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HomeMy WebLinkAboutPolice Advisory & Accountability Committee 2025-01-15 Agenda Packet (Special)POLICE ADVISORY AND ACCOUNTABILITY COMMITTEE WEDNESDAY JANUARY 15, 2025, AT 6:00 PM In-Person: San Rafael City Council Chambers 1400 Fifth Ave, San Rafael, California Virtual: Watch Online: https://tinyurl.com/PAAC2025 Listen by Phone: (669) 444-9171 Meeting ID: 861 8590 4369 AGENDA How to participate in the meeting: • You are welcome to provide comments in person at the meeting. Each speaker will have 2 minutes to provide public comment. • Submit your comments by email to PAAC@cityofsanrafael.org by 4:00 p.m. the day of the meeting. CALL TO ORDER – 6:00PM MINUTES 1. Approve regular meeting minutes from the November 20, 2024, meeting and special meeting minutes from the December 4, 2024, meetings. OPEN TIME FOR PUBLIC EXPRESSION The public is welcome to address the Police Advisory and Accountability Committee at this time on matters not on the agenda that are within its jurisdiction. Comments may be no longer than 2 minutes and should be respectful to the community. OTHER AGENDA ITEMS If necessary to ensure the completion of the following items, the Chairperson may establish time limits for the presentations by individual speakers. 2. Other Agenda Items: a. Assembly Bill No. 43 (AB 43) Presentation-Jimmy Jessup, Parametrix Recommendation: Receive the informational presentation and provide feedback. b. 2024 PAAC Annual Report Recommendation: Accept the Annual Report. STAFF LIAISON REPORT 3. Other brief program updates or reports on any meetings, conferences, and/or seminars attended by staff. COMMITTEE REPORTS 4. Other brief reports on any meetings, conferences, and/or seminars attended by the Committee members. ADJOURNMENT Any records relating to an agenda item, received by a majority or more of the Board less than 72 hours before the meeting, shall be available for inspection online and in the city hall large conference room, third floor, 1400 5th Avenue, San Rafael, Califor nia placed with other agenda-related materials on the table in front of t he location prior to the meeting. Sign Language interpreters may be requested by calling (415) 485-3066 (voice), emailing city.clerk@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request POLICE ADVISORY AND ACCOUNTABILITY COMMITTEE (PAAC) WEDNESDAY, NOVEMBER 20, 2024, AT 6:00 PM In-Person: San Rafael City Council Chambers 1400 Fifth Ave, San Rafael, California Virtual: Watch Online: https://tinyurl.com/PAACZOOM Listen by Phone: (669) 444-9171 Meeting ID: 898-5264-7245# MINUTES CALL TO ORDER Chair Kamena called the meeting to order at 6:18 PM and informed attendees of technical difficulties preventing the meeting from starting on time. Lieutenant Eberle advised translation services were not available and staff recommended not to hold the meeting. Member Alm made a motion to adjourn and to hold a Special Meeting at a date in December to be determined by Staff. Vice Chair Tokolahi seconded the motion AYES: MEMBERS: Alm, Alvarez, Kamena, Nguyen, Ruiz, Tokolahi, Valdez NOES: MEMBERS: None ABSENT: MEMBERS: Davidi ABSTAIN: NONE The motion carried 7-0-0-0. Alternate Member Valdez voted in the absence of Member Davidi, however, Alternate Member Locks was the voting member for 2024. ADJOURNMENT Chair Kamena adjourned the meeting at 6:21 p.m. ___________________________ SCOTT EBERLE, Staff Liaison APPROVED THIS _____DAY OF_______, 2024 POLICE ADVISORY AND ACCOUNTABILITY COMMITTEE (PAAC) WEDNESDAY, DECEMBER 4, 2024, AT 6:00 PM In-Person: San Rafael City Council Chambers 1400 Fifth Ave, San Rafael, California Virtual: Watch Online: https://tinyurl.com/PAACZOOM Listen by Phone: (669) 444-9171 Meeting ID: 898-5264-7245# MINUTES CALL TO ORDER Chair Kamena called the meeting to order at 6:00 PM and requested a roll call. ROLL CALL Present: Member Daniel Alm Member Marilyn Alvarez Member Darioush Davidi (arrived at 6:01 p.m.) Member Paula Kamena Member Mydung Nguyen Member Darlin Ruiz Member Fatai Tokolahi Alternate Member Salamah Locks (arrived at 6:13 p.m.) Alternate Member Karla Valdez Absent: None Staff Present: Angela Robinson Piñon, Assistant City Manager David Spiller, Police Chief Scott Eberle, Lieutenant, San Rafael Police Department Justin Graham, Sergeant, San Rafael Police Department Teresa Olson, Sr. Mgmt. Analyst, San Rafael Police Department Lieutenant Scott Eberle informed the community that the in-person meeting would also be recorded and streamed live to YouTube and through Zoom. He noted the two -minute timer for public comment and closed captioning on Zoom. 1. MINUTES Chair Kamena requested the minutes reflect a correction to the spelling of Mr. Freiman ’s last name in the public comment section of the minutes. Chair Kamena invited public comment. Speakers: None Member Tokolahi moved to approve the October 16, 2024 , minutes with the amendment noted by Chair Kamena. Member Alm seconded the motion. AYES: MEMBERS: Alm, Alvarez, Davidi Kamena, Nguyen, Ruiz, Tokolahi NOES: MEMBERS: None ABSENT: MEMBERS: None ABSTAIN: MEMBERS: None The motion carried 7-0-0–0. OPEN TIME FOR PUBLIC EXPRESSION Heidi commented on police culture and the job of the PAAC. Stephen Bingham echoed his agreement with Heidi’s comments . Thanked the work of the PAAC and staff over the past year and mentioned a three-minute public comment period versus two-minutes. 2. OTHER AGENDA ITEMS a. Provide feedback on the Homelessness presentation Lieutenant Scott Eberle presented the staff report. There were no questions from the Committee. Chair Kamena invited public comment, however, there was none. Public comment was closed. There were no additional comments from the Committee. b. Technology and Policing Sergeant Justin Graham provided a presentation. The Committee provided their comments. Staff responded to the Committee’s questions. Chair Kamena invited public comment. Speakers: Stephen Bingham, Heidi, Shinji Sakai-Egi The Committee provided comments and recommended to accept the informational report, and to further explore this topic at a later date. c. Review of the Police Advisory and Accountability committee Meeting Schedule for 2025. Lieutenant Eberle and Senior Management Analyst Olson presented the item. Staff responded to questions from the Committee. The committee provided comments and recommendations. Member Davidi raised a motion to meet in June but not July of 2025, there was not a second and the motion failed. Member Alm moved to hold ten meetings in 2025. Member Tokolahi seconded the motion. AYES: MEMBERS: Alm, Alvarez, Davidi Kamena, Nguyen, Tokolahi NOES: MEMBERS: Ruiz ABSENT: MEMBERS: None ABSTAIN: MEMBERS: None The motion carried 6-1-0–0. Member Alm moved to not hold meetings in July and December of 2025. Member Tokolahi seconded the motion. AYES: MEMBERS: Alm, Davidi Kamena, Nguyen, Ruiz, Tokolahi NOES: MEMBERS: Alvarez ABSENT: MEMBERS: None ABSTAIN: MEMBERS: None The motion carried 6-1-0–0. d. Provide Feedback on the DRAFT 2024 PAAC Annual Report Senior Management Analyst Olson presented