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Home My WebLink AboutPickleweed Advisory Committee 2024-08-07 Minutes PICKLEWEED ADVISORY COMMITTEE August 7, 2024 – 7:00 p.m. APPROVED MINUTES Watch on Zoom:https://tinyurl.com/PWAC-8-7-2023 CALL TO ORDER Telephone: (669) 900-9128 Meeting ID: 933 3089 5431 Chair Mason called the meeting to order at 7:12 p.m. ROLL CALL Present: Chair Mason Member Ruiz Member Sprague Member Tanchez Member Vasquez (arrived 7:12) Member Yost Absent: Member Hau-Gutierrez, Member Nguyen, Member Palacios, Park & Recreation Representative Andre Pasternak Also Present: Becky Ordin, Senior Administrative Assistant AGENDA AMENDMENTS None. MINUTES 1. Approve regular meeting minutes of August 7, 2024 Member Sprague moved and Member Tanchez seconded, to approve the meetings minutes of August 7, 2024. AYES: Members: Ruiz, Sprague, Tanchez, Vasquez, Yost NOES: Members: None ABSENT: Members: Nguyen, Palacios ABSTAINED: Members: None Page 1 of 4 2 Minutes approved as submitted. MEETING OPEN TO THE PUBLIC 2. Public Comment from the audience regarding items not listed on the agenda None. MATTERS BEFORE THE COMMITTEE If necessary, to assure completion of the following items, the Chairperson may establish time limits for the presentations by individual speakers. 3. Co-Sponsorship Application Committee Recommendations A. Raices Del Canal: 2024-2025 Afterschool Program Mr. Mason gave an overview of the Co-Sponsorship application request for the Raices Del Canal: 2024-2025 Afterschool Program fee reduction or waiver. Staff responded to questions from the members. Public comments: None Member Yost moved and Member Sprague seconded, to approve a full fee waiver for the Raices Del Canal: 2024-2025 Afterschool Program. AYES: Members: Ruiz, Sprague, Tanchez, Vasquez, Yost NOES: Members: None ABSENT: Members: Nguyen, Palacios ABSTAINED: Members: None COMMITTEE REPORTS AND COMMENTS 4. Other brief reports on any meetings, conferences, and/or seminars attended by the Commission members. Member Ruiz attended the Police Committee meeting. They are working with the community for aid with family domestic issues. Member Sprague was happy to see the parking T’s and L’s painted and also the new garbage cans. Member Yost reported there was a successful workday at the Canal Community Garden. STAFF COMMENTS 5. Updates and Events of Interest: 3 Chair Mason provided the following updates: Canal Mini Soccer League had 95 participants Two sessions of Dance Music Theater, Arts & Fitness Summer Camp has a combined enrollment of 57 Junior Giants Baseball/Softball, led by Program Coordinator Stephen Rogers, had 145 enrolled ages 5-17 year olds. San Rafael Basketball Academy Camp, taught by Program Coordinator Stephen Rogers, had 23 participants ages 5 to 15 year olds enrolled July 8 – 12. San Rafael Police Department held a Touch-A-Truck event in the Center’s parking lot and park on Saturday, July 27. They even landed a Coast Guard helicopter on the soccer fields. Movie in the Park will be on Friday, August 23rd. Community outreach from 6 – 7:30 pm. Canal Karate demonstration starting at 7:30 pm and then Kung Fu Panda 4 at sunset on the big screen. Dia de los Muertos this year will have the downtown car procession on Saturday, October 19th and the main event at the Albert J. Boro Community Center on Saturday, November 2nd. Office Assistant II, Denise Vazquez, along with a representative from the Pickleweed Library, participated in the Canal Community Fair on Saturday, July 13th, promoting programs and services. Program Coordinator Stephen Rogers is coordinating an all-City employee kickball tournament later this month as a lunchtime activity for staff. Daniel Avalos has been hired, and started, as the Department’s new Assistant Director overseeing the Library Division. Teen and Art Room window replacement has begun. The hope is for the repairs to be completed by the end of August so that the mural painting can begin. A special Pickleweed Advisory Committee meeting will be scheduled on Wednesday, September 11th in order for the Pickleweed Advisory Committee to receive an update on the design for the Pickleweed Library renovation. Unfortunately, the plans were not ready for the August meeting, and waiting until our October date would potentially delay the project timeline. Pickleweed Enhancement Project is reportedly still on track to begin in September. Staff plans to give an update to the community at the Community Outreach event prior to Movie in the Park. 4 Mason confirmed that those in attendance received an email from City Clerk Lindsay Laura sent on July 23rd regarding Committee stipends. Although not in attendance at the meeting, Mason acknowledged that Miguel Hau- Gutierrez is heading off to college and will no longer be a resident of San Rafael. On behalf of the Committee, Mason wished Hau-Gutierrez the best of luck and thank him for his 2 ½ years of service on the Pickleweed Advisory Committee and encourage him to apply for the Committee again assuming he settles back here after college. The next meeting will be Wednesday, September 11, 2024. ADJOURNMENT Chair Mason adjourned the meeting at 7:32 p.m. BECKY ORDIN, Senior Administrative Assistant APPROVED THIS DAY OF , 2024 Catherine Quffa, Library & Recreation Director