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Home My WebLink AboutCC SA Minutes 2014-04-07IN THE COUNCIL CHAMBER OF THE CITY OF SAN RAFAEL, Monday, April 7, 2014 Regular Meeting San Rafael City Council Present: Mayor Phillips Vice -Mayor Connolly Councilmember Bushey Councilmember Colin Absent: Councilmember McCullough Also Present: City Manager Nancy Mackle City Attorney Robert Epstein City Clerk Esther Beirne MINUTES OPEN SESSION - COUNCIL CHAMBERS - 5:30 PM Mayor Phillips announced Closed Session items CLOSED SESSION - THIRD FLOOR CONFERENCE ROOM - 5:30 PM 2. Closed Session: a. Closed Session Pursuant to Government Code Section 54956.8: Conference with Real Property Negotiator Property 1309 Fifth Avenue, San Rafael, CA Aaencv Neaotiators: Nancv Mackie. Robert Epstein. Thomas Adams. Beniamin Stock Neqotiating Party: Eden Rosen Under Negotiation: Property Price b. Conference with Labor Negotiators- Government Code Section 54957.6(a) Lead Negotiator: Jack Hughes Liebert Cassidy and Whitmore Negotiating Team: Nancy Mackie, Jim Schutz, Deirdre Dolan, Mark Moses, Robert Epstein, Lisa Goldfien Employee Organization(s): San Rafael Fire Chief Officers' Assn. Western Council of Engineers San Rafael Firefighters' Assn. Local 1 - Confidential San Rafael Police Mid -Management Assn. San Rafael Police Association Unrepresented Management Unrepresented Mid -Management Elected City Clerk and Elected Part -Time City Attorney Robert Epstein, City Attorney, announced that no reportable action was taken. SPECIAL PRESENTATION: 3. Special Presentation: 7:00 PM a. Presentation by Marin Municipal Water District on Forbes Hill Reservoir Cover Replacement Project (CD) Carl Gowan, Marin Municipal Water District, gave presentation on Forbes Hill Reservoir Cover Replacement Project. Mayor Phillips Councilmember Colin / Mr. Gowan / Nancy Mackie Mayor Phillips ORAL COMMUNICATIONS OF AN URGENT NATURE - 7:00 PM None CONSENT CALENDAR: Mayor Phillips requested that Item 4.e. be removed from the Consent Calendar for comment. Councilmember Connolly moved and Councilmember Bushey seconded to approve the remainder of the Consent Calendar items: 4. Consent Calendar Items: a. Approval of Revised List of City Council Appointments to Committees for 2014, to include appointment of Councilmember Bushey to Library Foundation Board (CM) — File 275 City Council Appointments 2014 Approved Revised List b. Call for Applications to Fill Three Four -Year Terms on the Park and Recreation Commission, Due to Expiration of Terms of Ralph Mihan, Eric Holm and John Gamblin at the end of May, 2014 - New Terms to Expire End of May, 2018 (CC) — File 9-2-4 Park & Rec. Call for Apps Approved staff recommendation C. Call for Applications to Fill Two Four -Year Terms on the San Rafael Planning Commission, Due to Expiration of Terms of Viktoriya Wise and Larry Paul at end of June, 2014. New Terms to Expire End of June, 2018 (CC) — File 9-2-6 2 Plannina Commission Call for Approved staff recommendation d. Call for Applications to Fill One Four -Year Term on the San Rafael Design Review Board, Due to Expiration of Term of Cheryl Lentini at the end of June, 2014. New Term to Expire End of June, 2018 (CC) — File 9-2-39 DRB Call for Apps Approved staff recommendation Resolution Authorizing the City Manager to Execute an Agreement with Public Financial Management, Inc. for Financial Advisory Services Related to Major Facilities Construction and Improvements (Fin) — File 4-3-565 PFM Aareement ADOPTED RESOLUTION NO. 13697 - AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH PUBLIC FINANCIAL MANAGEMENT, INC. FOR FINANCIAL ADVISORY SERVICES g. Resolution Authorizing the Director of Public Works to Award a Contract for the Point San Pedro Road Medians Routine Landscape Maintenance to Forster & Kroeger Landscape Maintenance, Inc., in an Amount not to Exceed $31,200 Per Year (PW) — File 