the item. Lieutenant Eberle provided a comment on behalf of City Attorney Rob Esptein. Staff responded to questions from the Committee. Chair Kamena invited public comment. Speakers: Stephen Bingham, Heidi, Shinji Sakai-Egi The Committee provided comments to staff. e. Chair and Vice-Chair Elections Lieutenant Eberle presented the item. Staff responded to questions from the Committee. Chair Kamena invited public comment, however, there was none. Member Alm moved have Vice Chair Tokolahi serve as Chair and Member Davidi serve as Vice Chair for the 2025 term, Member Ruiz seconded the motion. AYES: MEMBERS: Alm, Alvarez,Davidi, Kamena, Nguyen, Ruiz, Tokolahi NOES: MEMBERS: Nonne ABSENT: MEMBERS: None ABSTAIN: MEMBERS: None The motion carried 7-0-0–0. STAFF LIAISON REPORT 3. Staff Liaison Report: Lieutenant Eberle announced the Spanish Community Academy will begin on February 5th and will be held on Wednesday evenings from 6:00 p.m. to 9:00 p.m. through April 19th. Dinner will be provided during the sessions. Each session provides a training session on various aspects of the SRPD. Lieutenant Eberle also informed the Committee about the special PAAC meeting scheduled for Saturday, January 11, 2025, which will focus on the 2025 Work Plan. COMMISSIONER REPORTS 4. Committee Member Reports: • Member Valdez nothing to note. • Member Alvarez nothing to note. • Member Nyguen nothing to note. • Member Alm attended a meeting of the Marin Chapter of Moms Demand Action for Gun Sense in America and spoke about domestic violence restraining orders, he shared his experience as a PAAC member. He also served on oral boards for SRPD. • Chair Kamena attended a ceremony honoring former chair of Center for Domestic Peace Donna Garksy, and a ceremony recognizing former sheriff by the Elks for his work combating drugs. • Member Tokolahi commented on attending a Seats of Hope at the B Street Community Center. The event was a collaborative effort on resources for the homeless population. • Member Davidi was honored and received the North Bay Business Diversity Award and thanked members of the public for attending the PAAC meetings. • Member Ruiz had nothing to note. • Member Locks commented on attending the Boards and Commissions reception. ADJOURNMENT Chair Kamena adjourned the meeting at 8:25 p.m. ___________________________ SCOTT EBERLE, Staff Liaison APPROVED THIS _____DAY OF_______, 2024 POLICE ADVISORY AND ACCOUNTABILITY COMMITTEE AGENDA REPORT January 15, 2025 Item 2a TITLE: ASSEMBLY BILL 43 STRATEGY AND DOWNTOWN SPEED LIMITS RECOMMENDATION: Provide feedback on proposed speed limit reductions in downtown San Rafael. BACKGROUND: The purpose of setting speed limits is to promote safe ty on roadways while ensuring fair enforcement of vehicle speeds under California law. According to the California Vehicle Code (CVC) Section 22350 , drivers must operate their vehicles at speeds that are “reasonable and prudent,” considering factors such as weather, visibility, traffic, road conditions, and the safety of others. The 85th percentile speed—defined as the speed at or below which 85% of vehicles travel—is generally used to determine what is “reasonable and prudent.” CVC Section 22352 defines prima facie speed limits, which are presumed speed limits, even if not explicitly indicated by a posted sign, for certain roadways. A prima facie speed limit of 25 miles per hour (mph) is applicable to roadways that meet the CVC definition of business districts, residence districts, school zones, and areas immediately adjacent to senior centers. For roadways outside these categories, CVC Section 22358 permits local jurisdictions to establish speed limits that are determined to be reasonable and safe based on an engineering and traffic survey (E&TS) conducted in accordance with CVC Section 627. Furthermore, under CVC Section 40802, posted speed limits must be updated every seven years to remain enforceable. The update interval of the E&TS can be extended to ten years when a registered engineer confirms no significant changes in roadway or traffic conditions. Posted speed limits without a current E&TS are enforceable by the Police Department by pacing but not by radar. The City of San Rafael’s most recent engineering and traffic surveys , conducted in 2018, provide the current legal basis for speed enforcemen t. An E&TS consists of engineering measurements of prevailing free-flow speeds on relevant roadway segments, a review of the collision history, and a review of roadside conditions not readily apparent to passing motorists. Speed surveys identify the 85th percentile speed, which has historically been the primary factor used to establish the speed limit in accordance with the CVC. In 2020, the Zero Traffic Fatalities Task Force issued a final report that recommended changes to how speed limits are established to address the trend of increasing crashes resulting in fatal and serious injuries on California roadways. California Assembly Bill 43 (AB 43), signed into law in October 2021, requires E&TS reports to consider the presence and safety of vulnerable roadway users, such as bicyclists and pedestrians, when establishing speed limits. AB 43 allows local jurisdictions to reduce speed limits along roadways that meet certain characteristics, such as safety corridors and business activity districts. Under AB 43, a "business activity district" is a roadway segment adjacent to a property zoned for business uses such as retail, dining, or other pedestrian-focused activities and meets other certain requirements. These areas typically experience higher volumes of pedestrian and bicycle traffic and increased roadside activity, necessitating lower speed limits to safeguard safety and accessibility. Local jurisdictions are permitted to reduce speed limits by an additional 5 mph within business activity districts where the findings of an E&TS justify such reductions. AB 43 also allows speed limits to be reduced under CVC Section 22358.7 for roadway segments with high collision histories or adjacent to land uses that generate significant numbers of pedestrians or bicyclists. As the City’s E&TS is scheduled to expire in October 2025, and as provisions of CVC Section 22358.7 became effective on July 1, 2024, staff decided to update the citywide E&TS report and conduct a study of downtown speed limits with the intent of evaluating the possibility of reduced speed limits that would lead to improved safety outcomes. Staff plans to subsequently evaluate speed limits in other areas of the city. The downtown area has been prioritized for this initiative because it serves as both a key business district and hub for pedestrian and bicycle activity in the city. Importantly, the 2024 Marin County Local Road Safety Plan indicates that many streets in downtown San Rafael experience elevated collision rates. Eight of the top ten highest collision rate roadway segments in Marin County are in downtown San Rafael. The Local Road Safety Plan also identifies that unsafe vehicle speed is the most common primary collision factor leading to injuries