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Home My WebLink AboutCC SA Minutes 2014-08-18IN THE COUNCIL CHAMBERS OF THE CITY OF SAN RAFAEL, Monday, August 18, 2014 Regular Meeting MINUTES San Rafael City Council Present: Mayor Phillips Vice -Mayor Connolly Councilmember Bushey Councilmember Colin Councilmember McCullough Nancy Mackie, City Manager Robert Epstein, City Attorney Esther Beirne, City Clerk OPEN SESSION - COUNCIL CHAMBERS: 5:30 PM Mayor Phillips announced Closed Session item CLOSED SESSION - THIRD FLOOR CONFERENCE ROOM: 5:30 PM 2. Closed Session: a. Closed Session Pursuant to Government Code Section 54956.8 Conference with Real Property Negotiators Property: Beach Park, 200 Yacht Club Drive, San Rafael, CA Agency Negotiators: Nancy Mackie, Carlene McCart Negotiating Parties: Terrapin Crossroads, LLP; Phil and Jill Lesh Under Negotiation: Price and Terms of Payment for Lease from City City Attorney, Robert Epstein, announced that no reportable actions was taken ORAL COMMUNICATIONS OF AN URGENT NATURE - 7:00 PM Judy Gallegos spoke on the cleanliness of Albert Park and offered suggestions for keeping it clean Mayor Phillips CONSENT CALENDAR: 3. Consent Calendar Items: Item 3.d held bV Councilmember Colin for comment Councilmember Connolly moved and Councilmember McCullough seconded to approve the remainder of the Consent Calendar a. Approval of Minutes of Special Meeting and Regular City Council / Successor Agency Meeting of July 21, 2014 (CC) Minutes 07/21/2014 Minutes approved as submitted. b. Resolution Approving and Authorizing the City Manager to Execute an Agreement with George Hills Company for the provision of Third -Party Liability Claims Administration Services for a Term of Five Years (July 1, 2014 through June 30, 2019 (CA) - File 4-10-323 George Hills Liability Claims RESOLUTION NO. 13782 - RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH GEORGE HILLS COMPANY FOR THE PROVISION OF THIRD - PARTY LIABILITY CLAIMS ADMINISTRATION SERVICES FOR A TERM OF FIVE (5) YEARS (JULY 1,2014 TO JUNE 30, 2019) C. Resolution to Enter Into, and Authorize, the Community Services Director to Execute a Contract for Professional Services with the County of Marin to Provide Multi -Cultural Senior Activities at the Albert J. Boro Community Center (CS) - File 4-10-368 Senior Activities Boro Comm. Center RESOLUTION NO. 13783 - RESOLUTION TO ENTER INTO, AND AUTHORIZE, THE COMMUNITY SERVICES DIRECTOR TO EXECUTE A CONTRACT FOR PROFESSIONAL SERVICES WITH THE COUNTY OF MARIN TO PROVIDE MULTI CULTURAL SENIOR ACTIVITIES AT THE ALBERT J. BORO COMMUNITY CENTER e. Investment Report for City of San Rafael for Quarter Ending June, 2014 (Fin) - File 8-18 x 8-9 City Quarter Investment Report Accepted Report Informational Report for the City's Single -Use Bag Reduction Ordinance On Outreach Efforts (MS) - File 13-1 x 4-13-96 Single -Use Bag Report Accepted Report g. Resolution Authorizing City Manager to Enter into a Contract with HF and H Consultants, LLC in an Amount Not to Exceed $57,544 for Work on Refuse Rate Review for the Cities of San Rafael and Larkspur, Town of Ross, Las Gallinas Valley Sanitary District and Ross Valley -South MS) - File 4-3-306 HF&H Refuse Rate Review 2 RESOLUTION NO. 13784 - RESOLUTION AUTHORIZING CITY MANAGER TO ENTER INTO A CONTRACT WITH HF AND H CONSULTANTS, LLC IN AN AMOUNT NOT TO EXCEED $57,544 FOR WORK ON REFUSE RATE REVIEW FOR THE CITIES OF SAN RAFAEL & LARKSPUR, TOWN OF ROSS, LAS GALLINAS VALLEY SANITARY DISTRICT AND ROSS VALLEY -SOUTH h. Resolution Approving the Law Enforcement and Rotation Towing Service Schedule of Fees (MS) — File 9-10-2 x 9-3-87 x 9-3-30 Towina Fee Schedule RESOLUTION NO. 13785 - RESOLUTION APPROVING THE LAW ENFORCEMENT AND ROTATION TOWING SERVICE SCHEDULE OF FEES Resolution Approving Personnel Actions to Create the Classification of Police Support Services Supervisor and