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HomeMy WebLinkAboutFin FY 2024-25 Mid-Year Budget Update and Personnel Changes____________________________________________________________________________________ FOR CITY CLERK ONLY Council Meeting: 02/18/2025 Disposition: Adopted Resolution 15371 Agenda Item No: 6.b Meeting Date: February 18, 2025 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Finance Prepared by: Paul Navazio, Finance Director Marissa Sanchez, HR Director City Manager Approval: ______________ TOPIC: FISCAL YEAR 2024-25 MID-YEAR BUDGET UPDATE AND PROPOSED PERSONNEL CHANGES SUBJECT: FISCAL YEAR 2024-25 MID-YEAR BUDGET UPDATE AND A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING FISCAL YEAR 2024-25 MID-YEAR PERSONNEL CHANGES, UPDATES TO APPLICABLE SALARY SCHEDULES, AND APPROPRIATING FUNDING FOR A NEW PROGRAM ANALYST POSITION WITHIN THE SUSTAINABILITY DIVISION RECOMMENDATION: Staff recommends that the City Council: 1)Accept the fiscal year 2024-25 Mid-Year Budget Update presenting revenue and expenditure results through the second quarter of the current fiscal year (through the accounting period ended December 31, 2024), and Authorize Mid-Year Budget supplemental budget appropriations totaling $672,411 across selected funds, and 2)Adopt the resolution authorizing amendments to Salary Schedules to reflect fiscal year 2024-25 Mid-Year Personnel Changes, and appropriating funding for a new position supporting the Sustainability Division. (Attachment C). BACKGROUND: This agenda item presents the mid-year budget update report summarizing revenue and expenditure results through the second quarter of the fiscal year. In addition, the report provides updated revenue and expenditure projections for the City’s General Fund through the end of the fiscal year (June 30, 2025). The quarterly budget updates are primarily informational reports providing periodic updates of financial results relative to the approved budget. This report informs mid-year budget adjustments and the initial development of the City’s Fiscal Year (FY) 2024-25 budget. The information provided in this mid-year budget update is organized as follows: Attachment A – Revenue and Expenditure Results through December 31, 2024 Attachment B – Proposed Mid-Year Supplemental Budget Appropriations SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 Attachment C – Mid-Year Personnel Changes ANALYSIS: Highlights of the FY 2024-25 mid-year results (Attachment A) include the following: •All Funds revenues through the second quarter of FY 2024-25 were $82.85 million or 42.4% of the amended revenue budget of $195.56 million. o Note – as of this writing, staff is monitoring potential impacts of Executive Orders affecting federal funding. This applies to Federal grants and reimbursement agreements for projects and program support funded in the current fiscal year as well as future federal funding being pursued to support projects included in the City’s multi-year Capital Improvement Plan. •All Funds expenditures through the second quarter of FY 2024-25 totaled $91.44 million. This, combined with an additional $31.56 million in encumbrances related to executed contracts and purchase orders, represents 53.2% of the amended expenditure budget of $231.11 million. •General Fund revenues through the second quarter of FY 2024-25 totaled $43.82 million, or 42.2% of the approved budget of $103.79 million. o Most categories of General Fund revenues appear to be tracking at, or above, the expected budget through the second quarter of the fiscal year. ▪Property tax revenues are tracking with original budget projections, consistent with overall growth in assessed values, as reported by the County Assessor’s Office. ▪Sales and Use Tax, and Transaction and Use Taxes (Measures E and R), reflect receipts through November 2024 due to the lag time in collections. Projections for year-end sales tax receipts remain consistent with budget, however, there appears to be signs that retail sales activity is softening on both a statewide and regional level. Staff will continue to monitor receipts through Q3 and Q4, to inform projections for the FY 2025-26 budget. ▪Business License Tax receipts recorded through December 31, 2024, reflect one quarterly payment, due to timing of receipts; however, based on these results, projected year-end Business License Tax revenues are expected to exceed budget projections by $200,000 (7.6%). ▪Franchise Fees and Taxes reflect partial payments through December 2024 due to the delay in payments accounting for activity through the first six months of the fiscal year. Revenues from the City’s Franchise Fees are projected to exceed the budget by $100,000 due to recent approval of increases in the solid waste franchise fee, effective January 1, 2025. ▪Use of Money (Interest Earnings) recorded through the first half of the fiscal year totaled $821,511, or 76.8% of the estimate included in the approved budget. Based on these results, staff is projecting this category to end the fiscal year $530,000 above the level assumed in the approved budget. These results are attributable to the current interest rate environment and the re-balancing of the City’s investment portfolio as investments mature. Note – a significant portion of the earnings being reported represent unrealized capital gains and, as such, does not represent recurring cash flow available to the City to support programs and services. ▪Licenses and permits, primarily related to development activity, are tracking above budget through the first two quarters of the fiscal year. With this level of activity expected to continue through Q3 and Q4, staff projects License and Permit revenues SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 to end the year about $200,000 (6.8%) above the level assumed in the approved FY 2024-25 budget. o Selected General Fund revenues that appear to be lagging budget estimates through the first two quarters include: ▪Transient Occupancy (Hotel) Tax revenues are lagging budget estimates through the first half of the fiscal year. The December results reflect five months of payments, recorded at $1.42 million, or 34.1% of the budget estimate. The trend through the first five months of the fiscal year suggests that year-end Transient Occupancy Tax revenues will fall about $237,500 (6.0%) below the FY 2024-25 budget estimate. •General Fund expenditures through the second quarter of FY 2024-25 were at $55.58 million. Combined with encumbrances of $3.62 million, this represents a combined commitment of 52.5% of the adjusted budget of $112.66 million. o Through the second quarter, results across most expenditure categories are tracking within the adopted budget. Personnel costs are trending slightly below budget (48%) due to vacancies in selected departments. o Departmental expenditures appear to be within budget, accounting for selected professional services contracts that reflect as encumbered appropriations as of the end of the second quarter. General Fund Year-End Projections Based on results through the first half of the fiscal year, staff has prepared updated projections for General Fund revenue and expenditures through the end of the fiscal year, summarized as follows: •General Fund revenues are currently projected at $105.11 million, or $1.32 million (1.28%) above the amended budget of $103.79 million. •General Fund expenditures are projected to end the year at $111.13 million, or $1.53 million (1.36%) below the amended budget. General Fund Revenues. As explained above, major contributors to the projected favorable result for General Fund revenues Interest Earnings (Use of Money), Business License Taxes and Licenses and Permits. All other major General Fund revenues categories combine to yield year-end projections largely consistent with budget estimates. Adopted Amended Year-To-Date % of Amended FY 2024-25 FY2024-25 Actuals FY 2024-25 Year-End Budget Budget (Dec) Encumb. Budget Projection $ % Revenues 103.79$ 103.79$ 43.82$ 42.2% 105.11$ 1.32$ 1.3% Expenditures 112.29$ 112.66$ 55.58$ 3.62$ 52.5% 111.13$ (1.53)$ -1.4% Net (8.50)$ (8.87)$ (11.76)$ (6.02)$ 2.85$ Year-End Variance FY 2024-25 General Fund Budget Projections as of 12/31/24 (Dollars in $M) SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4 •Better than anticipated Business License Tax revenues are projected to end the year at $2.8 million or $200,000 above budget, while Transient Occupancy (Hotel) Tax revenues are projected to fall $237,000 below the budget estimate of $3.90 million. Other revenue sources trending somewhat above budget estimates through the first half of the fiscal year include Franchise Fees ($100,000) Property Transfer Tax ($100,000) and Licenses and Permits ($200,000). General Fund Expenditures As was the case in the prior fiscal year, the single largest contributor to General Fund expenditures projected to be under budget is personnel costs savings resulting from the vacancies across all City departments. General Fund Personnel Costs are projected to end the year $1.53 million (or 2.6%) below the FY 2024-25 budget of $70.85 million. Personnel costs projections relative to the budget reflect a significant reduction in savings when compared to recent past fiscal years. By comparison, last fiscal year, personnel costs ended the year $5.54 million under budget. This year’s projections reflect falling closer in line with the budget can be attributable to 1) lower vacancy rates as the city continues to fill vacant positions across all departments, and 2) the inclusion in the budget of salary savings based on a nominal 3.5% vacancy rate. Current vacancies represent approximately 5% of positions, compared to 10-12% vacancy rates experienced over the past few fiscal years. These Mid-Year General Fund revenue and expenditure projections yield a net $2.85 million favorable variance to the projected year-end fund balance. This one-time funding source is anticipated to be recommended for allocation to priority one-time needs as part of the year-end close, subject formal action by the City Council at that time. Consistent with the City’s updated General Fund Reserve Policy priorities for allocation of available year-end fund balance include: •Unfunded Liabilities •Contributions to Liability / Self-Insurance Fund set-aside •Contributions to Vehicle/Equipment Replacement Fund •Deferred Maintenance Needs •Priority one-time projects supporting City Council Goals and Objectives Specific recommendations will be provided to the City Council in June, concurrent with the year-end close adjustments as well as the proposed FY 2025-26 budget. Attachment A to this report presents additional details related to the revenue and expenditure results through the second quarter of FY 2024-25. Recommended Mid-Year Supplemental Budget Appropriations As part of the Mid-Year Budget Update, staff is recommending Council approval of selected budget amendments totaling $672,411 across various funds (non-General Fund) to provide supplemental FY 2024-25 budget appropriations to reflect new funding, address unanticipated expenditures as well as correct selected FY 2024-25 approved budget appropriations. The following table summarizes the recommended FY2024-25 mid-year supplemental budget appropriations, by fund: SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5 Attachments B to this report presents a summary of the FY 2024-25 non-General Fund budget adjustments being recommended for approval as part of this Mid-Year Budget Update. Recommended Mid-Year Personnel Changes This section of the report seeks Council approval of recommended personnel actions. Periodically, the Human Resources Department seeks to establish, reallocate, or delete positions to reorganize, or restructure staffing to most effectively and efficiently serve the community and achieve the City’s goals. These following personnel changes are recommended as part of the City's recruitment and retention strategy; the workforce has significantly changed since the pandemic with many remote work only options available in other industries, resulting in high vacancy rates, which have made it more difficult in past years to accomplish the City Council’s goals and objectives. In order to stay competitive and hire top talent, these adjustments are necessary, and they align with our overall approach to increase compensation of the City’s workforce as was accomplished in the last round of collective bargaining. Additionally, it is costly to train new employees and then lose employees to other agencies The proposed changes will increase the City’s ability to retain employees and continue building the capacity to provide the more responsive and highest quality services to our community. Staff is recommending the following personnel changes, none of which increase the total FTE/head count of the City’s workforce: Library Services •Create Library Services Supervisor classification and convert one (1) Supervising Librarian position to Library Services Supervisor. o This will be a mid-manager position with specialization in library operations, such as circulation, technical services, account management, and collection maintenance. •Create Senior Librarian classification and convert one (1) Supervising Librarian, one (1) Tech Services Supervisor, and one (1) Librarian position to three (3) Senior Librarians. o This classification will be a front-line supervisory position, and incumbents will oversee a major functional area within the library (adults, children, branches, etc.). The Senior Librarians will provide a high level of supervision and support to frontline staff, while providing the mid- management positions with capacity to address strategic and division wide priorities. •Create Marketing Coordinator classification, and remove 0.7 FTE Program Coordinator, and add one (1) full-time Marketing Coordinator. Fund Appropriations Comments 205 Stormwater 60,800$ CDBG Fund allocated for projects 206 Gas Tax 120,000 CDBG Fund allocated for projects 210 Paramedic 40,000 Increased 3rd party ambulance billing costs 234/6/7 Assessment Districts 134,226 Reflects expenditures per Engineer's Report 281 Public Safety Grants 27,085 Police Vests - Grant plus City match 407 Parks Capital 10,300 Memorial Bench Program 600 Vehicle Replacement 165,000 Cost increases; vehicle outfitting costs 608 Radio Replacement 115,000 Marin Emergency Radio Agency contribution 672,411$ SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 6 o This classification will be a general position that could be relevant to multiple City departments that focus on the planning and implementation of marketing and communications activities. This position will replace a part-time Program Coordinator position from the Recreation division with a full-time position that supports the full Library and Recreation Department. •Increase two (2) existing 0.53 FTE Library Assistants to one (1) full-time and one (1) 0.64 FTE Library Assistants. •Remove 1 Senior Library Assistant and 1 x 0.53 Library Aide position. The proposed changes are part of a broad reorganization of the Library Department’s organizational structure intended to better address the needs of the staff and community. Overall, the recommended changes re-allocate positions and FTE where they are most needed for current and future library operations. This includes investing in frontline supervisor positions and increasing parttime FTE, which are traditionally challenging to recruit for. The proposed changes result in a 0.35 FTE increase in SEIU Local 1021 and a 1.0 FTE reduction in the San Rafael Mid-Management Employee Association bargaining group. Additionally, the proposed changes would result in approximately $23,000 in classified personnel savings. Human Resources •Convert the vacant Office Assistant II position allocated to the Finance Department to Senior Administrative Assistant (Confidential) and reassign it to the Human Resources Department o The Finance Department no longer requires this position due to restructuring, and the need for additional administrative support in the Human Resources Department was highlighted in a Municipal Resource Group (MRG) organizational assessment completed for the Human Resources Department in 2019. Reclassifying this position to Senior Administrative Assistant will provide the necessary support to the Human Resources team, ensuring effective and efficient operations while better aligning with departmental goals and staffing needs. This conversion will also help streamline administrative functions and provide a higher level of assistance in carrying out key human resources initiatives. This proposed change does not result in any new FTE/positions; it is simply a transfer between departments. There is an incremental cost associated with these reclassifications of $32,936 annually which would be absorbed into the existing adopted budget and included in the proposed FY 2025-26 budget. City Manager’s Office •Reclassify one (1) vacant Senior Administrative Assistant (Confidential) position to an Executive Assistant (Confidential) position. o The staff member previously in the Senior Administrative Assistant (Confidential) position transitioned to a new role in the Human Resources Department and will provide additional administrative support to departments in City Hall. As a result, this position is now vacant. After a thorough review of the City Manager’s Office needs, it was determined that the Executive Assistant classification would be a more appropriate fit to support the department’s evolving responsibilities. o Reclassifying the vacant Senior Administrative Assistant (Confidential) position to Executive Assistant (Confidential) will better align with the current operational needs of the City Manager’s Office. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 7 The proposed changes do not result in any new FTE/positions. There is an incremental cost associated with this reclassification of $17,406 annually which would be absorbed into the existing adopted budget and included in the proposed FY 2025-26 budget. Digital Services & Open Government •Convert an Advanced Professional Temp fixed term position to a full-time regular Product Manager o The conversion will ensure sustainable staffing, improve service consistency, and enhance career development opportunities for staff. o The Digital Services and Open Government Department has relied on a temporary fixed-term position to manage key digital projects, lead coordination without IT managed service provider, oversee enterprise software products, and assist in transparency initiatives. As these initiatives continue to grow in complexity and scope, the department has recognized the need for a dedicated, full-time staff member who can lead software product development efforts more effectively, ensure continuity, and drive strategic improvements to the City's digital and IT services. o The conversion of this temporary fixed-term position to a full-time regular Product Manager classification is essential for meeting the growing demands of the Digital Services and Open Government Department. This change will ensure sustainable staffing, improve the quality and consistency of digital services, and provide valuable career development opportunities within the Mid-Managers Employee Group. This proposed change does not result in any new FTE/position; it is a conversion of a fixed-term classification to a regular full-time position. The incremental cost associated with this proposed change is $67,965 annually, which would be absorbed into the existing adopted budget and included in the proposed FY 2025-26 budget. Fire Department •Create Wildfire Mitigation Specialist I-III series and convert three (3) fixed term positions into full- time, regular positions. o These roles will focus on wildfire prevention, vegetation management, community education, and compliance with municipal code and best practices. These positions will be filled with qualified individuals who will manage key mitigation programs and assist with projects such as defensible space inspections and wildfire action plan execution. These positions are fully supported by funding provided through the Marin Wildfire Protection Authority (MWPA). •Create Emergency Management Coordinator I-III series and convert two (2) fixed term positions into full-time regular positions. o These positions will handle internal and external emergency management coordination, training, and community engagement efforts. They will further the Marin Wildfire Prevention Authority goals relating to public education and improved alert and warning. In addition, they will participate in the implementation of the City’s Wildfire Prevention & Protection Action Plan. They will also implement initiatives such as disaster service worker training, community preparedness programs, and local emergency response and evacuation drills. Funding to support these positions will continue to be split between funds provided by MWPA and existing General Fund appropriations. •The transition will help ensure sustainable staffing, reduce recruitment and training burdens, and provide enhanced career development opportunities within the division. o Currently, the OES/Wildfire Division relies on a combination of fixed-term and seasonal positions to carry out critical wildfire mitigation and emergency management tasks. These SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 8 roles are vital for maintaining community safety, supporting wildfire prevention, and coordinating emergency response efforts. However, the temporary nature of the positions has created challenges in workforce continuity, service consistency, and the professional growth of staff. o The proposed transition to a career staffing model aims to convert seven (7) existing full-time fixed-term positions into five (5) full-time, regular positions. This shift will establish a permanent, professional workforce that is better equipped to handle the growing demands of wildfire prevention, emergency management, and community preparedness, while reducing reliance on temporary staff and minimizing recruitment and re-training cycles. The transition of seven fixed-term positions to five (5) regular full-time results in a net decrease of two (2) FTE and is cost neutral within the existing adopted FY 2024-25 budget; and will also not increase the baseline budget of the Fire Department for the next fiscal year’s budget. These positions will continue to be funded through a combination of General Fund (OES and Fire) and Marin Wildfire Prevention Authority (MWPA) funds. Community and Economic Development •Convert one (1) vacant Special Events Coordinator position allocated to the Library and Recreation Services Department to Senior Management