in San Rafael. The report indicates that reducing speed limits along high collision network segments would improve safety outcomes for vulnerable roadway users and enhance the overall pedestrian experience and support economic vitality. The high concentration of pedestrian and bicycle use generating land uses underscores the importance of ensuring safety in an environment that supports vibrant commercial uses and significant foot traffic. DISCUSSION: The City of San Rafael has updated its previous E&TS and conducted additional E&TS surveys on downtown roadways. These surveys comply with CVC regulations and the guidelines established by the California Department of Transportation (Caltrans) in the California Manual for Setting Speed Limits (2020). Staff has collaborated with the San Rafael Police Department to evaluate E&TS results. In each case of recommended reduced speed limits, it was determined that the resulting speed limit facilitates the orderly movement of traffic and is reasonable and safe under CVC Section 22358. Preliminary results were also presented to the San Rafael Bicycle and Pedestrian Advisory Committee in October 2024. As a result of the evaluations, speed limits are recommended to be reduced on the following 17 roadway segments in the downtown area: This section has been left blank intentionally. Roadway Segment Current Speed Limit Proposed Speed Limit Mission Avenue (H Street to Hetherton Street) 25 mph 20 mph Fifth Avenue (H Street to Hetherton Street) 25 mph 20 mph Fourth Street (Marquard Avenue to Hetherton Street) 25 mph 20 mph Second Street (Marquard Avenue to Hayes Street) 35 mph 30 mph H Street (Mission Avenue to Fourth Street) 25 mph 20 mph G Street (Mission Avenue to Second Street) 25 mph 20 mph F Street (Fifth Avenue to Latham Street) 25 mph 20 mph Shaver Street (Fourth Street to Second Street) 25 mph 20 mph E Street (Mission Avenue to Second Street) 25 mph 20 mph D Street (Fifth Avenue to First Street) 25 mph 20 mph C Street (Mission Avenue to Second Street) 25 mph 20 mph B Street (Mission Avenue to First Street) 25 mph 20 mph A Street (Fifth Avenue to Second Street) 25 mph 20 mph Lootens Place (Fifth Avenue to Third Street) 25 mph 20 mph Cijos Street (Fourth Street to Third Street) 25 mph 20 mph Lincoln Avenue (Mission Avenue to Second Street) 25 mph 20 mph Tamalpais Avenue (Mission Avenue to Second Street) 25 mph 20 mph These speed limits would result in a generally contiguous 20 mph ‘zone’ in downtown , including the east-west corridors of Mission Avenue, Fifth Avenue, and Fourth Street, as well as north -south streets west of US Highway 101 between Mission Avenue and Second Street. Each recommended speed limit constitutes a five -mph reduction compared to existing conditions in downtown west of US Highway 101, except for Second and Third Streets between Hayes Street and Heatherton Street, which would retain a 25 -mph speed limit. When considered in conjunction with other recent and planned infrastructure improvements in downtown San Rafael, these speed limit reductions are anticipated to create a safer and more inviting environment for pedestrians, cyclists, and motorists alike. The recommended speed limits are part of a comprehensive approach to improve traffic safety and slow vehicle speeds, helping to foster a more livable and accessible community. FISCAL IMPACT: There is no fiscal impact associated with this report. There will be minimal fiscal impact resulting from speed limit sign replacements and pavement marking changes to be performed by the Streets Maintenance Division staff. Submitted by: Scott Eberle Lieutenant, San Rafael Police Department ATTACHMENTS: 1. Assembly Bill 43 Strategy and Downtown Speed Limits Presentation AB 43 STRATEGY PROPOSED DOWNTOWN SPEED LIMITS Police Advisory and Accountability Committee January 15, 2025 OUTLINE 1.Speed Limits and AB 43 2.Downtown Speed Limit Study 3.Next Steps EXPERIENCED &INNOVATIVE •City-wide speed surveys •City-wide school zone speed reduction •AB 43 application PARAMETRIX Statutory Speed Limits ▪Absolute (e.g. 55 mph on 2-lane undivided roads) ▪Prima Facie (e.g. 25 mph in residential, business areas) All Other Streets ▪Engineering and Traffic Survey (E&TS) ▪Prevailing free flow speeds ▪Collision history ▪Traffic and roadside conditions SPEED LIMITS BACKGROUND SPEED LIMITS BACKGROUND ▪California Vehicle Code (CVC) requires Engineering and Traffic Surveys (E&TS) every 7 years in order to enforce speed limits by radar ▪E&TS determines 85th percentile of free-flow vehicle speeds, which largely dictates speed limits 85TH PERCENTILE EXAMPLE 85th percentile: 31MPH Established by the fastest 15% of driversMedian Speed: 25 MPH SPEED LIMITS: THE VICIOUS SPEED CYCLE SPEED CREEP CAUSES ▪Forgiving roadway design can increase driver comfort level ▪If an E&TS measures high travel speeds, the speed limit is increased ▪Speed limits and police enforcement reflect driver comfort level, not necessarily safety VEHICLE SPEED AND CHANCES OF SURVIVING A CRASH San Francisco Vision Zero Action Plan 2015 AB 43 BACKGROUND ▪Statewide safety goals are not being met ▪Need for speed limit reform is generally recognized (NTSB, NACTO, CalSTA) ▪AB 43 Effective January 2022, some provisions effective June 30, 2024 AB 43 HIGHLIGHTS ▪Requires jurisdictions to take into account the presence of vulnerable groups including children, seniors, persons with disabilities, and the unhoused when establishing speed limits ▪Allows local jurisdictions to reduce speed limits in certain areas −Safety corridors* −High pedestrian- or bicycle-generating land uses* −Business activity districts *effective June 30, 2024 BAY AREA AB 43 IMPLEMENTATION SAN JOSE OAKLAND SAN FRANCISCO PETALUMA MENLO PARKNAPA 25 VS 20 MPH: WHAT IS THE DIFFERENCE? When Seattle lowered its speed limit from 25 to 20 mph: •17% reduction in severe injury crashes •20% reduction in all crashes When Toronto lowered its speed limit from 40 to 30 kph: •67%reduction in severe injury/fatal crashes •28%reduction in pedestrian/vehicle crashes Fridman, L., Ling, R., Rothman, L. et al. (2020) Hu and Ciccino (2024) 15% reduction in severe injury risk Tefft, B.C. (2011). More substantial improved outcomes resulting from speed limit changes alone SAN RAFAEL AB 43 PROJECT TIMELINE Collect Input •City Staff •Police •Committees Review & Evaluate •Planning basis •AB 43 analysis •Practical and effective •Draft 20 mph zone Implement •Adopt ordinance •Install signage and striping •30-day warning period •Enforce and evaluate Summer 2024 Fall/Winter 2024 Spring/Summer 2025 Safety and business district priorities: Downtown Roadways Other Roads PLANNING BASIS Local Road Safety Plan (2024) Downtown Precise Plan (2021) Bicycle & Pedestrian Master Plan (2018) Unsafe speed is the leading cause of all crashes resulting in injury or fatality in San Rafael The High Collision Network is centered on downtown LOCAL ROAD SAFETY PLAN (2024) Existing speed limits are 25 mph in downtown Identify roadways eligible for downtown 20 mph zone as per AB 43 ▪Business activity district ▪Speed surveys ▪Crash history ▪Land use and roadway context ▪Vulnerable roadway users ▪Current and future infrastructure projects AB 43 PROJECT FRAMING DRAFT PROPOSED DOWNTOWN SPEED LIMITS NEXT STEPS Inform & Educate Install Signage & Striping 30-day warning period Conclude Engineering Studies & Adopt Ordinance Enforce and Evaluate for Effectiveness Assess Additional Roadways Winter 2025 Spring/Summer 2025 Summer 2025 E&TS Evaluation of Downtown Roadways Fall 2024 CLOSING THOUGHTS ▪Growing body of research shows that speed limit reductions alone can influence vehicle speeds 1, 2 ▪Combine with education, enforcement, and infrastructure solutions to maximize safety impact ▪Reduced speeds improve public health outcomes and livability (e.g. active travel, air quality, noise, etc.) in addition to improving safety outcomes 1. Van Erpecum, C., Bornioli, A., Clelend, C.,, et al. (2024). 