Lead Communications Dispatcher, to Reclassify One Civilian Supervisor and Two Communications Dispatchers; and to Add One Full -Time Call Taker/Records Specialist Position and One Full -Time Communications Dispatcher (PD) — File 7-4 x 9-3-30 Police Support Classifications RESOLUTION NO. 13786 - RESOLUTION APPROVING PERSONNEL ACTIONS TO CREATE THE CLASSIFICATION OF POLICE SUPPORT SERVICES SUPERVISOR AND LEAD COMMUNICATION DISPATCHER, TO RECLASSIFY ONE CIVILIAN SUPERVISOR AND TWO COMMUNICATIONS DISPATCHERS; AND TO ADD ONE FULL-TIME CALL TAKER/RECORDS SPECIALIST POSITION AND ONE FULL-TIME COMMUNICATIONS DISPATCHER j. Resolution Awarding Contract for the Fifth Avenue and Lootens Place Parking Lot Improvements Project, City Project No. 11181, to Coastside Concrete in the Amount of $281,763.00 (PW) — File 4-1-655 Fifth & Lootens Parkina Lot Improvements RESOLUTION NO. 13787 - RESOLUTION AWARDING A CONTRACT FOR THE FIFTH AVENUE AND LOOTENS PLACE PARKING LOT IMPROVEMENTS PROJECT, NO. 11181, TO COASTSIDE CONCRETE IN THE AMOUNT OF $281,763.00 k. Resolution Awarding Contract for the Non -Motorized Transportation Pilot Program (NTPP) Puerto Suello Hill Path to Transit Center Connector Project, City Project No. 11115 to Ghilotti Brothers, Inc. in the Amount of $1,096,877.00 (PW) — File 4-1-651 NTPP Puerto Suello Hill Path RESOLUTION NO. 13788 - RESOLUTION AWARDING A CONTRACT FOR THE NON -MOTORIZED TRANSPORTATION PILOT PROGRAM (NTPP) PUERTO SUELLO HILL PATH TO TRANSIT CENTER CONNECTOR PROJECT, CITY PROJECT NO. 11115, TO GHILOTTI BROTHERS, INC. IN THE AMOUNT OF $1,096,877.00 Resolution Approving the Waiver of Competition Bidding and Approving the Purchase of a Pierce Ladder Truck for the San Rafael Fire Department Utilizing Specifications Developed by the Contra Costa County Fire District, in an Amount Not to Exceed $935,690.73 (PW) — File 4-2-358 x 9-3-31 Purchase Pierce Ladder Truck RESOLUTION NO. 13789 - RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND APPROVING THE PURCHASE OF A PIERCE LADDER TRUCK FOR THE SAN RAFAEL FIRE DEPARTMENT UTILIZING SPECIFICATIONS DEVELOPED BY THE CONTRA COSTA COUNTY FIRE DISTRICT, IN AN AMOUNT NOT TO EXCEED $935,690.73 AYES: Councilmembers: Bushey, Colin, Connolly, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None d. Resolution Authorizing the City Manager to Enter Into an Agreement for Services with the Downtown Streets Team in an Amount Not to Exceed $272,000 (ED) — File 4-3-543 x 4-13-130 PSA Downtown Streets Team Councilmember Colin Mayor Phillips Councilmember Colin moved and Councilmember McCullough seconded to adopt the Resolution: RESOLUTION NO. 13790 - RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR SERVICES WITH THE DOWNTOWN STREETS TEAM IN AN AMOUNT NOT TO EXCEED $272,000 AYES: Councilmembers: Bushey, Colin, Connolly, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None PUBLIC HEARING 4. Public Hearing: a. Resolution Authorizina the Citv Manaaer to Execute Site Saecific Power Purchase Agreements Subject to Final Approval as to Form by the City Attorney for Solar PV Projects on Six City Sites and Facilities with SolEd Benefit Corporation and Take All Actions and Execute All Other Necessary Documents to Implement the Projects (CM) — File 13-1 PPA SolEd Benefit Rebecca Woodbury, Management Analyst, presented the staff report Mayor Phillips Councilmember McCullough Rebecca Woodbury 4 Councilmember Connol Mayor Phillips Mayor Phillips declared the Public Hearing opened Chuck Chiocco Rebecca Woodbury Bill Carney, Sustainable San Rafael Mayor Phillips There being no further comment from the audience, Mayor Phillips closed the public hearing. Councilmember Connolly moved and Councilmember Colin seconded to adopt the Resolution RESOLUTION NO. 13791 - AUTHORIZING THE CITY MANAGER TO EXECUTE SITE SPECIFIC POWER PURCHASE AGREEMENTS SUBJECT TO FINAL APPROVAL AS TO FORM BY THE CITY