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Home My WebLink AboutCC SA Minutes 2015-04-20IN THE COUNCIL CHAMBERS OF THE CITY OF SAN RAFAEL, Monday, April 20, 2015 t1�+i. uM1 5lur.n Regular Meeting San Rafael City Council MINUTES EMERGENCY TRAINING - THIRD FLOOR CONFERENCE ROOM - 5:OOPM a. Councilmembers and Standby Councilmembers Emergency Training (FD) Vice -Mayor McCullough, City Attorney Robert Epstein and Standby Councilmembers Gary Ragghianti, Albert Boro and Mary Kyle attended Emergency Training conducted by Chief Gray and Emergency Management Coordinator John Bruckbauer. Present: Vice -Mayor McCullough Councilmember Bushey Councilmember Colin Councilmember Gamblin Absent: Mayor Phillips Also Present: City Manager Nancy Mackie City Attorney Robert Epstein City Clerk Esther Beirne OPEN SESSION - COUNCIL CHAMBERS - 6:30 PM Vice -Mayor McCullough announced Closed Session item. CLOSED SESSION- THIRD FLOOR CONFERENCE ROOM - 6:30 PM 2. Closed Session: a. Conference with Labor Negotiators- Government Code Section 54957.6 Lead Negotiator: Jack Hughes, Liebert Cassidy and Whitmore Negotiating Team: Nancy Mackie, Jim Schutz, Deirdre Dolan, Mark Moses, Robert Epstein Employee Organization - SEW - Local 1021 City Attorney Robert Epstein announced that no reportable action was taken OPEN TIME FOR PUBLIC EXPRESSION- 7:OOPM: Suzie Pollak addressed Council regarding Marin Villages Sue Beittel addressed Council regarding Marin Villages Alison Fuller addressed Council regarding North San Rafael Village Amy Likover addressed Council regarding Marin History Museum Hugo Landecker addressed Council regarding Marin History Museum SAN RAFAEL SUCCESSOR AGENCY - 7:OOPM: SuccessorAgency a. Resolution of the San Rafael Successor Agency Approving the Public Improvement Agreement for Use of Bond Proceeds Between the City of San Rafael and the San Rafael Successor Agency (ED) — File SA Staff Reports x SA Financial Reports SA Public Improvement Agr. Stephanie Lovette, Economic Development Director, presented the staff report Vice -Chair McCullough Stephanie Lovette Vice Chair McCullough invited public comment Amy Likover Member Colin moved and Member Bushey seconded to adopt the Resolution RESOLUTION NO. 2015-01 (SA) - RESOLUTION APPROVING THE PUBLIC IMPROVEMENT AGREEMENT FOR USE OF BOND PROCEEDS BETWEEN THE CITY OF SAN RAFAEL AND THE SAN RAFAEL SUCCESSOR AGENCY AYES: Members: Bushey, Colin, Gamblin & Vice -Chair McCullough NOES: Members: None ABSENT: Members: Chairman Phillips SAN RAFAEL CITY COUNCIL CONSENT CALENDAR: 3. Consent Calendar Items: Councilmember Bushey moved and Councilmember Colin seconded to Approve Consent Calendar Items. Vice -Mayor McCullough abstained from part of Item 3.a — Minutes of April 6, 2015 a. Approval of Minutes of Special City Council Meeting of March 16, and City Council / Successor Agency meeting of April 6, 2015 (CC) Minutes CCSA 04/06/2015 Minutes SPCC 03/16/2015 Approved as submitted b. Call for Applications to Fill Two Four -Year Terms on the San Rafael Planning Commission, Due to the Expiration of Terms of Jack Robertson and Mark Lubamersky, with Terms to Expire End of June, 2019 (CC) — File 9-2-6 Call for Apps Planning Commission Approved staff recommendation C. Resolution Approving the Public Improvement Agreement for the Use of Bond Proceeds Between the City of San Rafael and the San Rafael Successor Agency (ED) — File SA Staff Reports CC Public Improvement Agr. RESOLUTION NO. 13904 - RESOLUTION APPROVING THE PUBLIC IMPROVEMENT AGREEMENT FOR USE OF BOND PROCEEDS BETWEEN THE CITY OF SAN RAFAEL AND THE SAN RAFAEL SUCCESSOR AGENCY d. Fiscal Year 2014-2015: (Fin) — File 8-5 Fiscal Year 2014-2015 Second Interim Financial Update; and 2. Resolution Adopting Amendments to the 