2. Fridman, L., Ling, R., Rothman, L. et al. (2020) CITY WEBSITE ▪https://www.cityofsanrafael.org/traffic/assembly -bill-ab-43-strategy-faq/ QUESTIONS? COMMENTS? ADDITIONAL SLIDES ON AB 43 BUSINESS ACTIVITY DISTRICT ▪CVC Section 22358.9 ▪Roadway must meet following conditions: ▪Maximum of 4 traffic lanes ▪Maximum posted 25 mph speed limit if establishing 20 mph limit (or 30->25 mph) ▪In addition, roadway must meet 3 of 4 of the following criteria: 1.No less than 50% of property fronting roadway consists of commercial uses 2.Parking alongside roadway 3.Traffic signals or stop signs located at least every 600 feet 4.Uncontrolled crosswalks ▪More detail in the CA MUTCD Section 2B.13 SAFETY CORRIDORS AND HIGH PED/BIKE GENERATING LAND USES ▪Safety Corridors: CVC Section 22358.7(a) ▪Eligible for additional 5 mph reduction of speed limit determined by E&TS 85th percentile ▪Segment where highest number of serious injury and fatality crashes occur ▪One or more required crash weighting factors applied ▪Safety corridors shall not exceed one-fifth of the overall roadway network ▪High Ped/Bike Generating Land Uses ▪Eligible for additional 5 mph reduction of speed limit determined by E&TS ▪One or more land uses are present within ¼ mile of corridor ▪Only one of the above provisions may be enacted (cannot be combined to 10 mph speed limit reduction from E&TS) ▪Goes into effect June 30, 2024 ▪More definition and guidance in CA MUTCD, Section 2B.13 Conducting Speed Surveys •“The intent of the speed measurements is to determine the actual speed of unimpeded traffic…locations to take speed measurements should be chosen to provide true free flow speeds” •Avoid traffic control, high-volume driveways, speed feedback signs, or other elements that may influence vehicle speed •Minimum 5 second gap between vehicles •Conducted during off-peak hours with favorable weather => Results in elevated 85th percentile speeds UNDERSTANDING THE 85%PERCENTILE Page 1 of 4 POLICE ADVISORY AND ACCOUNTABILITY COMMITTEE AGENDA REPORT January 15, 2025 Item 2b TITLE: POLICE ADVISORY AND ACCOUNTABILITY COMMITTEE 2024 ANNUAL REPORT RECOMMENDATION: Receive the 2024 Annual Report. BACKGROUND: On June 5, 2023, the San Rafael City Council approved Resolution No. 15225, which established the Police Advisory and Accountability Committee (PAAC). The Council tasked staff with collaborating with the Committee to develop its bylaws and define its goals and objectives while encouraging residents to apply for membership. The PAAC was created to foster trust between the community and the San Rafael Police Department (“Department” or “SRPD”), enhancing both transparency and accountability. The Committee's main purpose is to provide insights that enhance public transparency and accountability within the San Rafael Police Department. It aims to increase community involvement in recommending policies, practices, and procedures related to polici ng, including community relations, hiring practices, and training standards. On November 20, 2024, the PAAC was scheduled to review the DRAFT 2024 Annual Report; however, the meeting was adjourned early due to technical difficulties. A Special Meeting was convened on December 4, 2024, at which time the PAAC was presented with the DRAFT Annual Report, along with a redlined version reflecting staff revisions made in response to feedback from both the Committee and the public. During the Special Meeting, the Committee provided additional comments and feedback, and further suggestions were submitted to staff for consideration and incorporation into the final report. DISCUSSION: Pursuant to PAAC bylaws section 1.3, it shall be the function and duty of the Committee to: • Act as a sounding board for the Community, City Council, the City Manager, and the Police Department regarding community needs and concerns, as well as provide community feedback to proposed police programs and priorities. • Make recommendations to the City Council regarding police policy, procedures, hiring practices, training, and best practices. • Request data related to SRPD operations, which shall be presented and accessible during public meetings of the Committee to the extent permitted by law. • Conduct ongoing community outreach and engagement efforts with all communities. • Public reports detailing the engagement efforts and other work of the Committee over the Page 2 of 4 course of the year shall be produced annually at a Police Advisory and Accountability Committee and presented at a City Council meeting to inform the community of the work of the Committee. • In an effort to foster relationships that promote accountability, transparency, and effectiveness in its work, the Committee will prioritize effective communication and collaboration with SRPD. • Advise the City Council, the City Manager, the Committee members, and the Police Department on matters associated with the following: 1. Improve the feeling of safety and security. 2. Increase cultural competencies, empathy, and customer service skills. 3. Build trust and improve relationships with the community. 4. Increase the diversity of the police department workforce. 5. Improve transparency, communication, and accountability The 2024 Annual Report aligns with the PAAC bylaws and is included in Attachment 1. This report summarizes the PAAC's activities during its first year, detailing the work plans developed, training topics covered, presentations given, and recommendations made by the Committee. The Committee's recommendations have been summarized in the 2024 Annual Report, which also provides an overview of the current status and responses from SRPD staff. These recommendations will be formally presented to the City Council in 2025 for further consideration alongside the Annual Report. To provide a clear and organized overview, the table below briefly summarizes each recommendation and its corresponding response, offering a concise yet comprehensive snapshot of the Committee’s priorities and the Department's feedback. Date Topic PAAC Recommendation Status December 2023 Recruitment and Selection PAAC members to have priority seating on interview panels and be involved in the hiring process. SRPD has implemented this