4-1-647 Forester & Kroeaer Contract - Pt.San Pedro Medians RESOLUTION NO. 13698 - AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO AWARD A CONTRACT FOR THE POINT SAN PEDRO ROAD MEDIANS ROUTINE LANDSCAPE MAINTENANCE TO FORSTER & KROEGER LANDSCAPE MAINTENANCE, INC., IN AN AMOUNT NOT TO EXCEED $31,200 PER YEAR h. Resolution Accepting a Proposal and Authorizing the Public Works Director to Enter into a Professional Services Agreement with Park Engineering, Inc. for Professional Engineering and Inspection Services for Various Projects in an Amount not to Exceed $245,000.00 (PW) — File 4-3-555 Park Engineering ADOPTED RESOLUTION NO. 13699 - ACCEPTING A PROPOSAL AND AUTHORIZING THE PUBLIC WORKS DIRECTOR TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH PARK ENGINEERING, INC. FOR PROFESSIONAL ENGINEERING AND INSPECTION SERVICES FOR VARIOUS PROJECTS IN AN AMOUNT NOT TO EXCEED $245,000.00 Accept Completion of the Lifeline Transportation Program Canal Neighborhood Pedestrian and Transit Access and Safety Improvements Project Phase 2, City Project No. 11174, and Authorize the City Clerk to File the Notice of Completion (PW) — File 4-1-642 Lifeline Transportation Program - Canal Neighborhood Approved staff recommendation j. Adopt Specifications for Parkette Routine Landscape Maintenance and Authorize the City Clerk to Call for Bids (PW) — File 4-1-648 cifications - Parkette Routine Landscape Maint Approved staff recommendation k. Resolution Authorizing the Director of Public Works to Amend an Existing $70,000 Contract for On -Call Vegetation Management and Debris Removal Services by Adding $40,000 in Measure A Open Space Funding (PW) — File 4-3-551 Amendment to On -Call Veaetation Mamt. Contract RESOLUTION NO. 13700 - RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO AMEND AN EXISTING $70,000 CONTRACT FOR ON-CALL VEGETATION MANAGEMENT AND DEBRIS REMOVAL SERVICES BY ADDING $40,000 IN MEASURE A OPEN SPACE FUNDING AYES: Councilmembers: Bushey, Colin, Connolly & Mayor Phillips NOES: None ABSENT: Councilmember McCullough e. Resolution Authorizing the Temporary Closure of City Streets Bi -Monthly for the La Placita Open Air Market, Presented by the Canal Welcome Center Beginning on Sunday, May 4 through October 31, 2014 from 7 A.M. to 7 P.M. (ED) — File 11-19 Street Closure - La Placita Market Councilmember Colin Douglas Mundo / Brian Auger Douglas Mundo Mayor Phillips Councilmember Colin / Mavor Phill Brian Auger Councilmember Colin moved and Councilmember Connolly seconded to adopt the Resolution RESOLUTION NO. 13701 - AUTHORIZING THE CLOSURE OF SAN RAFAEL CITY STREETS BI- MONTHLY FOR THE LA PLACITA OPEN AIR MARKET, PRESENTED BY THE CANAL WELCOME CENTER BEGINNING ON SUNDAY, MAY 4TH THROUGH OCTOBER 31 ST 2014 FROM 7 A.M. TO 7 P.M. AYES: Councilmembers: Bushey, Colin, Connolly and Mayor Phillips NOES: None ABSENT: Councilmember McCullough 4 OTHER AGENDA ITEMS: 5. Other Agenda Items: a. Resolution Approving and Authorizing the Mayor, City Manager and Fire Chief to Execute a Joint Exercise of Powers Agreement for Fire Protection, Emergency Services, and Personnel Sharing Between the City of San Rafael and the Marinwood Community Services District (FD) — File 4-10-130 Marinwood Aareement Fire Chief Christopher Gray presented the staff report Mayor Phillips Councilmember Colin Councilmember Connolly Councilmember Bushey Mayor Phillips Councilmember Connolly moved and Councilmember Colin seconded to adopt the Resolution ADOPTED RESOLUTION NO. 13702 - APPROVING AND AUTHORIZING THE MAYOR, CITY MANAGER AND FIRE CHIEF TO EXECUTE A JOINT EXERCISE OF POWERS AGREEMENT FOR FIRE PROTECTION, EMERGENCY SERVICES, AND PERSONNEL SHARING BETWEEN THE CITY OF SAN RAFAEL AND THE MARINWOOD COMMUNITY SERVICES DISTRICT AYES: Councilmembers: Bushey, Colin, Connolly and Mayor Phillips NOES: None ABSENT: Councilmember McCullough Mayor Phillips suggested