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Home My WebLink AboutCC Planning Commission Alternate Member Appointment____________________________________________________________________________________ FOR CITY CLERK ONLY Council Meeting: January 21, 2025 Disposition: Approved appointment of Jeff Kent to a four-year alternate member term on the Planning Commission through the end of April 2029 due to the creation of two new alternate member architect seats Agenda Item No: 4.d Meeting Date: January 21, 2025 SAN RAFAEL CITY COUNCIL STAFF REPORT Department: City Clerk Prepared by: Lindsay Lara, City Clerk City Manager Approval: ___________ TOPIC: PLANNING COMMISSION ALTERNATE MEMBER APPOINTMENT SUBJECT: APPOINTMENT OF JEFF KENT TO A FOUR-YEAR ALTERNATE MEMBER TERM ON THE PLANNING COMMISSION THROUGH THE END OF APRIL 2029 DUE TO THE CREATION OF TWO NEW ALTERNATE MEMBER ARCHITECT SEATS RECOMMENDATION: Appoint Jeff Kent to an Alternate Member Four-Year Term on the Planning Commission Through the End of April 2029 Due to the Creation of Two New Alternate Member Architect Seats. BACKGROUND: On July 15, 2024, the City Council adopted an Ordinance Amending Titles 2 – Administration of the San Rafael Municipal Code to Add Design Professionals to the Planning Commission Membership Composition, and Amend Titles 14 – Zoning, and 15 -Subdivisions of the San Rafael Municipal Code, to Dissolve the Design Review Board and Transfer Existing Duties of the Design Review Board to the Planning Commission, or Zoning Administrator, or Director of Community and Economic Development. Additionally, two Alternate Members were added to the Planning Commission with the eligibility requirement that they be licensed architects. ANALYSIS: The City Clerk’s office recruited applicants through social media, the Marin IJ, posting physically at community centers across the City and contacting the American Institute of Architects, and have received one (1) application to serve on the Planning Commission until the end of April 2029. Jeff Kent served as the Landscape Architect on the San Rafael Design Review Board, and in speaking with Director of Community & Economic Development Micah Hinkle, he would be a great addition to the Planning Commission SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 and supports his appointment. Staff recommends appointing Jeff Kent as an Alternate Member of the San Rafael Planning Commission until the end of April 2029.. FISCAL IMPACT: There is no fiscal impact associated with this item. COMMUNITY OUTREACH: The call for applications for the Planning Commission was advertised through mass email notification, the City website, social media platforms, Marin IJ, physical posting at City facilities, and the American Institute of Architects. ATTACHMENT: 1.One (1) Application 2.Bylaws Boards, Commissions & Committees Application 1 / 3 Q1 Contact Information / Información del contacto First and Last Name / Nombre y Apellido Jeff Kent Address / Dirección City / Ciudad San Rafael State / estado Ca ZIP/Postal Code / Código postal 94901 Email Address / Dirección de correo electrónico Phone Number / Número de teléfono Q2 What district do you currently live in?¿En qué distrito vive actualmente? District 3/Eastern / Distrito 3/Este Q3 How long have you lived in San Rafael? 30 years Q4 Business Information Company Retired Q5 How did you hear about this vacant position? Other (please specify): City staff #71#71 COMPLETECOMPLETE Collector:Collector: Web Link 1 Web Link 1 (Web Link)(Web Link) Started:Started: Wednesday, July 10, 2024 10:30:58 AMWednesday, July 10, 2024 10:30:58 AM Last Modified:Last Modified: Wednesday, July 10, 2024 11:17:28 AMWednesday, July 10, 2024 11:17:28 AM Time Spent:Time Spent: 00:46:2900:46:29 IP Address:IP Address: 174.195.86.143174.195.86.143 Page 1 - Boards, Commissions & Committees Applic ation 2 / 3 Q6 What Board would you like to apply to?¿A c uál te gus taría aplicar? Planning Com missi on Q18 Do you partic ipate in any c iv ic ac tivities? If s o, what are they? Design Review Board Formally Public Art Commission Volunteer for Street Painting Festival Q19 Lis t any civ ic organizations of which y ou are a m ember: Marin Agricultural Land Trust DBCNA-neighborhood as s ociation Q20 Education: UC Berk eley, Post Graduate Certific at e in Lands c ape Architecture Oregon State Univ ersity, MS Horticult ure/ Plant Pathology UW-Riv er Falls , BS Hortic ulture/Soil Scienc e Q21 Why are you interested in s erving on a board or c om m iss ion? After 23 years of s erving on the Des ign Rev iew Board, I still have a strong interes t in participating in t he design and planning proc ess in San Rafael. Q22 Describe pos sible areas in whic h you may have a conflict of interest with the City: None Page 4 Boards, Commissions & Committees Application 3 / 3 Q23 Upload your resume. Respondent skipped this question Q24 Ethnicity / Raza/etnia: Q25 To which gender do you most identify?¿Con qué género se identifica más? Q26 How old are you?