recommendation . March 2024 Recruitment and Selection Include Cultural Awareness training and provide statistics on internal recruitment efforts in the recruitment and selection plan. SRPD has implemented the training element of this recommendation and will provide updates on recruitment efforts and the recruitment and selection plan. Page 3 of 4 April 2024 AB 481 Military Equipment The City would benefit from a Drone (UAV) program. This recommendation is under consideration. May 2024 Mental Health Alternative Response Secure additional funding for a second SAFE Team to expand coverage to 24 hours per day. SRPD is exploring grant funding sources to implement this recommendation. July 2024 Domestic Violence Response Establish reciprocity for recognizing restraining orders from countries outside of Canada. SRPD is unable to implement this recommendation. August 2024 Use of Force Reinstate the Police K9 program. SRPD has implemented this recommendation. October 2024 Youth and Policing Support the reintegration of SRPD officers in schools. This recommendation is under consideration. October 2024 Youth and Policing Maintain ongoing updates. SRPD will implement this recommendation. Page 4 of 4 October 2024 Homelessness Maintain ongoing updates. SRPD will implement this recommendation. December 2024 Technology in Policing Supportive of UAVs and creating a policy. This recommendation is under consideration. SRPD is exploring future funding opportunities. December 2024 Technology in Policing ALPR Program SRPD has successfully implemented this recommendation and is currently operating an ALPR program. The Department is evaluating the feasibility of expanding the program to incorporate additional cameras. FISCAL IMPACT: None Submitted by: Teresa Olson Teresa Olson Senior Management Analyst II ATTACHMENTS: 1. 2024 Annual Report 2024 ANNUAL REPORT Table of Contents EXECUTIVE SUMMARY ................................................................................................... 1 STRUCTURE ...................................................................................................................... 1 COMMITTEE MEETINGS .................................................................................................. 2 STAFFING UPDATES ........................................................................................................ 3 COMMITTEE WORK.......................................................................................................... 3 COMMITTEE WORK PLANS ................................................................................................. 3 PRESENTATIONS AND SPEAKERS ........................................................................................ 5 COMMITTEE RECOMMENDATION ......................................................................................... 6 TRAINING, DEVELOPMENT, AND CONFERENCES.................................................... 12 ACKNOWLEDGMENTS AND FUTURE GOALS ........................................................... 15 1 Executive Summary The Police Advisory and Accountability Committee (PAAC) is pleased to present the first annual report for the City of San Rafael. Established on June 5, 2023, through the adoption of Resolution No. 15225 by the San Rafael City Council, the PAAC aims to foster trust, enhance transparency, and improve accountability within the San Rafael Police Department (SRPD). This inaugural report reflects our commitment to engaging the community in meaningful dialogue about policing practices and policies. It outlines activities over the past year, highlights key achievements, and emphasizes our ongoing efforts to ensure that community voices are integral to the decision-making process. The Committee recognizes the importance of collaboration between the Police Department and the community it serves. The work is rooted in the belief that transparent, accountable policing is vital for building public trust and ensuring a safe and equitable environment for all residents and businesses. This report provides an overview of our goals and objectives, a summary of initiatives and community engagement efforts, recommendations to the City Council, and a look ahead at the priorities we plan to pursue in the coming year. Structure Committee members must be residents of the City of San Rafael and pledge their commitment to impartiality, objectivity, and fairness. The PAAC aims to ensure that its membership is inclusive and representative of the community's diverse backgrounds. This includes but is not limited to considerations of race, ethnicity, age, gender identity, sexual orientation, economic status, and various communities of interest. To be eligible for membership, individuals must be at least 18 years old, except for one designated seat reserved for a youth member aged 17 to 26. Importantly, applicants are not required to possess specialized knowledge or skills to serve on the Committee. The current Committee comprises the following members: 2 Name Term Expiration Paula Kamena 10/2027 Darlin Ruiz 10/2027 Daryoush Davidi 10/2027 Mydung Nguyen 10/2027 Marilyn Alvarez 10/2025 Fatai Tokolahi 10/2025 Daniel Alm 10/2025 Salamah Locks (Alternate) 10/2027 Karla Valdez (Alternate) 10/2027 Committee Meetings The PAAC held its inaugural meeting on Wednesday, December 20, 2023. The PAAC meets on the third Wednesday of each month at 6 PM. The Committee did not meet in June or December. Regular Committee meetings are held in City Council chambers located at 1400 Fifth Ave, San Rafael, CA, 94901 and broadcast live online. Archived meeting videos and materials are also available online at the following URL: https://www.cityofsanrafael.org/paac-meetings/. The regular meetings convene the Committee to conduct business as a whole body and invite public comments in an open forum where ideas, concerns, and input are exchanged. Public feedback is highly encouraged and may also be submitted electronically in advance of the meeting. Post-meeting video recordings and meeting minutes are also made available on the Committee website for full transparency. The table below lists meeting dates and topics presented to the Committee from December 2023 to November 2024. 