2013, Special City Council Meeting of January 22, 2013 and Regular City Council and Successor Agency Meetings of January 22, 2013 (CC) Special Minutes 01 07 2013 Minutes 01 07 2013 Special Minutes 01 22 2013 Minutes 01 22 2013 Minutes approved as submitted. b. Resolution Adopting a Records Retention Schedule and Authorizing Destruction of Certain City Records and Rescinding Prior Resolution Nos. 5312 and 11042 (CA) File No. 9-13 Rec Retention RESOLUTION NO. 13483 — RESOLUTION ADOPTING A RECORDS RETENTION SCHEDULE AND AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS AND RESCINDING PRIOR RESOLUTION NOS. 5312 AND 11042 C. Call for Applications to Fill One City of San Rafael Advisory Member Position on the Marin County Hazardous and Solid Waste Management Joint Powers Authority Local Task Force (CC) File No. 4-13-96 Apps LTF Approved staff recommendation. d. Resolution Supporting the Goals and Ongoing Implementation of the City's Climate Change Action Plan as Part of a Comprehensive State and National Strategy to Reduce Greenhouse Gases (CM) File No. 13-1 Climate Change Action Plan RESOLUTION NO. 13484 — RESOLUTION SUPPORTING THE GOALS AND ONGOING IMPLEMENTATION OF THE CITY'S CLIMATE CHANGE ACTION PLAN AS PART OF A COMPREHENSIVE STATE AND NATIONAL STRATEGY TO REDUCE GREENHOUSE GASES e. Resolution of Appreciation to Kate Colin Retiring from the Planning Commission After Seven and One -Half Years of Service (CD) File Nos. 102 x 9-2-6 Kate Colin 2 RESOLUTION NO. 13485 — RESOLUTION OF APPRECIATION TO KATE COLIN RETIRING FROM THE PLANNING COMMISSION AFTER SEVEN AND ONE-HALF YEARS OF SERVICE Resolution of Appreciation to Recipient of the Richard P. O'Brien and Mary Ferrario O'Brien Citizen of the Year Award (CD) File No. 262 Citizen of the Year RESOLUTION NO. 13486 — RESOLUTION OF APPRECIATION TO PATRICIA KENDALL, RECIPIENT OF THE RICHARD P. O'BRIEN AND MARY FERRARIO O'BRIEN CITIZEN OF THE YEAR AWARD g. Resolution of Appreciation to Jim Schutz, Assistant City Manager, Recipient of the John H. Nail Memorial Award for Contributing Significantly to his City Government and to the Advancement of the Community as a Whole (CM) File Nos. 102 x 9-3-11 Jim Schutz RESOLUTION NO. 13487 — RESOLUTION OF APPRECIATION TO JIM SCHUTZ, ASSISTANT CITY MANAGER, RECIPIENT OF THE JOHN H. NAIL MEMORIAL AWARD FOR CONTRIBUTING SIGNIFICANTLY TO HIS CITY GOVERNMENT AND TO THE ADVANCEMENT OF THE COMMUNITY AS A WHOLE h. Resolution of Appreciation to Leslie Blomquist, Associate Civil Engineer, Employee of the Quarter Ending June, 2012 (PW) File Nos. 102 x 9-3-40 Leslie Blomquist RESOLUTION NO. 13488 — RESOLUTION OF APPRECIATION TO LESLIE BLOMQUIST, ASSOCIATE CIVIL ENGINEER, EMPLOYEE OF THE QUARTER ENDING JUNE, 2012 Resolution Authorizing Temporary Closure of Pt. San Pedro Road From Riviera Drive to Biscayne Drive for Marin County Marathon Saturday, March 30, 2013, from 7:00 a.m. to 12:00 Noon (ED) Fiel No. 11-19 Road Closure MC Marathon RESOLUTION NO. 13489 — RESOLUTION AUTHORIZING TEMPORARY CLOSURE OF PT. SAN PEDRO ROAD FROM RIVIERA DRIVE TO BISCAYNE DRIVE FOR MARIN COUNTY MARATHON SATURDAY, MARCH 30, 2013, FROM 7:00 A.M. TO 12:00 NOON j. Investment Report for the City of San Rafael for the Fourth Quarter of 2012 (Fin) File Nos. 8-18 x 8-9 Inv Rpt Dec 2012 Accepted Report. k. Resolution Authorizing the Public Works Director to Amend Professional Service Contracts and the Project Budget for the City Hall Heating, Ventilation & Air Conditioning Upgrades Project, No. 11154, in an