HomeMy WebLinkAboutCC Resolution 15370 (Point San Pedro Median Landscaping Services)RESOLUTION NO. 15370
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL WAIVING BIDDING
REQUIREMENTS FOR SERVICES AND AUTHORIZING THE CITY MANAGER TO
ENTER INTO AN AGREEMENT WITH GARDENERS’ GUILD, INC. FOR POINT SAN
PEDRO MEDIAN LANDSCAPING SERVICES FOR AN INITIAL TWO-YEAR PERIOD,
WITH THE OPTION TO EXTEND THE AGREEMENT UP TO FOUR MORE YEARS,
FOR UP TO A SIX-YEAR TERM, AND A TOTAL CONTRACT AMOUNT NOT TO
EXCEED $680,192
WHEREAS, in 2011, the Point San Pedro Road Median Landscaping District was
formed to generate revenue to reconstruct, repair, and maintain the 29 median islands
along Point San Pedro Road; and
WHEREAS, as a part of the formation of the assessment District, the City of San
Rafael and unincorporated portions of the County of Marin entered a Memorandum of
Understanding (MOU) in which the City of San Rafael was designated as the lead agency
for managing the assessment District; and
WHEREAS, one component of the annual assessment funds the annual
operations and maintenance work, which includes the contractual maintenance of the 29
medians; and
WHEREAS, in the previous formal bidding processes for this scope of work
Gardeners’ Guild, Inc. was awarded the contract, and they have been consistently
maintaining the Point San Pedro median landscaping since 2017; and
WHEREAS, the City recently received informal bids for similar landscaping
services and Gardeners’ Guild, Inc. was the lowest responsive and responsible bidder.
Additionally, their institutional knowledge of the site and irrigation system is advantageous
to the City and determined to be the best value for the City; and
WHEREAS, funding to support the recommended Agreement is provided within
the approved Fiscal Year (FY) 2024-25 budget (Pt. San Pedro Assessment District Fund
234), with future appropriations to be provided via the annual budget process through the
term of the Agreement.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San
Rafael hereby waives the bidding requirement for services; and authorizes the City
Manager to enter into an agreement with Gardeners’ Guild, Inc. for Point San Pedro
Medians Landscaping Services for an initial two-year period, with the option to extend the
agreement up to four more years, with a total amount not to exceed $100,000 per year,
as may be increased by the consumer price index or 5%, whichever is less, for up to a
total six-year term and a total contract amount not to exceed $680,192, subject to the
City Council appropriating funds for the fiscal year of any extension of the term.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the City
Council of the City of San Rafael, held on Tuesday, the 18th day of February 2025, by
the following vote, to wit:
AYES:
NOES:
ABSENT:
Councilmembers: Bushey, Hill, Kerts, Llorens Gulati & Mayor Kate
Councilmembers: None
Councilmembers: None
_____________________
Lindsay Lara, City Clerk