3 Staffing Updates In 2024, the City established a Senior Management Analyst position to support the PAAC. After conducting an open recruitment process, the position was successfully filled in July 2024. Committee Work During the December 2023 meeting, the Committee elected Paula Kam ena as Chair and Fatai Tokolahi as Vice Chair. A new Chair and Vice Chair will be elected for 2025 during the November 20, 2024, meeting. The Committee co-created bylaws and finalized them at the January 17, 2024 , meeting. The bylaws were presented to the City Council on February 5, 2024. Committee Work Plans In 2024, the Committee developed two distinct work plans: one covering the year's first four months and the other for the remainder of 2024. The first work plan was discussed at the January 17 meeting. In addition to the training topics recommended by the SRPD, the PAAC prioritized topics of community concern for future discussions. The work plan is a strategic framework guiding the Committee’s conversations and initiatives. It encompasses essential training and pivotal discussions aimed at formulating recommendations to enhance community relationships through increased transparency and improved practices within the Police Department. The first work plan identified four topics: Recruitment and Selection, Law Enforcement Training, Mental Health/Alternative Response, and SRPD Response to Homelessness. The work plan is designed to support the PAAC’s advisory role to the City Council regarding the SRPD's training, hiring practices, and accountability. The table below summarizes the initial four-month work plan. 4 Month Agenda Items February 1. Police Department Orientation, Structure, Policy & Command Staff Introduction. 2. Recruitment and Selection March 1. Peace Officer Procedural Bill of Rights 2. Professional Standards & Internal Affairs April 1. Military Equipment (AB 481 Overview) 2. Law Enforcement Training May 1. Use of Force 2. Mental Health and Alternative Response The second work plan introduced key topics for further examination, including the Use of Force, Domestic Violence, Youth and Policing, and Homelessness. The table below outlines the second work plan. Month Agenda Items July 1. Domestic Violence 2. 2023 Community Survey Data August 1. Use of Force September 1. Youth and Policing October 1. 2024 Complaint Data 2. Homelessness Although the Use of Force was part of the initial work plan, its presentation was delayed until August 2024 due to logistical and staffing challenges. Likewise, while Homelessness was identified in the initial work plan, it was addressed in collaboration with the SRPD and City staff during the October 2024 meeting. These work plans are essential frameworks for the Committee, guiding discussions and initiatives on pressing community issues related to policing. The PAAC is dedicated to engaging in these topics to promote transparency and strengthen community relations with the SRPD. 5 Presentations and Speakers The PAAC facilitated a series of presentations to deepen community engagement and understanding of policing practices. This lineup featured diverse speakers, including legal experts, police department officials, and community advocates, who addressed critical issues impacting public safety, policing practices, and accountability. Topics ranged from foundational knowledge of the Brown Act and the public meeting process to in-depth discussions on police recruitment, domestic violence response, and legislative changes affecting law enforcement. These presentations have provided an invaluable platform for fostering transparency and dialogue between the community and the San Rafael Police Department. Below is the complete schedule of topics and speakers for the year. Month Topic Presenter December 2023 An Introduction to the Brown Act Genevieve Coyle, Assistant City Attorney December 2023 An Introduction to the Public Meeting Process Lindsay Lara, City Clerk December 2023 History and Overview of the Police Advisory and Accountability Committee (PAAC) Francine Tournor, Director of the Office of Police Oversight for the City of Long Beach February 2024 Police Department Orientation, Structure, Policy & Command Staff Introductions David Spiller, Chief of Police February 2024 San Rafael Police Department Recruitment and Selection Ronda Cordero, Police Sergeant March 2024 Peace Officer Bill of Rights (POBAR) Mark Wilson, Attorney for Burke, Williams & Sorensen, LLP March 2024 San Rafael Police Department Internal Affairs Todd Berringer, Police Lieutenant 6 Month Topic Presenter April 2024 AB 481 Military Equipment Scott Eberle, Police Lieutenant April 2024 Law Enforcement Training Rob Cleland, Police Sergeant May 2024 Mental Health Alternative Response Aziz Majid, SAFE Team Director July 2024 Domestic Violence Response Lorena Vega, Police Detective July 2024 Domestic Violence Luz Alvarado, Legal Systems Advocacy Program Director Center for Domestic Peace August 2024 Use of Force Robert Cleland, Police Sergeant September 2024 Youth and Policing Mike Mathis, Police Sergeant October 2024 Senate Bill 2 (SB2) Mark Wilson, Attorney for Burke, Williams & Sorensen, LLP October 2024 Homelessness Lynn Murphy, SRPD Mental Health Liaison & Mel Burnette, Homelessness and Housing Analyst December 2024 PAAC 2024 Annual Report SRPD Staff December 2024 Law Enforcement Technological Resources Justin Graham, Police Sergeant Committee Recommendation Throughout the year, Committee members actively collaborated to develop a comprehensive set of recommendations for the City Council. These recommendations were shaped by insights gained from staff presentations, training sessions, and in -depth discussions. The following summary outlines key recommendations put forward by members of the Committee. • December 2023 – PAAC members will be given priority seating on interview panels and will be actively involved in the hiring process. 7 • Status: SRPD has implemented this recommendation. SRPD has engaged PAAC members to participate in oral boards for sworn and non-sworn positions. PAAC members participated in 12 different Oral Board interview panels for positions of Police Officer, Police Recruit, and Police Cadet in 2024. • Explanation: Section 1.3 of the PAAC bylaws reads in part, “Advise the City Council, the City Manager, the Committee members, and the Police Department on matters associated with the following…4. Increase diversity of the police department workforce.” SRPD has included PAAC Committee members in oral board panels for interviews for potential new hires for both sworn and non-sworn positions. • Committee feedback: Member Alm expressed this request in conversation with Francine Tournor during the draft bylaw discussions, citing the importance of the PAAC in having input on who the department is hiring. • March 2024 – Recruitment and Selection (based upon the presentation made during the February 2024 meeting) - Include Cultural Awareness training and provide statistics on internal recruitment efforts in the Recruitment and Selection Plan. • Status: SRPD has implemented cultural awareness training , requiring all employees to complete DEIB training. SRPD will implement the recommendation to provide updates on recruitment efforts to the PAAC. • Explanation: SRPD requires all employees to complete Diversity, Equity, Inclusion, and Belonging (DEIB) training, and the P.O.S.T. required cultural diversity training. SRPD will continue to track the recruitment of police officers as part of its Recruitment and Selection Plan. • Committee feedback: Member Ruiz highlighted the critical importance of diversity training for new police officers, specifically addressing the unique dynamics of the Canal neighborhood. She 8 emphasized the need for officers to understand and connect with the immigrant population, ensuring they approach interactions with cultural sensitivity and awareness. Member Locks echoed this