HomeMy WebLinkAboutPark & Rec Commission 2025-02-13 Agenda Packet (Special)1
PARK AND RECREATION COMMISSION
FEBRUARY 13, 2025 AT 6:00PM
In-Person:
SAN RAFAEL COMMUNITY CENTER LOUNGE
618 B STREET, SAN RAFAEL, CALIFORNIA
Participate Virtually:
Watch on Zoom Webinar: https://tinyurl.com/PRC-02-13-2025
Listen by phone: (669) 444-9171
ID: 846 2351 0390#
AGENDA
CALL TO ORDER
MINUTES
1. Approve regular meeting minutes of January 16, 2025
Recommended Action – Approve as submitted
OPEN TIME FOR PUBLIC EXPRESSION
The public is welcome to address the Commission at this time on matters not on the agenda that are
within its jurisdiction. Comments may be no longer than three minutes and should be respectful to
the community.
SPECIAL PRESENTATIONS
2. None
AGENDA ITEMS
3. Agenda items:
a. Terra Linda Park and Community Center Enhancement Plan Update
• Recommended Action – Receive and comment
b. Goldenaires 2024 Annual Report
• Recommended Action – Receive and approve as submitted
c. Marin Bocce Federation 2024 Annual Report
• Recommended Action – Receive and approve as submitted
STAFF LIAISON REPORT
4. Schedule of Upcoming Events and Staff Liaison Report
COMMISSIONER REPORTS
5. Other brief reports on any meetings, conferences, and/or seminars attended by the Commission
members.
ADJOURNMENT
Any records relating to an agenda item, received by a majority or more of the Commission less than 72 hours before the meeting,
shall be available for inspection online and in the San Rafael Community Center, 618 B St., San Rafael, CA 94901 placed with other
agenda-related materials on the table in front of the San Rafael Community Center prior to the meeting. Sign Language interpreters
may be requested by calling (415) 485-3066 (voice), emailing city.clerk@cityofsanrafael.org or using the California
Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in
accessible formats upon request. To request Spanish language interpretation, please submit an online form at
https://www.cityofsanrafael.org/request-for-interpretation/.
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PARK AND RECREATION COMMISSION
January 16, 2025 – 6:00 p.m.
DRAFT MINUTES
__________________________________________________________________
Watch the meeting on YouTube: https://youtu.be/RXfQiZ_IH14?si=z1lexM0yLinUIDm3
CALL TO ORDER
Chair Cabrales called the meeting to order at 6:01 p.m.
ROLL CALL
Present: Chair Sandoval
Commissioner Cabrales
Commissioner Pasternak
Commissioner Gutierrez (arrived at 6:05 p.m.)
Absent: Commissioner Emerson
Also Present: Craig Veramay, Assistant Library & Recreation Director
Darcie Chellew, Recreation Supervisor
Cristina Farhang, Program Coordinator
Gabriela Farias, Senior Recreation Supervisor
Jason Fong, Program Coordinator
Azadeh Honarmand, Program Coordinator
Steve Mason, Senior Recreation Supervisor
Patty McCully, Program Coordinator
Becky Ordin, Senior Administrative Assistant
Stephen Rogers, Program Coordinator
AGENDA AMENDMENTS
None.
MINUTES
1. Approve regular meeting minutes of November 21, 2024
Commissioner Cabrales moved, and Chair Sandoval seconded, to approve the
meetings minutes of August 8, 2024.
AYES: Commissioners: Sandoval, Cabrales, Pasternak
2
NOES: Commissioners: None
ABSENT: Commissioners: Guttierez, Emerson
ABSTAINED: Commissioners: None
Minutes approved as submitted.
MEETING OPEN FOR PUBLIC EXPRESSION
Public Comment from the audience regarding items not listed on the agenda
NA
SPECIAL PRESENTATIONS
2. NA
Public Comment: NA
OTHER AGENDA ITEMS
If necessary, to ensure completion of the following items, the Chairperson may establish time limits for
the presentations by individual speakers.
3. Other Agenda Items
a. Annual Recreation and Childcare Division Program Report
City staff provided a presentation and report on 2024 Recreation and Childcare Division
Programs.
Staff responded to questions and comments from the Commission.
Public Comment: NA
Commissioner Pasternak moved, and Commissioner Gutierrez seconded to accept the
Annual Program Report.