Analyst position and reassign it to the Community and Economic Development Department o The Special Events Coordinator position has been vacant for several years as the special events program administration was temporarily transferred to the Police Department during the pandemic given the needs of the City at that time. o The administration of the special events program would be transferred from the Police Department to the Community and Economic Development Department which would lead City special events permitting and support event coordination. The position transfer will allow the Police Department to re-assign police resources including a Lieutenant and a Sergeant to other key public safety operations. Police, Fire, Public Works, and Library and Recreation would continue to support the special events program through the City's Special Events Committee and event support operations. This position will also support the Open Gov permitting system, the ERP systems implementation, as well as support the department’s key priority focus areas and programs. •Convert one (1) Permit Services Supervisor to Senior Management Analyst I/II o The 2024 creation of the Community and Economic Development Department with oversight over building, planning, housing, code enforcement and economic development functions created additional need for higher level administrative support. The department has been overfilling the Permit Services Supervisor position since January 2025 to address the increasing demands and responsibilities of the role. o Converting the Permit Services Supervisor position to a Senior Management Analyst I/II would better align the position with the growing scope of work and strategic priorities within the department. The role now requires more advanced skills in managing com plex projects, interdepartmental coordination, and data-driven decision-making. This conversion will also allow for enhanced support in managing the City's permitting functions, supporting the ongoing implementation of the ERP systems, and addressing key department priorities such as program efficiency and customer service improvement. Furthermore, the Senior Management Analyst I/II position will provide the necessary leadership and analytical expertise to support these critical operational functions at a higher level of accountability and strategic oversight. •Convert two (2) Senior Planner positions to Principal Planner positions SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 9 o The department has been overfilling the Senior Planner positions since July of 2024 because of recruitment challenges in hiring at the Senior Planner level. The existing workload and project demands, especially in long-term planning and complex development projects, have consistently exceeded the capacity of the Senior Planner role/classification. In addition, the department faces increasing challenges in managing a growing number of development applications, environmental reviews, and community engagement initiatives. o Converting these two Senior Planner positions to Principal Planner positions would better align staffing levels with the department's strategic objectives and ongoing responsibilities, ensuring that the department can maintain high-quality planning services while meeting deadlines and community expectations. o As part of a recruitment and retention strategy, this conversion would also serve to provide a clearer career advancement path for staff and retain experienced personnel who are critical to the department's success. The current operational needs require the higher-level expertise and leadership associated with Principal Planner roles, and this adjustment will provide more effective supervision and guidance for planning staff and projects. This proposed change does not result in any net new FTE; the incremental cost associated with these proposed changes is $85,866 annually which would be absorbed into the existing adopted budget and included in the proposed FY 2025-26 budget. Sustainability • Add one (1) full time regular Program Analyst – Waste Management to the Sustainability Division of the City Manager’s office. o On November 4, 2024, the City Council approved a resolution authorizing maximum rates collected by Marin Sanitary Service, which included funding for a new Program Analyst – Waste Management to be hired by the City of San Rafael. This new position would serve as liaison to Marin Sanitary Service to implement new multifamily services and illegal dumping programs as well as to ensure compliance with Senate Bill 1383, California’s Short-Lived Climate Pollution law. Marin Sanitary Service will be billed for the costs of funding the Program Analyst, and those funds will be used to reimburse the General Fund. o The Program Analyst – Waste Management would report to the Sustainability Program Manager and would be responsible for waste management activities for the City of San Rafael. The position will also be the point of contact and City coordinator for all illegal dumping and litter abatement programming. This would include conducting code enforcement for property- based dumping, outreach and engagement related to new multifamily services for bulky item collection, data tracking and analysis, cross-departmental coordination, conducting hot spot campaigns, and administering the Crime Prevention Through Environmental Design mini- grant program among other things. The proposed change in Sustainability result in one (1) net new FTE, which will be fully funded through reimbursement from Marin Sanitary Services. The anticipated cost of this new position is $178,000 annually. A budget amendment is required to reflect this new position in FY 2024-25 (Attachment C), and out-year costs will be built into future fiscal year budgets brought to Council for approval. Community Services Division • Convert one (1) Program Analyst (Homelessness & Housing) position allocated to the Community and Economic Development Department to Senior Management Analyst I/II and reassign it to the Community Services Division. o The Program Analyst position currently allocated to the Community and Economic Development Department has been performing higher-level analytical and management functions beyond the scope of the Program Analyst classification, particularly in the areas of SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 10 community engagement, data analysis, and program development. Given the increasing complexity and volume of programs within the Community Services Division, it is necessary to elevate this role to better address operational demands and enhance departmental efficiency. o The conversion to a Senior Management Analyst I/II position will provide the Division with more strategic oversight, advanced project management capabilities, and the expertise needed to navigate complex community service programs. This change will allow the position to better align with the Division’s current and future priorities, including managing interdepartmental collaboration, analyzing program effectiveness, and supporting policy development and implementation. o This adjustment will ensure that the Community Services Division has the necessary leadership and analytical support to meet the growing needs of the community, particularly in the areas of affordable housing, social services, and public health initiatives. The Senior Management Analyst I/II position will bring higher-level strategic analysis and improve decision-making processes, which are crucial for successful program outcomes and ongoing service improvements. The proposed changes in the Community Services Division result in no new FTE and an estimated cost of $14,445 annually which would be absorbed into the existing adopted budget and included in the proposed FY 2025-26 budget. Department of Public Works • Create a flexibly staffed Pump Station Mechanic II / Lead Pump Station Mechanic and convert Street Maintenance Worker II to Pump Station Mechanic II / Lead Pump Station Mechanic. o The Department of Public Works operates, maintains and repairs 12 stormwater pumping stations in various locations in the City. These stations are critical to prevent widespread flooding in the low-lying areas in the City. Historically, there has been no dedicated position to ensure the proper operation of these stations, and it has fallen on a mix of personnel to manage their operation and maintenance. As deferred maintenance costs and scope of projects increases due to the City’s aging infrastructure, the creation of the Pump Station Mechanic II / Lead Pump Station Mechanic position will provide a dedicated staff member to oversee their maintenance and operation throughout the year and ensure their proper operation during the storm season. This proactive approach to the pump station maintenance will increase the City’s resiliency and capacity to handle major storms. • Convert vacant Facility Repair Supervisor to Project Manager I/II. o The City oversees more than 60 facilities, many of which require extensive deferred maintenance. In support of a comprehensive citywide facilities needs assessment and deferred maintenance plans, this series would manage the planning, design, and construction for facilities-based capital improvement projects under the supervision of the Senior Facilities Supervisor. This position would provide critical support to the City Engineer and Senior Facilities Supervisor, enabling the successful execution of capital projects related to the City’s facilities and supporting the City’s asset management platform. The proposed changes for Public Works do not result in any new FTE/positions and are cost neutral, therefore no new appropriations are needed. Miscellaneous Changes In addition to the personnel changes outlined above, several miscellaneous updates are also recommended: SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 11 •Update Temporary/Seasonal/Retiree Salary Resolution to Reflect Minimum Wage Increases o As part of the City’s ongoing commitment to fair wages and in compliance with state and local minimum wage laws, staff recommends updating the salary resolution to reflect the most recent minimum wage increases January 1, 2025. This change will ensure compliance with the state's minimum wage laws and help the City remain competitive in attracting and retaining talent for entry-level positions. o Based on temporary/seasonal hours worked in the past 12 months for classifications impacted, the annual cost of this minimum wage increase is estimated to be $16,000. •Removal of unused classifications and cleanup of typos in the San Rafael Police Association Salary Schedules for July of 2024-2026. o A comprehensive review of the San Rafael Police Association (SRPA) salary schedules has revealed the presence of several outdated classifications that are no longer in use, as well as various typographical errors that require correction for clarity and accuracy. These inconsistencies can lead to confusion, hinder accurate salary administration, and undermine the integrity of the salary resolution. Staff recommends removing the job titles of Regulatory Officer, Police Security Officer, Communications Dispatch Trainee and Youth Services Program Supervisor. o Making the necessary corrections to the salary schedules will eliminate obsolete classifications and rectify typographical errors. These adjustments will ensure that the schedules accurately reflect the current, active classifications within the SRPA. The revised salary schedules will provide clarity, maintain consistency, and uphold the integrity of the City's salary resolutions, ensuring a reliable reference for compensation-related matters moving forward. Attachment C to this report includes a Resolution recommended for approval by the City Council enacting the changes to the various Salary Schedules, consistent with the personnel recommendations. Attachment C also provides updated job descriptions for new and/or revised job classifications. FISCAL IMPACT: The Mid-Year Budget Update includes financial results through the second quarter of the fiscal year as measured against the approved FY 2024-25 amended budget which provides for authorized expenditure appropriations of $231,110,017 supported by projected revenues of $195,555,201 as well as the use of available fund balances, across all funds. The approved FY 2024-25 General Fund budget provides for expenditure appropriations of $1,112,661,602 supported by projected revenues of $103,790,510 along with available fund balance. The proposed mid-year budget amendments recommended for approval with this agenda item would result in a total of $672,411 in non-General Fund supplemental FY 2024-25 budget appropriations. Funding to support these recommended budget appropriations are available from new funding and/or from existing unappropriated fund balances within identified special revenue and internal service funds. The proposed personnel changes recommended for approval with this agenda item result in a modest net budget impact of $86,700. This net incremental cost will be absorbed within existing FY 2024-25 budget appropriations through projected salary savings across impacted departments. A supplemental budget appropriation of $44,500 is being requested to fund current year incremental cost of the new staff position within the Sustainability Division, which will be fully reimbursed by Marin Sanitary Service. Annualized increased costs are estimated at $389,600, offset by funding reimbursements (from Marin Sanitary Service) of $178,000, resulting in a net cost of $211,600, primarily within the General Fund. Departments are being required to absorb costs within their respective operational budgets, such that SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 12 there are no ongoing incremental costs reflected in the FY 2025-26 budget as a result of these personnel changes. RECOMMENDED ACTION: Staff recommends that the City Council: 1)Accept the Fiscal Year (FY) 2024-25 Mid-Year Budget Update presenting revenue and expenditure results through the second quarter of the current fiscal year (through the accounting period ended December 31, 2024), and Authorize Mid-Year Budget supplemental budget appropriations totaling $672,411 across all funds, and 2)Adopt the resolution authorizing amendments to Salary Schedules to reflect FY2024-25 Mid-Year Personnel Changes, and appropriating funding for a new position supporting the Sustainability Division. (Attachment C). ATTACHMENTS: 1.Attachment A – Revenue and Expenditure Results (through December 31, 2024) 2.Attachment B – Recommended Non-General Fund Mid-Year Supplemental Budget Appropriations 3.Attachment C – Proposed Mid-Year Personnel changes a.Resolution Authorizing Mid-Year Personnel Changes i.AFSCME / Local 1 – Confidential Salary Schedules ii.SEIU Local 1021 Salary Schedules iii.San Rafael Police Association Salary Schedules iv.San Rafael Mid-Management Employee Association Salary Schedules v.Temporary / Seasonal / Retiree Salary Schedule b.Classifications for: i.Library Services Supervisor ii.Senior Librarian iii.Marketing Coordinator iv.Executive Assistant v.Wildfire Mitigation Specialist I-III vi.Emergency Management Coordinator I-III vii.Pump Station Mechanic II / Lead Pump Station Mechanic viii.Project Manager I/II ix.Program Analyst – Waste Management ATTACHMENT A FY 2024-25 Mid-Year (Q2) Budget Update • All Funds revenues through the second quarter of FY 2024-25 were $82.85 million or 42.4% of the amended revenue budget of $195.56 million. • All Funds expenditures through the second quarter of FY 2024-25 totaled $91.44 million. This, combined with an additional $31.56 million in encumbrances related to executed contracts and purchase orders, represents 53.2% of the amended expenditure budget of $231.11 million. Table 1 FY 2024-25 All Fund Revenues and Transfers-In by Fund Type Fund Type Adopted Budget FY25 Adjusted Budget FY25 Actual Thru Dec FY25 % Budget General Fund 103,790,510 103,790,510 43,816,995 42.2% Special Revenue Funds 51,029,044 56,032,081 19,504,022 34.8% Capital Funds 7,679,073 7,679,073 3,138,320 40.9% Enterprise Funds 4,807,330 4,807,330 2,252,142 46.8% Internal Service Funds 23,148,781 23,148,781 14,045,114 60.7% Fiduciary Funds 97,427 97,427 94,034 96.5% Grand Total 190,552,164.02 195,555,201.47 82,850,626.81 42.4% Table 2 FY 2024-25 All Fund Expenditures and Transfers-Out by Fund Type Fund Type Adopted Budget FY25 Adjusted Budget FY25 Actual Thru Dec FY25 Encumbrances Budget % General Fund 112,291,594 112,661,602 55,575,109 3,615,682 52.5% Special Revenue Funds 59,657,172 75,604,549 20,343,945 17,430,830 50.0% Capital Funds 9,400,770 10,945,017 1,226,762 7,811,253 82.6% Enterprise Funds 4,795,356 4,982,073 2,177,120 148,860 46.7% Internal Service Funds 24,721,214 26,698,904 11,959,909 2,550,982 54.4% Fiduciary Funds 167,872 217,872 160,792 - 73.8% Grand Total 211,033,977 231,110,017 91,443,637 31,557,607 53.2% •All Departments are tracking within budget through the first six months of the fiscal year. •The Adjusted FY2024-25 budget reflects budget augmentations totaling $2.85 million approved by the City Council during the second quarter (September – December) of the fiscal year. Significant budget augmentations have included: o Authorization carry-over FY 2023-24 encumbered appropriations totaling $964,966 (various funds), approved as part of the FY2024-25 First Quarter Budget Update (November 18, 2024). o Supplemental appropriations totaling $1.88 million approved through Council action relates to selected agenda reports, as follows: Meeting Date Description Amount 11/4/2024 Step Grant $ 92,000 11/18/2024 Windward Way Monitory Services 217,500 11/18/2024 EMS Equipment 678,237 12/2/2024 Francisco Blvd-Mid Block 409,233 12/2/2024 City Bicycle & Ped-Parametrix Agreement 16,710 12/2/2024 Lincoln Ave. Apt 252,000 12/16/2024 Peackock Pk Playground 210,000 $ 1,875,680 Table 3 FY 2024-25 All Fund Expenditures and Transfers-Out by Department Department Name Adopted Budget FY25 Adjusted Budget FY25 Actual Thru Dec FY25 Encumbrances Budget % 10 - Finance Department 3,271,281 3,396,601 1,656,583 80,531 51.1% 12 - City Manager/City Council Department 4,938,466 8,528,771 3,510,047 2,780,734 73.8% 13 - City Clerk Department 783,036 783,036 324,001 - 41.4% 14 - Management Services Department 28,192,084 29,156,190 13,154,368 2,003,667 52.0% 15 - City Attorney Department 1,452,734 1,458,435 614,959 270,451 60.7% 16 - Comm. Development Department 10,596,784 11,163,394 3,023,942 1,584,057 41.3% 31 - Police Department 29,886,706 30,251,390 14,365,351 305,662 48.5% 33 - Fire Department 38,340,304 41,480,983 18,202,691 2,525,555 50.0% 44 - Public Works Department 54,423,545 55,286,017 16,498,643 10,898,441 49.6% 51 - Library Department 9,763,436 10,133,103 2,846,636 2,603,939 53.8% 66 - Community Services Department 7,155,728 18,602,223 4,775,126 7,849,617 67.9% 99 - Non-departmental 22,229,875 20,869,875 12,471,290 654,953 62.9% Grand Total 211,033,977 231,110,017 91,443,637 31,557,607 53.2% •General Fund revenues through the second quarter of FY 2024-25 totaled $43.82 million, or 42.2% of the approved budget of $103.79 million. o Most categories of General Fund revenues appear to be tracking at, or above, the expected budget through the second quarter of the fiscal year. ▪Property tax revenues are tracking with original budget projections, consistent with overall growth in assessed values, as reported by the County Assessor’s Office. ▪Sales and Use Tax, and Transaction and Use Taxes (Measures E and R), reflect receipts through November 2024 due to the lag time in collections. Projections for year-end sales tax receipts remain consistent with budget, however there appear to be signs that retail sales activity is softening on both a statewide and regional level. Staff will continue to monitor receipts through Q3 and Q4, to inform projections for the FY25/26 budget. ▪Business License Tax receipts recorded through December 31, 2024 reflect one quarterly payment, due to timing of receipts; however, based on these results, projected year-end Business License Tax revenues are expected to exceed budget projections by $200,000 (7.6%). ▪Franchise Fees and Taxes reflect partial payments through December 2024 due to the delay in payments accounting for activity through the first six months of the fiscal year. Revenues from the City’s Franchise Fees are projected to exceed the budget by $100,000 due to recent approval of increases in the solid waste franchise fee, effective January 1, 2025. Revenue Category Adopted Budget FY25 Adjusted Budget FY25 Actual Thru Dec FY25 Budget % Projected FY25 Budget Variance Taxes 1101 - Property Tax (Current Secured]20,946,795 20,946,795 11,452,818 54.7% 20,884,837 (61,958) 1102 - Property Tax [Current Unsecured]392,519 392,519 375,549 95.7% 443,376 50,857 1104 - Supplemental Tax 250,000 250,000 93,511 37.4% 400,000 150,000 1107 - E.R.A.F.3,300,000 3,300,000 1,787,475 54.2% 3,300,000 - 1110 - Franchise Fee: Refuse 3,000,000 3,000,000 1,287,033 42.9% 3,100,000 100,000 1111 - Sales & Use Taxes 25,253,524 25,253,524 8,052,924 31.9% 25,312,040 58,516 1112 - Franchise Tax 1,700,000 1,700,000 196,541 11.6% 1,700,000 - 1113 - Transient Occupancy Tax 3,900,000 3,900,000 1,422,125 36.5% 3,662,500 (237,500) 1115 - Business License Tax 2,600,000 2,600,000 734,330 28.2% 2,800,000 200,000 1116 - Measure S - Use Tax (TUT)- - 20 0.0%20 20 1117 - Measure E - Use Tax (TUT)14,520,000 14,520,000 4,954,547 34.1% 14,554,000 34,000 1121 - Property Transfer Tax 1,500,000 1,500,000 690,594 46.0% 1,600,000 100,000 1124 - Unitary Tax 309,508 309,508 - 0.0% 324,983 15,475 1129 - Measure R - Use Tax (TUT)4,840,000 4,840,000 1,644,207 34.0% 4,851,000 11,000 1150 - Business License Tax (Prior Years)- - - 0.0%- - Taxes Total 82,512,346 82,512,346 32,691,674 39.6% 82,932,756 420,410 2X00 - Licenses & Permits 2,950,488 2,950,488 1,617,280 54.8% 3,150,000 199,512 3300 - Citation Collections 130,000 130,000 56,092 43.1% 130,000 - 3400 - Fines & Forfeitures 73,400 73,400 43,616 59.4% 100,000 26,600 4400 - Use Of Money 1,069,558 1,069,558 821,511 76.8% 1,600,000 530,442 5500 - Intergovernmental 11,708,404 11,708,404 6,074,230 51.9% 11,708,404 - 6000 - Charges For Services 10,000 10,000 - 0.0% 10,000 - 6300 - Development Fees 1,831,094 1,831,094 1,013,242 55.3% 1,831,094 - 6600 - Project Review Fees 501,814 501,814 268,885 53.6% 501,814 - 6700 - False Alarm Fees 137,000 137,000 62,397 45.5% 137,000 - 6800 - Duplication Costs 100 100 280 280.4%100 - 6900 - Business Tax Processing - - 225 0.0%- - 7700 - Other 358,000 358,000 263,410 73.6% 500,000 142,000 7900 - Transfers 2,508,306 2,508,306 904,153 36.0% 2,508,306 - Grand Total 103,790,510 103,790,510 43,816,995 42.2% 105,109,473 1,318,964 