perspective, underscoring the significance of fostering cultural awareness within the department to better serve and engage with the diverse communities they protect. Both members agreed that such training is essential for building trust and improving community relations. • April 2024 – AB 481 Military Equipment - The City would benefit from a Drone (UAV) program. • Status: The recommendation regarding a UAV program is under consideration. • Explanation: During the December 2024 PAAC meeting, SRPD delivered an in-depth presentation on the integration of technology in policing, highlighting the growing role that advanced tools such as UAVs can play in enhancing law enforcement capabilities. As part of this presentation, the December staff report provided a comprehensive overview of the proposed drone program, including detailed information on its potential operational benefits, capabilities, and estimated costs. It was emphasized that the implementation of s uch a program would require approval from the City Council to secure the necessary funding and resources for its successful deployment. • Committee feedback: For a thorough overview of the Committee Members' insights regarding a UAV program, please refer to the December 2024 recommendations on page 12 of this report, which outlines detailed suggestions and actionable recommendations on various aspects of the program. These recommendations provide a deeper understanding of the Committee's perspectives and priorities moving forward. 9 • May 2024 – Mental Health Alternative Response - Secure additional funding for a second Specialized Assistance For Everyone (SAFE) Team to expand coverage to 24 hours daily. • Status: SRPD is working to implement this recommendation. • Explanation: The current SAFE program is funded as a three- year pilot program and provides coverage from 8 AM to 8 PM, seven days a week. SRPD is exploring additional funding options, such as grants to expand the program. Although we cannot guarantee we will secure funding for the SAFE team, it is SRPD ’s goal and plan to identify and apply for grants to facilitate the recommendation. • Committee feedback: Members of the Committee, including Members Alm, Alvarez, Davidi, Kamena, Locks, Ruiz, Tokolahi, and Valdez, expressed strong support for the program, recognizing its value and impact. They raised important questions regarding the sustainability of the program, specifically inquiring about long-term funding options to ensure its continued success. Specifically, Member Davidi stressed his position that securing funding for the SAFE program should be considered a top priority. He emphasized the critical need for sustained financial support to ensure the program's continued success. In addition, Committee members engaged in a thorough discussion about the potential to expand the program’s service hours. They recognized that extending service hours could help better meet the evolving needs of the community and further enhance the program’s overall effectiveness and impact. • July 2024 – Domestic Violence Response - Establish reciprocity for recognizing restraining orders from countries outside of Canada. • Status: SRPD is unable to implement this recommendation. • Explanation: This recommendation would necessitate changes to state and/or federal legislation, along with agreements with other 10 countries. Therefore, the City is unable to implement this recommendation. • Committee feedback: Member Alm brought this recommendation forward following the presentation on Domestic Violence. Member Tokolahi requested this topic be brought back for a future discussion at a later date. • August 2024 – Use of Force - Reinstate the Police K9 program. • Status: SRPD has implemented this. recommendation. • Explanation: SRPD has reimplemented the K9 program. A K9 officer was selected in July of 2024, and after completing several months of training, the officer and K9 “Tango” are currently assigned to patrol. • Committee feedback: Members Davidi, Kamena, and Tokolahi shared their support for the K9 program. • October 2024 – Youth and Policing - Support the reintegration of SRPD officers in schools. • Status: This recommendation is under consideration. • Explanation: SRPD is in discussions with the San Rafael City School (SRCS) District about potential options for future partnerships. Staff is also evaluating different models and will solicit feedback from the community as part of this effort. These groups will bring together key people with vested interests, including youth representatives, school and school district representatives, community members, and social service providers, to seek their input. A partnership between SRPD and the SRCS District would likely require a formal agreement that would be subject to approval from both the City Council and the SRCS Board of Education. • Committee feedback: Members Alm, Davidi, Fatai, Kamena, and Ruiz all made favorable comments about supporting having SRPD back in schools in either an SRO model or another type of program. Member Kamena shared her support for SRPD working 11 with the San Rafael City School Board to determine how students and teachers feel about SROs. Member Alvarez shared insights into incorporating the needs and desires of the youth in the community and involving them in future conversations on this topic during the PAAC meeting on September 18, 2024. Member Tokolahi recommended that SRCS staff members and students be included in any discussions regarding this topic to ensure all relevant parties are represented. • October 2024 – Youth and Policing - Maintain ongoing updates. • Status: SRPD will implement this recommendation. • Explanation: Staff will provide updates or schedule further discussions on this topic. • Committee feedback: Members Alm, Kamena, and Tokolahi all expressed wanting to discuss the topic of youth and policing further and to “take a deeper dive” and “bring back” the topic. Member Alm expressed a desire to stress to the City Council to restudy the topic and “to build a partnership…have the SRPD/City work with the board of trustees and have youth involvement in the decision-making process.” Member Tokolahi recommended the inclusion of teachers and school staff members in future discussions on this topic. Member Locks voiced her desire to initiate a grassroots effort to gather input from both students and teachers on this topic and proposed collaborating with Member Alvarez on this initiative. • October 2024 – Homelessness - Maintain ongoing updates. • Status: SRPD will implement this recommendation. • Explanation: Staff will provide updates or schedule further discussions on this topic. • Committee feedback: Members requested future updates from staff on the progress of current programs and funding. 