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Home My WebLink AboutCC SA Minutes 2024-12-16 MINUTES SAN RAFAEL CITY COUNCIL - MONDAY, DECEMBER 16, 2024 This meeting will be held in-person. This meeting is being streamed to YouTube at www.youtube.com/cityofsanrafael. How to participate in the meeting: • You are welcome to come to the meeting and provide public comment in person. Each speaker will have 2-minutes to provide public comment per agenda item. • Submit your comments by email to city.clerk@cityofsanrafael.org by 4:00 p.m. the day of the meeting. If you experience technical difficulties during the meeting, please contact city.clerk@cityofsanrafael.org. SPECIAL MEETING AT 5:30 P.M. San Rafael City Hall, Council Chambers 1400 Fifth Avenue, San Rafael, CA 94901 Watch online: https://tinyurl.com/cc-2024-12-16 or www.youtube.com/cityofsanrafael Listen by phone: (669) 444-9171 ID: 860-6190-5675# One Tap Mobile: +16694449171,,86061905675# US Present: Councilmember Bushey Vice Mayor Hill Councilmember Kertz Councilmember Llorens Gulati Mayor Kate Absent: None Also Present: Assistant City Manager John Stefanski City Attorney Rob Epstein City Clerk Lindsay Lara Mayor Kate called the meeting to order at 5:30 p.m. and invited City Clerk Lindsay Lara to call the roll. All members of the City Council were present. Mayor Kate invited public comment. Speaker: Gary Ragghianti CONSENT CALENDAR: 1. Consent Calendar: Councilmember Kertz moved and Councilmember Bushey seconded to approve the Consent Calendar. a. November 5, 2024 General Municipal Election Results Resolution Declaring Canvass of Votes Cast and Results of the Consolidated General 2 Municipal Election Held on November 5, 2024, to Include Results of Ballot Measure P (CC) Resolution 15361 - Resolution Declaring Canvass of Votes Cast and Results of the Consolidated General Municipal Election Held on November 5, 2024, to Include Results of Ballot Measure P AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: None SWEAR-IN CEREMONY: 2. Swear-in Ceremony: a. Swear-in Ceremony for the Following Newly Elected Officials (CC): • Lindsay Lara, City Clerk • Robert Epstein, City Attorney • Maika Llorens Gulati, Councilmember District 1 • Rachel Kertz, Councilmember District 4 • Kate Colin, Mayor ADJOURNMENT: Mayor Kate adjourned the meeting at 5:46pm REGULAR MEETING AT 6:00 P.M. San Rafael City Hall, Council Chambers 1400 Fifth Avenue, San Rafael, CA 94901 Watch online: https://tinyurl.com/cc-2024-12-16 or www.youtube.com/cityofsanrafael Listen by phone: (669) 444-9171 ID: 860-6190-5675# One Tap Mobile: +16694449171,,86061905675# US Present: Councilmember Bushey Vice Mayor Hill Councilmember Kertz Councilmember Llorens Gulati Mayor Kate Absent: None Also Present: Assistant City Manager Angela Robinson-Piñon City Attorney Rob Epstein City Clerk Lindsay Lara Mayor Kate called the meeting to order at 6:01 p.m. and invited City Clerk Lindsay Lara to call the roll. All members of the City Council were present. Mayor Kate provided opening remarks which included gratitude to City Staff (especially to Public Works, Police and Fire Departments in responding to the community during the big storms), an announcement of the Employee of the 3rd Quarter (Hector Carlos, Senior Code Enforcement Supervisor), end of year gratitude to residents, board & commission volunteers, City Staff, local businesses, community nonprofits and all stakeholders who engage with the City, and a mural unveiling announcement and land acknowledgment. 3 City Clerk Lindsay Lara informed the community that the in-person meeting would also be recorded and streamed live to YouTube and through Zoom. She noted the two-minute timer for public comment and closed captioning on Zoom. OPEN SESSION 1. None. CLOSED SESSION 2. Closed Session: - None. CITY MANAGER AND COUNCILMEMBER REPORTS: (including AB 1234 Reports on Meetings and Conferences Attended at City Expense) 3. City Manager and Councilmember Reports: Assistant City Manager John Stefanski reported on: • Congratulations to the City’s newly elected officials • Gratitude to the San Rafael Library Foundation for their dedication and advocacy to the passage of Measure P • “Peoples of the Canal” mural unveiling to be held tomorrow at the Al Boro Community Center at 1:45 p.m. • Menorah lighting and Gelt drop to be held Sunday, December 29, downtown, 5-6:30 p.m. • City Hall and other administrative offices to be closed from December 23rd through January 3rd, Library branches to be closed from December 23rd through January 4th, with the Pickleweed Library closing earlier on the 21st. Police, Fire and Paramedic services will not be affected during this time and all emergency personnel to remain on duty. • Next