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Home My WebLink AboutPW Service Level Agreement; Task Order No. 145; Topographic Survey for South Merrydale - Civic Center Pathway Rev. March 2024 City of San Rafael SERVICE LEVEL AGREEMENT DATED JUNE 19, 2023 WITH BKF ENGINEERS TASK ORDER NO. 145 Subject title: Topographic Survey for South Merrydale – Civic Center Pathway Task Order Amount: $36,665 THIS TASK ORDER is entered into on ____________________ between the City of San Rafael, a municipal corporation ("City"), and BKF ENGINEERS, ("Contractor"). RECITALS A. Whereas Master Consultant Services Agreement is hereby renamed Service Level Agreement; and B. The City and Contractor (as may be identified as “Consultant” in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated June 19, 2023 under which Contractor has agreed to perform certain contract services for the City; and C. Pursuant to the terms of the Agreement, the City wishes Contractor to perform certain tasks as set forth in this Task Order, which constitute the Work; NOW, THEREFORE, City and Contractor agree as follows: AGREEMENT 1. Scope of services. Contractor shall provide any and all of the services set forth in Exhibit A of this Task Order, for an amount not to exceed the Task Order Amount, identified above, as directed by the City. Jason Kirchmann shall be the Project Manager for Contractor for this Task Order. Additional contract services may be performed by other Contractor staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available work plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Grey Melgard, or their designee as the person at the City responsible for monitoring performance under this Task Order. b. Contractor duties. The Contractor will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous services related to the Work and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is Mar 4, 2025 City of San Rafael Service Level Agreement Task Order Rev. March 2024 required if these additional services cannot be performed within the Task Order budget. 2. Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule: Costs are not- to-exceed stated Task Order Amount in this Task Order. See Exhibit A for Work and fee schedule details. 3. Authorization to proceed. The City will give Contractor authorization to proceed with the work specified in this Task Order only after Contractor submits updated insurance certificates and endorsements, in accordance with the Agreement. 4. Service Level Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Contractor in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. 5. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Signatures. The parties have executed this Task Order, as of the date first written above. City of San Rafael Service Level Agreement Task Order Rev. March 2024 CITY OF SAN RAFAEL By: _____________________________ Cristine Alilovich, City Manager Reviewed By By: ______________________________ Andrea Visveshwara, Chief Assistant City Attorney CONTRACTOR By: __________________________ Name: ________________________ Title: _________________________ (if Contractor is a corporation, add signature of second corporate officer) By: __________________________ Name: ________________________ Title: _________________________ Exhibits: A Scope of work Jason Kirchmann (Feb 14, 2025 10:42 PST) Jason Kirchmann Jason Kirchmann Vice President Jean hen (Feb 14, 2025 11:42 PST) Jean hen F ndrea Vis1esh2ara (Feb 14, 2025 14:4т PST) 'nGrHa <isYHshZara ristine 'i''o1ich (ar 4, 2025 11:14 PST) )risWinH 'OiOOoYich TASK ORDER BKF ENGINEERS 810 5th Avenue, Suite 210, San Rafael, CA 94901 | 415.930.7960 San Rafael Master Services Agreement – Merrydale – Civic Center Pathway BKF Job No. 20230051-59 Date: January 8, 2025 Client:City of San Rafael Dept. of Public Works 111 Morphew Street San Rafael, CA 94901 Contact: Grey Melgard Consultant:BKF Engineers 810 5th Avenue, Suite 210 San Rafael, CA 94901 Contact: Jason Kirchmann This is a Task Order request associated with the contract between BKF Engineers and the City of San Rafael dated June 19, 2023 and is governed by the terms and conditions therein. TASK(S): DESCRIPTION: In general, BKF will perform the following tasks: 1.Design-Level Topographic Survey: BKF will provide a topographic survey that identifies visible site features, significant building corners, curbs, concrete gutters, edge of pavement, walkways, concrete pads, retaining walls, paint striping, signage, fences, rail lines, trees 6-inches in diameter and larger, drainage swales, and visual utility infrastructure. We will obtain a succession of spot elevations to define the general terrain of the project site. Visible utility infrastructure within the mapping limits, including sewer, water valves, hydrants, meter boxes, storm drain and marked utilities encountered during the course of our field survey will also be identified. Invert