HomeMy WebLinkAboutCC SA Minutes 2014-07-07IN THE COUNCIL CHAMBERS OF THE CITY OF SAN RAFAEL, Monday, July 7, 2014
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MINUTES
Regular Meeting
San Rafael City Council
Present: Mayor Phillips
Vice -Mayor Connolly
Councilmember Bushey
Councilmember McCullough
Nancy Mackle, City Manager
Lisa Goldfien, Assistant City Attorney
Esther Beirne, City Clerk
Absent: Councilmember Colin
OPEN SESSION - COUNCIL CHAMBERS:
1. None
CLOSED SESSION - THIRD FLOOR CONFERENCE ROOM
2. Closed Session: None
ORAL COMMUNICATIONS OF AN URGENT NATURE - 7:00 PM
Kelly London, on behalf of Loch Lomond HOA, addressed the City Council regarding Class 2 bike lanes
Sarah Jensen, on behalf of Loch Lomond HOA, addressed the City Council regarding Class 2 bike lanes
Sarah Gant, on behalf of Loch Lomond HOA, addressed the City Council regarding Class 2 bike lanes
Mayor Phillips
Councilmember McCullouah
Salamah Locks, on behalf of the Commission on Aging, announced their meeting to be held Thursday,
July 10th at 10:00 a.m. in Marin City
CONSENT CALENDAR:
3. Consent Calendar Items:
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Item 3.a and 3.i removed from the Consent Calendar by Mavor Phillips for comment.
Councilmember Connolly moved and Councilmember McCullough seconded to approve the remainder of
the Consent Calendar Items:
Councilmember McCullough
Mayor Phillips informed Council of the correction to item 3.g. Date should read January 1, 2016 instead of
July in the second "whereas" and also under the Resolution Item number 2 — January 1, 2016
a. Resolutions a) Appropriating Unappropriated Revenues for Fiscal Year 2013-2014; and b)
Approving Fiscal Year 2014-2015 GANN Appropriations Limit at $112,046,300 — File 8-5
GANN Appropriations
RESOLUTION NO. 13750 - RESOLUTION APPROPRIATING UNAPPROPRIATED
REVENUES FOR FISCAL YEAR 2013-2014
RESOLUTION NO. 13751 - RESOLUTION APPROVING FISCAL YEAR 2014-2015 GANN
APPROPRIATIONS LIMIT AT $112,046,300
b. Resolution of Appreciation for Jinder Banwait, Employee of the Quarter Ending March,
2014 (Lib) — File 102 x 9-3-61
RESOLUTION NO. 13752 - RESOLUTION OF APPRECIATION FOR JINDER BANWAIT, EMPLOYEE
OF THE QUARTER ENDING MARCH, 2014
C. Resolution Approving a Memorandum of Understanding (MOU) Pertaining to
Compensation and Working Conditions for San Rafael Police Association (July 1, 2014
through June 30, 2016 (MS) — File 7-8-3
MOU Police Association
RESOLUTION NO. 13753 - RESOLUTION APPROVING MEMORANDUM OF UNDERSTANDING
(MOU) PERTAINING TO COMPENSATION AND WORKING CONDITIONS FOR SAN RAFAEL POLICE
ASSOCIATION (JULY 1, 2014 THROUGH JUNE 30, 2016)
d. Resolution Approving a Memorandum of Understanding (MOU) Pertaining to
Compensation and Working Conditions for San Rafael Police Mid -Management
Association (July 1, 2014 through June 30, 2016 (MS) — File 7-8-5
MOU Police Mid-Manaaement
RESOLUTION NO. 13754 - RESOLUTION APPROVING MEMORANDUM OF UNDERSTANDING
(MOU) PERTAINING TO COMPENSATION AND WORKING CONDITIONS FOR SAN RAFAEL POLICE
MID -MANAGEMENT ASSOCIATION (JULY 1, 2014 THROUGH JUNE 30, 2016)
e. Resolution Approving a Memorandum of Understanding (MOU) Pertaining to