AYES: Commissioners: Sandoval, Cabrales, Guttierez, Pasternak
NOES: Commissioners: None
ABSENT: Commissioners: Emerson
ABSTAINED: Commissioners: None
Motion passes.
b. Review of Draft 2025 Park and Recreation Commission Workplan
Assistant Director Veramay shared a proposed work plan and schedule for the 2025 Park
and Recreation Commission meetings.
3
Staff responded to questions and comments from the Commission.
Public Comment: NA
Commissioner Cabrales moved, and Commissioner Pasternak seconded to accept the
Draft Workplan.
AYES: Commissioners: Sandoval, Cabrales, Guttierez, Pasternak
NOES: Commissioners: None
ABSENT: Commissioners: Emerson
ABSTAINED: Commissioners: None
Motion passes.
STAFF LIAISON REPORT
4. Staff Liaison Report.
Mr. Veramay shared several updates with the Commission:
• The Downtown Library construction project was moving forward and ongoing, on
schedule to be completed in Spring 2025.
• Staff published a Measure P website with information about the project, which is
available on the City’s website.
• Staff will be presenting the TL Enhancement Plan to the Commission at their
February meeting.
• Construction of the Peacock Gap Park play equipment and pathway project
should begin in February.
• Installation of the Boyd Park play area equipment should begin in February.
• The Pickleweed Park Enhancement Project is underway, and lots of construction
is happening every day. The project is on schedule to be completed in Spring or
Summer 2025.
• The Downtown San Rafael Art District released a request for proposal (RFP) for
a project implementer to install several new public art exhibits, using California
Art Council Grant Funds to beautify the downtown district. There’s lots of great
momentum in the public art sphere right now, including several new murals in
both public and private locations.
Staff responded to questions and comments from the Commission
Public Comment: None
COMMISSIONER REPORTS
4
5. Other brief reports on any meetings, conferences, and/or seminars attended by
the Commission members.
None.
Public Comment: None
ADJOURNMENT
Chair Sandoval adjourned the meeting at 7:10 p.m.
___________________________________________
BECKY ORDIN, Senior Administrative Assistant
APPROVED THIS_____DAY OF___________, 2025
___________________________________________
CATHERINE QUFFA, Library & Recreation Director
PARK AND RECREATION COMMISSION
AGENDA REPORT
February 13, 2025
Item #3c
TITLE: TERRA LINDA PARK AND COMMUNITY CENTER ENHANCEMENT PLAN
UPDATE
RECOMMENDATION:
That the Park and Recreation Commission receive the report and comment.
BACKGROUND
The Terra Linda Community Park is located at 670 Del Ganado Road in the Terra Linda
neighborhood of San Rafael, CA. The 2.9-acre site currently includes a community center,
playground, basketball court, lawn and pathways, parking, and an outdoor swimming pool
complex.
In 2021 and 2022, the City of San Rafael underwent a comprehensive Citywide Park and
Recreation Master Plan (CPRMP) process. That process included an assessment of the
existing parks and recreation facilities, an evaluation of the community’s recreational needs, and
the development of a prioritized set of recommendations. One of the top priorities of the CPRMP
was the development of a specific plan for the Terra Linda Park and Community Center. This
recommendation was due to the significant extent of enhancements required at the park and
community center to meet current and future community needs at the site. The Terra Linda
Community Center is heavily used and more than 60 years old, and the park’s amenities are
dated and approaching the end of their useful life.
Additionally, given current and expected trends in population growth, particularly in North San
Rafael, the City is exploring opportunities to increase recreational capacity to meet potential
demand. The City predicts that North San Rafael’s substantial development in the coming years
will both increase the demand on Terra Linda Community Park and provide a potential funding
source for improvements. While the park is one of the primary recreational facilities in North San
Rafael, its limited size requires creativity and intentionality when planning for increased
capacity.
DISCUSSION
On February 20, 2024, City Council approved a professional services agreement with Gates +
Associates (consultants) to develop an enhancement plan (Plan) document for the Terra Linda
Park and Community Center. The consultant’s scope of work included project management,
data gathering and site evaluation, public engagement, and ultimately, a final plan that includes
funding strategies, a cost estimate, and phasing strategy as part of the plan.
The development of this Plan is a multi-step process intended to create a successful and
realistic Plan that ensures the recreational needs of the community are met. The Plan will
include site designs and conceptual drawings; however, the project is not intended to result in
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construction documents. The City will use this plan to guide the implementation of phased
changes to the site as capacity allows in the future.
