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HomeMy WebLinkAboutCC Resolution 15376 (Downtown Library Furniture Purchase)RESOLUTION NO. 15376 RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASE ORDER WITH TROPE GROUP FOR THE PURCHASE OF FURNITURE FOR THE DOWNTOWN LIBRARY IN AN AMOUNT NOT TO EXCEED $188,000, WHICH INCLUDES THE BASE BID OF $168,870 AND $19,130 IN CONTIGENGY WHEREAS, in 2022, the City secured approximately $3,000,000 in funding for infrastructure improvements at the Downtown Library; and WHEREAS, the Downtown Library renovation project is addressing the most pressing safety and infrastructure needs of the facility as well as making minor design improvements to enhance the patron and staff experience; and WHEREAS, construction on the Downtown Library renovation project began in October 2024 and is expected to be completed in Summer 2025; and WHEREAS, the City is desirous of purchasing new furniture to enhance and support the broader Downtown Library renovation project; and WHEREAS, the City released a furniture package for competitive bid on January 28, 2025; and WHEREAS, the City received three bids on February 12, 2025, and of the three bids, Trope Group was determined to be the lowest responsive and responsible bidder; and WHEREAS, sufficient funding for the purchase of furniture was included in the FY 2024-25 Measure D equipment, supplies, and materials budget (215-51-11001-9360). NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael hereby authorizes the City Manager to execute a purchase order with Trope Group for the purchase of furniture for the Downtown Library in the amount of $188,000, which includes the base bid of $168,870 and $19,130 in contingency. I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 3rd day of March 2025, by the following vote, to wit: AYES: NOES: ABSENT: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate Councilmembers: None Councilmembers: None _____________________ Lindsay Lara, City Clerk