Table 4 FY 2024-25 General Fund Revenues and Transfers-In ▪ Use of Money (Interest Earnings) recorded through the first half of the fiscal year totaled $821,511, or 76.8% of the estimate included in the approved budget. Based on these results, staff is projecting this category to end the fiscal year $530,000 above the level assumed in the approved budget. These results are attributable to the current interest rate environment and the re-balancing of the City’s investment portfolio as investments mature. Note – a significant portion of the earnings being reported represent unrealized capital gains and, as such, does not represent recurring cash flow available to the City to support programs and services. ▪ Licenses and Permits, primarily related to development activity are tracking above budget through the first two quarters of the fiscal year. With this level of activity expected to continue through Q3 and Q4, staff projects License and Permit revenues to end the year about $200,000 (6.8%) above the level assumed in the approved FY24/25 budget. o Selected General Fund revenues that appear to be lagging budget estimates through the first two quarters include: ▪ Transient Occupancy (Hotel) Tax revenues are lagging budget estimates through the first half of the fiscal year. The December results reflect five months of payments, recorded at $1.42 million, or 34.1% of the budget estimate. The trend through the first five months of the fiscal year suggest that year-end Transient Occupancy Tax revenues will fall about $237,500 (6.0%) below the FY24/25 budget estimate. • General Fund expenditures through the second quarter of FY 2024-25 were at $55.58 million. Combined with encumbrances of $3.62 million, this represents a combined commitment of 52.5% of the adjusted budget of $112.66 million. o Through the second quarter, results across most expenditure categories are tracking within the adopted budget. Personnel costs are trending slightly below budget (48%) due to ongoing vacancies in selected departments. o Departmental expenditures appear to be within budget, accounting for selected professional services contracts that reflect as encumbered appropriations as of the end of the second quarter. Expenditure Category Adopted Budget FY25 Adjusted Budget FY25 Actual Thru Dec FY25 Encumbrances Budget % Projected FY25 Budget Variance 8100 - Salaries & Wages 41,305,632 41,105,769 19,879,322 - 48.4%40,391,254 (714,515) 8300 - Fringe Benefits 29,790,461 29,740,460 14,141,151 - 47.5%28,921,690 (818,770) 9200 - Services 11,849,929 12,474,620 4,603,829 3,177,849 62.4%12,474,620 - 9300 - Supplies 1,451,992 1,443,227 594,605 116,933 49.3%1,443,227 - 9400 - Utilities/Communication 1,888,650 1,788,650 991,486 - 55.4%1,788,650 - 9500 - Other 1,505,815 1,564,761 991,703 275,901 81.0%1,564,761 - 9600 - Debt Services 5,326,792 5,326,792 1,669,351 - 31.3%5,326,792 - 9700 - Assets-Purchase/Cost - 45,000 - 45,000 100.0%45,000 - 9900 - Transfer Out & Internal Srv Charges 19,172,323 19,172,323 12,703,661 - 66.3%19,172,323 - Grand Total 112,291,594 112,661,602 55,575,109 3,615,682 52.5%111,128,317 (1,533,285) Table 5 FY 2024-25 General Fund Expenditures and Transfers-Out by Category •Departmental expenditures within the General Fund appear to be within budget, accounting for selected professional services contracts that reflect as encumbered appropriations as of the end of the second quarter. Table 6 FY 2024-25 General Fund Expenditures and Transfers-Out by Department Department Name Adopted Budget FY25 Adjusted Budget FY25 Actual Thru Dec FY25 Encumbrances Budget % 10 - Finance Department 2,628,376 2,703,696 945,363 80,531 37.9% 12 - City Manager/City Council Department 3,945,024 4,898,535 2,277,566 842,345 63.7% 13 - City Clerk Department 783,036 783,036 324,001 - 41.4% 14 - Management Services Department 2,929,496 2,961,696 1,456,290 24,354 50.0% 15 - City Attorney Department 1,330,632 1,336,333 586,393 270,451 64.1% 16 - Comm. Development Department 7,099,118 6,265,728 2,481,501 358,994 45.3% 31 - Police Department 28,482,449 28,755,133 13,902,656 112,183 48.7% 33 - Fire Department 24,097,856 24,728,519 12,192,076 204,584 50.1% 44 - Public Works Department 15,399,565 15,832,748 7,461,919 881,042 52.7% 51 - Library Department 3,494,254 3,494,390 1,540,460 186,245 49.4% 99 - Non-departmental 22,101,787 20,901,787 12,406,883 654,953 62.5% Grand Total 112,291,594 112,661,602 55,575,109 3,615,682 52.5% Table 7 FY 2024-25 Revenues by Fund FUND Adopted Budget FY25 Current Budget FY25 Actual Thru Dec 2025 Budget % General Fund 001 - General Fund 103,790,510 103,790,510 43,816,995 42.2% General Fund Total 103,790,510 103,790,510 43,816,995 42.2% Special Revenue Funds 200 - Abandoned Vehicle Abatement 170,000 170,000 79,654 46.9% 204 - Crime Prevention - - - 0.0% 205 - Stormwater Fund 2,261,912 2,261,912 689,653 30.5% 206 - Gas Tax Fund 16,665,546 16,665,546 4,542,562 27.3% 207 - Development Services Fund - - - 0.0% 208 - Childcare Fund 3,210,550 3,210,550 1,662,314 51.8% 210 - Emergency Medical Services 8,986,714 8,986,714 4,607,430 51.3% 214 - Library Fund 109,343 109,343 62,556 57.2% 215 - Library Special Assessment Fund 1,236,283 1,236,283 665,117 53.8% 216 - Measure G - Cannabis 269,627 269,627 56,742 21.0% 217 - State Lands 56,352 56,352 43,899 77.9% 218 - General Plan Special Revenue Fund 647,275 647,275 257,056 39.7% 222 - Recreation Revolving Fund 4,705,712 4,705,712 2,330,401 49.5% 223 - Household Hazardous Waste Fund - - - 0.0% 227 - Sewer Maintenance Fund 3,574,639 3,574,639 1,787,320 50.0% 230 - Police Youth Services Fund 19,050 19,050 3,725 19.6% 234 - Pt. San Pedro-Maintenance Portion 156,233 156,233 100,340 64.2% 235 - Baypoint Lagoon A.D. Fund 34,206 34,206 16,594 48.5% 236 - Loch Lomond CFD #10 57,181 57,181 26,618 46.6% 237 - Loch Lomond-Marina CFD #2 257,915 257,915 184,100 71.4% 240 - Parkland Dedication Fund 14,350 14,350 4,206 29.3% 241 - Measure A Open Space Fund 566,197 566,197 11,278 2.0% 242 - Measure C Wildfire Prevention Parcel Tax 3,356,061 3,356,061 686,189 20.4% 243 - Affordable Housing In-Lieu-SR 1,091,630 1,091,630 162,832 14.9% 245 - Housing & Parking In Lieu 13,574 13,574 4,014 29.6% 246 - East SR Traffic Mitigation 639,954 639,954 34,314 5.4% 260 - Childcare Preschool Grant Fund 651,240 651,240 390,417 59.9% 281 - Grant Fund - Safety 300,000 303,037 204,837 67.6% 283 - Grants Fund - Other 1,977,500 6,977,500 889,855 12.8% Special Revenue Funds Total 51,029,044 56,032,081 19,504,022 34.8% Capital Funds 401 - Capital Improvement Fund-City 7,156,955 7,156,955 2,874,952 40.2% 405 - Open Space Fund 4,767 4,767 1,393 29.2% 406 - Parks & Rec. Facility Mtce. Fund 5,642 5,642 3,775 66.9% 407 - Parks Capital Improvements Fund - - - 0.0% 410 - Special Assessment Bond Fund - - - 0.0% 420 - Measure E-Public Safety Facility 501,145 501,145 217,231 43.3% 495 - Successor RDA-L & M Housing-City 10,564 10,564 40,968 387.8% Capital Funds Total 7,679,073 7,679,073 3,138,320 40.9% Enterprise Funds 501 - Parking Services Fund 4,807,330 4,807,330 2,252,142 46.8% Enterprise Funds Total 4,807,330 4,807,330 2,252,142 46.8% Internal Service Funds 600 - Vehicles Replacement Fund 2,540,159 2,540,159 1,797,179 70.8% 601 - Technology Fund 2,782,894 2,782,894 1,346,826 48.4% 602 - Fire Equipment Replacement Fund 423,494 423,494 329,238 77.7% 603 - Building Maintenance Fund 2,177,147 2,177,147 1,078,510 49.5% 604 - Employee Benefits Fund 790,328 790,328 475,594 60.2% 605 - Liability Insurance Fund 4,994,258 4,994,258 3,850,579 77.1% 606 - Workers Compensation Fund 3,241,777 3,241,777 1,758,596 54.2% 607 - Dental Insurance Fund 682,644 682,644 316,638 46.4% 608 - Radio Replacement Fund 467,091 467,091 228,285 48.9% 609 - Communication Replacement Fund 693,786 693,786 347,749 50.1% 611 - Employee Retirement Fund 100,565 100,565 18,013 17.9% 612 - Retiree Health Benefit (OPEB) Fund 3,944,963 3,944,963 2,221,312 56.3% 613 - Police Equipment Replacement Fund 309,675 309,675 276,595 89.3% Internal Service Funds Total 23,148,781 23,148,781 14,045,114 60.7% Fiduciary Funds 490 - Successor Agency-Trust Fund - - - 0.0% 710 - Business Improvement District - - - 0.0% 712 - Library Fiduciary Fund 97,427 97,427 6,565 6.7% 713 - OPEB Trust-Retiree Medical Agency Fund - - - 0.0% 714 - Pt. San Pedro Assessment District - - 87,469 0.0% Fiduciary Funds Total 97,427 97,427 94,034 96.5% Grand Total 190,552,164 195,555,201 82,850,627 42.4% Table 8 FY 2024-25 Expenditures by Fund •Funds whose expenditures and/or encumbrances reflect commitments in excess of budgeted appropriations are under review and subject to corrective action: o Vehicle Replacement Fund (600) - supplemental appropriations are being FUND Adopted Budget FY25 Current Budget FY25 Actual Thru Dec 2025 Sum of Encumbrances Budget % General Fund 001 - General Fund 112,291,594 112,661,602 55,575,109 3,615,682 52.5% General Fund Total 112,291,594 112,661,602 55,575,109 3,615,682 52.5% Special Revenue Funds 200 - Abandoned Vehicle Abatement 179,067 179,067 91,504 - 51.1% 205 - Stormwater Fund 1,880,018 6,193,379 557,101 5,338,457 95.2% 206 - Gas Tax Fund 17,271,838 21,647,691 3,854,647 3,713,355 35.0% 208 - Childcare Fund 3,302,755 3,302,755 1,615,559 - 48.9% 210 - Emergency Medical Services 9,609,193 10,294,981 4,314,229 678,237 48.5% 214 - Library Fund 4,399,451 4,768,982 615,183 2,293,135 61.0% 215 - Library Special Assessment Fund 1,869,731 1,869,731 690,994 124,558 43.6% 216 - Measure G - Cannabis 870,386 870,386 77,314 - 8.9% 218 - General Plan Special Revenue Fund 1,151,724 1,151,724 170,440 - 14.8% 222 - Recreation Revolving Fund 4,932,185 4,932,185 2,439,464 36,134 50.2% 223 - Household Hazardous Waste Fund 527,640 527,640 527,641 - 100.0% 227 - Sewer Maintenance Fund 3,574,639 3,574,639 1,664,194 - 46.6% 230 - Police Youth Services Fund 40,043 40,043 3,323 - 8.3% 234 - Pt. San Pedro-Maintenance Portion 183,186 183,186 62,677 - 34.2% 235 - Baypoint Lagoon A.D. Fund 212,700 221,205 12,721 9,596 10.1% 236 - Loch Lomond CFD #10 18,855 18,855 12,584 - 66.7% 237 - Loch Lomond-Marina CFD #2 135,030 135,030 61,593 46,638 80.2% 241 - Measure A Open Space Fund 937,504 1,040,196 113,974 125,550 23.0% 242 - Measure C Wildfire Prevention Parcel Tax 4,269,472 5,756,536 1,107,228 1,642,734 47.8% 243 - Affordable Housing In-Lieu-SR - 1,400,000 169,879 1,116,419 91.9% 246 - East SR Traffic Mitigation 790,000 1,158,248 273,889 258,689 46.0% 260 - Childcare Preschool Grant Fund 683,288 686,795 277,577 - 40.4% 281 - Grant Fund - Safety 472,445 564,445 188,765 - 33.4% 283 - Grants Fund - Other 2,346,021 5,086,849 1,441,464 2,047,327 68.6% Special Revenue Funds Total 59,657,172 75,604,549 20,343,945 17,430,830 50.0% Capital Funds 401 - Capital Improvement Fund-City 9,215,000 9,975,797 520,112 7,761,566 83.0% 402 - East Francisco Blvd. Mtce Fund - - - - 0.0% 404 - Mariposa Maintenance Fund - - - - 0.0% 407 - Parks Capital Improvements Fund - - 5,662 - 0.0% 420 - Measure E-Public Safety Facility 100,000 883,450 700,988 49,687 85.0% 495 - Successor RDA-L & M Housing-City 85,770 85,770 - - 0.0% Capital Funds Total 9,400,770 10,945,017 1,226,762 7,811,253 82.6% Enterprise Funds 501 - Parking Services Fund 4,795,356 4,982,073 2,177,120 148,860 46.7% Enterprise Funds Total 4,795,356 4,982,073 2,177,120 148,860 46.7% Internal Service Funds 600 - Vehicles Replacement Fund 330,000 1,456,283 1,369,019 191,037 107.1% 601 - Technology Fund 4,400,168 4,975,427 1,538,910 1,613,522 63.4% 602 - Fire Equipment Replacement Fund 231,000 408,164 189,405 - 46.4% 603 - Building Maintenance Fund 2,612,713 2,645,802 270,088 336,306 22.9% 604 - Employee Benefits Fund 586,787 600,362 792,370 48,265 140.0% 605 - Liability Insurance Fund 6,691,547 6,691,547 3,023,764 131,399 47.2% 606 - Workers Compensation Fund 3,528,287 3,528,287 1,523,959 - 43.2% 607 - Dental Insurance Fund 495,000 495,000 198,684 - 40.1% 608 - Radio Replacement Fund 410,000 410,000 513,918 - 125.3% 609 - Communication Replacement Fund 684,400 736,721 224,126 36,973 35.4% 611 - Employee Retirement Fund 684,313 684,313 340,156 - 49.7% 612 - Retiree Health Benefit (OPEB) Fund 3,660,000 3,660,000 1,856,136 - 50.7% 613 - Police Equipment Replacement Fund 407,000 407,000 119,375 193,480 76.9% Internal Service Funds Total 24,721,214 26,698,904 11,959,909 2,550,982 54.4% Fiduciary Funds 490 - Successor Agency-Trust Fund 12,870 12,870 2,935 - 22.8% 710 - Business Improvement District - 50,000 50,000 - 100.0% 712 - Library Fiduciary Fund - - - - 0.0% 713 - OPEB Trust-Retiree Medical Agency Fund - - - - 0.0% 714 - Pt. San Pedro Assessment District 155,002 155,002 107,857 - 69.6% Fiduciary Funds Total 167,872 217,872 160,792 - 73.8% Grand Total 211,033,977 231,110,017 91,443,637 31,557,607 53.2% requested as part of this report; o Employee Benefits Fund (604) – Charges posted against this fund are typically re-allocated to the Retiree Health Benefit Fund (612) at year-end. ATTACHMENT B Recommended FY2024-25 Mid-Year Supplemental Budget Appropriations Dept.Description Amount Totals 205 Stormwater DPW Appropriate funds to be reimbursed from CDBG award (Canal Pump Station) 60,800$ Sub-total 60,800$ 206 Gas Tax DPW Appropriate funds to be reimbursed from CDBG award (Canal pathway) 120,000$ Sub-total 120,000$ 210 Paramedic SRFD Increase cost of 3rd party ambulance billing services 40,000$ Sub-total 40,000$ 234 Point San Pedro Assess. Dist.DPW 4,500$ 236 Loch Lomond CFD #10 DPW 13,000$ 237 Loch Lomond Marina CFD #2 DPW 116,726$ Sub-total 134,226$ 281 Public Safety Grants SRPD Police Vest - Grant + City Match 27,085$ Sub-total 27,085$ 407 Parks Capital DPW Memorial Bench Program 10,300$ Sub-total 10,300$ 600 Vehicle Replacement DPW Outfitting for approved vehiclereplacement purchases; increased costs 165,000$ Sub-total 165,000$ 608 Radio Replacement DGS Increase in Marin Emergency Radio Agency contribution 115,000$ Sub-total 115,000$ Total FY 2024-25 Mid-Year Supplemental Budget Appropriations 672,411$ Fund Expenditure reflected in Engineer's Assessment District Report(s) approved by City Council - AFTER adoption of the FY24-25 budget. ATTACHMENT C Mid-Year Personnel Changes 1)Resolution – Mid-Year Personnel Changes i.AFSCME / Local 1 – Confidential Salary Schedules ii.SEIU Local 1021 Salary Schedules iii.San Rafael Police Association Salary Schedules iv.San Rafael Mid-Management Employee Association Salary Schedules v.Temporary / Seasonal / Retiree Salary Schedule 2)Classifications for: i.Library Services Supervisor ii.Senior Librarian iii.Marketing Coordinator iv.Executive Assistant v.Wildfire Mitigation Specialist I-III vi.Emergency Management Coordinator I-III vii.Pump Station Mechanic II / Lead Pump Station Mechanic viii.Project Manager I-II ix.Program Analyst – Waste Management ATTACHMENT C Page 1 of 2 RESOLUTION NO. 15371 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING FISCAL YEAR 2024-25 MID-YEAR PERSONNEL CHANGES, UPDATES TO APPLICABLE SALARY SCHEDULES, AND APPROPRIATING FUNDING FOR A NEW PROGRAM ANALYST POSITION WITHIN THE SUSTAINABILITY DIVISION WHEREAS, the City Council of the City of San Rafael periodically reviews the staffing needs of various departments to ensure alignment with the City’s operational priorities and strategic goals; and WHEREAS, the City Council recognizes the need for certain personnel actions to enhance organizational efficiency, better align resources, and support City departments in serving the community; and WHEREAS, the Finance and Human Resources Departments have presented a report identifying several proposed personnel changes, including the creation, reclassification, conversion, and reallocation of positions across various departments; and WHEREAS, these proposed personnel actions are designed to improve the delivery of services, support workforce development, and ensure appropriate staffing levels within the City’s operations; and WHEREAS, these changes include revisions to various job classifications, positions, and salary schedules, including the reclassification of positions in the Library Services, Human Resources, City Manager’s Office, Digital Services & Open Government, Fire Department, Community and Economic Development, Sustainability, Community Services Division, and the Department of Public Works; and WHEREAS, the City Council has reviewed and considered the fiscal impact of the proposed personnel changes, including a supplemental budget appropriation of $44,500 for the new staff position within the Sustainability Division, and the resulting budget impact of $143,000 for the current fiscal year, to be absorbed within existing FY 2024-25 budget appropriations. NOW, THEREFORE, BE IT RESOLVED, by the San Rafael City Council that the following personnel actions are approved and authorized: Effective on or after February 18, 2025 - A.Update to the AFSCME/Local 1 – Confidential Salary Schedule to reflect: o The creation of an Executive Assistant Classification B.Update to the SEIU- Local 2012 Salary Schedule to reflect: o The creation of a Supervising Librarian classification o The creation of a Senior Librarian classificationoThe creation of a Marketing Coordinator classification o The creation of a Wildfire Mitigation Specialist I-III classification series o The creation of a Emergency Management Coordinator I-III classification seriesoThe creation of a Pump Station Mechanic II / Lead Pump Station Mechanic classification ATTACHMENT C Page 2 of 2 o The creation of a Project Manager I-II classification series o The creation of a Program Analyst-Waste Management classification C.Update to the San Rafael Police Association Salary Schedule to reflect: o The deletion of outdated and obsolete classifications D.Update to the San Rafael Mid-Management Employee Association Salary Schedule to reflect: o The creation of a Library Services Supervisor classification E.Update to the Temporary / Seasonal / Retiree Salary Resolution to reflect: o Updates consistent with the state’s minimum wage law which enacted increases, effective January 1, 2025 F. Authorize an increase in authorized headcount of 1.0 Full-time Equivalent (FTE) to reflect the addition of a Program Analyst–Waste Management position within the Sustainability Division, and G.Authorize an appropriation of $44,800 within the General Fund to support estimated FY2024/25 personnel costs related to the new Program Manager-Waste Management staff position, to be fully-funded through reimbursement provided by Marin Sanitation Services, per separate agreement. I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City on Tuesday, the 18th of February 2025, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ______________________ LINDSAY LARA, City Clerk Grade Position A B C D E 7122 ADMIN ASST I (CONFIDENTIAL)$5,185 $5,444 $5,716 $6,002 $6,302 7123 ADMIN ASST II (CONFIDENTIAL)$5,716 $6,002 $6,302 $6,617 $6,948 7215 ADMIN ASSISTANT TO THE CM $6,762 $7,100 $7,455 $7,827 $8,219 7207 ADMIN ASST TO THE CHIEF OF POLICE $5,977 $6,276 $6,590 $6,920 $7,266 2106 ASSOCIATE MANAGEMENT ANALYST $6,574 $6,903 $7,248 $7,610 $7,991 TBD EXECUTIVE ASSISTANT $7,100 $7,455 $7,827 $8,219 $8,630 2138 HUMAN RESOURCES ANALYST I $7,177 $7,536 $7,912 $8,308 $8,723 2139 HUMAN RESOURCES ANALYST II $7,894 $8,288 $8,703 $9,138 $9,595 7124 HUMAN RESOURCES ASSISTANT $6,106 $6,411 $6,732 $7,068 $7,422 2109 HUMAN RESOURCES REPRESENTATIVE I $6,480 $6,804 $7,144 $7,501 $7,876 2110 HUMAN RESOURCES REPRESENTATIVE II $7,138 $7,495 $7,870 $8,263 $8,676 7242 LEGAL ASSISTANT I $6,633 $6,964 $7,313 $7,678 $8,062 9205 LEGAL ASSISTANT II $7,309 $7,674 $8,058 $8,461 $8,884 7204 MANAGEMENT ANALYST $7,232 $7,593 $7,973 $8,372 $8,790 7301 PAYROLL ADMINISTRATOR $6,973 $7,321 $7,688 $8,072 $8,476 7203 PAYROLL TECHNICIAN $6,544 $6,872 $7,215 $7,576 $7,955 7316 PRINCIPAL ACCOUNTANT $8,995 $9,444 $9,917 $10,412 $10,933 2136 SENIOR ADMIN ASST (CONFIDENTIAL)$6,275 $6,589 $6,919 $7,265 $7,628 2130 SENIOR ACCOUNTANT $8,014 $8,414 $8,835 $9,277 $9,741 AFSCME / LOCAL 1 - CONFIDENTIAL SALARY SCHEDULE Effective July 1, 2024 Grade Position A B C D E 7122 ADMIN ASST I (CONFIDENTIAL)$5,470 $5,743 $6,030 $6,332 $6,649 7123 ADMIN ASST II (CONFIDENTIAL)$6,031 $6,332 $6,649 $6,981 $7,330 7215 ADMIN ASSISTANT TO THE CM $7,134 $7,490 $7,865 $8,258 $8,671 7207 ADMIN ASST TO THE CHIEF OF POLICE $6,306 $6,622 $6,953 $7,300 $7,665 2106 ASSOCIATE MANAGEMENT ANALYST $7,100 $7,455 $7,828 $8,219 $8,630 TBD EXECUTIVE ASSISTANT $7,490 $7,865 $8,258 $8,671 $9,104 2138 HUMAN RESOURCES ANALYST I $7,464 $7,837 $8,229 $8,640 $9,072 2139 HUMAN RESOURCES ANALYST II $8,210 $8,620 $9,051 $9,504 $9,979 7124 HUMAN RESOURCES ASSISTANT $6,442 $6,764 $7,102 $7,457 $7,830 2109 HUMAN RESOURCES REPRESENTATIVE I $6,836 $7,178 $7,537 $7,914 $8,309 2110 HUMAN RESOURCES REPRESENTATIVE II $7,531 $7,907 $8,303 $8,718 $9,154 7242 LEGAL ASSISTANT I $6,997 $7,347 $7,715 $8,100 $8,505 9205 LEGAL ASSISTANT II $7,711 $8,096 $8,501 $8,926 $9,372 7204 MANAGEMENT ANALYST $7,810 $8,201 $8,611 $9,042 $9,494 7301 PAYROLL ADMINISTRATOR*$7,252 $7,614 $7,995 $8,395 $8,815 7203 PAYROLL TECHNICIAN $6,806 $7,146 $7,504 $7,879 $8,273 7316 PRINCIPAL ACCOUNTANT $9,444 $9,917 $10,412 $10,933 $11,480 2136 SENIOR ADMIN ASST (CONFIDENTIAL)$6,621 $6,952 $7,299 $7,664 $8,047 2130 SENIOR ACCOUNTANT $8,414 $8,835 $9,277 $9,741 $10,228 AFSCME / LOCAL 1 - CONFIDENTIAL SALARY SCHEDULE Effective July 1, 2025 Grade Position A B C D E 7122 ADMIN ASST I (CONFIDENTIAL)$5,743 $6,030 $6,332 $6,649 $6,981 7123 ADMIN ASST II (CONFIDENTIAL)$6,332 $6,649 $6,981 $7,330 $7,697 7215 ADMIN ASSISTANT TO THE CM $7,490 $7,865 $8,258 $8,671 $9,104 7207 ADMIN ASST TO THE CHIEF OF POLICE $6,622 $6,953 $7,300 $7,665 $8,049 2106 ASSOCIATE MANAGEMENT ANALYST $7,597 $7,977 $8,376 $8,794 $9,234 TBD EXECUTIVE ASSISTANT $7,865 $8,258 $8,671 $9,104 $9,560 2138 HUMAN RESOURCES ANALYST I $7,762 $8,150 $8,558 $8,986 $9,435 2139 HUMAN RESOURCES ANALYST II $8,538 $8,965 $9,413 $9,884 $10,378 7124 HUMAN RESOURCES ASSISTANT $6,700 $7,034 $7,386 $7,756 $8,143 2109 HUMAN RESOURCES REPRESENTATIVE I $7,110 $7,465 $7,838 $8,230 $8,642 2110 HUMAN RESOURCES REPRESENTATIVE II $7,832 $8,223 $8,635 $9,066 $9,520 7242 LEGAL ASSISTANT I $7,277 $7,641 $8,023 $8,424 $8,846 9205 LEGAL ASSISTANT II $8,019 $8,420 $8,841 $9,283 $9,747 7204 MANAGEMENT ANALYST $8,357 $8,775 $9,214 $9,674 $10,158 7301 PAYROLL ADMINISTRATOR*$7,542 $7,919 $8,315 $8,731 $9,167 7203 PAYROLL TECHNICIAN $7,078 $7,432 $7,804 $8,194 $8,604 7316 PRINCIPAL ACCOUNTANT $9,822 $10,313 $10,829 $11,370 $11,939 2136 SENIOR ADMIN ASST (CONFIDENTIAL)$6,952 $7,299 $7,664 $8,047 $8,450 2130 SENIOR ACCOUNTANT $8,751 $9,189 $9,648 $10,130 $10,637 AFSCME / LOCAL 1 - CONFIDENTIAL SALARY SCHEDULE Effective July 1, 2026 Grade Position A B C D E 7241 Accountant I 6,720$ 7,056$ 7,409$ 7,779$ 8,168$ 7240 Accountant II 7,057$ 7,409$ 7,780$ 8,169$ 8,577$ 7200 Accounting Assistant I 