The City launched the planning process in Spring 2024 with an assessment of the existing
conditions and multiple rounds of community outreach described in further detail below. Based
on the community feedback, the project team developed three concepts for the park and
community center (Attachment 1). In September and October 2024, these concepts were
shared with the community through an online survey, community meetings, and at the Movie in
the Park at the Terra Linda Park. The feedback on the different concepts was incorporated into
a preferred site design, which is included as Attachment 2. Additionally, the project team is
developing cost estimates to plan for implementation and construction.
The final product for this project will be a park-specific planning document to guide the City in
making decisions about future enhancements for Terra Linda Park and Community Center. The
Enhancement Plan will include:
• an overview of San Rafael and the current context of the site;
• an assessment of the existing conditions of the site;
• a summary of community engagement efforts and input;
• a conceptual design, cost estimate, and set of recommendations to guide future
designers and developers; and
• an implementation and funding plan to guide the City in constructing the improvements.
Key Milestones
Since starting work, the project team has completed several key project milestones:
• Existing conditions analysis - complete
• Community outreach and public engagement – rounds 1 & 2 complete; ongoing
• Preliminary site designs - complete
• Draft Enhancement Plan - in progress
• Final Enhancement Plan - in progress
Community Outreach
The first round of community outreach for this project was conducted in June and July 2024,
and we received excellent feedback! Community engagement opportunities were promoted
through a post card mailer that was sent to more than 3,000 residences, online eblasts utilizing
the recreation and City email lists, targeted emails to North San Rafael neighborhood
associations and community groups, social media posts, and posters at the park, community
center, and surrounding businesses.
During the first round of outreach, more than 400 community members participated in activities
such as pop-up events, community meetings, and a survey. Participants shared that the Terra
Linda Park and Community Center are valued public resources that would benefit from a variety
of enhancements to encourage social gathering, learning, and play. Play areas, picnic areas,
natural features, and recreation activities/programs are all key aspects of the site to be
upgraded or expanded. The community envisions a park and community center that are flexible,
comfortable, and safe while encouraging play, social gathering, and appreciation for nature.
We heard from more than 400 community members during our second round of virtual and in-
person outreach activities in September and October 2024. Participants were excited about the
site concepts and proposed enhancements. Based on feedback collected, the community
envisions Terra Linda Park and Community Center as a vibrant hub for creativity, socializing,
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learning, and play that serves all ages. The community supported a modern, forward-looking
site design with a cohesive and flexible arrangement of amenities.
During this round of outreach, the project team shared three design concepts (Attachment 1)
The preferred design option, Concept C, included a tree-lined entry plaza, a large gathering
space, an expanded play area and lawn, a half basketball court, and a two-story community
center featuring arts, fitness, meeting, and library areas. However, many participants noted that
their ideal design would combine features from Concepts B and C.
Table 1 - Round 2 community outreach preferred site concepts
Preferred Alternative
The preferred site design will be the foundational element of the Terra Linda Park and
Community Center Enhancement Plan. The proposed design is based on the community’s
favorite concept, while also incorporating popular elements from the other concepts to develop a
cohesive plan that meets diverse community needs. The overall goal of the design is to
enhance recreational opportunities and strengthen community ties, making it a vital asset for the
future of San Rafael.
The preferred design features an expanded playground, which was the top community priority
throughout the rounds of community engagement. It also proposes a generous, reservable
picnic area and several smaller picnic spots are strategically placed around the playground’s
perimeter to encourage social activity. The park’s northern section features a spacious lawn that
complements the playground, providing a space for families and friends to gather and relax.
The proposal replaces the existing 1960s community center with an expanded, state-of-the-art
two-story building. We heard clearly from the community that they want the facility to better
support the existing programming, such as the popular ceramics classes, while also providing
opportunities for program growth. The first floor includes versatile meeting rooms, creative
spaces for ceramics and arts, modern fitness and enrichment areas, and administrative offices.
The second floor features a library to create a hub for learning and connection. The building is
designed for flexibility while also integrating more intentional programmatic support spaces such
as a kiln and glazing room and enhanced program storage. Outdoor access is designed to
enhance the community center experience, with a flexible community room for events that
opens into a large gathering plaza and a dedicated fine arts and ceramics room leading to a
ceramics courtyard.
An entry plaza and promenade with public art, comfortable seating walls, and a grove of trees
are intended to create a more inviting entryway to welcome visitors and connect Del Ganado
Road to the heart of the park. Adjacent to the community center, a new half-basketball court
with a single hoop integrates into the plaza, promoting physical activity and social interaction.