2014-2015 Budget Fiscal Year 2014-2015 Accepted Report RESOLUTION NO. 13905 - RESOLUTION ADOPTING AMENDMENTS TO THE 2014-2015 BUDGET e. Resolution Authorizing the City Manager to Extend for One Year the City of San Rafael's Participation in the 2005 Joint Powers Agreement for Hazardous Materials Spills Management (FD) — File 4-13-116 x 9-3-31 Hazardous Materials RESOLUTION NO. 13906 - RESOLUTION AUTHORIZING THE CITY MANAGER TO EXTEND FOR ONE YEAR THE CITY OF SAN RAFAEL'S PARTICIPATION IN THE 2005 JOINT POWERS AGREEMENT FOR HAZARDOUS MATERIALS SPILLS MANAGEMENT Resolution Authorizing the City Manager to Execute the 9th Amendment to the March 28th 2006 Cooperation Agreement Between the County of Marin and City of San Rafael to Secure $191,200.00 in Federal Community Development Block Grant (CDBG) Funds for ADA Improvements to Public Facilities within the City of San Rafael (PW) — File 4-13-38 x 147 ADA Improvements RESOLUTION NO. 13907 - RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE 9TH AMENDMENT TO THE MARCH 28, 2006 COOPERATION AGREEMENT BETWEEN THE COUNTY OF MARIN AND CITY OF SAN RAFAEL TO SECURE $191,200.00 IN FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR ADA IMPROVEMENTS TO PUBLIC FACILITIES WITHIN THE CITY OF SAN RAFAEL g. Resolution Approving and Authorizing the Acting Public Works Director to Execute an Amendment to the Professional Services Agreement with CSW/Stuber-Stroeh Engineering Group, Inc. to Expand the Scope of Work for the Design of the Manuel T. Freitas Parkway and Las Gallinas Avenue Intersection Improvements Project in an Amount not to Exceed $7,000.00, Increasing the Total Not to Exceed Amount Under the Agreement to $252,282.00 (PW) — File 4-3-577 Freitas Pkwy & Las Gallinas Improv. RESOLUTION NO. 13908 - RESOLUTION APPROVING AND AUTHORIZING THE ACTING PUBLIC WORKS DIRECTOR TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CSW/STUBER-STROEH ENGINEERING GROUP, INC. TO EXPAND THE SCOPE OF WORK FOR THE DESIGN OF THE MANUEL T. FREITAS PARKWAY AND LAS GALLINAS AVENUE INTERSECTION IMPROVEMENTS PROJECT IN AN AMOUNT NOT TO EXCEED $7,000.00, INCREASING THE TOTAL NOT TO EXCEED AMOUNT UNDER THE AGREEMENT TO $252,282.00 h. Accept Completion of the Fifth Avenue and Lootens Place Parking Lot Improvements Project, City Project No. 11181, and Authorize the City Clerk to File the Notice of Completion (PW) — File 4-1-655 Completion of Fifth & Lootens Improv. Approved staff recommendation Resolution Accepting a Proposal from BKF Engineers, Inc., for On -Call Professional Land Surveyor Services and Authorizing the Acting Public Works Director to Enter into a Professional Services Agreement with BKF Engineers, Inc., in an Amount not to Exceed $75,000.00 Per Year (PW) — File 4-3-588 On -Call Land Surveying Services RESOLUTION NO. 13909 - RESOLUTION ACCEPTING A PROPOSAL FROM BKF ENGINEERS, INC., FOR ON-CALL PROFESSIONAL LAND SURVEYOR SERVICES AND AUTHORIZING THE ACTING PUBLIC WORKS DIRECTOR TO ENTER INTO A PROFESSIONAL SERVICE AGREEMENT WITH BKF ENGINEERS, INC., IN AN AMOUNT NOT TO EXCEED $75,000.00 PER YEAR j. Resolution Awarding a Contract for the Francisco Blvd. East and Francisco Blvd. West Street Repairs Project, City Project No. 11246, to Maggiora & Ghilotti, Inc., in the Amount of $179,971.00 (PW) — File 4-1-663 Francisco Blvd. Street Repairs 11 RESOLUTION NO. 13910 - RESOLUTION AWARDING A CONTRACT FOR THE FRANCISCO BLVD. EAST AND FRANCISCO BLVD. WEST STREET REPAIRS PROJECT, CITY PROJECT NO. 11246, TO MAGGIORA & GHILOTTI, INC. IN THE AMOUNT OF $179,971.00 k. Resolution Awarding a Contract for the ADA -DOJ Curb Ramps 2014-2015 Project, City Project No. 11249, to Coastside Concrete in the Amount of $269,890.00 (PW) — File 4-1-664 ADA -DOJ Street Repairs RESOLUTION NO. 