4,895$ 5,139$ 5,396$ 5,666$ 5,949$ 7201 Accounting Assistant II 5,391$ 5,661$ 5,944$ 6,241$ 6,553$ 7300 Senior Accounting Assistant 5,944$ 6,241$ 6,553$ 6,881$ 7,225$ 7299 Accounting Technician 6,722$ 7,058$ 7,411$ 7,782$ 8,171$ 7205 Administrative Analyst 6,352$ 6,670$ 7,003$ 7,353$ 7,721$ 7211 Administrative Assistant I 5,073$ 5,327$ 5,593$ 5,873$ 6,166$ 7212 Administrative Assistant II 5,594$ 5,873$ 6,167$ 6,475$ 6,799$ 7295 Senior Administrative Assistant 6,023$ 6,324$ 6,640$ 6,972$ 7,321$ 7216 Administrative Assistant to the City Clerk 6,023$ 6,324$ 6,640$ 6,972$ 7,321$ 7210 Assistant Planner 7,184$ 7,544$ 7,921$ 8,317$ 8,733$ 7208 Associate Planner 7,929$ 8,325$ 8,741$ 9,179$ 9,637$ 7217 Building Inspector I 6,510$ 6,836$ 7,178$ 7,536$ 7,913$ 7218 Building Inspector II 7,184$ 7,544$ 7,921$ 8,317$ 8,733$ 7220 Business License Examiner 5,660$ 5,943$ 6,240$ 6,552$ 6,880$ 9352 Child Care Supervisor 5,043$ 5,295$ 5,560$ $ 5,838 6,130$ 9351 Child Care Instructor I 2,820$ 2,961$ 3,109$ $ 3,264 3,427$ 9350 Child Care Instructor II 3,619$ 3,800$ 3,990$ $ 4,190 4,399$ 7222 Code Enforcement Official I 5,215$ 5,476$ 5,750$ 6,038$ 6,339$ 7223 Code Enforcement Official II 5,755$ 6,043$ 6,345$ 6,662$ 6,995$ 7380 Code Enforcement Official III 6,835$ 7,176$ 7,535$ 7,912$ 8,307$ 2119 Construction Inspector - SRSD 7,076$ 7,430$ 7,802$ 8,192$ 8,601$ 7224 Custodian 4,857$ 5,100$ 5,355$ 5,623$ 5,904$ 4210 Data Analyst I 7,339$ 7,706$ 8,091$ 8,496$ 8,920$ 4211 Data Analyst II 8,073$ 8,476$ 8,900$ 9,345$ 9,812$ 4212 Data Analyst III 8,880$ 9,324$ 9,790$ 10,280$ 10,794$ 7226 Deputy City Clerk I 6,174$ 6,483$ 6,807$ 7,147$ 7,505$ 3702 Deputy City Clerk II 7,505$ 7,879$ 8,273$ 8,687$ 9,121$ 7120 Emergency Management Coordinator I 5,883$ 6,177$ 6,486$ 6,810$ 7,151$ TBD Emergency Management Coordinator II 8,317$ 8,317$ 8,317$ 8,317$ 8,733$ TBD Emergency Management Coordinator III 8,528$ 8,955$ 9,402$ 9,872$ 10,366$ 7121 Environmental Management Coordinator 5,883$ 6,177$ 6,486$ 6,810$ 7,151$ 7232 Facility Repair Supervisor 7,733$ 8,119$ 8,525$ 8,952$ 9,399$ 7291 Facility Repair Worker I 5,487$ 5,762$ 6,050$ 6,352$ 6,670$ 7233 Facility Repair Worker II 6,052$ 6,354$ 6,672$ 7,006$ 7,356$ 7294 Facility Repair Worker III 6,513$ 6,838$ 7,180$ 7,539$ 7,916$ 7108 Fire Prevention Inspector I 8,226$ 8,638$ 9,070$ 9,523$ 9,999$ 7107 Fire Prevention Inspector II 9,069$ 9,522$ 9,998$ 10,498$ 11,023$ 7298 IT Help Desk Supervisor 8,073$ 8,476$ 8,900$ 9,345$ 9,812$ TBD Lead Pump Station Mechanic 6,675$ 7,009$ 7,360$ 7,728$ 8,114$ 7243 Librarian I 6,716$ 7,052$ 7,404$ 7,775$ 8,163$ 7244 Librarian II 7,055$ 7,408$ 7,778$ 8,167$ 8,575$ 2404 Library Aide 3,219$ 3,380$ 3,549$ 3,727$ 3,913$ 7246 Library Assistant I 4,422$ 4,643$ 4,875$ 5,119$ 5,375$ 7247 Library Assistant II 5,001$ 5,251$ 5,513$ 5,789$ 6,079$ 2405 Library Tech Services Supervisor 6,394$ 6,714$ 7,049$ 7,402$ 7,772$ 7292 Literacy Program Supervisor 7,783$ 8,173$ 8,581$ 9,010$ 9,461$ 7249 Mail and Stores Clerk 4,384$ 4,603$ 4,833$ 5,075$ 5,329$ TBD Marketing Coordinator 5,900$ 6,195$ 6,504$ 6,830$ 7,171$ 7255 Network Analyst 7,340$ 7,707$ 8,092$ 8,497$ 8,922$ 7274 Network Support Technician 5,614$ 5,895$ 6,190$ 6,499$ 6,824$ 7285 Office Assistant I 4,175$ 4,383$ 4,603$ 4,833$ 5,074$ 7284 Office Assistant II 4,716$ 4,952$ 5,199$ 5,459$ 5,732$ 7256 Park Equipment Mechanic 6,356$ 6,674$ 7,008$ 7,358$ 7,726$ City of San Rafael SEIU - SALARY SCHEDULE Effective July 1, 2024 Page 1 of 6 Grade Position A B C D E City of San Rafael SEIU - SALARY SCHEDULE Effective July 1, 2024 7257 Parking Attendant I 2,390$ 2,509$ 2,635$ 2,767$ 2,905$ 7275 Parking Attendant II 2,632$ 2,764$ 2,902$ 3,047$ 3,199$ 6208 Parking Enforcement Officer 5,830$ 6,122$ 6,428$ 6,749$ 7,087$ 6212 Parking Equipment Technician 5,625$ 5,906$ 6,201$ 6,512$ 6,837$ 6209 Parking Maintenance & Collections 5,625$ 5,906$ 6,201$ 6,511$ 6,837$ 6211 Parking Operations Supervisor 7,733$ 8,119$ 8,525$ 8,951$ 9,399$ 7258 Parks & Graffitti Worker 5,102$ 5,357$ 5,625$ 5,906$ 6,201$ 2123 Parks Lead Maintenance Worker 6,513$ 6,838$ 7,180$ 7,539$ 7,916$ 7271 Parks Maintenance Supervisor 7,733$ 8,119$ 8,525$ 8,952$ 9,399$ 7236 Parks Maintenance Worker I 5,357$ 5,625$ 5,906$ 6,202$ 6,512$ 7238 Parks Maintenance Worker II 5,625$ 5,906$ 6,202$ 6,512$ 6,837$ 7296 Permit Services Coordinator 7,755$ 8,143$ 8,550$ 8,978$ 9,426$ 7396 Permit Services Supervisor 8,725$ 9,161$ 9,620$ 10,101$ 10,606$ 7196 Permit Technician I 5,381$ 5,650$ 5,933$ 6,229$ 6,541$ 7197 Permit Technician II 5,919$ 6,215$ 6,525$ 6,852$ 7,194$ 7198 Permit Technician III 6,511$ 6,836$ 7,178$ 7,537$ 7,914$ 7261 Planning Technician 5,614$ 5,895$ 6,190$ 6,499$ 6,824$ 9453 Principal Planner 10,378$ 10,897$ 11,442$ 12,014$ 12,614$ 7234 Printing Press Operator 5,459$ 5,732$ 6,018$ 6,319$ 6,635$ 7305 Program Analyst 6,967$ 7,315$ 7,681$ 8,065$ 8,468$ TBD Program Analyst - Waste Management 6,967$ 7,315$ 7,681$ 8,065$ 8,468$ 1201 Program Coordinator 5,900$ 6,195$ 6,505$ 6,830$ 7,171$ TBD Project Manager I 7,339$ 7,706$ 8,091$ 8,496$ 8,920$ TBD Project Manager II 8,073$ 8,476$ 8,900$ 9,345$ 9,812$ 7290 Public Works Dispatcher 5,625$ 5,906$ 6,202$ 6,512$ 6,837$ 7253 Public Works Inspector 6,433$ 6,755$ 7,092$ 7,447$ 7,819$ TBD Pump Station Mechanic II 6,202$ 6,512$ 6,838$ 7,180$ 7,539$ 7263 Revenue Supervisor 8,574$ 9,002$ 9,453$ 9,925$ 10,421$ 2309 Senior Building Inspector 8,528$ 8,955$ 9,403$ 9,873$ 10,366$ TBD Senior Librarian 7,761$ 8,149$ 8,556$ 8,984$ 9,433$ 7265 Senior Library Assistant 5,252$ 5,514$ 5,790$ 6,079$ 6,383$ 7264 Senior Planner 8,972$ 9,421$ 9,892$ 10,387$ 10,906$ 2204 Sewer Lead Maintenance Worker 7,182$ 7,541$ 7,918$ 8,314$ 8,729$ 7266 Sewer Maintenance Worker I 5,764$ 6,052$ 6,355$ 6,672$ 7,006$ 7267 Sewer Maintenance Worker II 6,203$ 6,513$ 6,839$ 7,180$ 7,539$ 7281 Sewers Supervisor 8,118$ 8,524$ 8,950$ 9,398$ 9,868$ 7269 Shop & Equipment Supervisor 7,733$ 8,120$ 8,525$ 8,952$ 9,399$ 7280 Street Lead Maintenance Worker 6,513$ 6,838$ 7,180$ 7,539$ 7,916$ 7209 Street Maintenance Supervisor 7,733$ 8,119$ 8,525$ 8,952$ 9,399$ 7250 Street Maintenance Worker I 5,357$ 5,625$ 5,906$ 6,202$ 6,512$ 7251 Street Maintenance Worker II 5,625$ 5,906$ 6,202$ 6,512$ 6,837$ 7283 Street Sweeper Operator 5,906$ 6,202$ 6,512$ 6,837$ 7,179$ 8523 Supervising Parking Enforcement Officer 6,557$ 6,885$ 7,229$ 7,590$ 7,970$ 7288 Supervising Vehicle/Equipment Mechanic 6,841$ 7,183$ 7,542$ 7,919$ 8,315$ 7286 Vehicle/Equipment Mechanic I 5,764$ 6,052$ 6,355$ 6,673$ 7,006$ 7287 Vehicle/Equipment Mechanic II 6,356$ 6,674$ 7,008$ 7,358$ 7,726$ 2131 Volunteer Program Assistant 5,689$ 5,973$ 6,272$ 6,586$ 6,915$ TBD Wildfire Mitigation Specialist I 5,883$ 6,177$ 6,486$ 6,810$ 7,151$ TBD Wildfire Mitigation Specialist II 8,317$ 8,317$ 8,317$ 8,317$ 8,733$ TBD Wildfire Mitigation Specialist III 8,528$ 8,955$ 9,402$ 9,872$ 10,366$ Page 2 of 6 Grade Position A B C D E 7241 Accountant I 6,989$ 7,338$ 7,705$ 8,090$ 8,495$ 7240 Accountant II 7,339$ 7,706$ 8,091$ 8,496$ 8,920$ 7200 Accounting Assistant I 5,090$ 5,345$ 5,612$ 5,893$ 6,187$ 7201 Accounting Assistant II 5,607$ 5,887$ 6,182$ 6,491$ 6,815$ 7300 Senior Accounting Assistant 6,182$ 6,491$ 6,815$ 7,156$ 7,514$ 7299 Accounting Technician 6,991$ 7,340$ 7,707$ 8,093$ 8,497$ 7205 Administrative Analyst 6,606$ 6,936$ 7,283$ 7,647$ 8,030$ 7211 Administrative Assistant I 5,276$ 5,540$ 5,817$ 6,108$ 6,413$ 7212 Administrative Assistant II 5,817$ 6,108$ 6,414$ 6,734$ 7,071$ 7295 Senior Administrative Assistant 6,264$ 6,577$ 6,906$ 7,251$ 7,614$ 7216 Administrative Assistant to the City Clerk 6,264$ 6,577$ 6,906$ 7,251$ 7,614$ 7210 Assistant Planner 7,472$ 7,845$ 8,238$ 8,650$ 9,082$ 7208 Associate Planner 8,246$ 8,658$ 9,091$ 9,546$ 10,023$ 7217 Building Inspector I 6,771$ 7,109$ 7,465$ 7,838$ 8,230$ 7218 Building Inspector II 7,472$ 7,845$ 8,238$ 8,650$ 9,082$ 7220 Business License Examiner 5,886$ 6,181$ 6,490$ 6,814$ 7,155$ 9352 Child Care Supervisor 5,346$ 5,613$ 5,893$ $ 6,188 6,498$ 9351 Child Care Instructor I 2,989$ 3,138$ 3,295$ $ 3,460 3,633$ 9350 Child Care Instructor II 3,837$ 4,028$ 4,230$ $ 4,441 4,663$ 7222 Code Enforcement Official I 5,424$ 5,695$ 5,980$ 6,279$ 6,593$ 7223 Code Enforcement Official II 5,985$ 6,284$ 6,598$ 6,928$ 7,275$ 7380 Code Enforcement Official III 7,108$ 7,463$ 7,837$ 8,228$ 8,640$ 2119 Construction Inspector - SRSD 7,359$ 7,727$ 8,114$ 8,519$ 8,945$ 7224 Custodian 5,052$ 5,304$ 5,569$ 5,848$ 6,140$ 4210 Data Analyst I 7,632$ 8,014$ 8,415$ 8,835$ 9,277$ 4211 Data Analyst II 8,396$ 8,815$ 9,256$ 9,719$ 10,205$ 4212 Data Analyst III 9,235$ 9,697$ 10,182$ 10,691$ 11,225$ 7226 Deputy City Clerk I 6,421$ 6,742$ 7,079$ 7,433$ 7,805$ 3702 Deputy City Clerk II 7,805$ 8,195$ 8,604$ 9,034$ 9,486$ 7120 Emergency Management Coordinator I 6,118$ 6,424$ 6,745$ 7,083$ 7,437$ TBD Emergency Management Coordinator II 8,317$ 8,317$ 8,317$ 8,317$ 9,082$ TBD Emergency Management Coordinator III 8,869$ 9,313$ 9,778$ 10,267$ 10,781$ 7121 Environmental Management Coordinator 6,118$ 6,424$ 6,745$ 7,083$ 7,437$ 7232 Facility Repair Supervisor 8,042$ 8,444$ 8,866$ 9,310$ 9,775$ 7291 Facility Repair Worker I 5,707$ 5,992$ 6,292$ 6,606$ 6,937$ 7233 Facility Repair Worker II 6,294$ 6,608$ 6,939$ 7,286$ 7,650$ 7294 Facility Repair Worker III 6,773$ 7,112$ 7,468$ 7,841$ 8,233$ 7108 Fire Prevention Inspector I 8,556$ 8,983$ 9,433$ 9,904$ 10,399$ 7107 Fire Prevention Inspector II 9,432$ 9,903$ 10,398$ 10,918$ 11,464$ 7298 IT Help Desk Supervisor 8,396$ 8,815$ 9,256$ 9,719$ 10,205$ TBD Lead Pump Station Mechanic 6,942$ 7,290$ 7,654$ 8,037$ 8,439$ 7243 Librarian I 7,119$ 7,475$ 7,849$ 8,241$ 8,653$ 7244 Librarian II 7,478$ 7,852$ 8,245$ 8,657$ 9,090$ 2404 Library Aide 3,412$ 3,583$ 3,762$ 3,950$ 4,148$ 7246 Library Assistant I 4,687$ 4,922$ 5,168$ 5,426$ 5,698$ 7247 Library Assistant II 5,301$ 5,566$ 5,844$ 6,137$ 6,443$ 2405 Library Tech Services Supervisor 6,778$ 7,116$ 7,472$ 7,846$ 8,238$ 7292 Literacy Program Supervisor 8,250$ 8,663$ 9,096$ 9,551$ 10,028$ 7249 Mail and Stores Clerk 4,559$ 4,787$ 5,027$ 5,278$ 5,542$ TBD Marketing Coordinator 6,136$ 6,442$ 6,764$ 7,103$ 7,458$ 7255 Network Analyst 7,634$ 8,015$ 8,416$ 8,837$ 9,279$ 7274 Network Support Technician 5,839$ 6,131$ 6,437$ 6,759$ 7,097$ 7285 Office Assistant I 4,342$ 4,559$ 4,787$ 5,026$ 5,277$ 7284 Office Assistant II 4,905$ 5,150$ 5,407$ 5,678$ 5,962$ 7256 Park Equipment Mechanic 6,611$ 6,941$ 7,288$ 7,653$ 8,035$ City of San Rafael SEIU - SALARY SCHEDULE Effective July 1, 2025 Page 3 of 6 Grade Position A B C D E City of San Rafael SEIU - SALARY SCHEDULE Effective July 1, 2025 7257 Parking Attendant I 2,486$ 2,610$ 2,740$ 2,877$ 3,021$ 7275 Parking Attendant II 2,737$ 2,874$ 3,018$ 3,169$ 3,327$ 6208 Parking Enforcement Officer 6,064$ 6,367$ 6,685$ 7,019$ 7,370$ 6212 Parking Equipment Technician 5,850$ 6,142$ 6,450$ 6,772$ 7,111$ 6209 Parking Maintenance & Collections 5,850$ 6,142$ 6,449$ 6,772$ 7,110$ 6211 Parking Operations Supervisor 8,042$ 8,444$ 8,866$ 9,310$ 9,775$ 7258 Parks & Graffitti Worker 5,306$ 5,571$ 5,850$ 6,142$ 6,449$ 2123 Parks Lead Maintenance Worker 6,773$ 7,112$ 7,468$ 7,841$ 8,233$ 7271 Parks Maintenance Supervisor 8,042$ 8,444$ 8,866$ 9,310$ 9,775$ 7236 Parks Maintenance Worker I 5,572$ 5,850$ 6,143$ 6,450$ 6,772$ 7238 Parks Maintenance Worker II 5,850$ 6,143$ 6,450$ 6,772$ 7,111$ 7296 Permit Services Coordinator 8,065$ 8,469$ 8,892$ 9,337$ 9,804$ 7396 Permit Services Supervisor 9,074$ 9,528$ 10,004$ 10,505$ 11,030$ 7196 Permit Technician I 5,596$ 5,876$ 6,170$ 6,478$ 6,802$ 7197 Permit Technician II 6,155$ 6,463$ 6,786$ 7,126$ 7,482$ 7198 Permit Technician III 6,771$ 7,110$ 7,465$ 7,839$ 8,231$ 7261 Planning Technician 5,839$ 6,131$ 6,437$ 6,759$ 7,097$ 9453 Principal Planner 10,793$ 11,333$ 11,899$ 12,494$ 13,119$ 7234 Printing Press Operator 5,677$ 5,961$ 6,259$ 6,572$ 6,901$ 7305 Program Analyst 7,246$ 7,608$ 7,988$ 8,388$ 8,807$ TBD Program Analyst - Waste Management 7,245$ 7,608$ 7,988$ 8,387$ 8,807$ 1201 Program Coordinator 6,136$ 6,443$ 6,765$ 7,103$ 7,458$ TBD Project Manager I 7,632$ 8,014$ 8,415$ 8,835$ 9,277$ TBD Project Manager II 8,396$ 8,815$ 9,256$ 9,719$ 10,205$ 7290 Public Works Dispatcher 5,850$ 6,143$ 6,450$ 6,772$ 7,111$ 7253 Public Works Inspector 6,690$ 7,025$ 7,376$ 7,745$ 8,132$ TBD Pump Station Mechanic II 6,450$ 6,773$ 7,112$ 7,467$ 7,841$ 7263 Revenue Supervisor 8,917$ 9,363$ 9,831$ 10,322$ 10,838$ 2309 Senior Building Inspector 8,870$ 9,313$ 9,779$ 10,268$ 10,781$ TBD Senior Librarian 8,226$ 8,637$ 9,069$ 9,523$ 9,999$ 7265 Senior Library Assistant 5,567$ 5,845$ 6,137$ 6,444$ 6,766$ 7264 Senior Planner 9,331$ 9,798$ 10,288$ 10,802$ 11,342$ 2204 Sewer Lead Maintenance Worker 7,469$ 7,842$ 8,234$ 8,646$ 9,078$ 7266 Sewer Maintenance Worker I 5,994$ 6,294$ 6,609$ 6,939$ 7,286$ 7267 Sewer Maintenance Worker II 6,451$ 6,773$ 7,112$ 7,468$ 7,841$ 7281 Sewers Supervisor 8,443$ 8,865$ 9,308$ 9,774$ 10,263$ 7269 Shop & Equipment Supervisor 8,042$ 8,444$ 8,867$ 9,310$ 9,775$ 7280 Street Lead Maintenance Worker 6,773$ 7,112$ 7,468$ 7,841$ 8,233$ 7209 Street Maintenance Supervisor 8,042$ 8,444$ 8,866$ 9,310$ 9,775$ 7250 Street Maintenance Worker I 5,572$ 5,850$ 6,143$ 6,450$ 6,772$ 7251 Street Maintenance Worker II 5,850$ 6,143$ 6,450$ 6,772$ 7,111$ 7283 Street Sweeper Operator 6,143$ 6,450$ 6,772$ 7,111$ 7,466$ 8523 Supervising Parking Enforcement Officer 6,819$ 7,160$ 7,518$ 7,894$ 8,289$ 7288 Supervising Vehicle/Equipment Mechanic 7,114$ 7,470$ 7,843$ 8,236$ 8,647$ 7286 Vehicle/Equipment Mechanic I 5,995$ 6,294$ 6,609$ 6,939$ 7,286$ 7287 Vehicle/Equipment Mechanic II 6,610$ 6,941$ 7,288$ 7,652$ 8,035$ 2131 Volunteer Program Assistant 5,917$ 6,212$ 6,523$ 6,849$ 7,192$ TBD Wildfire Mitigation Specialist I 6,118$ 6,424$ 6,746$ 7,083$ 7,437$ TBD Wildfire Mitigation Specialist II 8,317$ 8,317$ 8,317$ 8,317$ 9,082$ TBD Wildfire Mitigation Specialist III 8,869$ 9,313$ 9,778$ 10,267$ 10,781$ Page 4 of 6 Grade Position A B C D E 7241 Accountant I 7,268$ 7,632$ 8,013$ 8,414$ 8,835$ 7240 Accountant II 7,632$ 8,014$ 8,415$ 8,835$ 9,277$ 7200 Accounting Assistant I 5,294$ 5,559$ 5,837$ 6,128$ 6,435$ 7201 Accounting Assistant II 5,831$ 6,123$ 6,429$ 6,750$ 7,088$ 7300 Senior Accounting Assistant 6,429$ 6,751$ 7,088$ 7,442$ 7,815$ 7299 Accounting Technician 7,271$ 7,634$ 8,016$ 8,417$ 8,837$ 7205 Administrative Analyst 6,870$ 7,214$ 7,575$ 7,953$ 8,351$ 7211 Administrative Assistant I 5,487$ 5,761$ 6,050$ 6,352$ 6,670$ 7212 Administrative Assistant II 6,050$ 6,352$ 6,670$ 7,004$ 7,354$ 7295 Senior Administrative Assistant 6,515$ 6,840$ 7,182$ 7,541$ 7,918$ 7216 Administrative Assistant to the City Clerk 6,515$ 6,840$ 7,182$ 7,541$ 7,918$ 7210 Assistant Planner 7,771$ 8,159$ 8,567$ 8,995$ 9,445$ 7208 Associate Planner 8,576$ 9,005$ 9,455$ 9,927$ 10,424$ 7217 Building Inspector I 7,042$ 7,394$ 7,763$ 8,151$ 8,559$ 7218 Building Inspector II 7,771$ 8,159$ 8,567$ 8,996$ 9,445$ 7220 Business License Examiner 6,122$ 6,428$ 6,749$ 7,087$ 7,441$ 9352 Child Care Supervisor 5,666$ 5,950$ 6,247$ $ 6,559 6,887$ 9351 Child Care Instructor I 3,168$ 3,326$ 3,493$ $ 3,667 3,851$ 9350 Child Care Instructor II 4,067$ 4,270$ 4,484$ $ 4,708 4,943$ 7222 Code Enforcement Official I 5,641$ 5,923$ 6,219$ 6,530$ 6,857$ 7223 Code Enforcement Official II 6,224$ 6,536$ 6,862$ 7,206$ 7,566$ 7380 Code Enforcement Official III 7,392$ 7,762$ 8,150$ 8,557$ 8,985$ 2119 Construction Inspector - SRSD 7,654$ 8,036$ 8,438$ 8,860$ 9,303$ 7224 Custodian 5,254$ 5,516$ 5,792$ 6,082$ 6,386$ 4210 Data Analyst I 7,938$ 8,334$ 8,751$ 9,189$ 9,648$ 4211 Data Analyst II 8,731$ 9,168$ 9,626$ 10,108$ 10,613$ 4212 Data Analyst III 9,604$ 10,085$ 10,589$ 11,118$ 11,674$ 7226 Deputy City Clerk I 6,678$ 7,012$ 7,363$ 7,731$ 8,117$ 3702 Deputy City Clerk II 8,117$ 8,522$ 8,948$ 9,396$ 9,866$ 7120 Emergency Management Coordinator I 6,363$ 6,681$ 7,015$ 7,366$ 7,734$ TBD Emergency Management Coordinator II 8,317$ 8,317$ 8,317$ 8,317$ 9,446$ TBD Emergency Management Coordinator III 9,224$ 9,685$ 10,169$ 10,678$ 11,212$ 7121 Environmental Management Coordinator 6,363$ 6,681$ 7,015$ 7,366$ 7,734$ 7232 Facility Repair Supervisor 8,364$ 8,782$ 9,221$ 9,682$ 10,166$ 7291 Facility Repair Worker I 5,935$ 6,232$ 6,543$ 6,871$ 7,214$ 7233 Facility Repair Worker II 6,546$ 6,873$ 7,216$ 7,577$ 7,956$ 7294 Facility Repair Worker III 7,044$ 7,396$ 7,766$ 8,155$ 8,562$ 7108 Fire Prevention Inspector I 8,898$ 9,343$ 9,810$ 10,300$ 10,815$ 7107 Fire Prevention Inspector II 9,809$ 10,299$ 10,814$ 11,355$ 11,923$ 7298 IT Help Desk Supervisor 8,732$ 9,168$ 9,626$ 10,108$ 10,613$ TBD Lead Pump Station Mechanic 7,220$ 7,581$ 7,960$ 8,358$ 8,776$ 7243 Librarian I 7,546$ 7,923$ 8,320$ 8,736$ 9,172$ 7244 Librarian II 7,927$ 8,323$ 8,739$ 9,176$ 9,635$ 2404 Library Aide 3,617$ 3,798$ 3,988$ 4,187$ 4,397$ 7246 Library Assistant I 4,969$ 5,217$ 5,478$ 5,752$ 6,039$ 7247 Library Assistant II 5,619$ 5,900$ 6,195$ 6,505$ 6,830$ 2405 Library Tech Services Supervisor 7,184$ 7,543$ 7,921$ 8,317$ 8,732$ 7292 Literacy Program Supervisor 8,745$ 9,183$ 9,642$ 10,124$ 10,630$ 7249 Mail and Stores Clerk 4,742$ 4,979$ 5,228$ 5,489$ 5,764$ TBD Marketing Coordinator 6,381$ 6,700$ 7,035$ 7,387$ 7,756$ 7255 Network Analyst 7,939$ 8,336$ 8,753$ 9,190$ 9,650$ 7274 Network Support Technician 6,072$ 6,376$ 6,695$ 7,030$ 7,381$ 7285 Office Assistant I 4,515$ 4,741$ 4,978$ 5,227$ 5,488$ 7284 Office Assistant II 5,101$ 5,356$ 5,624$ 5,905$ 6,200$ 7256 Park Equipment Mechanic 6,875$ 7,219$ 7,580$ 7,959$ 8,357$ City of San Rafael SEIU - SALARY SCHEDULE Effective July 1, 2026 Page 5 of 6 Grade Position A B C D E City of San Rafael SEIU - SALARY SCHEDULE Effective July 1, 2026 7257 Parking Attendant I 2,585$ 2,714$ 2,850$ 2,992$ 3,142$ 7275 Parking Attendant II 2,847$ 2,989$ 3,139$ 3,296$ 3,460$ 6208 Parking Enforcement Officer 6,306$ 6,622$ 6,953$ 7,300$ 7,665$ 6212 Parking Equipment Technician 6,084$ 6,388$ 6,707$ 7,043$ 7,395$ 6209 Parking Maintenance & Collections 6,084$ 6,388$ 6,707$ 7,043$ 7,395$ 6211 Parking Operations Supervisor 8,364$ 8,782$ 9,221$ 9,682$ 10,166$ 7258 Parks & Graffitti Worker 5,518$ 5,794$ 6,084$ 6,388$ 6,707$ 2123 Parks Lead Maintenance Worker 7,044$ 7,396$ 7,766$ 8,155$ 8,562$ 7271 Parks Maintenance Supervisor 8,364$ 8,782$ 9,221$ 9,682$ 10,166$ 7236 Parks Maintenance Worker I 5,794$ 6,084$ 6,388$ 6,708$ 7,043$ 7238 Parks Maintenance Worker II 6,084$ 6,388$ 6,708$ 7,043$ 7,395$ 7296 Permit Services Coordinator 8,388$ 8,807$ 9,248$ 9,710$ 10,196$ 7396 Permit Services Supervisor 9,437$ 9,909$ 10,404$ 10,925$ 11,471$ 7196 Permit Technician I 5,820$ 6,111$ 6,417$ 6,737$ 7,074$ 7197 Permit Technician II 6,402$ 6,722$ 7,058$ 7,411$ 7,781$ 7198 Permit Technician III 7,042$ 7,394$ 7,764$ 8,152$ 8,560$ 7261 Planning Technician 6,072$ 6,376$ 6,695$ 7,030$ 7,381$ 9453 Principal Planner 11,225$ 11,786$ 12,375$ 12,994$ 13,644$ 7234 Printing Press Operator 5,904$ 6,199$ 6,509$ 6,835$ 7,177$ 7305 Program Analyst 7,535$ 7,912$ 8,308$ 8,723$ 9,159$ TBD Program Analyst - Waste Management 7,535$ 7,912$ 8,307$ 8,723$ 9,159$ 1201 Program Coordinator 6,381$ 6,700$ 7,035$ 7,387$ 7,756$ TBD Project Manager I 7,938$ 8,334$ 8,751$ 9,189$ 9,648$ TBD Project Manager II 8,731$ 9,168$ 9,626$ 10,108$ 10,613$ 7290 Public Works Dispatcher 6,084$ 6,388$ 6,708$ 7,043$ 7,395$ 7253 Public Works Inspector 6,958$ 7,306$ 7,671$ 8,055$ 8,458$ TBD Pump Station Mechanic II 6,708$ 7,044$ 7,396$ 7,766$ 8,154$ 7263 Revenue Supervisor 9,273$ 9,737$ 10,224$ 10,735$ 11,272$ 2309 Senior Building Inspector 9,224$ 9,686$ 10,170$ 10,678$ 11,212$ TBD Senior Librarian 8,720$ 9,156$ 9,614$ 10,094$ 10,599$ 7265 Senior Library Assistant 5,901$ 6,196$ 6,506$ 6,831$ 7,172$ 7264 Senior Planner 9,704$ 10,190$ 10,699$ 11,234$ 11,796$ 2204 Sewer Lead Maintenance Worker 7,768$ 8,156$ 8,564$ 8,992$ 9,442$ 7266 Sewer Maintenance Worker I 6,234$ 6,546$ 6,873$ 7,217$ 7,578$ 7267 Sewer Maintenance Worker II 6,709$ 7,044$ 7,397$ 7,766$ 8,155$ 7281 Sewers Supervisor 8,781$ 9,220$ 9,681$ 10,165$ 10,673$ 7269 Shop & Equipment Supervisor 8,364$ 8,782$ 9,221$ 9,682$ 10,166$ 7280 Street Lead Maintenance Worker 7,044$ 7,396$ 7,766$ 8,155$ 8,562$ 7209 Street Maintenance Supervisor 8,364$ 8,782$ 9,221$ 9,682$ 10,166$ 7250 Street Maintenance Worker I 5,794$ 6,084$ 6,388$ 6,708$ 7,043$ 7251 Street Maintenance Worker II 6,084$ 6,388$ 6,708$ 7,043$ 7,395$ 7283 Street Sweeper Operator 6,388$ 6,708$ 7,043$ 7,395$ 7,765$ 8523 Supervising Parking Enforcement Officer 7,092$ 7,446$ 7,819$ 8,210$ 8,620$ 7288 Supervising Vehicle/Equipment Mechanic 7,399$ 7,769$ 8,157$ 8,565$ 8,993$ 7286 Vehicle/Equipment Mechanic I 6,234$ 6,546$ 6,873$ 7,217$ 7,578$ 7287 Vehicle/Equipment Mechanic II 6,875$ 7,219$ 7,580$ 7,959$ 8,356$ 2131 Volunteer Program Assistant 6,153$ 6,461$ 6,784$ 7,123$ 7,479$ TBD Wildfire Mitigation Specialist I 6,363$ 6,681$ 7,015$ 7,366$ 7,735$ TBD Wildfire Mitigation Specialist II 8,317$ 8,317$ 8,317$ 8,317$ 9,446$ TBD Wildfire Mitigation Specialist III 9,224$ 9,685$ 10,169$ 10,678$ 11,212$ Page 6 of 6 Grade*Position A B C D E F Annually 72,650$ 76,283$ 80,097$ 84,102$ 88,307$ Monthly 6,054$ 6,357$ 6,675$ 7,008$ 7,359$ Hourly 34.9279$ 36.6743$ 38.5081$ 40.4335$ 42.4551$ Annually 98,265$ 103,178$ 108,337$ 113,754$ 119,442$ Monthly 8,189$ 8,598$ 9,028$ 9,480$ 9,953$ Hourly 47.2429$ 49.6050$ 52.0853$ 54.6895$ 57.4240$ Annually 74,422$ 78,143$ 82,050$ 86,153$ 90,460$ Monthly 6,202$ 6,512$ 6,838$ 7,179$ 7,538$ Hourly 35.7797$ 37.5687$ 39.4471$ 41.4195$ 43.4905$ Annually 82,050$ 86,153$ 90,460$ 94,983$ 99,732$ Monthly 6,838$ 7,179$ 7,538$ 7,915$ 8,311$ Hourly 39.4471$ 41.4195$ 43.4905$ 45.6650$ 47.9482$ Annually 70,607$ 74,137$ 77,844$ 81,736$ 85,823$ Monthly 5,884$ 6,178$ 6,487$ 6,811$ 7,152$ Hourly 33.9456$ 35.6428$ 37.4250$ 39.2962$ 41.2610$ Annually 106,299$ 111,613$ 117,194$ 123,054$ 129,207$ 135,667$ Monthly 8,858$ 9,301$ 9,766$ 10,254$ 10,767$ 11,306$ Hourly 51.1051$ 53.6603$ 56.3433$ 59.1605$ 62.1185$ 65.2244$ Annually 61,029$ 64,081$ 67,285$ 70,649$ 74,182$ Monthly 5,086$ 5,340$ 5,607$ 5,887$ 6,182$ Hourly 29.3410$ 30.8081$ 32.3485$ 33.9659$ 35.6642$ Annually 77,032$ 80,884$ 84,928$ 89,174$ 93,633$ 98,315$ Monthly 6,419$ 6,740$ 7,077$ 7,431$ 7,803$ 8,193$ Hourly 37.0346$ 38.8863$ 40.8307$ 42.8722$ 45.0158$ 47.2666$ Annually 82,810$ 86,950$ 91,298$ 95,863$ 100,656$ 105,689$ Monthly 6,901$ 7,246$ 7,608$ 7,989$ 8,388$ 8,807$ Hourly 39.8125$ 41.8031$ 43.8933$ 46.0879$ 48.3923$ 50.8120$ Annually N/A N/A 123,593$ 129,772$ 136,261$ 143,074$ Monthly N/A N/A 10,299$ 10,814$ 11,355$ 11,923$ Hourly N/A N/A 59.4196$ 62.3906$ 65.5101$ 68.7856$ Annually 76,298$ 80,113$ 84,119$ 88,325$ 92,741$ Monthly 6,358$ 6,676$ 7,010$ 7,360$ 7,728$ Hourly 36.6819$ 38.5160$ 40.4418$ 42.4639$ 44.5871$ Annually 106,776$ 112,114$ 117,720$ 123,606$ 129,786$ 136,276$ Monthly 8,898$ 9,343$ 9,810$ 10,301$ 10,816$ 11,356$ Hourly 51.3344$ 53.9012$ 56.5962$ 59.4260$ 62.3973$ 65.5172$ Annually 88,782$ 93,221$ 97,882$ 