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In addition to the preferred site design, the project team has developed a draft phasing plan,
also included in Attachment 2. The intent of the phasing plan is to provide the City with options
for implementing portions of the preferred concept, as funding and capacity allow. The phasing
plan has been designed so that the phases can be implemented in any order. It includes three
different phases (blue, purple, and yellow) for the proposed park improvements, as well as a
building phase for the community center.
The yellow phase contains the most significant park improvements, including expanding the
playground, developing a new reservable picnic area, and improving the landscaping, lawn, and
north entrance to the park. The purple phase, which includes the plaza, promenade, and half
basketball court, is intended to be completed concurrently with the building phase. The blue
phase includes improvements to the northeast corner of the park, which is currently
underutilized and underdeveloped.
The project team is currently working to refine the cost estimate for the preferred design,
funding strategies, and to incorporate all elements into the final enhancement plan document.
Staff plan to bring the final Terra Linda Park and Community Center Enhancement Plan to
Council in late Spring 2025 for review and adoption.
FISCAL IMPACT:
There is no fiscal impact associated with accepting this informational report. When presented for
adoption, the final Terra Linda Park and Community Center Enhancement Plan will include
further information on estimated costs and funding options.
Submitted by:
Craig Veramay
Assistant Library & Recreation Director
Attachments:
1. Design Alternatives
2. Preferred Site Design
Concept A
This concept includes:
A new, single-story community center building on the site of the existing building
consisting of the same size and shape with indoor/outdoor access. This building option
features:
Dividable meeting space with kitchen area
Small conference room
Visual and fine arts space
Administrative/support space
Restrooms
T-shaped lobby area
Expanded playground to the east of the existing playground location
Expanded, L-shaped lawn in the northeast corner of the site
A gathering plaza next to the community center replacing the existing basketball court,
includes shade element and area for outdoor games (e.g., cornhole)
A half-basketball court (one hoop) adjacent to the gathering space and community center
building
A large, reservable picnic area adjacent to the gathering plaza and half-basketball court
Picnic tables located in several areas around the perimeter of the playground
A centralized node to connect the various park areas and the pool and provide orientation
within the park for visitors
Existing park entries remain
Concept B
This concept includes:
A new, single-story community center building at the southwest corner of the site of the
existing building, expanded size includes 2,000-4,000 additional square feet and indoor/
outdoor access. This building option features:
Dividable meeting space with separate kitchen and conference areas
Visual and fine arts space with adjacent exterior art area
Health and fitness space
Space for enrichment programs
Covered walkway adjacent to outdoor gathering area
Administrative/support space
Restrooms
Rectangular-shaped lobby area
Expanded playground at the existing playground location
Large, T-shaped lawn in the northeast area of the site near the pool, playground, and picnic area
Picnic tables located in several areas around the perimeter of the playground
A large, reservable picnic area centralized between the pool, playground, and lawn area
A large gathering plaza next to the community center replacing the existing basketball court,
includes shade element and area for outdoor games (e.g., cornhole)
A centralized node to connect the various park areas and the pool and provide orientation within
the park for visitors
A new entry plaza opens to the center of the park from Del Ganado Road
Concept C
This concept includes:
A new, two-story community center and library building at the southwest corner of the site of
the existing building, expanded size includes 6,000-8,000 additional square feet and indoor/
outdoor access. This building option features:
Upper level for library services
Dividable meeting space with separate kitchen and conference areas
Visual and fine arts space with adjacent exterior art area
Health and fitness space
Space for enrichment programs
Covered walkway adjacent to outdoor gathering area
Administrative/support space
Restrooms
L-shaped lobby area
Expanded playground to the east of the existing playground location
Expanded, rectangular lawn in the northeast corner of the site
Picnic tables located in several areas around the perimeter of the playground
A large, reservable picnic area at the site of the existing playground
A large gathering plaza next to the community center replacing the existing basketball court,
includes a row of trees, a shade element, and an area for outdoor games (e.g., cornhole)
A half-basketball court (one hoop) adjacent to the gathering space and community center
building
A centralized node to connect the various park areas and the pool and provide orientation within
the park for visitors