Compensation and Working Conditions for San Rafael Fire Chief Officers' Association
(July 1, 2014 through June 30, 2016 (MS) — File 7-8-5
MOU Fire Chief Officers' Association
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RESOLUTION NO. 13755 - RESOLUTION APPROVING MEMORANDUM OF UNDERSTANDING
(MOU) PERTAINING TO COMPENSATION AND WORKING CONDITIONS FOR SAN RAFAEL FIRE
CHIEF OFFICERS' ASSOCIATION (JULY 1, 2014 THROUGH JUNE 30, 2016)
Resolution Approving a Memorandum of Understanding (MOU) Pertaining to
Compensation and Working Conditions for Local 1 - Confidential (July 1, 2014 through
June 30, 2016 (MS) — File 7-8-7
MOU Local 1 Confidential
RESOLUTION NO. 13756 - RESOLUTION APPROVING MEMORANDUM OF UNDERSTANDING
(MOU) PERTAINING TO COMPENSATION AND WORKING CONDITIONS FOR LOCAL -1
CONFIDENTIAL (JULY 1, 2014 THROUGH JUNE 30, 2016)
h. Resolution to Waive Formal Bidding Procedures and to Authorize the City Manager to
Enter into a Master Services Agreement with Comcast Cable Communications
Management, LLC, and Issue its First Sales Order for an Ethernet Services Connections in
the Police Department at a Cost Not to Exceed $60,000 (MS) — File 4-3-572
MSA C;nmrast
RESOLUTION NO. 13757 - RESOLUTION TO WAIVE FORMAL BIDDING PROCEDURES AND TO
AUTHORIZE THE CITY MANAGER TO ENTER INTO A MASTER SERVICES AGREEMENT WITH
COMCAST CABLE COMMUNICATIONS MANAGEMENT, LLC, AND ISSUE ITS FIRST SALES ORDER
FOR AN ETHERNET SERVICES CONNECTION IN THE POLICE DEPARTMENT AT A COST NOT TO
EXCEED $60,000
Resolution Awarding a Contract for the Street Resurfacing Curb Ramps 2013-2014 Project,
City Project No. 11219, to Maggiora and Ghilotti, Inc. in the Amount of $167,167.00 (PW) —
File 4-1-652
Resurfacing Curb Ramps
RESOLUTION NO. 13758 - RESOLUTION AWARDING A CONTRACT FOR THE STREET
RESURFACING CURB RAMPS 2013-2014 PROJECT, CITY PROJECT NO. 11219, TO MAGGIORA
AND GHILOTTI, INC. IN THE AMOUNT OF $167,167.00
k. Baypoint Lagoons Landscaping and Lighting District Annual Report: (PW) — File 6-48
Resolution Directing Filing of Engineer's Annual Report 2014/2015
RESOLUTION NO. 13759 - RESOLUTION DIRECTING FILING OF ENGINEER'S ANNUAL REPORT
2014/2015. BAYPOINT LAGOONS LANDSCAPING AND LIGHTING DISTRICT
2. Resolution Approving Engineer's Annual Report 2014/2015
RESOLUTION NO. 13760 - RESOLUTION APPROVING ENGINEER'S ANNUAL REPORT 2014/2015.
BAYPOINT LAGOONS LANDSCAPING AND LIGHTING DISTRICT
3. Resolution of Intention to Order Improvements and Setting Public Hearing on Annual
Assessment for City Council Meeting of July 21, 2014
RESOLUTION NO. 13761 - RESOLUTION OF INTENTION TO ORDER IMPROVEMENTS AND
SETTING PUBLIC HEARING ON ANNUAL ASSESSMENT FOR CITY COUNCIL MEETING ON JULY
21, 2014. BAYPOINT LAGOONS LANDSCAPING AND LIGHTING DISTRICT
Baypoint Lagoons Landscape Assessment
Resolution Approving and Authorizing the Public Works Director to Execute an
Amendment to the Professional Services Agreement with CH2M Hill, Inc. to Expand the
Scope of Work for the Design of the Non -Motorized Transportation Pilot Program (NTPP)
Francisco Boulevard East Improvements Project in an Amount not to Exceed $15,997.56,
Increasing the Total Not to Exceed Amount Under the Agreement to $200,000.00 (PW) —