ATTORNEY FOR SOLAR PV PROJECTS ON SIX CITY SITES AND FACILITIES WITH SOLED BENEFIT CORPORATION AND TAKE ALL ACTIONS AND EXECUTE ALL OTHER NECESSARY DOCUMENTS TO IMPLEMENT THE PROJECTS AYES: Councilmembers: Bushey, Colin, Connolly, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None OTHER AGENDA ITEMS: 5. Other Agenda Items: a. Resolution Approving and Upholding Staff's Decision to Install a Class II Bike Lane on Point San Pedro Road Within the City's Jurisdiction (PW) — File 261 Pt. San Pedro Class II Bike Lanes Kevin McGowan, Assistant Public Works Director, presented the staff report Mayor Phillips Councilmember McCullough Kevin McGowan Councilmember McCullough Nader Mansourian, Public Works Director Councilmember McCullough Nader Mansourian Mayor Phillips Nader Mansourian Mayor Phillips / Nader Mansourian Mayor Phillips Nader Mansourian Mayor Phillips / Nader Mansourian Councilmember Connolly Nader Mansourian Councilmember Connolly / Nader Mansourian Councilmember Connolly Nader Mansourian Councilmember Colin Kevin McGowan Councilmember Colin Nader Mansourian Councilmember Bushey Nader Mansourian Councilmember Bushey / Nader Mansourian Kevin McGowan Councilmember McCullough Nader Mansourian Mayor Phillips Nader Mansourian Paul Jensen Mayor Phillips 11 Paul Jensen / Mayor Phillips Councilmember McCullouah Paul Jensen Mayor Phillips Robert Epstein, City Attorney Mayor Phillips Mayor Phillips invited public comment: Sarah Gant, President Loch Lomond HOA, introduced Kelly London, Treasurer and Counsel Edward Yates Kevin Hegarty, Chairperson, Pt. San Pedro Road Coalition Roadway Committee Bonnie Marmer, Co -President, Pt. San Pedro Road Coalition / Kevin Hegarty, Chairperson, Pt. San Pedro Road Coalition Roadway Committee. Sarah Gant, President of Loch Lomond HOA Kelly London, Treasurer, Loch Lomond HOA Ed Yates, Counsel for Loch Lomond HOA MaVor Phillips Ed Yates Alisha O'Loughlin, Marin County Bicycle Coalition Cindy Winter, Chair, Larkspur, Bicycle / Pedestrian Advisory Group Peter Geby Mayor Phillips Jerry LuceV Mark Coleman Bonnie Ross Don Magdanz Richard Falk Tim Gilbert 7 Tom Holmes Kathy McCloud Jean Severinghouse Mel Croner Pam Mullins Kerry Mullins Peggy Clark Joan Clemmins Kate Powers Maddy Gebv & Lulu Gebv Andy Perry Dean Taylor David Law Jim Robison Carolyn Fisher Francine Falkallen Nick Lusing Betsy Saunders Frank Valentini John Mattock Albert Barr Karen Upsen There being no further comment from the audience, Mayor Phillips declared Public Comment closed Mayor Phillips Nancy Mackle, City Manager Nader Mansourian m Mavor Phillips / Nader Mansourian Nader Mansourian Kevin McGowan / Nader Mansourian Kevin McGowan / Nader Mansourian Kevin McGowan / Nader Mansourian Kevin McGowan / Nader Mansourian Kevin McGowan / Nader Mansourian Kevin McGowan Councilmember McCullough / Nader Mansourian Mayor Phillips / Nader Mansourian Mayor Phillips / Nancy Mackle Mayor Phillips / Nader Mansourian Mayor Phillips Councilmember Colin / Nader Mansourian Councilmember McCullough / Nader Mansourian Nancy Mackle Councilmember McCullough / Nancy Mackle Mayor Phillips Councilmember Colin Paul Jensen Mayor Phillips Nader Mansourian Mayor Phillips Councilmember Connolly Mayor Phillips 9 Councilmember Connolly Councilmember Colin Nader Mansourian Councilmember Bushey Councilmember McCullough Mayor Phillips Robert Epstein, City Attorney Mayor Phillips Councilmember Connolly Nader Mansourian Mayor Phillips Nancy Mackle Mayor Phillips Councilmember McCullough Mayor Phillips Councilmember Connolly Paul Jensen Councilmember Connolly / Paul Jensen Councilmember Connolly Paul Jensen Councilmember Connolly Paul Jensen Councilmember Connolly Robert Epstein Paul Jensen Councilmember Connolly 10 Mavor Phillips Councilmember Connoll Mayor Phillips Robert Epstein Mavor Phillips Councilmember Connolly moved and Councilmember McCullough seconded to adopt