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Home My WebLink AboutCC Public Art Review Board____________________________________________________________________________________ FOR CITY CLERK ONLY Council Meeting: December 2, 2024 Disposition: Resolution 15357 x Approved appointment Agenda Item No: 4.b Meeting Date: December 2, 2024 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Clerk Prepared by: Lindsay Lara, City Clerk City Manager Approval: ______________ TOPIC: PUBLIC ART REVIEW BOARD SUBJECT: 1. RESOLUTION AMENDING THE PUBLIC ART REVIEW BOARD BYLAWS TO REMOVE THE PLANNING COMMISSION REPRESENTATIVE AND REPLACE IT WITH AN AT-LARGE MEMBER SEAT 2.APPOINT MEILI ZHAO TO THE PUBLIC ART REVIEW BOARD TO THE END OF OCTOBER 2028 RECOMMENDATION: Adopt a resolution amending the Public Art Review Board Bylaws to remove the Planning Commission representative and replace it with an at-large member seat; and appoint Meili Zhao to the Public Art Review Board to the end of October 2028. BACKGROUND / ANALYSIS: In May 2022, the City Council established the Public Art Review Board consisting of three community members, one representative from the Park and Recreation Commission and one representative from the Design Review Board. On June 17, 2024, the City Council approved an amendment to the Public Art Review Board Bylaws to include a stipend for serving on the Board. On July 15, 2024, the City Council adopted an ordinance dissolving the Design Review Board and consolidating it with the Planning Commission and on September 3, 2024, the City Council approved an amendment changing the Design Review Board Liaison to the Planning Commission Liaison. On November 4, 2024, the City Council held interviews for the Public Art Review Board and recommended staff return with an action to amend the Public Art Review Bylaws to remove the Planning Commission Representative, replace it with an at-large seat to be filled by a community member, and to appoint Meili Zhao to that seat. FISCAL IMPACT: There is no fiscal impact associated with this item. ATTACHMENTS: 1. Resolution, including Exhibit A: Bylaws of the Public Art Review Board 2.Meili Zhao Application RESOLUTION NO. 15357 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AMENDING THE PUBLIC ART REVIEW BOARD BYLAWS TO REMOVE THE PLANNING COMMISSION REPRESENTATIVE AND REPLACE IT WITH AN AT-LARGE MEMBER SEAT WHEREAS, the Bylaws of the Public Art Review Board shall be updated to remove the Planning Commission Representative and to add an at-large member seat on the Public Art Review Board to be filled by a community member; and WHEREAS, the bylaws in Exhibit A attached hereto are recommended by staff. NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby repeals and replaces the City of San Rafael Bylaws of the Public Art Review Board with the version of the Bylaws attached hereto and incorporated herein as Exhibit A. I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 2nd day of December 2024, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None LINDSAY LARA, City Clerk EXHIBIT A: PUBLIC ART REVIEW BOARD BYLAWS PUBLIC ART REVIEW BOARD BYLAWS ARTICLE I. NAME AND PURPOSE Section 1.1. Name. The name of this body shall be the City of San Rafael Public Art Review Board, hereinafter referred to as the "Public Art Review Board," or the “Board.” Section 1.2. Purpose. The Public Art Review Board’s purpose is to help administer the public art review process and to advise the City Council on public art installations. Section 1.3. Committee Responsibility. The Public Art Review Board’s authority over long-term art proposals (greater than one year) is advisory only and the Board will issue a recommendation to City Council to approve or reject a proposal. For short- term art proposals, the Public Art Review Board has the authority to approve exhibitions. At staff’s discretion, certain short-term projects may be required to obtain City Council approval, depending on project impact. The Public Art Advisory Committee’s responsibilities shall be in accord with these Bylaws, as amended from time-to-time by the City Council. The responsibilities and duties of the Public Art Review Board shall be as follows: 1. Work with Staff in the review and approval of public art projects. 2. Review all proposals for public art and recommend select projects to City Council for approval. 3. Monitor the overall development of public art projects, encouraging balance over time with respect to background, gender, and other identities of artists selected and also with respect to styles of expression, media, and genre. 