12 • December 2024 – Technology and Policing (ALPR and UAV)– Supportive of UAVs and creating a UAV usage policy and ALPR program expansion. • Status: This recommendation is under consideration. SRPD is exploring future funding opportunities. • Explanation: Staff will provide updates or schedule further discussions on this topic. • Committee feedback: Member Davidi expressed support for all first responders using UAVs, noting that such programs could help reduce liability. However, he emphasized the need for a formal policy regarding UAV usage. Member Valdez also voiced her support for drones. Member Alm highlighted his interest in studying UAV usage further and called for the development of a UAV policy. Member Tokolahi shared his belief that UAVs would assist in de-escalation efforts and enhance manpower and efficiency. He also supported the SRPD in acquiring two UAVs and installing additional ALPR cameras. Furthermore, Member Tokolahi reiterated his backing for both UAVs and ALPR while stressing the importance of conducting a thorough study before implementing a UAV program. He also underscored the n eed for community outreach to gather public feedback on these initiatives. Member Locks agreed with Member Tokolahi's call for more research on the programs and raised concerns about potential challenges associated with the use of such te chnology. Training, Development, and Conferences The Committee received training on the following topics during their meetings in 2023-2024. • The Ralph M. Brown Act • Peace Officer Bill of Rights (POBAR) • Senate Bill 2 (SB2) • Unmanned Aerial Vehicle (UAV) 13 The Committee and staff discussed the possibility of attending a future National Association for Civilian Oversight of Law Enforcement (NACOLE) conference. The most recent conference took place in October 2024 in Tucson, Arizona. Attendance at future conferences will be contingent upon the available budget. The Committee also inquired about becoming members of NACOLE. Members Alm and Kamena strongly recommended the allocation of budget funds to secure NACOLE membership, emphasizing the importance of providing the PAAC with access to specialized training and resources offered by the organization to enhance its effectiveness and understanding of key issues. Oral Board Participation The SRPD has made significant strides in improving its hiring practices by including a member of the PAAC on the Oral Board Panel for Police Officer and Police Cadet recruitments. PAAC members have participated in 12 different Oral Board Panels for positions of Police Officer, Police Recruit, and Police Cadet This change reflects the department's commitment to greater community involvement, transparency, and accountability in the selection of its officers. By inviting a PAAC member to participate, the department ensures that diverse perspectives are incorporated into the hiring process, fostering a stronger connection between the police force and the community it serves. The Oral Board process is a critical component of the initial hiring phase. Candidates undergo a structured interview in which a panel, now including a PAAC representative, assesses their qualifications, communication skills, problem -solving abilities, and suitability for the role of a police officer or cadet. This evaluation is designed to determine how well applicants align with the department’s values and its mission of community-oriented policing. The inclusion of a PAAC member enhances the objectivity and thoroughness of this process, ensuring that successful candidates not only possess the necessary skills but also reflect the values of integrity, service, and community partnership. Ride Along Participation 14 During the October meeting of the PAAC, members provided reports on their recent ride-along experiences with local police officers. Each member shared their observations, highlighting the professionalism, empathy, and kindness demonstrated by the officers throughout their interactions with the community. These reflections underscored the positive and respectful approach officers consistently employed, even in challenging situations. The Committee members expressed their appreciation for the officers' commitment to community engagement and their ability to foster trust and understanding during the ride-along. The positive feedback received from the PAAC reflects the San Rafael Police Department’s ongoing efforts to uphold high standards of service and strengthen its relationship with the community. Excerpts from Committee members’ comments following their ride-along include: • “It was a very good experience. The officer explained the procedures and why they do the things they do. The officer was very empathic . Everyone should do this, not just a committee member.” • “Very interesting, …understanding their duties around San Rafael. I hope I can do it again.” • “Quite an experience. I learned a lot.” • “An amazing evening, …he is an asset to our community. We had a very engaged conversation.” • “He was excellent…I did witness an effort to be more of a rehabilitation versus punitive. All the other officers were also following that model .” • “So kind and helpful…very impressive…concerned about officer safety.” • “...the officers we met on my ride along. I saw courtesy, compassion, smart police work, and camaraderie. Community Events Throughout the year, Committee members also engage in various community events, meetings, and discussions. Committee members share their outreach efforts during the Commissioner Reports portion of each PAAC meeting. Below is a list of events attended in 2024. 15 • Movies in the Park • King Tides Event • Age 90 and Better • Marin Powwow • Center for Domestic Peace Mother’s Day Event • Canal Alliance Leadership Academy • Vintage Car Show • Marin County Fair • California Commission on Aging 50th Year Celebration • Canal Community Fair • Porchfest • YWCA Meeting • Latinas in Power Meeting • National Night Out Acknowledgments and Future Goals This report highlights the Committee's accomplishments in developing comprehensive work plans and engaging training sessions, as well as the actionable recommendations that emerged from discussions. Each of these efforts aims to enhance community relations and ensure that policing practices reflect the values and needs of those we serve. The 2024 Annual Report reflects the dedicated efforts of the Police Advisory and Accountability Committee in fostering a stronger relationship between the San Rafael community and its Police Department. Through collaborative work, insightful training, and thoughtful recommendations, the PAAC has taken significant steps toward enhancing transparency and accountability. The Committee looks forward to continuing this vital work in the coming year and appreciate s the community’s ongoing support and engagement. The PAAC is committed to strengthening the foundation of trust and engagement and invites the community to continue participating in this crucial dialogue and to support 16 our shared vision for a safer, more inclusive San Rafael. Together, we can pave the way for meaningful change and ensure that our Police Department remains a true reflection of the community it serves. Thank you for your ongoing support and partnership in this essential work. The Committee will create its 2025 work plan during a workshop to be held in January 2025.