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HomeMy WebLinkAboutCM Staff Training and Coaching Services; Second Amendment (11-08-24)n SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH NICHOLSON STRATEGIC SERVICES LLC FOR STAFF TRAINING AND COACHING SERVICES THIS SECOND AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and NICHOLSON STRATEGIC SERVICES LLC (hereinafter "CONSULTANT"), is made and entered into as of Nov 8, 2024 RECITALS WHEREAS, the CITY and CONSULTANT entered into a Professional Services Agreement dated November 15, 2022 to perform professional services in connection with CITY'S Staff Training and Coaching Services, for an amount not to exceed $25,000 (the "Agreement"); and WHEREAS, the CITY and CONSULTANT entered into a First Amendment to the Professional Services Agreement dated June 29, 2023 to perform additional professional services in connection with CITY'S Staff Training and Coaching Services, for an amount not to exceed $25,000 and increasing the total not to exceed under the Agreement to $50,000; and WHEREAS, under the terms of the Agreement, the Term of the Agreement was to expire on October 31, 2023; however CITY and CONSULTANT, agreed informally that the Term of the Agreement would be extended, and now wish to ratify and memorialize that extension; and WHEREAS, CITY requires additional professional services from the CONSULTANT, and the CONSULTANT is willing to provide such services. AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: Article I of the Agreement, entitled "SERVICES TO BE PROVIDED" is hereby amended to include the additional services set forth in CONSULTANT's proposal, attached to this Second Amendment as Exhibit A and incorporated herein by reference. 2. Article II of the Agreement, entitled "COMPENSATION" is hereby amended to include additional compensation payable to CONSULTANT for the services 1 described in Exhibit A to this Second Amendment, on a hourly rates basis in accordance with the Exhibit A, in a not -to -exceed amount of $25,000, and to change the total not -to -exceed amount under the Agreement to $75,000. 3. Article III of the Agreement, entitled "TERM OF AGREEMENT," is hereby amended to extend the term through September 30, 2025. 4. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed this Second Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL %Y lone AliloyIGh Cristine Alilovich (Nov 8, 202411:05 PST) CRISTINE ALILOVICH, City Manager ATTEST: 8ren, A(-u n(; (6! ;) Brenna Nurmi (for) (Nov 12.2024 :25 PST) LINDSAY LARA, City Clerk APPROVED AS TO FORM: xfteltT EvrteM Robert F. Epstein (Nov 7, 2 24 06:45 PST) ROBERT F. EPSTEIN, City Attorney 0 CONSULTANT By: � -"" Name: Angela Nicholson Title: Principal [If Consultant is a corporation, add signature of second corporate officer] By: Name: Title: Angela N 2nd Ammendment Final Audit Report 2024-09-25 Created: 2024-09-24 By: Walter Gonzalez Valdez (walter.gonzalez@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAF_RvSTgaoRTjyWMFH08VCmM1K6bKEROV "Angela N 2nd Ammendment" History Document created by Walter Gonzalez Valdez (walter.gonzalez@cityofsanrafael.org) 2024-09-24 - 11:42:09 PM GMT P-r Document emailed to Angela Nicholson (anicholson@nicholsonstrategicservices.com) for signature 2024-09-24-11:42:13 PM GMT Email viewed by Angela Nicholson (anicholson@nicholsonstrategicservices.com) 2024-09-25 - 3:13:05 PM GMT bQ Document e-signed by Angela Nicholson (anicholson@nicholsonstrategicservices.com) Signature Date: 2024-09-25 - 3:14:42 PM GMT - Time Source: server t'i Agreement completed. 2024-09-25 - 3:14:42 PM GMT a Adobe Acrobat Sign Scope of Work: Conduct "Race Equity in San Rafael" trainings forthe Public Safety departments and new miscellaneous staff in the City beginning in September 2024. Provide Human Resources support and consultation, as needed and/or agreed upon by the parties, including revising personnel policies. Facilitate work plan development meetings for the CMO and other departments as needed. Provide labor relations support as needed. Project Cost: • The contract is not to exceed $25,000. The remaining will be for other consulting services. • The City agrees to compensate the consultant for actual hours worked to perform project elements outlined herein, not -to -exceed $25,000. The consultant agrees to invoice the City on a monthly basis for actual hours worked between training, HR, and CMO work, as requested. Consultant's hourly rate is $250/hour. hp,� RAF,q�! ►1 i 2 R, y0 4-1h WITH P�h CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: City Manager Project Manager: Walter Gonzalez Extension: 5009 Contractor Name: Nicholson Strategic Services Contractor's Contact: Angela Nicholson Contact's Email: anicholson@nicholsonstrategicservices.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor n/a 8/29/2024 b. Email contract (in Word) and attachments to City Attorney c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement 9/24/2024 and return to Project Manager 9/24/2024 ❑X NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ® NT 3 Department Director Approval of final agreement form to send to Click or tap contractor to enter a date. 4 Project Manager Forward three (3) originals of final agreement to Click here to ❑ contractor for their signature enter a date. 5 Project Manager When necessary, contractor -signed agreement ® N/A agendized for City Council approval * *City Council approval required for Professional Services 19 Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click hereto Date of City Council approval CONTINUE ROUTING PROCESS WITH HARD COPY enter a date. WG PRINT 6 Project Manager Forward signed original agreements to City 9/25/2024 Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager Second Amendment -Angela Nicholson PSA- Staff Training & Coaching Final Audit Report 2024-11-12 Created: 2024-11-07 By: Laraine Gittens (laraine.gittens@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAA8dD4mAQ-GvVleNoh4Wd_gGR-UCtG3rlf "Second Amendment -Angela Nicholson PSA-Staff Training & Co aching" History Document created by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-11-07 - 5:51:05 PM GMT El Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-11-07 - 5:52:29 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2024-11-08 - 7:04:46 PM GMT 4 Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-11-08 - 7:05:11 PM GMT 60 Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-11-08 - 7:05:13 PM GMT - Time Source: server P* Document emailed to Brenna Nurmi (brenna.nurmi@cityofsanrafael.org) for signature 2024-11-08 - 7:05:15 PM GMT Email viewed by Brenna Nurmi (brenna.nurmi@cityofsanrafael.org) 2024-11-12 - 4:25:21 PM GMT b0 Signer Brenna Nurmi (brenna.nurmi@cityofsanrafael.org) entered name at signing as Brenna Nurmi (for) 2024-11-12 - 4:25:35 PM GMT 60 Document e-signed by Brenna Nurmi (for) (brenna.nurmi@cityofsanrafael.org) Signature Date: 2024-11-12 - 4:25:37 PM GMT - Time Source: server Agreement completed. 2024-11-12 - 4:25:37 PM GMT 0 Adobe Acrobat Sign