Amount not to Exceed $80,000 (PW) File No. 4-3-533 x 4-1-622 HVAC Project Contract Amendments RESOLUTION NO. 13490 - RESOLUTION AUTHORIZING THE PUBLIC WORKS DIRECTOR TO AMEND PROFESSIONAL SERVICE CONTRACTS AND THE PROJECT BUDGET FOR THE CITY HALL HEATING, VENTILATION & AIR CONDITIONING UPGRADES PROJECT, NO. 11154, IN AN AMOUNT NOT TO EXCEED $80,000 AYES: Councilmembers NOES: None ABSENT: None SPECIAL PRESENTATIONS: 4. Special Presentations: Colin, Connolly, Heller, McCullough & Mayor Phillips a. Presentation of Resolution of Appreciation to Kate Colin, for Seven and One -Half Years of Service on the San Rafael Planning Commission (CD) Mayor Phillips presented the Resolution to Kate Colin. Kate Colin b. Presentation of Resolution of Appreciation to Leslie Blomquist, Employee of the Quarter Ending June, 2012 (PW) Mayor Phillips presented the Resolution to Leslie Blomquist. Leslie Blomquist C. Presentation of Resolution of Appreciation to Jim Schutz, Recipient of the John H. Nail Memorial Award (CM) Mayor Phillips presented the Resolution to Jim Schutz. Jim Schutz d. Presentation of Resolution of Appreciation to Recipient of the Richard P. O'Brien and Mary Ferrario O'Brien, Citizen of the Year Award (CD) Mayor Phillips presented the Resolution of Appreciation to Patricia Kendall, the Recipient of the Citizen of the Year Award Winner. Patricia Kendall Chris Gray, Fire Chief PUBLIC HEARINGS 5. Public Hearings: a. Resolution Amending the Master Fee Schedule to Revise the Refuse Impact Fee, to be 4 Effective Retroactively to January 1, 2013 (MS) File No. 9-10-2 Master Fee Amend Refuse Impact Fee Cory Bytof, Volunteer & Sustainability Program Coordinator presented the staff report. Mayor Phillips opened the public hearing: Seeing no comments from the public, Mayor Phillips brought the item back to Council. Councilmember Connolly moved and Councilmember McCullough seconded to adopt the Resolution RESOLUTION NO. 13491 — RESOLUTION AMENDING THE MASTER FEE SCHEDULE TO REVISE THE REFUSE IMPACT FEE, TO BE EFFECTIVE RETROACTIVELY TO JANUARY 1, 2013 AYES: Councilmembers: Colin, Connolly, Heller, McCullough & Mayor Phillips NOES: None ABSENT: None b. Resolution Establishing Maximum Rates Collected by Marin Sanitary Service for Refuse and Recyclable Material Collection and Disposal Services, to be Effective Retroactively to January 1, 2013 (MS) File No. 4-3-32 MSS Rates 2013 Cory Bytof, Volunteer & Sustainability Program Coordinator presented the staff report. Mayor Phillips invited comments and questions: Councilmember Heller Cory Bytof Patty Garbarino, Marin Sanitary Service Councilmember McCullough Cory Bytof Jim Schutz, Assistant City Manager Councilmember McCullough Councilmember Colin Jim Schutz Councilmember Colin Councilmember Connolly Patty Garbarino 5 Mayor Phillips opened the public hearing: Patty Garbarino Mayor Phillips Seeing no further comments from the public, Mayor Phillips brought the item back to the Council. Councilmember McCullough Councilmember Connolly moved and Councilmember Heller seconded to adopt the Resolution RESOLUTION NO. 13492 — RESOLUTION ESTABLISHING MAXIMUM RATES COLLECTED BY MARIN SANITARY SERVICE FOR REFUSE AND RECYCLABLE MATERIAL COLLECTION AND DISPOSAL SERVICE, TO BE EFFECTIVE RETROACTIVELY TO JANUARY 1, 2013 AYES: Councilmembers: Colin, Connolly, Heller, McCullough & Mayor Phillips NOES: None ABSENT: None OTHER AGENDA ITEMS: 6. Other Agenda Items: a. Resolution Authorizing the City Manager to Execute a Contract with HF&H