File 4-3-550
PSA CH2M NTPP
RESOLUTION NO. 13762 - RESOLUTION APPROVING AND AUTHORIZING THE PUBLIC WORKS
DIRECTOR TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
WITH CH2M HILL, INC. TO EXPAND THE SCOPE OF WORK FOR THE DESIGN OF THE NON -
MOTORIZED TRANSPORTATION PILOT PROGRAM (NTPP) FRANCISCO BOULEVARD EAST
IMPROVEMENTS PROJECT IN AN AMOUNT NOT TO EXCEED $15,997.56, INCREASING THE
TOTAL NOT TO EXCEED AMOUNT UNDER THE AGREEMENT TO $200,000.00
M. Accept Completion of the Park Sidewalk and Pathway Repairs Project, City Project No.
11242, and Authorize the City Clerk to File the Notice of Completion (PW) — File 4-1-650
Completion Park Sidewalk Pathway Repairs
Approved staff recommendation
n. Resolution Approving and Authorizing the Public Works Director to Execute an
Amendment to the Professional Services Agreement with Kimley-Horn & Associates, Inc.
to Expand the Scope of Work for the Design of the Regional Transportation System
Enhancements Project in an Amount not to Exceed $28,100, Increasing the Total not to
Exceed Amount under the Agreement to $384,977.00 (PW) — File 4-3-561
PSA Kimlev-Horn & Associates Transportation
RESOLUTION NO. 13763 - RESOLUTION APPROVING AND AUTHORIZING THE PUBLIC WORKS
DIRECTOR TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
WITH KIMLEY-HORN & ASSOCIATES, INC. TO EXPAND THE SCOPE OF WORK FOR THE DESIGN
OF THE REGIONAL TRANSPORTATION SYSTEM ENHANCEMENTS PROJECT IN AN AMOUNT NOT
TO EXCEED $28,100, INCREASING THE TOTAL NOT TO EXCEED AMOUNT UNDER THE
AGREEMENT TO $384,977
o. Resolution of Local Support Authorizing the Filing of Three Applications for Funding
Assigned to the Metropolitan Transportation Commission (MTC) Committing any
Necessary Marching Funds and Stating the Assurance to Complete the Projects (PW)
- File 170
Three Applications MTC
4
RESOLUTION NO. 13764 - RESOLUTION OF LOCAL SUPPORT AUTHORIZING THE FILING OF
THREE APPLICATIONS FOR FUNDING ASSIGNED TO METROPOLITAN TRANSPORTATION
COMMISSION (MTC) COMMITTING ANY NECESSARY MATCHING FUNDS AND STATING THE
ASSURANCE TO COMPLETE THE PROJECTS
P. Resolution Approving the Creek Maintenance Agreement with Marin County Flood Control
and Water Conservation District and Authorizing the Public Works Director to Sign the
Agreement on Behalf of the City (PW) — File 4-13-117 x 4-4-6B
Creek Maintenance Agreement
RESOLUTION NO. 13765 - RESOLUTION APPROVING THE CREEK MAINTENANCE AGREEMENT
WITH MARIN COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT AND
AUTHORIZING THE PUBLIC WORKS DIRECTOR TO SIGN THE AGREEMENT ON BEHALF OF THE
CITY
AYES: Councilmembers: Bushey, Connolly, McCullough & Mayor Phillips
NOES: None
ABSENT: Councilmembers: Colin
g_ Resolution Rescinding Resolution No.12779 and Adopting a Revised Temporary,
Seasonal, Retiree and Fixed -Term Employees Salary and Benefit Plan (MS) — File 7-8-6
Temporary Employee Salary Benefits
Mayor Phillips referenced the correction he had mentioned previously.