13911 - RESOLUTION AWARDING A CONTRACT FOR THE ADA -DOJ CURB RAMPS 2014-2015 PROJECT, CITY PROJECT NO. 11249, TO COASTSIDE CONCRETE IN THE AMOUNT OF $269,890.00 Resolution Awarding a Contract for the B Street Community Center Siding Replacement Project, City Project No. 11232, to Wedge Roofing, Inc. in the Amount of $124,990.00 (Bid Opening Held on Tuesday, March 24, 2015) (PW) — File 4-1-665 SRCC Siding Replacement RESOLUTION NO. 13912 - RESOLUTION AWARDING A CONTRACT FOR THE B STREET COMMUNITY CENTER SIDING REPLACEMENT PROJECT, CITY PROJECT NO. 11232, TO WEDGE ROOFING, INC., IN THE AMOUNT OF $124,990.00 (BID OPENING HELD ON TUESDAY, MARCH 24, 2015) AYES: Councilmembers: Bushey, Colin, Gamblin, & Vice -Mayor McCullough NOES: Councilmembers: None ABSENT: Councilmembers: Mayor Phillips ABSTAIN: Councilmembers: Vice -Mayor McCullough from minutes of April 6, 2015 only OTHER AGENDA ITEMS: 4. Other Agenda Items: a. Resolution Approving A Professional Services Agreement with Kimley-Horn Consultants in an Amount Not to Exceed $270,000 for Work Related to the TAM Grant for the Full or Partial Relocation of the San Rafael Transit Center Due to Impact of SMART Rail Operations (ED) — File 4-3-589 TAM Grant Stephanie Lovette, Economic Development Director, presented the staff report Councilmember Colin Stephanie Lovette Councilmember Colin / Stephanie Lovette Vice -Mayor McCullough Vice -Mayor McCullough invited public comment Amy Likover Hugo Landecker City Manager Nancy Mackle Vice -Mayor McCullough Vice -Mayor McCullough / Stephanie Lovette Nancy Mackle Councilmember Bushey Councilmember Bushey moved and Councilmember Colin seconded to adopt the Resolution RESOLUTION NO. 13913 - RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN CONSULTANTS IN AN AMOUNT NOT TO EXCEED $270,000 FOR WORK RELATED TO THE TAM GRANT FOR THE FULL OR PARTIAL RELOCATION OF THE SAN RAFAEL TRANSIT CENTER DUE TO IMPACT OF SMART RAIL OPERATIONS AYES: Councilmembers: Bushey, Colin, Gamblin, & Vice -Mayor McCullough NOES: Councilmembers: None ABSENT: Councilmembers: Mayor Phillips b. Community Vision for the San Rafael Public Library (Lib) — File 9-3-61 SR Public Library Vision Sarah Houghton, Library Director, presented the staff report Vice -Mayor McCullough invited public comment Brad Sears Hugo Landecker Amy Likover Vice -Mayor McCullough Sarah Houghton Councilmember Colin Sarah Houghton Vice -Mayor McCullough Councilmember Bushey I. Councilmember Bushey moved and Councilmember Colin seconded to Accept report Accepted report AYES: Councilmembers: Bushey, Colin, Gamblin, & Vice -Mayor McCullough NOES: Councilmembers: None ABSENT: Councilmembers: Mayor Phillips CITY MANAGER'S REPORT: 5. City Manager's Report Nancy Mackle reported on: o Her vision that someday San Rafael would have any topic available on social media; o Re -Opening of Boyd Park will be Sunday, April 26th from 10:00 am - 2:00 pm, and the first 100 people will get a free picnic blanket; o Downtown Farmers' Market has started on Thursday nights from 6:00 pm - 9:00 pm; o May Madness Classic Car Parade is on May 2nd. COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (including AB 1234 Reports on Meetings and Conferences Attended at City Expense) 6. Councilmember Reports • Councilmember Colin, Co -Chair of the Homeless Policy Steering Committee with Supervisor Rice, reported on a recent presentation by County Health and Human Services regarding mental health teams and what they are doing in that realm. • Councilmember Bushey gave a report on the Central Marin Sanitation Agency's study on recycled water. She will return the issue to Council when the study goes final. ADJOURNMENT 7:59 PM ESTHER C. BEIRNE, City Clerk APPROVED THIS DAY OF , 2015 GARY O. PHILLIPS, Mayor