the Resolution, including Option 3 outlined in the staff report — "Modify the resolution and change the limits of the Class II Bike lane to install "No Parking" signs on the North side of Point San Pedro Road from Bayview Drive to Manderly Road. All other sections of the roadway shall be installed per Exhibit C". RESOLUTION NO. 13792 - APPROVING AND UPHOLDING STAFF'S DECISION TO INSTALL A CLASS II BIKE LANE ON POINT SAN PEDRO ROAD WITHIN THE CITY'S JURISDICTION Council directed that one year after full occupancy, or as soon as practicable, parking study to be conducted by City. AYES: Councilmembers: Bushey, Colin, Connolly, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None b. City Manager's Report on Status of Sonoma/Marin Area Rail Transit (SMART) in San Rafael (CM) — File 245 SMART Report Nancy Mackle, City Manager, presented the staff report Councilmember Connolly Nancy Mackle Councilmember McCullough Nancy Mackle Mayor Phillips Mayor Phillips declared Public Comment opened. Matt Butler Ken Dickinson / Mayor Phillips Hugo Landecker 11 Janet Shirley Mayor Phillips Kate Powers Bill Mixel Bonnie Marmer Mayor Phillips Bill Carney, Citizens Advisory Committee Mayor Phillips There being no further comment from the audience, Mayor Phillips declared Public Comment closed Nancy Mackle Nader Mansourian Councilmember Colin Councilmember Bushey Mayor Phillips Councilmember Colin moved and Councilmember Connolly seconded to accept report AYES: Councilmembers: Bushey, Colin, Connolly, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None C. Resolution Adopting an Updated Integrated Pest Management Policy (PW) — File 13-10 x 9-1-2 x 9-3-40 Pest Management Policy Nancy Mackle introduced Dave Davenport to present the staff report Dave Davenport, Park Superintendent / Arborist, presented the staff report Councilmember Connolly Dave Davenport Mayor Phillips declared Public Comment opened There being no comment from the audience, Mayor Phillips declared Public Comment closed 12 Councilmember McCullough moved and Councilmember Bushey seconded to adopt the Resolution RESOLUTION NO. 13793 - ADOPTING AN UPDATED INTEGRATED PEST MANAGEMENT POLICY AYES: Councilmembers: Bushey, Colin, Connolly, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None CITY MANAGER'S REPORT: 6. City Manager's Report None COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (including AB 1234 Reports on Meetings and Conferences Attended at City Expense) 7. Councilmember Reports None SAN RAFAEL SUCCESSOR AGENCY 8. Successor Agency - Consent Calendar Member McCullough moved and Member Bushey seconded to approve Successor Agency - Consent Calendar a. Investment Report for San Rafael Successor Agency for Quarter Ending June, 2014 (Fin) — File SA Financial Reports/Policy SRSA Quarterly Investment Report Accepted Report b. Resolution of the San Rafael Successor Agency Approving a Recognized Obligation Payment Schedule (14-15B) for the Period January through June 2015, and Directing the City Manager or the City Manager's Designee to Take all Action Necessary and Appropriate on Behalf of the City as Successor Agency Under the Community Redevelopment Law in Connection with the Approved Recognized Obligation Payment Schedule (ED) — File SA Staff Reports SRSA ROPS RESOLUTION NO. 2014-04 (SA) - APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE (14-15B) FOR THE PERIOD JANUARY THROUGH JUNE 2015, AND DIRECTING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO TAKE ALL ACTION NECESSARY AND APPROPRIATE ON BEHALF OF THE CITY AS SUCCESSOR AGENCY UNDER THE COMMUNITY REDEVELOPMENT LAW IN CONNECTION WITH THE APPROVED RECOGNIZED OBLIGATION PAYMENT SCHEDULE 13 AYES: Members: Bushey, Colin, Connolly, McCullough & Chairman Phillips NOES: Members: None ABSENT: Members: None ADJOURNMENT 11:52 PM ESTHER C. BEIRNE, City Clerk APPROVED THIS DAY OF 2014 GARY O. PHILLIPS, Mayor 14