City Council meeting to be held Tuesday, January 21, 2025 City Councilmember Reports: • Vice Mayor Hill reported on an Economic Development Subcommittee meeting and the Fire Station 51 Open House. • Councilmember Kertz reported on a Homeless Policy Steering Committee quarterly meeting, the Lighted Boat Parade, the City Holiday Reception, the City Council Retreat, and the Fire Station 51 Open House. • Councilmember Bushey reported on the Lighted Boat Parade, a symphony at St. Raphael’s Church, and a Central Marin Sanitation Agency meeting. • Councilmember Llorens Gulati reported on a couple of Marin Clean Energy meetings, the Canal Alliance Leadership Academy graduation, the Lighted Boat Parade, Jamie Ortiz as the Marin Latino Leader of the Year, an East San Rafael check-in with Supervisor Rodoni, a task force meeting evaluating a parking permit in the Canal, the Employee Holiday Ugly Sweater Party, and the Canal Alliance High Tide Day. • Mayor Kate reported on a Transportation Authority of Marin (TAM) meeting and a sanctioned camping area tour. Mayor Kate invited public comment; however, there was none. CONSENT CALENDAR: City Attorney Robert Epstein provided comments on agenda item 4.f. Mayor Kate invited public comment. 4 Speakers: Grace Geraghty, Responsible Growth Marin, Phil Holstein, Responsible Growth Marin, Laura Silverman, Responsible Growth Marin, David Smith, Responsible Growth Marin, Shirley Fischer, Responsible Growth Marin, Julie Case, Responsible Growth Marin, Susan Coleman, Responsible Growth Marin, Name Withheld, Philip Wyatt, Kurt Rossetti, Joe Upjohn and Al Vetere. Agenda item 4.b held from the consent calendar. City Attorney Rob Epstein responded to questions raised during public comment (regarding agenda item 4.f) Councilmember Llorens Gulati moved and Councilmember Bushey seconded to approve the remainder of the Consent Calendar. AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: None Assistant City Manager John Stefanski commented on agenda item 4.b and invited Nira Doherty, Special Counsel, and Community and Economic Development Director Micah Hinkle, to respond to questions raised during public comment and by the City Council. Councilmembers provided comments. Councilmember Kertz moved and Councilmember Bushey seconded to waive the second reading and adopt by title only Ordinance 2043. AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: None Waived the Second Reading and Adopted by Title Only Ordinance 2043 4. Consent Calendar Items: a. Approval of Minutes Approve Minutes of the Regular City Council Meeting of December 2, 2024 (CC) Approved minutes as submitted b. Northgate Town Square Project Ordinance Adoption Waive the Second Reading and Adopt by Title Only Ordinance 2043 Entitled: An Ordinance to adopt a Zoning Amendment to establish the Northgate Town Square Planned Development (PD) District, approve the Northgate Town Square Development Plan, amend the City’s Zoning Map, and rezone the 44.76-acre Northgate Mall property from General Commercial to the Northgate PD District and including adoption of Findings of Fact, a Statement of Overriding Consideration, and a Mitigation Monitoring and Reporting Program (MMRP) for the Northgate Town Square Project (CC) Waived the Second Reading and Adopted by Title Only Ordinance 2043 5 c. Northgate Mall Redevelopment Project Environmental Consulting Services Authorize the City Manager to Execute the Third Amendment to the Professional Services Agreement with LSA Associates, Inc. for Environmental Consulting Services for the Northgate Mall Redevelopment Project in an Amount of $105,000, for a Total Contract Amount of $615,851 (CED) Authorized the City Manager to execute a Third Amendment to the Professional Services Agreement with LSA Associates, Inc. for additional environmental consulting services associated with the Northgate Mall Redevelopment Project, in the amount not to exceed $105,000, for a total not to exceed contract amount of $615,851 d. Legislative Advocacy Services Agreement Renewal Resolution Authorizing the City Manager to Enter into a Two-Year Agreement with Emanuels Jones & Associates for Legislative Advocacy Services in an Amount Not to Exceed $93,670 (CM) Resolution 15362 - Resolution Authorizing the City Manager to Enter into a Two-Year Agreement with Emanuels Jones & Associates for Legislative Advocacy Services in an Amount Not to Exceed $93,670 e. Peacock Gap Park Playground Improvement Project Award the Construction Agreement to Rapid Grading Services and Authorize Supplemental Budget Appropriations for the Peacock Gap Park Playground Improvement Project (PW i. Awarded the construction agreement (the “Construction Agreement”) for the Peacock Gap Park Playground