Councilmember McCullough moved and Councilmember Connolly seconded to adopt the Resolution
RESOLUTION NO. 13766 - RESOLUTION RESCINDING RESOLUTION NO. 12779, AND ADOPTING A
REVISED TEMPORARY, SEASONAL, RETIREE, AND FIXED -TERM EMPLOYEES SALARY AND
BENEFIT PLAN
AYES: Councilmembers: Bushey, Connolly, McCullough & Mayor Phillips
NOES: None
ABSENT: Councilmembers: Colin
L Point San Pedro Road Median Landscaping Assessment District Annual Report (PW)
- File 6-56
Resolution Directing Filing of Engineer's Annual Report 2014/2015
2. Resolution Approving Engineer's Annual Report 2014/2015
3. Resolution of Intention to Order Improvements and Setting Public Hearing on Annual
Assessment for City Council Meeting of July 21, 2014
San Pedro Median Landscape Assessment
Councilmember McCullough
Nader Mansourian, Public Works Director, presented the Staff Report
Councilmember McCullo
Councilmember McCullough moved and Councilmember Bushey seconded to adopt the Resolution
1. RESOLUTION NO. 13767 - RESOLUTION DIRECTING FILING OF ENGINEER'S ANNUAL
REPORT 2014/2015. POINT SAN PEDRO ROAD MEDIAN LANDSCAPING ASSESSMENT
DISTRICT
AYES: Councilmembers: Bushey, Connolly, McCullough & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: Colin
Mayor Phillips
Councilmember Connolly
Public Comment
Alisha O'Loughlin
Kelly London
Closed Public Comment
Mayor Phillips
Nader Mansourian
Mayor Phillips
Nader Mansourian
Mayor Phillips
Nancy Mackle, City Manager
Mayor Phillips
Nancy Mackle
Nader Mansourian
Councilmember McCullough
Nader Mansourian / Nancy Mackle
Councilmember McCullouah
Mayor Phillips
II
Councilmember McCullough moved and Councilmember Bushey seconded to adopt the Resolution
2. RESOLUTION NO. 13768 - RESOLUTION APPROVING ENGINEER'S ANNUAL REPORT
2014/2015. POINT SAN PEDRO ROAD MEDIAN LANDSCAPING ASSESSMENT DISTRICT
AYES: Councilmembers: Bushey, Connolly, McCullough & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: Colin
Councilmember McCullough moved and Councilmember Bushey seconded to adopt the Resolution
3. RESOLUTION NO. 13769 - RESOLUTION OF INTENTION TO ORDER IMPROVEMENTS AND
SETTING PUBLIC HEARING ON ANNUAL ASSESSMENT FOR CITY COUNCIL MEETING ON
JULY 21, 2014. POINT SAN PEDRO ROAD MEDIAN LANDSCAPING ASSESSMENT DISTRICT
AYES: Councilmembers: Bushey, Connolly, McCullough & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: Colin
SPECIAL PRESENTATION:
4. Special Presentation:
a. Presentation of Resolution of Appreciation to Jinder Banwait, Employee of the Quarter
Ending March, 2014 (Lib) — File 102 x 9-61
Mayor Phillips presented Jinder Banwait with Resolution of Appreciation
Jinder Banwait
Mayor Phillips
CITY MANAGER'S REPORT:
5. City Manager's Report
Nancy Mackle, City Manager, announced the cancellation of the August 4th City Council Meeting due to
lack of quorum
COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (including AB 1234
Reports on Meetings and Conferences Attended at City Expense)
6. Councilmember Reports
Manor Phillips reported on several upcoming and past attended meetings:
Meeting with the Grand Jury on July 16th; Councilmembers to advise Mayor Phillips of items they may
wish to have considered;
Met with MOC regarding their shelter program and discussed possible sites - ; they will follow up;
Met with some people regarding the Santa Cop program which could be in jeopardy of not continuing;
Lunch with Peter Lee to discuss Ritter issues. Things are looking good as a result of some new rules that
have been implemented;
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Sustainability Event was well attended;
Mayor Phillips and City Manager Mackie going to Richmond on July 15th to review their Quiet Zones and
meet with their City Manager and City Attorney;
Meeting with the Marin County personnel on July 16th regarding Downtown Streets Team funding.
SAN RAFAEL SUCCESSOR AGENCY
7. Successor Agency - Consent Calendar None
None
ADJOURNMENT: 7:42PM
ESTHER C. BEIRNE, City Clerk
APPROVED THIS DAY OF 2014
GARY O. PHILLIPS, Mayor
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