4. Provide opportunities for community input and resident participation. 5. To use the following Public Art Review Criteria in evaluating all public art proposals: a. Project Readiness: Projects can demonstrate readiness through completeness of design, skill/experience of the artist(s) or project manager(s), secured funding for art piece and cost of installation, successful community engagement, identification of an appropriate site, and proposed schedule. The Public Art Review Board may encourage an applicant to reapply, if they deny a proposal as not sufficiently ready but with specific promise to demonstrate future readiness. b. Qualifications: Artists, artist teams, or project manager must be able to demonstrate, through past work – as evidenced in a resume, portfolio, and reference – their ability to create quality artwork and act with the utmost professionalism. In most cases, artists have considerable training and experience working professionally at and have been compensated for their art. For certain projects, the City will consider emerging or non-professional artists, who are working under the guidance of a professional mentor or art teacher. c. Funding: Projects should have a funding source identified and project implementation will be contingent upon receipt of full funding for the project. The City does not provide project funding for public art. d. Community Engagement: Proposed projects that have completed their own public engagement process will be prioritized. i. For long-term projects (installation planned for more than one (1) year): A minimum of one (1) public meeting and three (3) letters of support are recommended. Successful public meetings might involve the local homeowner’s association (HOA), neighborhood associations, or business owners. The Public Art Review Board must be informed of these meetings ahead of time and allowed to opportunity to attend. ii. For short-term projects that are viewable within the public right- of-way: A minimum of two (2) letters of support is recommended. iii. In both instances, it is recommended that one of the letters of support be from the local homeowners’ association (HOA) or neighborhood association, if applicable. iv. Short-term projects inside a public facility are not required to conduct community engagement, outside of that undertaken through the Public Art Review Board process. e. Maintenance: Works of art will have reasonable maintenance requirements and these requirements shall be compatible with routine City maintenance procedures. For projects that require more maintenance than current City budgets and staffing allow or a specific expertise, the project must set aside sufficient maintenance funding for the duration of the project and must develop an agreement for maintenance to be performed by private parties, as approved by City staff. f. Design: Works of art will be designed in consideration of the relevance and appropriateness of the work to the context of the site and in alignment with public safety and decency. i. The artwork will not portray themes that may be interpreted as derogatory as to race, religion, sexual orientation, natural origin, or physical or mental disability. The artwork will not contain content, signage, names, logos, or subject matter that could be construed as advertising or as religious or sexual in nature nor will it promote a political candidate or include political text. Any content considered obscene or indecent by community standards will be denied. ii. The design of the artworks will take into consideration issues associated with public spaces such as security, theft, vandalism, etc. iii. The design of the artworks will consider the specific needs and use patterns of the public space in which they will be located. For example, in parks, works of art will not block critical view corridors or impede public usage of key open space. g. Diversity: Artists and the City's public art collection should reflect the diversity of San Rafael’s community. The Public Art Review Board shall monitor the overall development of public art projects, encouraging balance in the City’s collection over time with respect to background, gender, and other identities of artists selected and also with respect to styles of expression, media, and genre. ARTICLE II. MEMBERSHIP Section 2.1. Number of Members. The Public Art Review Board shall consist of five (5) voting members as follows: four (4) at-large members and one (1) representative from the Park and Recreation Commission. The Councilmember in whose district the public art is proposed will participate as a