Improvement Project (the “Project”) to Rapid Grading Services; And, authorized the City Manager to execute the Construction Agreement in the amount of $804,950; And, authorized the City Manager to amend the contract amount using contingency funds of $120,050 for a total not to exceed amount of $925,000 for the Project ii. Authorized a supplemental budget appropriation in the amount of $210,000 from the Parks Measure A Fund (Fund 241) for the Project iii. Approved plans and specifications for the Project (also referred to as “City Project No. 11436”), deemed reasonable by the City Engineer, on file in the Department of Public Works f. Amendment to City Manager Employment Agreement and Fire Chief Employment Agreement i. Resolution Approving and Authorizing the Mayor to Execute an Amendment to the Employment Agreement Between the City and City Manager Cristine R. Alilovich; And, Resolution Authorizing the Mayor and City Manager to Execute an Employment Agreement with Abraham Roman to Serve as the City of San Rafael Fire Chief (HR) Resolution 15363 - Resolution Approving and Authorizing the Mayor to Execute an Amendment to the Employment Agreement Between the City and City Manager Cristine R. Alilovich; And Resolution 15364 - Resolution Authorizing the Mayor and City Manager to Execute an Employment Agreement with Abraham Roman to Serve as the City of San Rafael Fire Chief SPECIAL PRESENTATIONS 5. Special Presentations: Mayor Kate invited public comment; however, there were none. a. Proclamation Supporting Shop San Rafael (CED) Mayor Kate presented the proclamation. 6 San Rafael Chamber of Commerce President & CEO Karen Strolia and Business Improvement District Director Sarah Tipple provided comments. b. Proclamation Supporting the City of San Rafael’s 150th Anniversary (CM) Mayor Kate presented the proclamation. Marin County Board of Supervisors President and District 4 Supervisor Dennis Rodoni provided comments. c. Proclamation Supporting the Fire Department’s 150th Anniversary (FD) Mayor Kate presented the proclamation. Fire Chief Abraham Roman provided comments along with Fire Commissioners David Fonkalsrud, Brian Waterbury and Stan Burford. Also, Marin County Fire Chief Jason Weber provided comments. PUBLIC HEARINGS 6. Public Hearings: a. Downtown Business Improvement District (BID) Assessment Annual Renewal Resolution Confirming the 2024 Annual Report for the Downtown San Rafael Business Improvement District and Levy of Assessments for Calendar Year 2025 (CED) Resolution Confirming the 2024 Annual Report for the Downtown San Rafael Business Improvement District and Levy of Assessments for Calendar Year 2025 Community and Economic Development Director Micah Hinkle introduced Assistant Director of Community and Economic Greg Minor who presented the Staff Report. Business Improvement District Director Sarah Tipple provided comments. Staff responded to questions from the City Council. Councilmembers provided comments. Mayor Kate invited public comment. Speaker: Karen Strolia, San Rafael Chamber of Commerce President & CEO Councilmember Llorens Gulati moved and Vice Mayor Hill seconded to adopt the resolution confirming the 2024 Annual Report for the Downtown San Rafael Business Improvement District and levy of assessments for calendar year 2025. AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: None Resolution 15365 - Resolution Confirming the 2024 Annual Report for the Downtown San Rafael Business Improvement District and Levy of Assessments for Calendar Year 2025 7 OTHER AGENDA ITEMS 7. Other Agenda Items: a. Vice Mayor Election and City Council Appointments to Committees for 2025 Elect the Vice Mayor for 2025 and Approve City Council Appointments to Committees for 2025 (CC) Assistant City Manager John Stefanski presented the Staff Report. Mayor Kate invited public comment; however, there was none. Councilmembers provided comments. Vice Mayor Hill moved and Councilmember Kertz seconded to elect Maribeth Bushey as Vice Mayor for 2025. AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: None Elected Maribeth Bushey as Vice Mayor for 2025 Councilmember Bushey moved and Councilmember Llorens Gulati seconded to approve City Council appointments to committees for 2025 AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: None Approved City Council Appointments to Committees for 2025 OPEN TIME FOR PUBLIC EXPRESSION • Julie Case, addressed the City Council regarding the Northgate Mall Development. • Name Withheld, thanked the City Council for their leadership and dedication. ADJOURNMENT: Adjourned 7:48pm __________________________ LINDSAY LARA, City Clerk APPROVED THIS _____DAY OF____________, 2025 _____________________________________ KATE COLIN, Mayor