scheduling a Press Conference on this issue. Nancy Mackle Mayor Phillips b. Measure S Oversight Committee / Measure E Transactions and Use Tax Oversight Committee (Fin) a. Resolution Accepting the Measure S Oversight Committee's Final Report and Dissolving the Measure S Oversight Committee (Fin) — File 9-2-58 x 9-2-68 Councilmember Bushey moved and Councilmember Connolly seconded to adopt the Resolution RESOLUTION NO. 13703 - ACCEPTING THE MEASURE 'S' OVERSIGHT COMMITTEE FINAL REPORT AND DISSOLVING THE MEASURE'S' OVERSIGHT COMMITTEE AYES: Councilmembers: Bushey, Colin, Connolly and Mayor Phillips NOES: None ABSENT: Councilmember McCullough b. Resolution Establishing the Measure E Transactions and Use Tax Oversight Committee and Directina Staff to Commence with the Apalication Process (Fin) Councilmember Connolly moved and Councilmember Colin seconded to adopt the Resolution RESOLUTION NO. 13704 - ESTABLISHING THE MEASURE 'E' TRANSACTIONS AND USE TAX OVERSIGHT COMMITTEE AND DIRECTING STAFF TO COMMENCE WITH THE APPLICATION PROCESS AYES: Councilmembers: Bushey, Colin, Connolly and Mayor Phillips NOES: None ABSENT: Councilmember McCullough C. Resolutions of Appreciation for the Members of the Measure S Oversight Advi Committee (Fin) — File 102 x 9-2-58 Councilmember Colin moved and Councilmember Connolly seconded to adopt the Resolutions RESOLUTION NO. 13705 - RESOLUTION OF APPRECIATION TO CLIFFORD DETZ, MEMBER OF THE MEASURE S OVERSIGHT ADVISORY COMMITTEE RESOLUTION NO. 13706 - RESOLUTION OF APPRECIATION TO LISA FAIT, MEMBER OF THE MEASURE S OVERSIGHT ADVISORY COMMITTEE RESOLUTION NO. 13707 - RESOLUTION OF APPRECIATION TO GLADYS GILLILAND, MEMBER OF THE MEASURE S OVERSIGHT ADVISORY COMMITTEE RESOLUTION NO. 13708 - RESOLUTION OF APPRECIATION TO VICKIE L. HATOS, MEMBER OF THE MEASURE S OVERSIGHT ADVISORY COMMITTEE RESOLUTION NO. 13709 - RESOLUTION OF APPRECIATION TO LAWRENCE "LARRY" LUCKHAM, MEMBER OF THE MEASURE S OVERSIGHT ADVISORY COMMITTEE RESOLUTION NO. 13710 - RESOLUTION OF APPRECIATION TO SAMANTHA SARGENT, MEMBER OF THE MEASURE S OVERSIGHT ADVISORY COMMITTEE RESOLUTION NO. 13711 - RESOLUTION OF APPRECIATION TO JACQUELINE DEANE SCHMIDT, MEMBER OF THE MEASURE S OVERSIGHT ADVISORY COMMITTEE AYES: Councilmembers: Bushey, Colin, Connolly and Mayor Phillips NOES: None ABSENT: Councilmember McCullough Mayor Phillips presented Resolutions of Appreciation to members of the Measure S. Committee Larry Luckham Measure S and Measure E Oversight Committees CITY MANAGER'S REPORT: 6. City Manager's Report None M COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (including AB 1234 Reports on Meetings and Conferences Attended at City Expense) 7. Councilmember Reports Councilmember Colin reported on the Homeless Policy Steering Committee meeting. Mayor Phillips noted all subcommittees would meet this month and Councilmembers should plan to report out. Councilmember Connolly reported on a recent Standing Committee meeting which will lead to the quarterly Climate Change Action Plan meeting with the community. Mayor Phillips suggested reviewing the Electric Bus issue again. SAN RAFAEL SUCCESSOR AGENCY 8. Successor Agency - Consent Calendar RESOLUTION NO. 2014-02 - RESOLUTION TO AUTHORIZE THE TRANSMISSION OF INSUFFICIENT FUND NOTICE PURSUANT TO - HEALTH & SAFETY CODE A§ 34183.(8) TO THE MARIN COUNTY AUDITOR -CONTROLLER a. Resolution to Authorize the Transmission of Insufficient Fund Notice Pursuant to Health & Safety Code A§ 34183(b) to the Marin County Auditor -Controller (ED) — File SA Staff Reports Insufficient Fund Notice Nancy Mackle Chairman Phillips Nancy Mackle ADJ 7:37 PM Member Bushey moved and Member Colin seconded to adopt the Resolution AYES: Members: Bushey, Colin, Connolly and Chairman Phillips NOES: None ABSENT: Member McCullough ADJOURNMENT: 7:40 PM ESTHER C. BEIRNE, City Clerk APPROVED THIS DAY OF 2014 GARY O. PHILLIPS, Mayor 7