A new entry plaza and promenade connects Del Ganado Road to the center of the park,
includes a grove of trees welcoming visitors to the site
TERRA LINDA PARK AND COMMUNITY CENTER ENHANCEMENT PLAN SAN RAFAEL, CALIFORNIA
FEBRUARY 2025
PREFERRED CONCEPT PLAN
0 15’30’60’
DEL GANADO RD
WOODBINE DR
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Open plaza
Art monument
Ceramics courtyard
Lawn
Playground
Half basketball court
Picnic area
Seat wall
Retaining wall
Stairs
Ramp
Trash/compost bins
10 11
Expanded Entry
Residential Entry
TERRA LINDA PARK AND COMMUNITY CENTER ENHANCEMENT PLAN SAN RAFAEL, CALIFORNIA
FEBRUARY 2025
PREFERRED CONCEPT PLAN
First Floor
COMMUNITY
ROOM
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TERRA LINDA PARK AND COMMUNITY CENTER ENHANCEMENT PLAN SAN RAFAEL, CALIFORNIA
FEBRUARY 2025
PREFERRED CONCEPT PLAN
TERRA LINDA PARK AND COMMUNITY CENTER ENHANCEMENT PLAN SAN RAFAEL, CALIFORNIA
FEBRUARY 2025
PHASING PLAN
0 15’30’60’
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Yellow
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Purple Phase
Blue
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Blue Phase
Yellow Phase
Purple Phase
Building Phase
11,500 SF
COMMUNITY
CENTER
Building
Phase
PARK AND RECREATION COMMISSION
AGENDA REPORT
February 13, 2025
Item #3b
TITLE: SAN RAFAEL GOLDENAIRES 2024 ANNUAL REPORT
RECOMMENDATION
That the Commission receives the San Rafael Goldenaires 2024 Annual Report and
provide comment.
BACKGROUND
The San Rafael Goldenaires is a non-profit 501(c)3 organization dedicated to serving
adults age 62 and older with social, recreational, cultural, educational, and enrichment
services. The organization partners with the City of San Rafael Library and Recreation
Department and was originally formed in May 1968. Members can join the club for an
annual membership fee of $40, which allows them to participate in a variety of classes,
social events, special interest groups, trips, informational workshops, and assistance
services.
From 1968 to 1974, the Goldenaires met at the Community Recreation Center at 2nd
and Brooks Street. While the San Rafael Community Center on B Street was being
built, The Goldenaires rented a space at the Whistlestop for a year in 1973. In 1975, the
Goldenaires moved to their current location in the San Rafael Community Center. Since
then, the Goldenaires and the City have had an agreement allowing their use of the
facility in exchange for offering valuable older adult community programming. The
agreement has been amended seven times since 2007 to adapt to program and
personnel changes and underwent changes in response to the facility closure during the
COVID 19 pandemic. The City and the Goldenaires have a current agreement through
December 31, 2025, with the option to extend for additional years.
DISCUSSION
The Goldenaires club currently has 598 members, representing a 35% increase in
membership and event participation compared to 2023.
In 2024, the Goldenaires offered weekly volunteer led classes such as watercolor
painting, mahjong, contract bridge, healthy steps, woodworking, crafts, dominoes,
acrylic painting, and duplicate bridge. They also hosted ten themed luncheons with live
performances. The luncheons averaged 70-100 attendees and continue to increase in
popularity this year. The Goldenaires held four Monday Night Bingo/Dinner events, a
Holiday Gala, Holiday Craft Fair, and ten Sunday “B Street” Ballroom dances.
The Goldenaires partner with the Marin County Department of Health and Human
Services, Aging and Adult Services, to administer a congregate meal program which is
staffed weekly by Goldenaires volunteers. In addition, the San Rafael Goldenaires are
one of the founding organizations that helped create the Marin Senior Information Fair
held annually at the Exhibition Hall of the Marin County Civic Center. The Senior
Information Fair was held on September 18, 2024, and the Goldenaires were once
again involved by supporting all of the volunteers for that day.
Goldenaires volunteers offered twenty-three northern California day trips throughout
2024 with destinations including theatres, museums, festivals, concerts, casinos,
wineries and other points of interest. The Goldenaires continue to collaborate with the
Marin County Health and Human Services (HHS) and anticipate increasing
collaborations with more non-profits in 2025.
Over the years, the City and the Goldenaires have agreed to various terms that specify
use of City owned facilities and program staffing responsibilities. The City permits the
Goldenaires free access to the San Rafael Community Center for its activities on
weekdays during regular business hours and access to facilities for a set number of
after-hours and weekend events, paying only applicable facility attendant fees.
Currently, the Goldenaires hire their own Program Coordinator to manage their
programs. The Goldenaires program coordinator is Carol Jacobs-Courtz, who has been
involved with the Goldenaires for many years. In prior years, the City has furnished a
program coordinator to the Goldenaires in exchange for monthly fees to offset the
personnel expense. The City believes the current arrangement of the Goldenaires
providing their own staffing improves the consistency of programming and leads to
improved financial stability for their organization.