102,776$ 107,915$ Monthly 7,398$ 7,768$ 8,157$ 8,565$ 8,993$ Hourly 42.6835$ 44.8177$ 47.0585$ 49.4115$ 51.8820$ Annually 76,298$ 80,113$ 84,119$ 88,325$ 92,741$ Monthly 6,358$ 6,676$ 7,010$ 7,360$ 7,728$ Hourly 36.6819$ 38.5160$ 40.4418$ 42.4639$ 44.5871$ Annually 71,461$ 75,034$ 78,786$ 82,725$ 86,862$ Monthly 5,955$ 6,253$ 6,566$ 6,894$ 7,238$ Hourly 34.3564$ 36.0742$ 37.8779$ 39.7718$ 41.7604$ Annually N/A N/A 144,015$ 151,216$ 158,777$ 166,715$ Monthly N/A N/A 12,001$ 12,601$ 13,231$ 13,893$ Hourly N/A N/A 69.2380$ 72.6999$ 76.3349$ 80.1516$ Annually 109,063$ 114,516$ 120,242$ 126,254$ 132,566$ Monthly 9,089$ 9,543$ 10,020$ 10,521$ 11,047$ Hourly 52.4339$ 55.0556$ 57.8084$ 60.6988$ 63.7338$ *Entry Level Pay Grade is 1XXXX (e.g., Entry Level Police Officer grade code is 16107)*see Exhibit C side letter as part of the MOU for changes made to the police cadet position e cadet position 4524 POLICE SECURITY OFFICER 6104 POLICE SERGEANT 9525 YOUTH SERVICES PROGRAM SUPERVISOR 6107 POLICE OFFICER 6109 POLICE RECRUIT 6111 POLICE REGULATORY OFFICER 6215 POLICE LEAD COMMUNICATIONS DISPATCHER 6106 POLICE CORPORAL 6206 POLICE EVIDENCE & PROPERTY TECHNICIAN 6201 POLICE SUPPORT SERVICES SUPERVISOR 9622 POLICE COMMUNICATIONS DISPATCH TRAINEE 6205 POLICE COMMUNICATIONS DISPATCHER 6202 POLICE ADMINISTRATIVE TECHNICIAN 2121 POLICE CALL TAKER & RECORDS SPECIALIST 6214 POLICE ADMINISTRATIVE TECHNICIAN II 6220 MENTAL HEALTH LIAISON SAN RAFAEL POLICE ASSOCIATION SALARY SCHEDULE Effective June 1, 2024 6203 COMMUNITY SERVICE OFFICER Grade*Position A B C D E F Annually 75,266$ 79,029$ 82,980$ 87,129$ 91,486$ Monthly 6,272$ 6,586$ 6,915$ 7,261$ 7,624$ Hourly 36.1853$ 37.9946$ 39.8943$ 41.8891$ 43.9835$ Annually 102,687$ 107,821$ 113,213$ 118,873$ 124,817$ Monthly 8,557$ 8,985$ 9,434$ 9,906$ 10,401$ Hourly 49.3688$ 51.8372$ 54.4291$ 57.1506$ 60.0081$ Annually 77,101$ 80,956$ 85,004$ 89,254$ 93,717$ Monthly 6,425$ 6,746$ 7,084$ 7,438$ 7,810$ Hourly 37.0678$ 38.9212$ 40.8672$ 42.9106$ 45.0561$ Annually 85,004$ 89,254$ 93,717$ 98,403$ 103,323$ Monthly 7,084$ 7,438$ 7,810$ 8,200$ 8,610$ Hourly 40.8672$ 42.9106$ 45.0561$ 47.3089$ 49.6744$ Annually 73,149$ 76,806$ 80,646$ 84,679$ 88,913$ Monthly 6,096$ 6,401$ 6,721$ 7,057$ 7,409$ Hourly 35.1676$ 36.9260$ 38.7723$ 40.7109$ 42.7464$ Annually 111,082$ 116,636$ 122,468$ 128,591$ 135,021$ 141,772$ Monthly 9,257$ 9,720$ 10,206$ 10,716$ 11,252$ 11,814$ Hourly 53.4048$ 56.0750$ 58.8788$ 61.8227$ 64.9138$ 68.1595$ Annually 63,226$ 66,388$ 69,707$ 73,192$ 76,852$ Monthly 5,269$ 5,532$ 5,809$ 6,099$ 6,404$ Hourly 30.3973$ 31.9172$ 33.5130$ 35.1887$ 36.9481$ Annually 80,498$ 84,523$ 88,750$ 93,187$ 97,846$ 102,739$ Monthly 6,708$ 7,044$ 7,396$ 7,766$ 8,154$ 8,562$ Hourly 38.7012$ 40.6362$ 42.6680$ 44.8014$ 47.0415$ 49.3936$ Annually 86,536$ 90,863$ 95,406$ 100,177$ 105,186$ 110,445$ Monthly 7,211$ 7,572$ 7,951$ 8,348$ 8,765$ 9,204$ Hourly 41.6041$ 43.6843$ 45.8685$ 48.1619$ 50.5700$ 53.0985$ Annually N/A N/A 129,154$ 135,612$ 142,393$ 149,512$ Monthly N/A N/A 10,763$ 11,301$ 11,866$ 12,459$ Hourly N/A N/A 62.0935$ 65.1982$ 68.4581$ 71.8810$ Annually 79,045$ 82,997$ 87,147$ 91,505$ 96,080$ Monthly 6,587$ 6,916$ 7,262$ 7,625$ 8,007$ Hourly 38.0025$ 39.9026$ 41.8977$ 43.9926$ 46.1922$ Annually 111,581$ 117,160$ 123,018$ 129,168$ 135,627$ 142,408$ Monthly 9,298$ 9,763$ 10,251$ 10,764$ 11,302$ 11,867$ Hourly 53.6445$ 56.3267$ 59.1430$ 62.1002$ 65.2052$ 68.4655$ Annually 91,978$ 96,577$ 101,405$ 106,476$ 111,800$ Monthly 7,665$ 8,048$ 8,450$ 8,873$ 9,317$ Hourly 44.2201$ 46.4311$ 48.7526$ 51.1903$ 53.7498$ Annually 79,045$ 82,997$ 87,147$ 91,505$ 96,080$ Monthly 6,587$ 6,916$ 7,262$ 7,625$ 8,007$ Hourly 38.0025$ 39.9026$ 41.8977$ 43.9926$ 46.1922$ Annually 74,034$ 77,736$ 81,622$ 85,703$ 89,989$ Monthly 6,169$ 6,478$ 6,802$ 7,142$ 7,499$ Hourly 35.5932$ 37.3729$ 39.2415$ 41.2036$ 43.2637$ Annually N/A N/A 150,496$ 158,020$ 165,922$ 174,218$ Monthly N/A N/A 12,541$ 13,168$ 13,827$ 14,518$ Hourly N/A N/A 72.3537$ 75.9714$ 79.7700$ 83.7585$ Annually 112,989$ 118,638$ 124,570$ 130,799$ 137,339$ Monthly 9,416$ 9,887$ 10,381$ 10,900$ 11,445$ Hourly 54.3216$ 57.0376$ 59.8895$ 62.8840$ 66.0282$ *Entry Level Pay Grade is 1XXXX (e.g., Entry Level Police Officer grade code is 16107)*see Exhibit C side letter as part of the MOU for changes made to the police cadet position e cadet position 4524 POLICE SECURITY OFFICER 6104 POLICE SERGEANT 9525 YOUTH SERVICES PROGRAM SUPERVISOR 6107 POLICE OFFICER 6109 POLICE RECRUIT 6111 POLICE REGULATORY OFFICER 6215 POLICE LEAD COMMUNICATIONS DISPATCHER 6106 POLICE CORPORAL 6206 POLICE EVIDENCE & PROPERTY TECHNICIAN 6201 POLICE SUPPORT SERVICES SUPERVISOR 9622 POLICE COMMUNICATIONS DISPATCH TRAINEE 6205 POLICE COMMUNICATIONS DISPATCHER 6202 POLICE ADMINISTRATIVE TECHNICIAN 2121 POLICE CALL TAKER & RECORDS SPECIALIST 6214 POLICE ADMINISTRATIVE TECHNICIAN II 6220 MENTAL HEALTH LIAISON SAN RAFAEL POLICE ASSOCIATION SALARY SCHEDULE Effective July 1, 2025 6203 COMMUNITY SERVICE OFFICER Grade*Position A B C D E F Annually 77,975$ 81,874$ 85,968$ 90,266$ 94,779$ Monthly 6,498$ 6,823$ 7,164$ 7,522$ 7,898$ Hourly 37.4880$ 39.3624$ 41.3305$ 43.3971$ 45.5669$ Annually 107,308$ 112,673$ 118,307$ 124,222$ 130,434$ Monthly 8,942$ 9,389$ 9,859$ 10,352$ 10,869$ Hourly 51.5904$ 54.1699$ 56.8784$ 59.7223$ 62.7085$ Annually 79,877$ 83,870$ 88,064$ 92,467$ 97,091$ Monthly 6,656$ 6,989$ 7,339$ 7,706$ 8,091$ Hourly 38.4022$ 40.3223$ 42.3384$ 44.4554$ 46.6781$ Annually 88,064$ 92,467$ 97,091$ 101,945$ 107,042$ Monthly 7,339$ 7,706$ 8,091$ 8,495$ 8,920$ Hourly 42.3384$ 44.4554$ 46.6781$ 49.0120$ 51.4626$ Annually 75,782$ 79,571$ 83,550$ 87,727$ 92,113$ Monthly 6,315$ 6,631$ 6,962$ 7,311$ 7,676$ Hourly 36.4336$ 38.2553$ 40.1681$ 42.1765$ 44.2853$ Annually 116,081$ 121,885$ 127,979$ 134,378$ 141,097$ 148,152$ Monthly 9,673$ 10,157$ 10,665$ 11,198$ 11,758$ 12,346$ Hourly 55.8080$ 58.5984$ 61.5283$ 64.6047$ 67.8350$ 71.2267$ Annually 65,503$ 68,778$ 72,217$ 75,827$ 79,619$ Monthly 5,459$ 5,731$ 6,018$ 6,319$ 6,635$ Hourly 31.4916$ 33.0662$ 34.7195$ 36.4555$ 38.2783$ Annually 84,121$ 88,327$ 92,743$ 97,380$ 102,249$ 107,362$ Monthly 7,010$ 7,361$ 7,729$ 8,115$ 8,521$ 8,947$ Hourly 40.4427$ 42.4649$ 44.5881$ 46.8175$ 49.1584$ 51.6163$ Annually 90,431$ 94,952$ 99,700$ 104,685$ 109,919$ 115,415$ Monthly 7,536$ 7,913$ 8,308$ 8,724$ 9,160$ 9,618$ Hourly 43.4762$ 45.6500$ 47.9326$ 50.3292$ 52.8456$ 55.4879$ Annually N/A N/A 134,966$ 141,715$ 148,800$ 156,241$ Monthly N/A N/A 11,247$ 11,810$ 12,400$ 13,020$ Hourly N/A N/A 64.8877$ 68.1321$ 71.5387$ 75.1156$ Annually 81,891$ 85,985$ 90,285$ 94,799$ 99,539$ Monthly 6,824$ 7,165$ 7,524$ 7,900$ 8,295$ Hourly 39.3705$ 41.3391$ 43.4060$ 45.5763$ 47.8551$ Annually 116,602$ 122,432$ 128,553$ 134,981$ 141,730$ 148,817$ Monthly 9,717$ 10,203$ 10,713$ 11,248$ 11,811$ 12,401$ Hourly 56.0585$ 58.8614$ 61.8045$ 64.8947$ 68.1394$ 71.5464$ Annually 95,289$ 100,053$ 105,056$ 110,309$ 115,824$ Monthly 7,941$ 8,338$ 8,755$ 9,192$ 9,652$ Hourly 45.8120$ 48.1026$ 50.5077$ 53.0331$ 55.6848$ Annually 81,891$ 85,985$ 90,285$ 94,799$ 99,539$ Monthly 6,824$ 7,165$ 7,524$ 7,900$ 8,295$ Hourly 39.3705$ 41.3391$ 43.4060$ 45.5763$ 47.8551$ Annually 76,699$ 80,534$ 84,561$ 88,789$ 93,228$ Monthly 6,392$ 6,711$ 7,047$ 7,399$ 7,769$ Hourly 36.8745$ 38.7183$ 40.6542$ 42.6869$ 44.8212$ Annually N/A N/A 157,268$ 165,131$ 173,388$ 182,057$ Monthly N/A N/A 13,106$ 13,761$ 14,449$ 15,171$ Hourly N/A N/A 75.6096$ 79.3901$ 83.3596$ 87.5276$ Annually 117,056$ 122,909$ 129,055$ 135,507$ 142,283$ Monthly 9,755$ 10,242$ 10,755$ 11,292$ 11,857$ Hourly 56.2771$ 59.0910$ 62.0455$ 65.1478$ 68.4052$ *Entry Level Pay Grade is 1XXXX (e.g., Entry Level Police Officer grade code is 16107)*see Exhibit C side letter as part of the MOU for changes made to the police cadet position e cadet position 4524 POLICE SECURITY OFFICER 6104 POLICE SERGEANT 9525 YOUTH SERVICES PROGRAM SUPERVISOR 6107 POLICE OFFICER 6109 POLICE RECRUIT 6111 POLICE REGULATORY OFFICER 6215 POLICE LEAD COMMUNICATIONS DISPATCHER 6106 POLICE CORPORAL 6206 POLICE EVIDENCE & PROPERTY TECHNICIAN 6201 POLICE SUPPORT SERVICES SUPERVISOR 9622 POLICE COMMUNICATIONS DISPATCH TRAINEE 6205 POLICE COMMUNICATIONS DISPATCHER 6202 POLICE ADMINISTRATIVE TECHNICIAN 2121 POLICE CALL TAKER & RECORDS SPECIALIST 6214 POLICE ADMINISTRATIVE TECHNICIAN II 6220 MENTAL HEALTH LIAISON SAN RAFAEL POLICE ASSOCIATION SALARY SCHEDULE Effective July 1, 2026 6203 COMMUNITY SERVICE OFFICER Grade Position A B C D E 2304 Assistant Community & Economic Development Director 13,676$ 14,360$ 15,078$ 15,832$ 16,624$ 2400 Assistant Library and Recreation Director 12,036$ 12,638$ 13,270$ 13,933$ 14,630$ 2202 Assistant Public Works Director 13,530$ 14,207$ 14,917$ 15,663$ 16,446$ 2302 Chief Building Official 12,574$ 13,202$ 13,863$ 14,556$ 15,284$ 4203 Civic Engagement Manager 10,843$ 11,385$ 11,955$ 12,552$ 13,180$ 2122 Code Enforcement Supervisor 8,186$ 8,595$ 9,025$ 9,477$ 9,950$ 4204 Data & Infrastructure Manager 11,667$ 12,251$ 12,863$ 13,506$ 14,182$ 4213 Deputy Building Official 11,101$ 11,656$ 12,239$ 12,851$ 13,493$ 7125 Deputy Director of Emergency Management 13,531$ 14,207$ 14,918$ 15,663$ 16,447$ 2120 Deputy Fire Marshall 10,702$ 11,237$ 11,799$ 12,389$ 13,009$ 2135 Deputy PW Administrative Services Director 12,292$ 12,907$ 13,552$ 14,230$ 14,941$ 2135 Deputy Public Works Director 12,292$ 12,907$ 13,552$ 14,230$ 14,941$ 7117 Emergency Services Manager 9,883$ 10,377$ 10,896$ 11,441$ 12,013$ 2137 Housing Manager 11,844$ 12,436$ 13,058$ 13,710$ 14,396$ 2303 Community Services Division Director 13,025$ 13,676$ 14,360$ 15,078$ 15,832$ TBD Library Services Supervisor 7,863$ 8,257$ 8,669$ 9,103$ 9,558$ 2208 Operations and Maintenance Manager 11,300$ 11,865$ 12,459$ 13,082$ 13,736$ 2208 Operations and Maintenance Manager (SRSD)11,300$ 11,865$ 12,459$ 13,082$ 13,736$ 7318 Operations & Maintenance Superintendent 10,124$ 10,631$ 11,162$ 11,720$ 12,306$ 2703 Parking Services Manager 10,326$ 10,842$ 11,385$ 11,954$ 12,551$ 7312 Parks Superintendent 10,124$ 10,631$ 11,162$ 11,720$ 12,306$ 2116 Planning Manager 11,844$ 12,436$ 13,058$ 13,710$ 14,396$ 2206 Principal Civil Engineer (SRSD)13,806$ 14,497$ 15,222$ 15,983$ 16,782$ 4206 Product Manager 10,843$ 11,385$ 11,955$ 12,552$ 13,180$ 8103 Recreation Supervisor 8,531$ 8,957$ 9,405$ 9,875$ 10,369$ 9511 Risk Manager 11,508$ 12,084$ 12,688$ 13,322$ 13,988$ 7317 Senior Code Enforcement Supervisor 9,036$ 9,487$ 9,962$ 10,460$ 10,983$ 2101 Senior Management Analyst I 8,384$ 8,803$ 9,243$ 9,705$ 10,191$ 2105 Senior Management Analyst II 9,982$ 10,481$ 11,005$ 11,555$ 12,133$ 2203 Senior Project Manager 10,021$ 10,522$ 11,048$ 11,600$ 12,181$ 8102 Senior Recreation Supervisor 9,643$ 10,125$ 10,631$ 11,163$ 11,721$ 7310 Sewer Maintenance Superintendent 10,124$ 10,631$ 11,162$ 11,720$ 12,306$ 7311 Street Maintenance Superintendent 10,124$ 10,631$ 11,162$ 11,720$ 12,306$ 7245 Supervising Librarian 8,737$ 9,174$ 9,632$ 10,114$ 10,620$ 2150 Sustainability Program Manager 8,573$ 9,002$ 9,452$ 9,925$ 10,421$ 2145 Wildfire Program Mitigation Manager 9,883$ 10,377$ 10,896$ 11,441$ 12,013$ SAN RAFAEL MID-MANAGEMENT EMPLOYEE ASSOCIATION SALARY SCHEDULE Effective July 1, 2024 Page 1 of 3 Grade Position A B C D E 2304 Assistant Community & Economic Development Director 14,086$ 14,791$ 15,530$ 16,307$ 17,122$ 2400 Assistant Library and Recreation Director 12,698$ 13,333$ 14,000$ 14,700$ 15,435$ 2202 Assistant Public Works Director 14,139$ 14,846$ 15,588$ 16,368$ 17,186$ 2302 Chief Building Official 13,140$ 13,797$ 14,486$ 15,211$ 15,971$ 4203 Civic Engagement Manager 11,440$ 12,012$ 12,612$ 13,243$ 13,905$ 2122 Code Enforcement Supervisor 8,555$ 8,982$ 9,431$ 9,903$ 10,398$ 4204 Data & Infrastructure Manager 12,017$ 12,618$ 13,249$ 13,912$ 14,607$ 4213 Deputy Building Official 11,434$ 12,006$ 12,606$ 13,236$ 13,898$ 7125 Deputy Director of Emergency Management 14,139$ 14,846$ 15,589$ 16,368$ 17,187$ 2120 Deputy Fire Marshall 11,184$ 11,743$ 12,330$ 12,947$ 13,594$ 2135 Deputy PW Administrative Services Director 12,845$ 13,488$ 14,162$ 14,870$ 15,614$ 2135 Deputy Public Works Director 12,845$ 13,488$ 14,162$ 14,870$ 15,614$ 7117 Emergency Services Manager 10,180$ 10,688$ 11,223$ 11,784$ 12,373$ 2137 Housing Manager 12,495$ 13,120$ 13,776$ 14,465$ 15,188$ 2303 Community Services Division Director 13,416$ 14,086$ 14,791$ 15,530$ 16,307$ TBD Library Services Supervisor 8,335$ 8,752$ 9,190$ 9,649$ 10,131$ 2208 Operations and Maintenance Manager 11,922$ 12,518$ 13,144$ 13,801$ 14,491$ 2208 Operations and Maintenance Manager (SRSD)11,922$ 12,518$ 13,144$ 13,801$ 14,491$ 7318 Operations & Maintenance Superintendent 10,529$ 11,056$ 11,609$ 12,189$ 12,798$ 2703 Parking Services Manager 10,791$ 11,330$ 11,897$ 12,492$ 13,116$ 7312 Parks Superintendent 10,529$ 11,056$ 11,609$ 12,189$ 12,798$ 2116 Planning Manager 12,495$ 13,120$ 13,776$ 14,465$ 15,188$ 2206 Principal Civil Engineer (SRSD)14,221$ 14,932$ 15,678$ 16,462$ 17,285$ 4206 Product Manager 11,440$ 12,012$ 12,612$ 13,243$ 13,905$ 8103 Recreation Supervisor 8,829$ 9,271$ 9,734$ 10,221$ 10,732$ 9511 Risk Manager 11,854$ 12,446$ 13,069$ 13,722$ 14,408$ 7317 Senior Code Enforcement Supervisor 9,442$ 9,914$ 10,410$ 10,931$ 11,477$ 2101 Senior Management Analyst I 8,761$ 9,199$ 9,659$ 10,142$ 10,649$ 2105 Senior Management Analyst II 10,431$ 10,953$ 11,500$ 12,075$ 12,679$ 2203 Senior Project Manager 10,322$ 10,838$ 11,380$ 11,949$ 12,546$ 8102 Senior Recreation Supervisor 10,173$ 10,682$ 11,216$ 11,777$ 12,366$ 7310 Sewer Maintenance Superintendent 10,529$ 11,056$ 11,609$ 12,189$ 12,798$ 7311 Street Maintenance Superintendent 10,529$ 11,056$ 11,609$ 12,189$ 12,798$ 7245 Supervising Librarian 9,261$ 9,724$ 10,210$ 10,721$ 11,257$ 2150 Sustainability Program Manager 9,174$ 9,632$ 10,114$ 10,620$ 11,150$ 2145 Wildfire Program Mitigation Manager 10,180$ 10,688$ 11,223$ 11,784$ 12,373$ SAN RAFAEL MID-MANAGEMENT EMPLOYEE ASSOCIATION SALARY SCHEDULE Effective July 1, 2025 Page 2 of 3 Grade Position A B C D E 2304 Assistant Community & Economic Development Director 14,509$ 15,235$ 15,996$ 16,796$ 17,636$ 2400 Assistant Library and Recreation Director 13,333$ 14,000$ 14,700$ 15,435$ 16,206$ 2202 Assistant Public Works Director 14,705$ 15,440$ 16,212$ 17,022$ 17,874$ 2302 Chief Building Official 13,665$ 14,348$ 15,066$ 15,819$ 16,610$ 4203 Civic Engagement Manager 12,012$ 12,612$ 13,243$ 13,905$ 14,600$ 2122 Code Enforcement Supervisor 8,897$ 9,342$ 9,809$ 10,299$ 10,814$ 4204 Data & Infrastructure Manager 12,378$ 12,997$ 13,647$ 14,329$ 15,045$ 4213 Deputy Building Official 11,777$ 12,366$ 12,984$ 13,633$ 14,315$ 7125 Deputy Director of Emergency Management 14,705$ 15,440$ 16,212$ 17,023$ 17,874$ 2120 Deputy Fire Marshall 11,631$ 12,213$ 12,824$ 13,465$ 14,138$ 2135 Deputy PW Administrative Services Director 13,359$ 14,027$ 14,729$ 15,465$ 16,238$ 2135 Deputy Public Works Director 13,359$ 14,027$ 14,729$ 15,465$ 16,238$ 7117 Emergency Services Manager 10,485$ 11,009$ 11,560$ 12,138$ 12,744$ 2137 Housing Manager 13,120$ 13,776$ 14,465$ 15,188$ 15,947$ 2303 Community Services Division Director 13,818$ 14,509$ 15,235$ 15,996$ 16,796$ TBD Library Services Supervisor 8,669$ 9,102$ 9,557$ 10,035$ 10,537$ 2208 Operations and Maintenance Manager 12,518$ 13,144$ 13,801$ 14,491$ 15,216$ 2208 Operations and Maintenance Manager (SRSD)12,518$ 13,144$ 13,801$ 14,491$ 15,216$ 7318 Operations & Maintenance Superintendent 10,950$ 11,498$ 12,073$ 12,676$ 13,310$ 2703 Parking Services Manager 11,222$ 11,784$ 12,373$ 12,991$ 13,641$ 7312 Parks Superintendent 10,950$ 11,498$ 12,073$ 12,676$ 13,310$ 2116 Planning Manager 13,120$ 13,776$ 14,465$ 15,188$ 15,947$ 2206 Principal Civil Engineer (SRSD)14,647$ 15,380$ 16,149$ 16,956$ 17,804$ 4206 Product Manager 12,012$ 12,612$ 13,243$ 13,905$ 14,600$ 8103 Recreation Supervisor 9,138$ 9,595$ 10,075$ 10,579$ 11,108$ 9511 Risk Manager 12,209$ 12,820$ 13,461$ 14,134$ 14,840$ 7317 Senior Code Enforcement Supervisor 9,820$ 10,311$ 10,827$ 11,368$ 11,936$ 2101 Senior Management Analyst I 9,112$ 9,567$ 10,045$ 10,548$ 11,075$ 2105 Senior Management Analyst II 10,848$ 11,391$ 11,960$ 12,558$ 13,186$ 2203 Senior Project Manager 10,734$ 11,271$ 11,835$ 12,426$ 13,048$ 8102 Senior Recreation Supervisor 10,682$ 11,216$ 11,777$ 12,366$ 12,984$ 7310 Sewer Maintenance Superintendent 10,950$ 11,498$ 12,073$ 12,676$ 13,310$ 7311 Street Maintenance Superintendent 10,950$ 11,498$ 12,073$ 12,676$ 13,310$ 7245 Supervising Librarian 9,817$ 10,308$ 10,823$ 11,364$ 11,932$ 2150 Sustainability Program Manager 9,816$ 10,306$ 10,822$ 11,363$ 11,931$ 2145 Wildfire Program Mitigation Manager 10,485$ 11,009$ 11,560$ 12,138$ 12,744$ SAN RAFAEL MID-MANAGEMENT EMPLOYEE ASSOCIATION SALARY SCHEDULE Effective July 1, 2026 Page 3 of 3 Temporary / Seasonal / Retiree Salary Schedule Effective February 18, 2025 Grade Job Title A B C D E F G H I J 9916 Administrative Specialist 29.04$ 30.49$ 32.02$ 33.62$ 35.30$ 37.06$ 38.92$ 40.86$ 42.91$ 45.05$ 9903 Child Care Aide 16.50$ 17.33$ 18.19$ 19.10$ 20.06$ 21.06$ 22.11$ 23.22$ 24.38$ 25.60$ 9937 Child Care Specialist 21.50$ 22.58$ 23.70$ 24.89$ 26.13$ 27.44$ 28.81$ 30.25$ 31.77$ 33.35$ 9935 Dispatcher Temp 30.46$ 31.99$ 33.59$ 35.27$ 37.03$ 38.88$ 40.82$ 42.87$ 45.01$ 47.26$ 9921 Events Specialist 16.50$ 17.33$ 18.19$ 19.10$ 20.06$ 21.06$ 22.11$ 23.22$ 24.38$ 25.60$ 9922 Facilities Attendant 23.42$ 24.59$ 25.82$ 27.11$ 28.47$ 29.89$ 31.39$ 32.95$ 34.60$ 36.33$ 9918 Head Lifeguard 19.25$ 20.21$ 21.22$ 22.28$ 23.40$ 24.57$ 25.80$ 27.09$ 28.44$ 29.86$ 9923 Intern 16.50$ 17.33$ 18.19$ 19.10$ 20.06$ 21.06$ 22.11$ 23.22$ 24.38$ 25.60$ 9932 Library Page 16.50$ 17.33$ 18.19$ 19.10$ 20.06$ 21.06$ 22.11$ 23.22$ 24.38$ 25.60$ 9902 Lifeguard 17.00$ 17.85$ 18.74$ 19.68$ 20.66$ 21.70$ 22.78$ 23.92$ 25.12$ 26.37$ 9907 Maintenance Temp 25.83$ 27.12$ 28.48$ 29.90$ 31.40$ 32.97$ 34.62$ 36.35$ 38.17$ 40.07$ 9924 Office Aide 24.46$ 25.68$ 26.97$ 28.31$ 29.73$ 31.22$ 32.78$ 34.42$ 36.14$ 37.94$ 9928 Officer Temp 26.50$ 27.83$ 29.22$ 30.68$ 32.21$ 33.82$ 35.51$ 37.29$ 39.15$ 41.11$ 9908 Paraprofessional Temp 21.20$ 22.26$ 23.37$ 24.54$ 25.77$ 27.06$ 28.41$ 29.83$ 31.32$ 32.89$ 9925 Parking Aide 16.50$ 17.33$ 18.19$ 19.10$ 20.06$ 21.06$ 22.11$ 23.22$ 24.38$ 25.60$ 9929 Pool Cashier 16.50$ 17.33$ 18.19$ 19.10$ 20.06$ 21.06$ 22.11$ 23.22$ 24.38$ 25.60$ 9930 Pool Manager 21.20$ 22.26$ 23.37$ 24.54$ 25.77$ 27.06$ 28.41$ 29.83$ 31.32$ 32.89$ 9926 Records Temp 26.60$ 27.93$ 29.32$ 30.79$ 32.33$ 33.95$ 35.64$ 37.43$ 39.30$ 41.26$ 9910 Recreation Leader 16.50$ 17.33$ 18.19$ 19.10$ 20.06$ 21.06$ 22.11$ 23.22$ 24.38$ 25.60$ 9911 Recreation Specialist 22.00$ 23.10$ 24.26$ 25.47$ 26.74$ 28.08$ 29.48$ 30.96$ 32.50$ 34.13$ 9933 Substitute Librarian 33.28$ 34.94$ 36.69$ 38.53$ 40.45$ 42.47$ 44.60$ 46.83$ 49.17$ 51.63$ 9931 Substitute Library Assistant 23.50$ 24.68$ 25.91$ 27.20$ 28.56$ 29.99$ 31.49$ 33.07$ 34.72$ 36.46$ 9934 Swim Instructor 17.50$ 18.38$ 19.29$ 20.26$ 21.27$ 22.33$ 23.45$ 24.62$ 25.86$ 27.15$ City of San Rafael Job Class Specification Job Title: Library Services Supervisor SUMMARY: Plans, organizes, and oversees the operation, activities, and staff related to circulation, technical services, and other library support functions; performs a wide variety of complex management, administrative, and problem-solving duties related to library operations. DISTINGUISHING CHARACTERISTICS: This mid-management classification is responsible for circulation, technical services, and other library support services. Incumbents in this class require a strong understanding of library operations and support services; demonstrated experience in staff training, management, and leadership; and proficiency in project and process management. This class is distinguished from the Supervising Librarian classification in that the latter has overall management responsibility for assigned Library program and service areas, branches, and community partnerships, including collection development, and reference services, whereas the Library Services Supervisor is primarily focused on library processes and operations. It is distinguished from the Senior Library Assistant by the responsibility for managing all library support services; supervising professional, paraprofessional, and temporary staff; and overseeing the development and implementation of library policies and processes. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. • Manages the operation of library support functions, including circulation, technical services, and other department functions. • Recruits, schedules, and supervises assigned staff; ensures and coordinates staff development, training, and education. • Develops and implements policies and procedures for circulation, technical services, and other support services. • Supports technology planning and procurement for the library. • Responds to and resolves difficult, complex, and sensitive patron complaints and inquiries. • Maintains statistics and prepares reports regarding circulation and technical services activities. • Assists in the development and implementation of division and department goals, objectives, policies, and priorities; ensures that programs and services support City, departmental, and Library goals. • Participates in daily operations of the Library as needed, including but not limited to performing work related to circulation and tech services, assisting patrons with a range of services, administering library cards and maintaining accurate patron records, operating the cash register and preparing deposits. • Enforces library guidelines and policies to ensure a safe and welcoming environment for all library visitors. • Prepares and presents oral and written reports. • Represents the library at community and professional meetings; seeks input from local groups and individuals regarding library policy and processes. • Supports library facilities operations and management. • Performs related duties as required. KNOWLEDGE OF: • Library circulation and technical services processes and procedures. • Library collections and database management. • Principles, practices, and techniques for providing customer service within a public library environment. • Principles and practices of staff supervision, including selection, scheduling, training, and evaluation of employees. • Modern public library operational systems, including integrated library systems, automated cataloging and processing systems, reciprocal borrowing systems, automated materials management systems, and modern electronic recordkeeping systems. • Techniques for collecting data on key performance indicators, records maintenance, and report preparation. • Standard office practices and procedures, including the operation of standard office equipment. • Facility, vendor, and contract management practices. ABILITY TO: • Contribute to a work culture of innovation, inclusiveness, and customer service. • Coordinate, evaluate, and enhance library support services and operations. • Build a collaborative team culture. • Plan, supervise, review, and evaluate the work of assigned staff. • Train and mentor staff. • Identify and analyze data and develop effective processes and services based on data. • Perform technical library tasks and operate computerized and other library equipment with speed and accuracy. • Interpret, apply, and explain established City and Library policies and procedures effectively and diplomatically. • Establish and maintain cooperative and effective relationships with those contacted in the course of the work. • Identify problems and develop effective solutions. • Set priorities, meet deadlines, and make sound decisions. • Prepare clear and concise reports, correspondence, procedures, and other written materials. • Use online resources and computing devices. • Communicate clearly, effectively, and professionally, both orally and in writing, in all formats and media. EDUCATION and/or EXPERIENCE: Any combination of experience and training that would likely provide the required knowledge, skills, and abilities may qualify. A typical way to obtain the knowledge, skills, and abilities is: Equivalent to an associate’s degree with coursework in library science or a related field. AND Five (5) years of increasingly responsible public library experience, including two (2) years of experience in a supervisory role. Experience may be substituted for years of education on a year-for-year basis, for a maximum of two years. Other Requirements: Possession of a valid California Class C Driver's License with a satisfactory driving record is desirable. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to video display and regularly works in indoor environmental conditions. The employee occasionally uses their personal vehicle. The employee occasionally works in the evenings or on weekends. The noise level in the work environment is usually quiet. FLSA Status: Exempt Prepared Date: November 2024 Approved Date: February 18, 2025 City of San Rafael Job Class Specification Job Title: Senior Librarian SUMMARY: Performs a variety of complex professional duties in the operation of library services, including specialized reference, readers’ advisory, library needs assessment, and coordination of material selection. Exercises direct supervision over an assigned group of professional, paraprofessional, and/or clerical staff. DISTINGUISHING CHARACTERISTICS: Senior Librarians are responsible for a full range of complex librarian duties including classification; cataloging; reference; readers advisory; collection development; program planning, development, and evaluation; outreach and marketing; and service to specialized populations including youth, adults, and/or non-English speaking individuals. The Senior Librarian class is distinguished from Librarian II in that they exercise direct supervision over a major unit within the library system, such as children, adult, or branch services, including supervision over an assigned group of professional, paraprofessional, and/or clerical staff. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. • Oversee a major unit within the library system, such as children, adult, or branch services. • Supervise and train assigned subordinate staff; assign, schedule and review staff work and write performance evaluations for professional and paraprofessional staff; instruct employees in new or existing policies, procedures and regulations; conduct on-the-job training. • Provide direction, training, and support to staff in one or more of the following areas: collection development, programs and services, events, outreach, and marketing. • Lead the recruitment and training of professional and paraprofessional staff, volunteers, and various temporary staff classifications. • Provide a range of services to patrons, including complex reference and readers’ advisory; circulation and patron account requests; and advanced assistance with accessing library materials, technology, and resources. • Assist in the development of policies and procedures relating to library services. • Maintain awareness of emerging trends in technology, reference services, and librarianship. • Develop, implement, and evaluate library programs, events, volunteers, and services. • Organize and lead outreach visits outside the library at events and to community partners to present and promote library services. • Evaluate, select, and order books and media items for one or more collection areas in the library, and evaluate items for withdrawal from the library collection. • Support and provide content for the development and implementation of marketing strategies. • Assist with the administration and organization of core library services, planning, organizing, and coordinating library-wide activities. • Enforce library guidelines and policies to ensure a safe and welcoming environment for all library visitors. • Operate cash register, dispense accurate change, balance cash drawer, and/or prepare cash for bank deposit. • Follow all safety rules and protocols; take appropriate action as required to identify and correct safety and security hazards including but not limited to utilizing and applying de- escalation techniques and practices and report safety and security concerns in a timely and appropriate manner to their supervisor. • Perform related duties as required. KNOWLEDGE OF: • Current best practices for creating, implementing, and evaluating public library services and programs. • Current best practices used in library collection development and maintenance. • Current technologies used in public libraries by library staff and patrons. • Modern library operational systems, including Integrated Library Systems, cataloging, and processing systems, electronic resources and databases, and reciprocal borrowing systems. • Specialized library services, programs and collections targeted towards one or more of the following populations: children, teens, adults, older adults, non-English speakers, other marginalized populations. • Advanced reference and readers’ advisory techniques to assist patrons in finding appropriate materials, resources, and information. • Principles of supervision including interviewing and training, scheduling, assigning, and evaluating work. • Techniques for collecting data on key performance indicators, records maintenance, and report preparation. • Basic budgetary principles and practices. • Customer service skills, including broad cultural competence skills and de-escalation tactics. ABILITY TO: • Work in a tactful and courteous manner with diverse public, department personnel, and other City employees. • Lead and oversee a major functional area, maintaining efficient operations that align with organizational goals and priorities. • Supervise, schedule, train and evaluate professional, paraprofessional and temporary personnel. • Prioritize and manage multiple projects and service demands efficiently and effectively. • Adapt to changing community needs and service delivery models. • Establish and maintain effective working relationships with other libraries and community services. • Develop, implement, and evaluate library programs and services and adjust strategies as needed. • Coordinate and collaborate effectively with department personnel, staff in other City departments, and other stakeholders and community partners. • Communicate clearly and concisely, both orally and in writing. • Read and interpret documents such as policies, operating and maintenance instructions, and procedure manuals. • Draft routine reports and correspondence. • Speak effectively before groups. • Resolve challenging customer interactions. • Use modern library and office technology and equipment. • Work irregular shifts, weekends, and holidays. EDUCATION and/or EXPERIENCE: Any combination equivalent to education and experience that would most likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Equivalent to a master’s degree in library science, library and information services, or similar curriculum, issued by a college or university accredited by the American Library Association is preferred. Progressively responsible related experience may be substituted for the college coursework on a year-for-year basis. Ability to communicate effectively in Spanish, Vietnamese, ASL, or other community languages is desired, and may be required for some assignments. AND At least four years of professional experience in a public library setting, including at least one year in a lead/supervisory role. CERTIFICATES, LICENSES, REGISTRATIONS: Possession of a valid California Class C Driver's License with a satisfactory driving record is desirable. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee works at a computer station and works primarily indoors under typical environmental conditions. The noise level in the work environment is usually moderate. FLSA Status: Non-Exempt Prepared Date: February 2025 Approved Date: February 18, 2025 City of San Rafael Job Class Specification Job Title: Marketing Coordinator SUMMARY Under general supervision, performs planning, coordination, and implementation of marketing and communication events and activities; and performs related work as required. Marketing Coordinators are expected to exercise judgment and initiative in their management of marketing and communication activities for the department. ESSENTIAL AND IMPORTANT DUTIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. • Participates in developing assigned programs' marketing/promotion strategy; establishes project goals and objectives; meets with department and City staff to identify project needs. • Plans, develops, designs, and implements marketing and communication content and activities content that can scale across multiple channels, media, and audiences. • Participates in the preparation and administration of marketing program budget. • Keeps up-to-date on all of assigned department programs, events, and activities, and proactively develops marketing strategies to promote department activities to the community and across the organization. • Supports department outreach and community engagement efforts. • Creates engaging designs and concepts. • Develops the overall layout and design of flyers, advertisements, website content, reports, presentations, and other publications, which enhance the professional image and branding of department programs and services. • Produces promotional displays, packaging, and marketing brochures for products and services. • Develops signs, signage systems, and other environmental graphics. • Administers website content and social media on behalf of the department, division, and City. Develops material and content for webpages, interactive media, and multimedia projects. • Writes, edits, prepares, and distributes informational materials, press releases, articles and presentations to inform the community and the organization of assigned department and City issues, services, programs, and events. • Ensures all marketing and communication materials meet brand guidelines, requirements, and values, with consistency across platforms. • Maintains and develops marketing and communication files, including photos, logos, and other relevant materials. • Acts as liaison and representative with other departments and Citywide marketing and communication efforts. • Performs other duties of a similar nature or level. KNOWLEDGE OF • Modern marketing, design, and public relations techniques and event promotion. • Writing and editing techniques for a variety of audiences. • Developing and/or maintaining websites and webpages. • Proficient English language usage, spelling, punctuation, and grammar. • Methods and practices of program development and project management. Program budgeting experience is a plus. • Principles and practices of effective business and marketing communications. SKILLS • Experience with various software applications used for graphic design and publication. • Design and create brochures, flyers, posters and other materials for printing projects; oversee document reproduction process for quality and accuracy. • Take photographs and prepare slides and/or PowerPoint presentations. • Use a wide range of media, computer operating systems and various software programs. • Proficiency with programs in the Adobe Creative Suites is desirable. • Collect, evaluate, and interpret varied information in visual, statistical, narrative, or verbal form. • Develop marketing and communication materials by gathering information and data from various sources. • Interpret marketing and communication needs and convert user-developed content into attractive print advertising and electronic media. ABILITY TO • Think creatively and strategically and proactively find new approaches to promoting assigned department and City events, activities, and services. • Use innovation to redefine designs as needed to meet cost and time constraints. • Multi-task and work on more than one design project at a time. • Set priorities and meet deadlines; work in a fast-paced, team-oriented environment. Work well under pressure and quickly make responsible decisions; identify and resolve problems quickly. • Demonstrate tact and good judgment in dealing with sensitive issues and situations. • Keep abreast of developments in marketing and communications trends, particularly design programs and hardware. • Establish and maintain effective working relationships, and work collaboratively with a team of external vendors and City staff. • Attend day, evening, and weekend meetings and events. EDUCATION AND/OR EXPERIENCE Any combination equivalent to experience and education that could likely provide the required knowledge and abilities may qualify. A typical way of gaining the knowledge, skill and ability outlined above is: • Graduation from a four-year college or university with major coursework in marketing, communication, graphic design, or a related field and two years full-time or its equivalent of marketing or communications experience; or • A combination of education and experience sufficient to successfully perform the essential duties of the job as listed above. CERTIFICATES, LICENSES, REGISTRATIONS Possession of a valid California Class C Driver's License with a satisfactory driving record is desirable. PHYSICAL DEMANDS The physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. An employee is regularly required to sit for long periods of time; intermittently stand, walk, bend, climb, kneel, and twist while working on computer equipment, peripherals, and ancillary equipment; perform simple grasping and fine manipulation; use telephone and write and use keyboard to communicate; see small text and numbers on computer screen; occasionally move equipment and materials weighing up to 25 pounds. While performing duties, the employee is regularly required to read and interpret data, information and documents; analyze and solve problems; interact with City management, other governmental officials, contractors, vendors, employees, and the public. Employee is occasionally required to attend meetings at various sites within and away from the City; to work off-hours shifts or events; to work outdoors in a variety of weather and temperature conditions. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to inside environmental conditions. The employee is occasionally exposed to outdoor weather conditions. The noise level in the work environment is usually moderate to loud. FLSA Status: Non-Exempt Prepared By: Catherine Quffa, Library and Recreation Director Prepared Date: January 1, 2025 Approved By: Marissa Sanchez, Human Resources Director Approved Date: January 16, 2025 City of San Rafael Job Class Specification Job Title: Executive Assistant SUMMARY Under general direction, the Executive Assistant provides the highest-level administrative support to the City Manager and may assist the Assistant City Managers and/or elected officials; provides highly responsible, complex, and sensitive support to the City Manager and manages the administrative functions of the City Manager’s Office (CMO); and performs other related work. DISTINGUISHING CHARACTERISTICS: This class is distinguished from other positions in that the role supports high-level, City-wide operations, manages the City Manager's schedule, prepares reports, and liaises with multiple departments and external stakeholders. This role involves greater decision-making responsibility, handling sensitive information, and working closely with senior officials. The Executive Assistant position demands a deeper understanding of municipal governance and more strategic responsibility. This position’s work is critical, confidential, and politically sensitive, requiring knowledge of City-wide procedures and activities. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. • Serves as primary contact and liaison for the City Manager’s Office (CMO) with other City staff, the general public, and outside agencies and groups. Receives and screens mail, visitors, emails, and phone calls for the City and City Council members; triages and directs inquiries appropriately and efficiently with excellent customer service. • Schedules meetings and appointments and maintains the City Manager's calendar. Ensures the City Manager is appropriately briefed and fully prepared in advance of meetings, conference calls, site visits, etc. • Maintains CMO calendar of activities, meetings, and various events; schedules use of conference rooms; coordinates meetings and conferences with external partners. Acts as a point of contact for onsite visits and provides support for offsite visits when necessary. Makes travel arrangements and coordinates facilities, food, and supplies for meetings and conferences. • Tracks, monitors, and follows up on action items generated through or submitted to the City Manager's Office; monitors the status of projects and referrals to departments; keeps the City Manager apprised of progress and potential issues or problems. • Performs specialized administrative duties, including preparation and management of complex, sensitive, or official documents; performs a wide variety of other highly complex, responsible, sensitive, and confidential administrative duties, including data entry, document production, and data organization; prepares correspondence, reports, charts, spreadsheets, and statistical data; establishes and maintains complex and confidential recordkeeping systems. • Handles various office administrative tasks such as processing claims for expenditures, maintaining time sheets, and related items. • Produces various drafts and finished documents, including confidential materials, and independently composes correspondence and related materials. • May plan, schedule, assign, review, and monitor the work of support staff. • May be required to supervise employees, including participation in the hiring process, performance evaluations, documenting and counseling of employees, and making recommendations for discipline and/or merit salary increases. • Establishes written and electronic categories and systems, oversees maintenance of departmental files and records, maintains manuals, and updates office resource materials in accordance with best practices. • Performs related duties as required. KNOWLEDGE OF: • General organization and functions of municipal government and City Council meeting protocols. • Modern office administrative practices and procedures. • Business letter writing and English grammar, spelling, and punctuation. • Operation of common office equipment. • Record keeping policies and principles, report preparation, and filing systems and methods. • Basic business data processing principles and the use of word processing equipment. • Principles and practices of customer service. • Principles and practices of supervision, training, and performance evaluation. • Human-centered design approaches to working with internal and external partners are a plus. ABILITY TO: • Understand the organization and operation of the City and outside agencies as necessary to assume assigned responsibilities. • Provide varied, complex office administrative assistance to elected and appointed officials of the City. • Demonstrate a high level of sensitivity, tact, discretion, and professionalism in representing the City Manager's Office to other City staff and external agencies. • Maintain confidentiality of privileged and sensitive information; and assure discreet handling in all aspects of the City Manager’s Office, City staff, and City information. • Use initiative and independent judgement within broad guidelines. • Establish and maintain effective working relationships with those contacted in the course of the work. • Research and compile a variety of informational materials. • Organize, prioritize, assign, and review the work of support staff. • Compose correspondence, presentations, and reports, and summarize data independently or from brief instructions. • Maintain accurate records and files. • Organize work, set priorities, meet critical deadlines, and follow up assignments with a minimum of direction. • Maintain professionalism and composure, and handle disputes and complaints in a calm, courteous, and tactful manner. EDUCATION and/or EXPERIENCE: Any combination of education and experience that would provide the knowledge and skills listed for this position. A typical way of gaining the knowledge, skills, and abilities outlined above is: • Equivalent to graduation from high school • Five years of progressively responsible experience as an administrative professional, including two years of experience reporting to a department head and/or high-level executive. • College-level coursework in business administration is desirable. • Ability to communicate effectively in English; ability to communicate effectively in Spanish is desirable. Other Requirements Possession of a valid California Class C Driver's License with a satisfactory driving record. LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. REASONING ABILITY: Ability to solve practical problems and deal with a variety of variables in fast-paced situations. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. PHYSICAL DEMANDS: The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand and walk. The employee may need to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video displays. The noise level in the work environment is usually moderate. FLSA Status: Nonexempt Prepared By: Marissa Sanchez, HR Director Prepared Date: January 2, 2025 Approved By: Angela Robinson Piñon Approved Date: January 7, 2025 City of San Rafael Job Class Specification Job Title: Wildfire Mitigation Specialist (WMS) I/II/III SUMMARY: Under general supervision from the Wildfire Program Manager and Deputy Director of Emergency Management, this position assists with wildfire risk reduction efforts through enforcement of San Rafael Municipal Code and implementation of various related plans. Plans to be implemented include but are not limited to the San Rafael Wildfire Prevention and Protection Action Plan, Local Hazard Mitigation Plan (LHMP), Community Wildfire Protection Plan (CWPP), and Marin Wildfire (MWPA) annual work plan. Positions in the Wildfire Mitigation Specialist class series are flexibly staffed; progression to a higher level is dependent on (i) management affirmation that the position is performing the full range of duties assigned to the classification; (ii) satisfactory work performance; (iii) the incumbent meeting the minimum qualifications for the classification including any licenses and certifications; and (iv) management and budget approval for progression to the higher level. DISTINGUISHING CHARACTERISTICS: Wildfire Mitigation Specialist I: This class is distinguished from the Wildfire Mitigation Specialist II by the performance of the more routine tasks and duties assigned to the positions within the series including property inspections, contractor support, and basic reporting. This class is typically used as a training class and employees may have only limited or no directly related work experience. Wildfire Mitigation Specialist II: This is the full journey level class within the series. Employees at the II level are distinguished from the WMS I by the performance of the full range of duties as assigned. Employees at this level receive only occasional instruction or assistance as new and unusual situations arise and are fully knowledgeable of the operating procedures and policies of the work unit. Positions in this class are capable of completing both collaborative group work and more defined independent work. This class requires certification from the National Fire Protection Association (NFPA) as a Certified Wildfire Mitigation Specialist (CWMS) or similar certification. Wildfire Mitigation Specialist III: This is the lead work level position within this job class series. As a lead worker, this position is responsible for providing advanced journey level wildfire mitigation and code enforcement duties. This position may review and verify Vegetation Management Plans (VMPs) and non- structural plans. This position requires an NFPA CWMS and another relevant professional qualification such as an arborist, qualified applicator, professional forester, Fire Prevention IA, 2A, and 3A course of the California State Fire Training or similar certification as approved by the Fire Chief. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. • Interpret and enforce provisions of City Ordinances, State Codes and other regulations. • Analyze structure and vegetation ignition potential using a science-based approach. • Investigate and evaluate public and referred agency complaints and concerns to satisfactory resolutions. • Develop and implement mitigation measures to reduce the risks and impacts of wildfire and related hazards. • Develop and implement fuel modification plans and strategies on small (I & II) and large (II & III) parcels to reduce wildfire ignition and impact risks. • Complete individual property evaluations, including effective resident communication, photographic documentation, and report writing. • Increase awareness, knowledge and resiliency of individuals and community groups on topics relating to wildfire prevention, mitigation and emergency response. • Identify, research, and draft financial grants and supporting documents. • Develop and manage RFPs, POs and contracts. • Prepare written staff reports and present evidence at hearings, Council meetings, and/or Courts of law related to current code enforcement proceedings. • Develop, manage, coordinate and/or support a variety of public outreach and education events, some occurring during non-traditional work hours. • Participate, via a flex work schedule, in up to two public outreach or engagement events a month. • Maintain clear and detailed records, program statistics, photos, and documents. • Develop and implement environmental compliance documents, permits, and other regulatory documents. • Establish and maintain respectful and collaborative working relationships with city staff, external partners, residents, and contractors. • Evaluate and adjust in progress work to assure objectives are met within budget. • Apply principles of inclusion, equity, and public safety to all program areas. • Performs related duties as required to support the mission of the department, City, and in service as a Disaster Service Worker. • At the III level, function as a lead work mentor and supervisor. KNOWLEDGE OF: • Correct written and spoken English usage, spelling, and punctuation • Local and State Fire Codes • Contemporary issues, scientific research and findings, and legislation relating to wildfire, public safety, and natural resource management • Research and statistical methods • Environmental best practices • Project management • Knowledge of National Fire Protection Association (NFPA) standards • Map reading, including topography and basic GIS • Modern office procedures including Microsoft Office suite • Goals, objectives, and policies of the department, City, and Marin Wildfire • City, County, State, and Federal planning documents that direct and impact San Rafael’s wildfire resiliency ABILITY TO: • Interpret and apply laws, ordinances, codes, policies, and best practices in a consistent, fair, and equitable manner • Exercise sound judgement, identify and solve problems, suggest reasonable alternatives, and negotiate compliance strategies to improve public safety, resiliency and the natural environment. • Conduct field inspections in developed and undeveloped environments, often in challenging terrain and weather • Learn and retain local geography and resources as they relate to wildfire prevention, planning, and operations. • Be self-motivated, and complete tasks in a timely manner. • Deal tactfully and in a cooperative manner with property owners, the public, partners, contractors, and City staff to provide a high level of customer service. • Effectively use computers, cell phone cameras, and tablet devices. EDUCATION AND EXPERIENCE REQUIREMENTS: • Graduation from an accredited high school or equivalent (GED) • The ability to read, write, and speak Spanish is preferred In addition to the above, any combination of experience and training that would likely provide the required knowledge, abilities and skill for the applicable level. A typical way to obtain these would be: Wildfire Mitigation Specialist I: One (1) year of professional experience related to fire prevention, wildfire mitigation, code enforcement, interpretation of rules and regulations, or customer service. Community College course work in communications, law enforcement, fire science, behavioral science, public administration, or related field is preferred. Wildfire Mitigation Specialist II: Three (3) or more years of work in wildfire mitigation, fire prevention, code enforcement, natural resource management, fire suppression, or similar. Relevant college level course work, professional training, and certifications may be substituted for 1 year of professional work experience. Requires certification as an NFPA Certified Wildfire Mitigation Specialist. Wildfire Mitigation Specialist III: Three (3) or more years of progressively responsible work in wildfire mitigation, code enforcement, natural resource management, fire suppression, or similar. A relevant four year Bachelor’s degree, OR an Associate degree and relevant professional certifications such as certified arborist (ISA), qualified applicator (CDPR), Professional Forester (California BOF), certified Building or Fire Prevention Inspector. Requires certification as an NFPA Certified Wildfire Mitigation Specialist. Other Requirements Possession of a valid California Class C Driver's License with a satisfactory driving record. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, feel or hold; reach with hands and arms; and talk, hear, taste, or smell. The employee frequently is required to climb or balance and stoop, kneel, crouch, or crawl. The employee is required to walk off trails, up and down steep grades and inclines in heavily vegetated areas of the natural environment in all types of weather conditions. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Employees will be issued personal protective equipment (PPE) and are responsible for using the proper PPE in the appropriate environment. Examples of PPE may include a hardhat, hearing protection while in noisy environments, eye protection, and safety shoes. FLSA Status: Non-Exempt Prepared Date: February 2025 Approved Date: February 18, 2025 City of San Rafael Job Class Specification Job Title: Emergency Management Coordinator I/II/III SUMMARY: Under general supervision from the Deputy Director of Emergency Management, the Emergency Management Coordinator (EMC) assists with emergency management and related emergency services through the Office of Emergency Services (OES). OES leads the City’s internal and external efforts to improve the ability of staff, residents, and businesses to prepare for, respond to, and recover from emergencies and disasters. The EMC will work to improve community disaster preparedness and resiliency through outreach, education, engagement, and empowerment; support Emergency Operation Center (EOC) functions; draft, improve, train, and drill City emergency plans; and augment designated fire-prevention and emergency management staff on strategic projects and programs. Relevant Plans and guiding documents include but are not limited to the San Rafael Emergency Operations Plan, Emergency Operations Center Handbook, Hazard specific playbooks, the San Rafael Wildfire Prevention and Protection Action Plan, Local Hazard Mitigation Plan (LHMP), Community Wildfire Protection Plan (CWPP), and Marin Wildfire (MWPA) annual work plan. Progression to a higher level within the series is dependent on (i) management affirmation that the position is performing the full range of duties assigned to the classification; (ii) satisfactory work performance; (iii) the incumbent meeting the minimum qualifications for the classification including any licenses and certifications; and (iv) management and budget approval for progression to the higher level. DISTINGUISHING CHARACTERISTICS: Emergency Management Coordinator I: This class is distinguished from the Emergency Management Coordinator II by the performance of the more routine tasks and duties assigned to the positions within the series including emergency management projects, community outreach and education, and hazard prevention initiatives. This class is typically used as a training class and employees may have limited or no directly related work experience. This position receives direct support and supervision from the Deputy Director of Emergency Management. Emergency Management Coordinator II: This is the full journey level class within the series. Employees at the II level are distinguished from the EMC I by the performance of the full range of duties as assigned. This class requires independent interpretation of policies, procedures, and guidelines. Employees at this level receive only occasional instruction or assistance as new and unusual situations arise and are fully knowledgeable of the operating procedures and policies of the work unit. Positions in this class are capable of completing both collaborative group work and more defined independent work. This position receives supervision from the Deputy Director of Emergency Management. Emergency Management Coordinator III: This is a lead work level position within this job class series. Incumbents exercise a high level of independence, initiative and authority in decision making and interpretation of policies, procedures, and guidelines. They apply advanced knowledge and skills in assigned areas of emergency management with minimal support from the Deputy Director of Emergency Management or Fire Chief. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. • Plan, organize, review, evaluate, and personally perform activities to implement a variety of emergency preparedness and disaster recovery programs and procedures under the NIMS/SEMS/ICS models. • Support and coordinate emergency alerting and notifications • Support the development and maintenance of a variety of planning documents, including but not limited to the Hazard Mitigation Plan, Wildfire Action Plan, the Emergency Operations Plan, hazard specific playbooks, and EOC Handbook • Address the needs and inquiries of residents in a compassionate, articulate and reasonable manner. • Assist in the development and implementation of public awareness programs, training, drills, and exercises. • Participates in community development and engagement events to promote emergency preparedness, wildfire awareness, and response best practices. • Facilitate and develop agreements with allied agencies and vendors • Represent the department through collaboration with multiple community-based organizations, partner agencies and varied stakeholders involving emergency and non- emergency settings. • Seek and participate in the development of various community preparedness and emergency grants and supplemental resources opportunities. • Assist in the development and maintenance of the City’s Emergency Operations Center (EOC) and training of EOC staff. • Serve as a support team member in the EOC during emergency or disaster response situations or drill. At the III level, serve as an EOC Coordinator. • Coordinate training and exercise initiatives, including the development of drills and exercises, written after action reports, and improvement planning • Development and implementation of budgets for OES • Serves as a point of contact for Emergency Management personnel to provide critical information, updates, and support during the monitoring, response, and recovery phases of an event. • Assist community, volunteer, educational or other public and private groups with emergency prevention, preparedness, response and recovery. • Maintain accurate records and files; prepare a variety of statistical and narrative reports, including incident status reports for reimbursement by state and federal agencies. • Serve in a duty officer or lead on-call position for designated periods of time • Related duties as assigned KNOWLEDGE OF: • Correct written and spoken English usage, spelling, and punctuation • California Standardized Emergency Management Systems (SEMS), Incident Command System (ICS), the National Incident management System (NIMS), the Stafford Act and California Disaster Assistance Act. • Contemporary issues, scientific research and findings, and legislation relating to emergency management and public safety • Research and statistical methods • Project management • Modern office procedures including Microsoft Office suite • Goals, objectives, and policies of the OES, the Fire Department, and San Rafael • City, County, State, and Federal planning documents that direct and impact San Rafael’s resiliency and emergency management programs and initiatives ABILITY TO: • Be self-motivated and motivate others and work independently and collaboratively to complete assigned duties and responsibilities in a timely manner. • Communicate clearly and concisely, prepare and present detailed emergency management plans and procedures • Logically and creatively utilize a variety of techniques to solve complex emergency management and disaster related challenges • Interpret and apply laws, ordinances, codes, policies, and best practices in a consistent, fair, and equitable manner • Exercise sound judgement, identify and solve problems, suggest reasonable alternatives, and negotiate compliance strategies to improve public safety, resiliency and the natural environment. • Learn and retain local geography, resources, and community partners as they relate to emergency management planning and operations • Apply principles of inclusion, equity, and public safety • Work cooperatively with the public, law enforcement, fire, and other emergency preparedness and response organizations • Deal tactfully and in a cooperative manner with all interested parties to provide a high level of customer service. • Effectively use computers, cell phones, applications, and related OES and EOC technology EDUCATION AND EXPERIENCE REQUIREMENTS: • Graduation from an accredited high school or equivalent (GED) • The ability to read, write, and speak Spanish is preferred In addition to the above, any combination of experience and training that would likely provide the required knowledge, abilities and skill for the applicable level. A typical way to obtain these would be: Emergency Management Coordinator I: One (1) year or more of professional experience relating to emergency management, public safety, public administration, public communications or closely related field. College level course work in emergency management, public safety, public administration, behavioral science, or closely related field may be substituted for experience. Emergency Management Coordinator II: Three (3) or more years of professional experience in emergency management, public safety, public administration, public communications or a closely related field. Requires at least one professional certification equivalent to at least 40 hours of training. Examples include but are not limited to Cal OES Emergency Management Specialist Certificate, CalOES EOC position credential, FEMA Professional Development Series certificate, FEMA Emergency Management Academy completion, Master Exercise Practitioner, or IAEM Associate or Certified Emergency Manager credential. Relevant college level course work, professional training, and certifications may be substituted for professional work experience on a year-for-year basis. Emergency Management Coordinator III: Three (3) or more years of progressively responsible work experience in an organization performing emergency management, disaster planning, and/or response, which has provided advanced knowledge of emergency management concepts, terminology and procedures. Professional certification equivalent to at least 40 hours of training as noted above for EMCII. Bachelor’s degree from an accredited college or university with major course work in emergency management, public safety, public administration, public communications, or a related field. Possession of a Certified Emergency Manager from IAEM with at least two other professional credentials may be substituted for a Bachelor’s degree. Other Requirements: Possession of a valid California Class C Driver's License with a satisfactory driving record. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, feel or hold; reach with hands and arms; and talk, hear, taste, or smell. The employee frequently is required to climb or balance and stoop, kneel, crouch, or crawl. The employee is required to walk off trails, up and down steep grades and inclines in heavily vegetated areas of the natural environment in all types of weather conditions. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Employees will be issued personal protective equipment (PPE) and responsible for using the proper PPE in the appropriate environment. Examples of PPE may include a hardhat, hearing protection while in noisy environments, eye protection, and safety shoes. FLSA Status: Non-Exempt Prepared Date: February 2025 Approved Date: February 18, 2025 City of San Rafael Job Class Specification Job Title: Pump Station Mechanic II / Lead Pump Station Mechanic SUMMARY: The primary function of this position is to perform advanced, skilled work in the installation, maintenance, and repair of mechanical systems such as pumps, motors, valves, telemetry, and other equipment used in public works pump stations. Additionally, the Lead Pump Station Mechanic is responsible for leading and overseeing less experienced personnel, coordinating work schedules, ensuring compliance with safety standards, and optimizing the operation and performance of pump stations. This position requires a combination of technical expertise, leadership, and independent judgment. DISTINGUISHING CHARACTERISTICS: Pump Station Mechanic II: This is the journey-level class in the Pump Station Mechanic series. Incumbents at this level are expected to perform skilled repairs and maintenance work independently, while also troubleshooting complex mechanical and electrical issues in pump stations. Mechanics at this level are expected to oversee less experienced personnel and assist with training and coordination. Lead Pump Station Mechanic: The Lead Pump Station Mechanic classification builds upon the responsibilities of the Pump Station Mechanic II position by including significant leadership and oversight duties. The Lead Pump Station Mechanic is responsible for coordinating the daily activities of the maintenance team, ensuring the quality of work performed, and providing guidance to less experienced staff. This role combines both technical expertise and leadership responsibilities and may serve as the primary point of contact for the pump station maintenance crew. Pump Station Mechanic II / Lead Pump Station Mechanic is a flexibly staffed position. Progression to a higher level is dependent on (i) management affirmation that the position is performing the full range of duties assigned to the classification; (ii) satisfactory work performance; (iii) the incumbent meeting the minimum qualifications for the classification including any licenses and certifications; and (iv) management and budget approval for progression to the higher level. SUPERVISION RECEIVED AND EXERCISED: Pump Station Mechanic II: Receives general supervision from the Operations and Maintenance Manager and may provide technical guidance or oversight to less experienced mechanics. Lead Pump Station Mechanic: Receives general supervision from the Operations and Maintenance Manager and is responsible for leading and coordinating the work of a small team of mechanics. Provides leadership, training, and oversight to Pump Station Mechanic II staff. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Pump Station Mechanic II: • Perform advanced, independent maintenance and repair of mechanical systems, including pumps, motors, valves, and telemetry systems. • Troubleshoot complex mechanical, electrical, and control systems, resolving issues with pumps, motors, and associated infrastructure. • Operate and maintain SCADA systems and make adjustments to ensure the optimal performance of the pump station equipment. • Independently perform preventative maintenance, including diagnostics and adjustments, to maintain system efficiency. • Maintain detailed maintenance records, including the use of computerized maintenance management systems (CMMS) for tracking work orders and inventory. • Ensure that work is performed in compliance with safety regulations, including confined space entry and hazardous materials handling. • Actively support inventory management, monitoring stock levels, and ordering parts and supplies as needed. Lead Pump Station Mechanic (in addition to duties of Pump Station Mechanic II): • Lead a team of Pump Station Mechanics in the daily operations and maintenance activities of pump stations. • Assign tasks, prioritize work orders, and coordinate daily activities to ensure the efficient and timely completion of maintenance and repair tasks. • Supervise and assist with troubleshooting complex systems, ensuring that less experienced personnel are supported and that work quality is maintained. • Provide technical guidance and on-the-job training to Pump Station Mechanics, helping to build their skills and knowledge for progression in the classification. • Monitor work performance and provide feedback to supervisors on team progress, areas for improvement, and any issues or concerns. • Ensure compliance with all safety protocols, including safe handling of chemicals, proper use of PPE, and adherence to confined space entry procedures. • Respond to emergency situations and manage critical repairs as necessary, providing leadership and guidance during high-pressure situations. • Assist the supervisor in reviewing equipment performance, identifying areas for improvement, and recommending solutions to optimize operations. • Support the development and implementation of preventive maintenance schedules and provide recommendations for system upgrades or repairs. KNOWLEDGE OF: • Advanced mechanical and electrical systems used in pump stations, including pumps, motors, valves, and telemetry systems. • Methods for troubleshooting and diagnosing complex mechanical, electrical, and control system issues. • Safety procedures and protocols, particularly related to confined spaces, hazardous materials, and high-voltage systems. • SCADA systems, computerized maintenance management systems (CMMS), and other tools used to monitor and control pump station operations. • Basic principles of leadership, team coordination, and providing technical training and oversight. • Preventive maintenance practices, equipment calibration, and system diagnostics. ABILITY TO: • Perform skilled mechanical and electrical repairs independently, including troubleshooting complex issues. • Operate and maintain SCADA and other monitoring/control systems effectively. • Lead, guide, and motivate a small team of mechanics, ensuring that work is completed safely, on time, and to standard. • Train and mentor less experienced mechanics, providing clear instructions and feedback. • Ensure compliance with safety standards and ensure team members use appropriate PPE and follow safety procedures. • Manage multiple tasks simultaneously, prioritize assignments, and allocate resources effectively. • Communicate effectively, both orally and in writing, with team members and supervisors. • Maintain accurate maintenance and repair records using computerized systems and ensure proper documentation of all work completed. EXPERIENCE AND EDUCATION: Pump Station Mechanic II: • Experience: Two years of experience in the repair and maintenance of mechanical equipment such as pumps, motors, and related systems. • Education: High school diploma or equivalent. • License/Certification: o Possession of a valid California Class C Driver's License with a satisfactory driving record. o Ability to obtain and maintain a Class A Commercial Driver’s License (CDL) within 12 months of hire. o CWEA Collection System Maintenance Grade II (or higher) Certification or the ability to obtain this certification within 12 months of hire. Lead Pump Station Mechanic: • Experience: o A minimum of three years of experience performing duties comparable to those of a Pump Station Mechanic II, including advanced troubleshooting, diagnostics, and repairs in pump stations or related facilities. o Experience in a lead or supervisory role, or providing oversight and training to less experienced personnel, is highly desirable. • Education: o High school diploma or equivalent. o Additional technical training or certification in pump station maintenance, mechanical systems, or a related field is highly desirable. • License/Certification: o Possession of a valid California Class C Driver's License with a satisfactory driving record. o Ability to obtain and maintain a valid Class A Commercial Driver’s License (CDL) within 12 months of employment. o CWEA Collection System Maintenance Grade II (or higher) Certification or the ability to obtain and maintain this certification within 12 months of hire. o Certified in confined space entry and rescue, or the ability to obtain certification within 12 months of hire. PHYSICAL DEMANDS: The essential functions of this position require the ability to sit, stand, walk, kneel, crouch, squat, stoop, reach, crawl, twist, climb, and lift up to 90 pounds. Incumbents must have the ability to work in confined spaces, with exposure to electrical hazards, mechanical hazards, hazardous materials, and extreme noise levels. Ability to work in inclement weather conditions and respond to emergency situations outside of normal working hours is required. WORK ENVIRONMENT: Work is performed in both indoor and outdoor environments, including confined spaces, exposure to extreme weather conditions, high noise levels, and potentially hazardous materials. Incumbents may be required to work irregular hours, including evenings, weekends, and holidays, and be available for on-call emergency response. FLSA Status: Non-Exempt Prepared Date: February 2025 Approved Date: February 18, 2025 City of San Rafael Job Class Specification Job Title: Project Manager I/II SUMMARY Under the supervision of the Senior Facilities Supervisor, this position manages the planning, design, liaison, bidding, construction, inspection, and contract administration of assigned capital improvements, vertical construction or facilities planning projects, including routine construction, remodels, modifications, or upgrades of City-owned, leased, or constructed buildings, structures, or infrastructure; establishes and manages consultant teams associated with projects. Works with Senior Facilities Supervisor to create and control budgets, schedules, and project scope requiring input from stakeholders; works with department personnel to perform financial analysis related to the project; serves as the primary point of contact for special project requests with City departments or other local governmental agencies, contractors, consultants, architects, and stakeholders; and performs related work as required. DISTINGUISHING CHARACTERISTICS This classification oversees, manages, and coordinates teams of professional service providers engaged in activities encompassing all phases of routine capital, vertical construction or facilities planning projects with a well-defined scope, fewer technical elements to be integrated, shorter duration, and/or limited stakeholder involvement and sensitivity. Incumbents operate under the supervision of the Senior Facilities Supervisor and in coordination with the City Engineer to develop project plans. The Project Manager II is distinguished from the Project Manager I by an incumbent’s experience level with managing more complex projects and requiring only moderate supervision in executing their day-to-day tasks. The Project Manager II may function as the lead for assigned professional, technical and administrative support staff. Positions in the series are flexibly staffed. Progression to a higher level is dependent on (i) management affirmation that the position is performing the full range of duties assigned to the classification; (ii) satisfactory work performance; (iii) the incumbent meeting the minimum qualifications for the classification including any licenses and certifications; and (iv) management and budget approval for progression to the higher level. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. • Manages routine capital projects from program planning through final acceptance of construction and warranty period. • Manages, organizes, and directs the planning, design, and preparation of project drawings, specifications, financial analysis, schedules, and estimates for the construction, modification, or alteration of buildings, structures, and related infrastructure. • Confers with City departments to establish building and space requirements; advises on feasibility of projects; and manages the preparation of drawings, reports, and recommendations of findings. • Oversees project staff, contractors, and consultants; manages consultant and contractor selection process, negotiates fees, and approves contracts; evaluates contractor performance and recommends changes to quantity and quality of service provided. • Initiates the preparation of and presents feasibility studies, environmental studies, cost estimates, schedules, and programs for the development or alteration of buildings, structures, and related infrastructure. • Tracks and monitors all project activities; reviews work under construction to ensure that all new construction and alteration work complies with plans, specifications, codes, budgets and schedules; and coordinates the work of multi-disciplinary staff across organizational boundaries. • Prepares reports and cost control analyses; analyzes claims and recommends approval of consultant/contract payments. • Represents the department in meetings and conferences related to construction, materials, or work standards. • Coordinates and conducts community meetings associated with project(s) and responds to community issues and concerns; provides presentations to governmental and regulatory agencies, community groups, and the Board of Supervisors. • Ensures related files and records are maintained. In addition, the Project Manager II may: • Manage more moderately complex capital projects from program planning through final acceptance of construction and warranty period. • Train staff in procedural and technical aspects of their jobs; assigns and reviews work; acts as a technical resource to staff; may provide input into performance evaluations and other personnel matters. KNOWLEDGE OF: • Construction principles and practices including materials, methods, and tools involved in repair and construction of buildings, structures, and infrastructure. • Federal, state, and local codes, statutes, and regulations pertaining to public sector construction projects and contract and labor compliance. • Principles and practices of project management and evaluation. • Cost estimating and cost control techniques. • Public safety and security including relevant equipment, policies, procedures, and strategies to promote effective local and state security operations for the protection of people, property, and data. • Government purchasing and bidding policies, practices, and procedures. • Professional services contracting. • Computer technology, including project management systems and software. • Disability access compliance and related Americans with Disabilities Act (ADA) laws. • Sustainable Green building principles and practices. • Real estate, including principles and practices of effective commercial property management. • Budget development and tracking, cost control procedures, financial forecasting, and fiscal analysis. • Space and furniture planning. • Project planning, including plan development, implementation, and maintenance. ABILITY TO: • Develop, manage and implement a variety of projects to meet City goals and objectives. • Represent the City in meetings with other departments, agencies, contractors, businesses, and the public. • Identify problems and review related information to develop and evaluate options and implement solutions. • Coordinate and adjust actions in relation to others' actions. • Adapt technology equipment to serve user needs. • Manage financial resources. • Employ critical thinking by using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. • Assess and manage program and project funds from various funding sources. • Prepare and deliver effective presentations to governing boards, the public, and a variety of audiences. • Analyze and solve problems quickly and effectively. • Manage the work of project consultants, contractors, and staff working on a project. • Adapt to changing priorities. • Conduct a variety of management, operational, and budgetary studies and projects. • Exercise sound independent judgment within general policy guidelines. • Interpret, apply, and explain complex laws, regulations, policies, and procedures. • Draft and interpret contract terms. • Read blueprints and maps. • Perform complex analysis including financial analysis. • Develop and maintain effective working relationships with employees, other City departments, property owners, consultants, contractors, and the general public. • Handle conflict effectively. • Use computer programs for financial modeling, project management and word processing. • Communicate effectively orally and in writing on legal, financial, and administrative topics. • Develop management information reports. EDUCATION and/or EXPERIENCE: Any combination of education and experience that provides the knowledge, skills and abilities listed above. Project Manager I: Typically, equivalent to a bachelor's degree from an accredited college or university with major coursework in construction management, project management, civil, structural or mechanical engineering, facilities planning, design management, architecture, business, economics, planning or a related field. Required education is interchangeable with project management experience related to the area of assignment on a year-for-year basis for a maximum of two years. Project Manager II: in addition to the above, this level requires two years of full-time, progressively responsible experience in project management related to the area of assignment. Other Requirements Possession of a valid California Class C Driver's License with a satisfactory driving record. LANGUAGE SKILLS: Ability to read and interpret documents such as rules, operating and maintenance instructions and procedure manuals. Ability to prepare clear and comprehensive written reports and correspondence. Ability to communicate effectively, both verbally and in writing. MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, proportions, and percentages. REASONING ABILITY: Ability to deal with problems involving several variables in construction-related situations. Ability to interpret a variety of instructions and reports furnished in written, oral, diagram, or schedule form. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to sit; climb or balance; walk on uneven surfaces; stoop, kneel or crouch. The employee may regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to outdoor weather conditions and regularly works in indoor environmental conditions. The employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate but occasionally loud. FLSA Status: Non-Exempt Prepared Date: February 2025 Approved Date: February 18, 2025 City of San Rafael Job Class Specification Job Title: Waste Management Coordinator (Program Analyst) SUMMARY: Under general direction, the Waste Management Coordinator is responsible for a variety of waste-management activities for the City of San Rafael, including compliance with various state regulations (SB 1383). The position will be responsible for the implementation and ongoing operation of the City’s waste hauling franchise agreement and illegal dumping programs, in addition to coordinating waste management activities across all City departments and with the City’s franchised waste hauler. This position will interface with the Marin Hazardous & Solid Waste Management Joint Powers Authority, Zero Waste Marin. The Waste Management Coordinator has day-to-day responsibilities of implementing zero waste activities, policies, and programs, including outreach, training, tracking, reporting, and policy analysis. The incumbent will exercise considerable independence and judgment in carrying out assigned duties. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. • Meets with agency and departmental representatives to understand needs and challenges toward implementing effective waste management goals and requirements. • Develops an annual work plan to accomplish zero waste, illegal dumping, and SB 1383 priorities. • Coordinates, tracks, and reports on illegal dumping programming for the City to management, the City Council, and the community. • Exercises enforcement and abatement responsibilities under the Health and Sanitation regulations of the City’s Municipal Codes. • Conducts field investigations of reported complaints of municipal code, ordinance, and resolution violations • Seeks abatement (remedies) through voluntary compliance or informal administrative process or administrative hearing or judicial action. • Conducts field inspections to uncover violations, gathers supporting evidence, informs individuals of code provisions and encourages compliance through issuance of citations. • Conducts various types of community engagement for SB 1383 and illegal dumping to residents, businesses, and community groups that address the needs of specific audiences, including non-English speaking constituents. • Coordinates with the City’s waste hauler to implement bulky item collection programs and events for residents. • Administers business-focused programs and incentives for prevention and abatement of illegal dumping businesses and conducts outreach and education about Crime Prevention Through Environmental Design. • Develops contracts in conjunction with the City Attorney’s Office. • Conducts presentations and updates for City Council, community groups, and others as necessary. • Conducts research into illegal dumping and SB 1383 compliance to continue to evolve and improve programming. • Learns and applies a Human Centered Design approach to programming. • Recruits and coordinates community volunteers for campaigns related to illegal dumping and litter, including court-appointed community service workers. • Works with the Police Department, Public Works, and code enforcement to develop and implement strategies to deter illegal dumping. • Conducts data gathering and analysis to track illegal dumping and waste-related matters toward successful outcomes. • Provides input on City policies and ordinances as necessary to continue to improve waste management and further reduce the impacts of dumping, litter, and recycling contamination. • Serves as a member of the Emergency Operations Center during emergencies or disasters. • Builds and maintains cooperative working relationships and positive alliances with members of community-based organizations, local businesses, local officials, City staff, and the public. • Represents the City at conferences, seminars and meetings as assigned. • Maintains knowledge of current trends, theory, practices, laws, regulations, and emerging technologies and methods regarding communications, public information, news media, and community and public relations. • Performs related duties as required. KNOWLEDGE OF: • Waste management and recycling principles, trends, laws, and best practices, including SB 1383 • Technical aspects of Code Enforcement • Project management • Local government operations • Microsoft Office • Culturally competent community engagement strategies • Methods for monitoring, analyzing, and evaluating programs • Communications, marketing, social media messaging and strategy • Correct grammar usage, spelling, syntax, punctuation, and the principles of effective written communications ABILITY TO: • Establish and maintain a working environment conducive to positive morale, individual style, quality, creativity, and teamwork • Collaborate well with people from various backgrounds, positions, and agencies • Identify challenges and emerging issues • Manage interdepartmental committees and work programs • Communicate well both orally and in writing, ideally in both English and Spanish • Manage a variety of administrative operations, functions, and projects • Establish and maintain effective working relationships with City staff, partners, the media, and the public • Operate computer software such as presentation software, graphic design, spreadsheets, web design and databases • Break down complex issues in a manner that is easily communicated and understood by a diverse audience • Conduct data gathering and analysis • Work around obstacles to develop and implement creative solutions to problems • Meet overlapping and conflicting deadlines and adapt well to last minute changes in assignments and priorities • Supervise volunteers • Understand and track budgets EDUCATION and/or EXPERIENCE: A typical way to meet the minimum qualifications for this position is listed below. Any combination of education and or experience equivalent to the minimum qualifications will be considered. • Bachelor’s Degree from an accredited college or university with a degree in environmental science, public policy, sociology, communications, community engagement, public administration, or closely related field • Three years of progressively responsible experience in a related field • Ability to communicate in Spanish is preferred Other Requirements: Possession of a valid California Class C Driver's License with a satisfactory driving record. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk and/or hear and is occasionally required to stand and walk. The employee is frequently required to use hands to handle or feel and to reach with arms. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. The employee will somewhat regularly need to drive to off-site meetings and events. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to video displays and regularly works in inside environmental conditions. The employee is also regularly exposed to outdoor weather conditions, occasionally works in the evenings or on weekends and may travel occasionally. The noise level in the work environment is usually low to moderate. FLSA Status: Non-Exempt Prepared By: Cory Bytof, Sustainability Program Manager Prepared Date: January 2025 Approved by: Marissa Sanchez, HR Director Approved Date: February 1, 2025