elevations on accessible manholes and storm drain inlets will be located. Underground utility locations may be shown on the mapping based on visual surface evidence and as- built drawings provided to BKF prior to commencement of the survey. The topographic survey will include spot elevations and 1-foot contours. The vertical datum will be based on the North American Vertical Datum of 1988, and the horizontal datum will be assumed to a tertiary level of accuracy. It is understood that the Survey Area falls within the Sonoma-Marin Rail Transit District right-of-way, and is below a CA-101 overpass. BKF will coordinate access with the Sonoma-Marin Rail Transit District for mapping access, but does not anticipate needing access to the CA-101 right-of-way in performance of this survey. Additional railroad safety staff is not included in this Task. 2.Boundary Recovery: BKF will recover the record boundary of Merrydale Avenue, Caltrans and the Sonoma-Marin Rail Transit District right-of-way within the Survey Area based on publicly recorded mapping and found monumentation shown thereon. Based on a cursory review of publicly available records and informal inquiries with other local surveyors, it is possible, but unknonw if sufficient existing monumentation exists and without material discrepancy to survey said boundaries without additional services or the requirement to file a Record of Survey in accordance with Section 8762 of the California Professional Land Surveyor’s Act. A Record of Survey is not included in this Task. Exhibit A TASK ORDER BKF ENGINEERS 810 5th Avenue, Suite 210, San Rafael, CA 94901 | 415.930.7960 OPTIONAL SERVICES A.Record Of Survey: If sufficient existing monumentation is not found, or if discrepancies with record mapping are identified, preparation of a Record of Survey performed as an additional service may be necessary to retrace boundaries within the survey area. BKF will set sufficient monumentation to retrace the survey and the Record of Survey will be submitted to the Marin County Surveyor’s office for recording and filing. County fees are not included. B.SMART Control/Datum: SMART has it’s own unique survey control system. If requested, prior to the commencement of field surveying, BKF will occupy SMART’s published control and will translate the mapping described herein onto said control to a Third Order level of accuracy. C.Rail Safety Staff: If SMART or other regulatory agencies require dedicated railroad safety staff such as an “Employee-In-Charge” (EIC), or equivalent, BKF will provide the staff while our field crews are working within the railroad right of way. Fees under this subtask include reimbursable expenses to update staff licensing and education for this service. SERVICES TO BEGIN: Upon receipt of written authorization TO BE COMPLETED:Within three weeks of authorization for base scope, add one week for each optional service. DELIVERABLES:Topographic Map signed and sealed by professional in charge.AutoCAD provided as a courtesy. CURRENT ADDENDUM VALUE: TASK 1 2 Total Base A B C Total with Optionals FEE $ 13,580 $ 6,115 $ 19,695 $ 13,305 $ 2,805 $ 3,665 $ 39,470 PROJECT MANAGER: Jason Kirchmann, PLS, PE DATE: (Signature) CLIENT: City of San Rafael Dept. of Public Works DATE: (Signature) 01/17/2025 South Merrydale - Civic Center Pathway Legend Label Label Marin County Marin County San Rafael City Limit City Limit Line Parcels Parcels APN 179-041-02 Owner - Sonoma-Marin Rail Transit District APN 179-041-25 Owner - Sonoma-Marin Rail Transit District City of San Rafael Public Right-of-Way Extend survey boundary to northern extent of driveway at 3833 property EXHIBIT A BKF PROJECT 20230051-59 MERRYDALE - CIVIC CENTER PATHWAY SURVEY AREA CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. Step RESPONSIBLE DEPARTMENT DESCRIPTION COMPLETED DATE REVIEWER Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor b. Email contract (in Word) and attachments to City Attorney c/o Laraine.Gittens@cityofsanrafael.org Click here to enter a date. 1/29/2025 ☐ ☒SM 2 City Attorney a. Review, revise, and comment on draft agreement and return to Project Manager b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 2/7/2025 2/7/2025 ☒ NT ☒ NT 3 Department Director Approval of final agreement form to send to contractor 2/11/2025 ☒ AM 4 Project Manager Forward three (3) originals of final agreement to contractor for their signature 2/12/2025 ☒ 5 Project Manager When necessary, contractor-signed agreement agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed $75,000; and for Public Works Contracts that exceed $175,000 Date of City Council approval ☒ N/A Or Click here to enter a date. ☐ PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackle (for Grey Melgard) Extension: 3353 Contractor Name: BKF Engineers Contractor’s Contact: Jason Kirchmann Contact’s Email: jkirchmann@bkf.com ☐ FPPC: Check if Contractor/Consultant must file Form 700