FINANCIAL ANALYSIS
The Goldenaires have provided the City with a 2024 annual status report and financial
statement (Attachment 1), which is required as part of their agreement with the City. As
shown in the financial statement, the Goldenaires program was able to generate
positive net revenue in 2024. This can be attributed in part to increased participation in
revenue generating programs and reduced personnel and operating expenses.
Additionally, the organization received several generous individual donations to the club
exceeding $15,000.
Table 1: Summary of Goldenaires Revenue and Expenses 2022-2024
2022 2023 2024
Income 153,959.30 237,881.00 228,619.83
Operating Expenses 49,579.59 74,521.00 66,092.29
Cost of Goods Sold 74,280.03 77,423.00 101,765.03
Net (Gain/Loss) 30,099.68 85,937.00 60,762.51
Looking ahead, the Club has implemented increases to program fees and events for
2025 to ensure financial sustainability.
FISCAL IMPACT
In exchange for the Goldenaires providing programming for older adults, the City
provides the Goldenaires with program space in the San Rafael Community Center,
including access to several meeting rooms, the auditorium, and kitchen for their
programs, free of charge. In 2024, the Goldenaires used the Community Center for
approximately 2,220 total hours of programming. The approximate value of the waived
fees totals $99,000. The City also provides the Goldenaires with a dedicated clubroom
for their staff, volunteers, and members to use, along with custodial support,
maintenance, utilities, and computers.
Submitted by:
Azadeh Honarmand
Azadeh Honarmand
Program Coordinator
Attachments:
1. Goldenaires 2024 Annual Report to City
2. Goldenaires 2024 Annual Financial Report
PARK AND RECREATION COMMISSION
AGENDA REPORT
February 13, 2025
Item #3c
TITLE: MARIN BOCCE FEDERATION 2024 ANNUAL REPORT
RECOMMENDATION
That the Commission receives the Marin Bocce Federation 2024 Annual Report and
provide comment.
BACKGROUND
In 1993, City Council approved a Masterplan Amendment for Albert Park including the
installation of a new bocce facility, playground, and formal garden features. In 1994, the
City established a partnership with the Marin Bocce Federation (Federation), a non-profit
corporation which is dedicated to promoting the sport of bocce for all local citizens to
enhance their social and physical well-being. The facility includes 10 premier, state of the
art bocce courts and operates year-round, serving more than 5,000 visitors per month
during the peak season, March-October.
As part of the original agreement, the Federation was approved to install equipment,
furnishings, and facilities for the sport of bocce in Albert Park with the provision that it
made those facilities accessible for public use. The Federation installed $1.1 million in
improvements to the Bocce Complex (Complex) between 1994 and 2012. During that
time, the Federation and the City amended and extended the original Agreement to add
site improvements and an enhanced program scope.
In 2011, the City entered into a new Agreement with Marin Bocce with a term expiration
of November 30, 2030. Upon expiration, the term of the Agreement may be renewed for
an additional 15 years.
In accordance with the Agreement, the Federation has several responsibilities, including:
• Maintaining its private, non-profit corporation status
• Assuming responsibility for managing the Complex at its sole expense
• Organizing, promoting, and conducting all programs, event management, rules,
procedures, fees, rentals, personnel, permits, and plans
Under the Agreement, the City permits the Federation to use the Complex for its
organized activities pursuant to the submitted schedules and subject to the provisions
outlined in the Agreement. The City cooperates with the Federation in the promotion and
supervision of its organized activities and would be responsible for rebuilding and/or
repairing the Complex in the event it is damaged by acts of God, vandalism or intentional
or negligent acts of third parties in excess of $25,000. Both parties understand,
acknowledge, and agree that because of fiscal constraints of the City, agreed repairs are
contingent upon the City having funds available for this purpose.
The Federation reports annually to the Park and Recreation Commission to review the
organization’s financial statements, program status, attendance, and facility issues.
DISCUSSION
Federation leagues, programs, and activities have been popular and successful at Marin
Bocce. League participation consistently remains at capacity with 160 teams and 1,600
players, plus a waitlist. Open-play days often draw lines of participants and new players
who continue on to register for formal and informal clinics. The Federation hosted on site
bocce tournaments for league players, United States Bocce Federation Tournaments,
fundraisers, private rental events, and a San Rafael City Employee one night tournament.