¿Cuántos años tienes? Page 5: Demographics / Datos demográficos Planning Commission Bylaws Page 1 of 3 PLANNING COMMISSION BYLAWS ARTICLE I. NAME AND PURPOSE Section 1.1. Name. The name of this body shall be the City of San Rafael Planning Commission, hereinafter referred to as the “Commission.” Section 1.2. Purpose. The purpose of the Commission to make decisions or advise the Council on land use and property development issues. The Commission assures that new development is consistent with our long-range General Plan, State laws and other public policies that advance the interests of our community. Section 1.3. Committee Responsibility. The Commission’s authority is decision- making. It shall be the function and duty of the planning commission to act as a decision-making body on matters including, but not limited to: • Major subdivisions as delegated to the planning commission under Title 15 of this Code. • Conditional use permits delegated to the planning commission. • Environmental and design review permits delegated to the planning commission. • Appeals made by a lower body and appealed to the planning commission. • Other matters including physical improvements, or environmental and design permits referred by the community development direction to the planning commission pursuant to powers and duties set forth in the Municipal Code. It shall be the function and duty of the planning commission to act as an advisory body to the city council on legislative matters related to but not limited to the following: • General plan updates and amendments. • Zoning text and zoning map amendments. • Other land use matters requiring city council action. It shall be the duty of the members of the planning commission to inform themselves on matters affecting the functions and duties of the commission and all planning matters, and, to that end, they may attend training and planning conferences and the reasonable traveling expenses incidental to the attendance shall be charged upon the funds allocated to the commission. The planning commission shall provide professional design analysis, evaluation and judgment as to the appropriateness of development proposals for the use and setting and to recommend approval, approval with conditions, redesign or denial based on design standards and findings of approval adopted by the city council. Planning Commission Bylaws Page 2 of 3 The planning commission shall endeavor to promote public interest and understanding of plans developed, and the regulations relating thereto. The commission shall adopt rules for the transaction of business and shall keep a record of its resolutions, transactions, findings, and determinations, which records shall be a public record. ARTICLE II. MEMBERSHIP Section 2.1. Number of Members. The Commission shall consist of a total of nine (9) members. Seven (7) regular voting members and two (2) alternate members as follows: - District 1 Representative - District 2 Representative - District 3 Representative - District 4 Representative - At-large Member - At-large Member (Design Professional) - At-large Member (Licensed Architect) - At-large Alternate Member (Licensed Architect) - At-large Alternate Member (Licensed Architect) Section 2.2. Eligibility. The commission shall be composed of seven (7) regular voting members, comprised of one (1) commissioner from each of the city's four (4) city council electoral districts, and three (3) at-large commissioners. Requirements for eligibility: 1. District representatives: Each district representative must reside in the district they represent. 2. At-large members: Must reside in city limits. At least one (1) at-large member shall be a licensed architect and at least one (1) at-large member shall be a design professional. ”Design professional” means an architect, engineer, landscape architect, building designer, urban designer, urban planner, or other similar design specialist. They may, but are not required to, be licensed or registered in their related field. In addition, the commission shall include two (2) alternate members who shall be eligible to vote when serving in the absence of any of the commission’s regular voting members. Both alternate members shall reside in city limits and be licensed architects. Section 2.3. Term Limits. Members of the Committee shall be limited to three (3) consecutive four-year terms. Additional terms may be served if there is a break between terms. Section 2.4. Absence and Removal. An unexcused absence from two (2) consecutive Planning Commission Bylaws Page 3 of 3 Commission meetings without notification to the Staff Liaison shall be considered a voluntary resignation from the Commission. Previously dismissed Commission members may be eligible for reappointment to the Commission. Section 2.5. Compensation. Commissioners may apply for stipends through the Stipend Program at $50 per month, not to exceed $600 per year per member. ARTICLE III. MEETINGS Section 3.1. Time and date of Regular Meeting. Notification of meeting place, date, and time shall be rendered to the public through posting on the City of San Rafael website. Regularly scheduled Commission meetings shall be the second and fourth Tuesday of each month, but these dates may be impacted by holidays. A schedule shall be approved annually by the Commission. The Commission shall meet once per month and shall be scheduled annually. The schedule for the upcoming year will be set by December of the previous year.