non-voting liaison to the City Council as part of the selection process. Section 2.2. Eligibility. Members of the Committee shall be at least 18 years of age and reside within the City limits. The three (3) at-large members shall reflect the diversity of San Rafael, with professional qualifications in the visual arts and/or civic design, such as artists, architects, landscape architects, arts educators, arts administrators, urban designers, urban planners, or owners/managers of a creative business. Section 2.3. Compensation. Committee Members may apply for stipends through the Stipend Program at $50 per month, not to exceed $600 per year per member. Section 2.4. Appointment of Committee Members. The representative from the Park and Recreation Commission will be selected by the Park and Recreation Commission, respectively, on a biannual basis. The at-large members will be selected by the City Council. Section 2.5. Terms of Appointment. The at-large Board members will serve a maximum of two (2) four (4) year terms. The representative from the Park and Recreation Commission shall serve a term of two (2) years, but not more than two consecutive terms. However, if there is a vacancy, the Park and Recreation Commission, they have the authority to extend the current representative’s term at their discretion. Board Members serve at will and are subject to appointment and/or removal at the discretion of City Council. Section 2.6. Absence and Removal. An unexcused absence from two (2) consecutive Committee meetings without notification to the Staff Liaison, or six absences (whether excused or unexcused) in any term, shall be considered a voluntary resignation from the Committee. Committee members who had previously resigned may be eligible for reappointment to the Committee. Section 2.7. Conflict of Interest. A member of the Board who has a financial, business, familial or romantic relationship regarding a matter coming before the Board shall disqualify themself from all participation in that matter. ARTICLE III. MEETINGS Section 3.1. Time and date of Regular Meeting. Notification of meeting place, date, and time shall be rendered to the public through posting on the City of San Rafael website. Public meetings shall be held a minimum of four (4) times per year but may meet more frequently or on an ad hoc basis, as needed. Quarterly meetings shall be scheduled annually with the quarterly meeting schedule for the upcoming year will be set by November of the previous year. Revised September 3, 2024 Boards, Commissions & Committees Application 1 / 3 Q1 Contact Information / Información del contacto First and Last Name / Nombre y Apellido Meili Zhao Address / Dirección City / Ciudad San Rafael State / estado CA ZIP/Postal Code / Código postal 94901 Email Address / Dirección de correo electrónico Phone Number / Número de teléfono Q2 What district do you currently live in?¿En qué distrito vive actualmente? District 3/Eastern / Distrito 3/Este Q3 How long have you lived in San Rafael? 9 years Q4 Business Information Company Meilizhaoart Address City/Town San Rafael ZIP/Postal Code CA 94901 #82#82 COMPLETECOMPLETE Collector:Collector: Web Link 1 Web Link 1 (Web Link)(Web Link) Started:Started: Wednesday, August 07, 2024 9:51:21 PMWednesday, August 07, 2024 9:51:21 PM Last Modified:Last Modified: Wednesday, August 07, 2024 10:16:52 PMWednesday, August 07, 2024 10:16:52 PM Time Spent:Time Spent: 00:25:3100:25:31 IP Address:IP Address: 98.210.37.22798.210.37.227 Page 1 - Boards, Commissions & Committees Applic ation 2 / 3 Q5 How did you hear about this vac ant position? City Council Agenda Q6 What Board would you like to apply to?¿A c uál te gus taría aplicar? Public Art Review Board Q18 Do you partic ipate in any c iv ic ac tivities? If s o, what are they? I’m in The Public Art Rev iew Bored now. Q19 Lis t any civ ic organizations of which y ou are a m ember: Public Art Rev iew Board Q20 Education: Master of Sc ience in TCM Q21 Why are you interested in s erving on a board or c om m iss ion? I’m doing Art and wit h artis t ev ery day, I c an help with t he area our city needs with art projects . Q22 Describe pos sible areas in whic h you may have a conflict of interest with the City: I’m trying to help the city mak e right decis ions wit h art projec ts. Q23 Upload your resume. Respondent skipped this question Page 4 Page 5: Demographi cs / D atos demográficos Boards, Commissions & Committees Application 3 / 3 Q24 Ethnicity / Raza/etnia: Q25 To which gender do you most identify?¿Con qué género se identifica más? Q26 How old are you?¿Cuántos años tienes? 1111