Marin Bocce Federation has provided the Park and Recreation Commission with an
Annual Program Report for 2024 (Attachment 1). The report includes detailed information
on the Federation’s program status and attendance, and facility improvement/repair
projects.
A few of the highlights noted in the Annual Report (Attachment 1) are:
• Awning replacement
• Safety gate enhancements
• Enhanced security camera systems
• Skylight replacement and ventilation upgrade
• Marin Bocce’s 30th anniversary celebration
• New classes and bootcamp
• Employee benefits enhanced
• Donations of 10 Marin Bocce gift certificates a year to local charities and school
fundraisers that are worth $450 each
2024 Participation Statistics:
• Hosted 6 In-House Tournaments
• Hosted 4 United States Bocce Federation Tournaments
• Open Play attracted 140 players a week from April-December
• Leagues were full in the beginning of Spring season with 160 teams across 5-
night leagues and 3-day leagues
• Leagues remained full through the Summer and Fall season
• Two courts every Saturday are donated to the Special Olympics to practice on in
the Spring and Winter for 15 players
2024 Contracted Events:
• Weekly standing reservation for Jewish Family Services Memory Care. Bocce
helps Alzheimer’s and dementia patients with motor skills.
• Contracted 36 events and predicted to contract 40 or more in 2025
FINANCIAL ANALYSIS
The Federation will provide their 2024 Expense and Revenue Report at the meeting. The
following summary may be used as reference of past years to compare with the 2024
figures being presented.
Table 1: Summary of Federation’s Expenses and Revenue – 2021-2023
2021 2022 2023
Operational Income $179,983 $269,412 $294,279.13
Other Revenue/Interest $62,573
(COVID relief)
$119 $4,547.49
Expenses $152,126 $219,870 $238,873.67
Net (Gain/Loss) $90,431 $49,660 $59,952.95
FISCAL IMPACT
In exchange for the Federation’s contribution of park improvements and ongoing
maintenance of the Complex, the City waives facility use fees for the Complex for the
term of the agreement.
Submitted by:
Darcie Chellew
Darcie Chellew
Recreation Supervisor
Attachments:
1. Marin Bocce Federation 2024 Annual Program Report
2. Marin Bocce Federation 2024 Financial Report (providing at meeting)
pg. 1
The Marin Bocce Federation
2024 Annual Report
Presented to City of San Rafael
Park and Recreation Commission
Presented By
Larry Clayman, Board President
Jessica Libien, Executive Director
February 13, 2025
The Marin Bocce Federation is a 501(c)-3 nonprofit organization dedicated to
promoting the sport of bocce with all residents to enhance their social and
physical well-being.
Marin Bocce is a special place. We boast 10 premiere, state-of-the-art
bocce courts nestled amid beautifully landscaped surroundings. Our facilities are
open year-round. We feature active leagues from March through October, public
open play all year, host tournaments, and rent out our facilities on weekends to
nonprofits and local businesses.
FACILITY UPGRADES
Awning Replacement – The existing awning over courts E and F has been
replaced on an existing durable structure that attaches directly to the building.
This upgrade provides enhanced coverage and protection for players, ensuring a
more comfortable playing environment. The new awning is built to withstand the
elements and is expected to last at least 15 years, making it a long-term
investment in the facility’s infrastructure. This improvement not only enhances
the aesthetic appeal of the courts but also reinforces our commitment to
maintaining high-quality amenities for our bocce community.
Safety Gate Enhancements
pg. 2
In response to the May 2024 incident, we have significantly improved security by
upgrading the safety gates at all three facility entrances. The gates have been
reinforced with crash bars and metal mesh, ensuring a more secure and
controlled environment for all players and visitors. These upgrades allow us
to lock the facility when necessary while maintaining emergency always exits for
safety compliance. This enhancement was a crucial step in prioritizing player
security and ensuring that our facility remains a safe and welcoming space for the
bocce community.
Enhanced Security Camera System
To further improve facility security, we have installed an advanced 24-hour
surveillance system that provides comprehensive monitoring of the premises. This
upgrade enhances our ability to maintain a safe and secure environment for all
players and visitors. The project was made possible in part by a $1,000 grant from
the San Rafael Police Department, demonstrating a strong partnership in
prioritizing community safety. With this new system in place, we can better
oversee the facility, deter potential incidents, and respond quickly to any security
concerns.