Consultants, LLC in an Amount not to Exceed $50,592 for Work for Alternate Refuse Rate Structure Implementation Assistance for the Cities of San Rafael, Larkspur, Town of Ross, Las Gallinas Valley Sanitary District, and Marin County (Including Ross Valley South and Other Areas of Marin County) with Costs to be Paid by Marin Sanitary Services (CM) File No. 4-3-306 HF&H Alt Refuse Rate Structure Cory Bytof, Volunteer & Sustainability Program Coordinator presented the staff report. Councilmember Heller Cory Bytof Jim Schutz Councilmember Connolly Mayor Phillips invited public comments: Bill Carney, Chair, Sustainable San Rafael Maeve Murphy Seeing no further comments from the public, Mayor Phillips brought the item back to the Council. 0 Councilmember Connolly moved and Councilmember Heller seconded to adopt the Resolution RESOLUTION NO. 13493 — RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH HF&H CONSULTANTS, LLC IN AN AMOUNT NOT TO EXCEED $50,592 FOR WORK FOR ALTERNATE REFUSE RATE STRUCTURE IMPLEMENTATION ASSISTANCE FOR THE CITIES OF SAN RAFAEL, LARKSPUR, TOWN OF ROSS, LAS GALLINAS VALLEY SANITARY DISTRICT, AND MARIN COUNTY (INCLUDING ROSS VALLEY SOUTH AND OTHER AREAS OF MARIN COUNTY) WITH COSTS TO BE PAID BY MARIN SANITARY SERVICES AYES: Councilmembers: Colin, Connolly, Heller, McCullough & Mayor Phillips NOES: None ABSENT: None b. Resolution Adopting Amendments to the City of San Rafael Budget for Fiscal Year 2012- 2013 (Fin) File No. 8-5 Budget Amend 2012 2013 Mark Moses, Interim Finance Director presented the staff report. Councilmember Colin Mark Moses Councilmember McCullough Mark Moses Nancy Mackle, City Manager Councilmember McCullough Mayor Phillips invited public comments. Seeing no comments from the public, Mayor Phillips brought the item back to Council. Mark Moses Nancy Mackle Mayor Phillips Mark Moses Councilmember Heller Mark Moses Mayor Phillips invited public comments again. Seeing no comments from the public, Mayor Phillips brought the item back to the Council. Mayor Phillips 7 Councilmember Heller moved and Councilmember Colin seconded to adopt the Resolution RESOLUTION NO. 13494 - RESOLUTION ADOPTING AMENDMENTS TO THE CITY OF SAN RAFAEL BUDGET FOR FISCAL YEAR 2012-2013 AYES: Councilmembers: Colin, Connolly, Heller, McCullough & Mayor Phillips NOES: None ABSENT: None CITY MANAGER'S REPORT: 7. City Manager's Report Nancy Mackle, City Manager - Property Tax Administrative Fee, Plastic Bag Ban, CA League of Cities Conference COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (includinq AB 1234 Reports on conferences and meetinqs attended at Citv expense.) 8. Councilmember Reports Councilmember Heller - President of Marin Transportation Board, MCCMC Legislation meeting Councilmember Connolly - Environmental Forum of Marin Climate Change Action Plan Councilmember Colin - Climate Change Action Plan Quarterly meeting Mayor Phillips - Mayors Conference in Washington, D.C., various San Rafael Homeowners Associations meetings SAN RAFAEL SUCCESSOR AGENCY 9. Successor Agency - Consent Calendar a. Investment Report for the Successor Agency to the Redevelopment Agency for the Fourth Quarter of 2012 (Fin) File Successor Agency — Financial Reports SA Inv Rpt 2012 Member McCullough moved and Member Heller seconded to accept the report Accepted report AYES: Members: Colin, Connolly, Heller, McCullough & Chairman Phillips NOES: None ABSENT: None ADJOURNMENT: 9:20 PM N ESTHER C. BEIRNE, City Clerk APPROVED THIS DAY OF 2013 GARY O. PHILLIPS, Mayor