Skylight Replacement and Ventilation Upgrade
All eight skylights in our indoor courts have been replaced, with two now
operable for improved ventilation during the hot months. Many of the previous
skylights were old and leaking, causing maintenance issues and discomfort for
players. This upgrade enhances natural lighting, improves airflow, and
significantly increases player comfort during the summer. The ability to open
select skylights provides better air circulation, making indoor bocce more
enjoyable and helping to regulate temperatures inside the facility. This
improvement reflects our commitment to maintaining a high-quality playing
environment year-round.
OTHER HIGHLIGHTS OF 2024
pg. 3
Marin Bocce’s 30th Anniversary Celebration- In honor of 30 incredible years of
Marin Bocce, we hosted a memorable celebration that brought together nearly
300 members of our bocce community. The event was filled with live music, a
player talent show, delicious food, and beer and wine, creating a festive and
joyful atmosphere. As a token of appreciation, we gifted commemorative cups to
the first 200 attendees, thanking them for their continued support. It was a
magical day, celebrating not only the history of our organization but also the
strong sense of community and camaraderie that makes Marin Bocce so special.
Classes – Jessica created and conducted new classes including basic skills,
advanced skills, and strategy. There was even a bocce bootcamp that people
thoroughly enjoyed. Feedback has been great, and the caliber of play continues
to improve.
Employee Benefits Enhanced – Marin Bocce employees one full-time Executive
Director and five part-time staff. All employees have the option to obtain a
SIMPLE IRA with a 3% match. Our one full-time employee now has a health
reimbursement plan funded by the organization.
CONTRACTED EVENTS FOR 2024
The bocce courts are a great resource for local nonprofit organizations, social
clubs, and businesses. On most weekends you will find the facility being used for
fundraisers, social events, school pay to plays, and tournaments.
The following organizations are signed up to hold events at Marin Bocce this year.
1. Central Marin Sanitary
2. St. Vincent de Paul
3. God Squad
4. Matuecci’s
5. Salesian Boys and Girls Club
6. SFIAC
7. Scacciapensieri
8. Marin Tip Club
9. Women’s Council of Realtors
10. Glenwood School Fundraiser
19. Good Shepard Lutheran School
20. Coleman School Fundraiser
21. SIRS Bocce Party
22. Ross Valley Women’s League
23. St. Vincent de Paul SF
24. Salesian’s Kids Camp
25. Our Lady of Loretto Fundraiser
26. Equator Coffee Staff Appreciation Day
27. San Domenico Fundraiser
28. Schurig Center Fundraiser
pg. 4
11. Casa Allegra
12. Curry Senior Center
13. Golden Gate Breakfast Club
14. Gilead House
15. Rotoplast
16. San Rafael HS Boosters
17. Davidson Middle School
18. Dominican University
29. Mark Day School
30. Our Lady of Loretto
31. Neil Cummings School
32. Terra Linda HS Boosters
33. Novato HS Boosters
34. LITCAMP
35. Elks Lodge
36. Vision Impaired of Marin
More events will be added as the year progresses.
• We also have a weekly standing reservation for Jewish Family Services Memory Care.
Bocce helps Alzheimer’s and dementia patients with motor skills and is vital to their
recovery as well as fun!
• The Special Olympics is back this year from March 25-June 5. We donate two courts
every Sunday to the Special Olympics for practice. We have around 15-20 players.
• We donate 10 gift certificates per year to local charities and school fundraisers. The
certificates are worth $450 each and includes two courts for three hours of play, plus a
propane barbecue. This is a highly sought-after silent auction item in Marin County.
pg. 5
TOURNAMENTS FOR 2024
Marin Bocce is hosting five United States Bocce Federation sanctioned
tournaments this year and four in-house tournaments. The USBF tournaments
bring players in from all over Northern California. The in-house tournaments are
limited to our own league players.
MBF In-House:
1. Mixed Singles
2. Men’s Singles
3. Women’s Singles
4. Mixed Doubles
5. Battle of the Sexes
6. End of Year Night League Tournament
USBF
1. Mixed Singles
2. Men's Doubles
3. Women's Doubles
4. Mixed Doubles
ACTIVITY RECAP BY YEAR
2023 2024 2025 Est
In-house Tournaments 5 6 4
USBF Tournaments 4 4 5
Open Play Players/Week 130 140 150
Contracted Events 30 36 40
ADDITIONAL INFORMATION
Appendix 1 - Preliminary 2024 Financials – Final reports produced by our accounting
firm. There will be minor adjustments, reclassifications, and updates to depreciation
when our CPA produces our year-end tax filing.
pg. 6
Appendix 1 – (to be provided by Accountiful by 2/10)
•
