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HomeMy WebLinkAboutLR Security Services for Recreation Division Rental ProgramsRev. 08.22 1 AGREEMENT FOR PROFESSIONAL SERVICES BY AND BETWEEN THE CITY OF SAN RAFAEL AND BARBIER SECURITY GROUP FOR UNARMED SECURITY SERVICES FOR RECREATION DIVISION RENTAL PROGRAMS This Agreement is made and entered into as of ________________________ , by and between the CITY OF SAN RAFAEL, a chartered California municipal corporation (hereinafter "CITY"), and Barbier Security Group, a California Corporation (hereinafter "CONSULTANT"). CITY and CONSULTANT RECITALS A. CITY desires to secure professional services more fully described in this Agreement, at Exhibit A B. CONSULTANT represents that it, and its subcontractors, if any, have the professional qualifications, expertise, and necessary licenses and desire to provide certain goods and/or required services of the quality and type which meet objectives and requirements of CITY; and C. The Parties have specified herein the terms and conditions under which such services will be provided and paid for. NOW, THEREFORE, the parties hereby agree as follows: AGREEMENT 1. SERVICES TO BE PROVIDED. Except as otherwise may be expressly specified in this Agreement, CONSULTANT shall furnish all technical and professional services, including labor, material, equipment, complete the work required by CITY at its sole risk and expense. Services to be provided to CITY are more fully described in Exhibit A CONSULTANT acknowledges that the execution of this Agreement by CITY is predicated upon representations made by CONSULTANT in that certain proposal, dated 5/14/2024 Exhibit A, which constitutes the basis for this Agreement. 2. COMPENSATION. In consideration for complete performance of Services, CITY shall pay CONSULTANT for all materials provided and services rendered by CONSULTANT at the unit 9JрсѶспсф v 08.22 2 rates and rates per hour for labor, as set forth in Exhibit A, for a total amount not to exceed $600,000. CONSULTANT will bill City on a monthly basis for Services provided by CONSULTANT during the preceding month, subject to verification by CITY. CITY will pay CONSULTANT 3. TERM OF AGREEMENT. Unless otherwise set forth in this Agreement or unless this paragraph is subsequently modified by a written amendment to this Agreement, the term of this Agreement shall begin on July 1, 2024 and terminate on June 30, 2029. 4. PROJECT COORDINATION. A. Craig Veramay, Assistant Library and Recreation Director is hereby designated the PROJECT MANAGER for the CITY and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONSULTANT. Evan Barbier, Chief Executive Officer, is hereby designated as the PROJECT DIRECTOR for CONSULTANT. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONSULTANT shall notify the CITY within ten (10) business days of the substitution. 5. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONSULTANT and any and all of CONSULTANT's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. v 08.22 3 6. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONSULTANT in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. 7. INSPECTION AND AUDIT. Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONSULTANT in connection with its performance of its duties under this Agreement. CONSULTANT shall fully cooperate with CITY or its agent in any such audit or inspection. 8. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 9. INSURANCE REQUIREMENTS. During the term of this Agreement, and for any time period set forth in Exhibit B, CONSULTANT shall procure and maintain in full force and effect, at no cost to CITY insurance policies with respect to employees and vehicles assigned to the performance of Services under this Agreement with coverage amounts, required endorsements, certificates of insurance, and coverage verifications as defined in Exhibit B. 10. INDEMNIFICATION. A. Except as otherwise provided in subparagraph B of this section, CONSULTANT shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the City Indemnitees , from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, CLAIMS , arising out of CONSULTANT performance of its obligations or conduct of its operations under this Agreement. The CONSULTANT's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONSULTANT's indemnification obligation shall be reduced in proportion to the share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONSULTANT product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONSULTANT indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONSULTANT performance of or operations under this Agreement, v 08.22 4 CONSULTANT shall provide a defense to the City Indemnitees or at option reimburse the City Indemnitees defense of such claims. B. Where the services to be provided by CONSULTANT under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil Code sections 2782, 2782.6 and 2782.8, CONSULTANT shall indemnify and hold harmless the CITY and its officers, officials, and employees (collectively City Indemnitees) from and against damages, liabilities or costs (including incidental damages, C as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in connection therewith and costs of investigation) to the extent they are caused by the negligence, recklessness, or willful misconduct of CONSULTANT, or any subconsultants, or subcontractor or anyone directly or indirectly employed by them, or anyone for whom they are legally liable (collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct of such City Indemnitee. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 11. NONDISCRIMINATION. CONSULTANT shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 12. COMPLIANCE WITH ALL LAWS. CONSULTANT shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONSULTANT shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONSULTANT shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 13. NO THIRD PARTY BENEFICIARIES. CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. v 08.22 5 14. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: To CITY Craig Veramay, Assistant Library and Recreation Director 618 B St San Rafael, CA 94901 To CONSULTANT Evan Barbier Barbier Security Group 369-B Third Street #440 San Rafael, CA 94901 15. INDEPENDENT CONTRACTOR. For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONSULTANT and CITY expressly intend and agree that the status of CONSULTANT, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 16. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONSULTANT and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONSULTANT and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. v 08.22 6 17. SET-OFF AGAINST DEBTS. CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT under this Agreement, any monies which CONSULTANT owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 18. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 19. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 20. CITY BUSINESS LICENSE / OTHER TAXES. CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code, and CONSULTANT shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONSULTANT has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 21. SURVIVAL OF TERMS. Any terms of this Agreement that by their nature extend beyond the term (or termination) of this Agreement shall remain in effect until fulfilled and successors and assigns. 22. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. 23. COUNTERPARTS AND ELECTRONIC SIGNATURE. This Agreement may be executed by electronic signature and in any number of counterparts, v 08.22 7 each of which shall be deemed an original, but all of which together shall constitute one document. Counterpart signature pages may be delivered by telecopier, email or other means of electronic transmission. [Signatures are on the following page.] v 08.22 8 IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL: _________________________________ CRISTINE ALILOVICH, City Manager APPROVED AS TO FORM: Office of the City Attorney _________________________________ By: ROBERT F. EPSTEIN, City Attorney ATTEST: City Clerk _________________________________ LINDSAY LARA, City Clerk CONSULTANT: By: Name: H. Evan Barbier Title: Chief Executive Officer [If CONSULTANT is a corporation, add signature of second corporate officer] __________________________________ By: ____________________________ Name: ____________________________ Title: ____________________________ Carla Bonilla-Barbier Founder & Treasurer FJ 94A.N .#O9J9җ9JррѶспсфпчѷфц."2Ҙ Dndrea YisveshZara JA.LAF DADGNA;#җ9JрсѶспсфруѷфр."2Ҙ Fristine Dlilovich J FF9,MJEAҗ!GJҘҗ9JрсѶспсфруѷфс."2Ҙ Erenna Qurmi for Rev. 08.22 A-1 EXHIBIT A SCOPE OF SERVICES The Services to be performed for CITY by CONSULTANT under this Agreement are more fully described in s proposal, which is attached to this Exhibit A. Compensation For the full performance of the event security services described herein by CONTRACTOR, CITY shall pay CONTRACTOR on an hourly basis per guard as shown below: Year #1: July 1, 2024-June 30, 2025: o Regular Hourly Fee: $41.60 o Overtime/Holiday: $62.40 Year #2: July 1, 2025-June 30, 2026: o Regular Hourly Fee: $42.85 o Overtime/Holiday: $64.28 Year #3: July 1, 2026-June 30, 2027: o Regular Hourly Fee: $44.14 o Overtime/Holiday Fee: $66.20 Option Years 4 and 5: To Be Determined based on market rates and inflationary factors, not to exceed 9% per year. CONTRACTOR RESPONSIBILITIES: Unarmed security services are typically scheduled for private events and activities, however, the City reserves the right to schedule services for other Department sponsored events or programs on an as needed basis. The vendor must provide the following services: 1. Services shall begin on July 1, 2024, and continue for a period of three (3) years until June 30, 2027, with an option to renew on a year-by-year basis for a maximum of two (2) one (1) year renewals as mutually agreed upon. 2. CONTRACTOR shall provide non-sworn, unarmed, uniformed security guard services for the City of San Rafael at the locations listed below for approximately 2160 hours of service each year. The CONTRACTOR must have adequate resources and staff to provide the security services agreed upon. 3. CONTRACTOR shall provide and supervise security guards who have passed pre-employment drug screening and background checks; and who have the mental and physical qualifications, experience and training needed to successfully perform their assigned duties. The CONTRACTOR is responsible for ensuring that security guards have a clear understanding of performance standards, as well as both required and prohibited activities. 4. The Security Guard's primary responsibilities include maintaining an orderly atmosphere for all event attendees; control crowds; monitor and control access to events and facilities; support City staff in the enforcement of facility rules; and respond to emergent situations as they arise. v 08.22 2 5. Security Guard(s) shall not be permitted to carry a weapon of any type. 6. Security Guard must be of a temperament to work and communicate with adults, teens, and children of all ages and be capable of controlling a crowd in all circumstances. 7. Security Guards may be required to use a two-way radio while on duty. 8. Security Guard shall be dressed in uniform with appropriate emblems and/or badges identifying their occupation as a security guard and the name of the company they work for. 9. The CONTRACTOR shall provide guard services without interruptions. In the case of interruptions in service, including, but not limited to absenteeism, the CONTRACTOR must provide a replacement in a reasonable amount of time that will cover agreed-upon Event hours. Additionally, the CONTRACTOR must notify the Library and Recreation Department immediately upon receiving a tardy notice from the scheduled guard(s). 10. The Security Guard will check-in and check-out with City staff, logging the arrival and departure time for each assigned event. 11. City personnel, and the Security Guard will be responsible for communicating when a break starts and ends. 12. The CONTRACTOR is responsible for all planning, scheduling, coordination and general training for security guards provided to the City. 13. The City will provide site-specific training on City policies and procedures as needed. PERFORMANCE AND REPORTING REQUIREMENTS: CONTRACTOR agrees to establish a plan for routine reporting and documentation for metrics such as: No-show rate/No backfill Missed guard shifts Reports of incidents, complaints, or concerns requiring Guard intervention or response Summaries of violations of policies, procedures, and performance requirements Summaries of violations of uniform dress, appearance standards, and proper identification BACKGROUND CHECKS: CONTRACTOR will conduct personal background checks on all personnel before they are assigned work. Background checks must include fingerprinting. The City of San Rafael reserves the right to verify at their discretion each license and obtain a complaint history from the Department of Consumer Affairs, Bureau of Security and Investigative Services. LICENSE AND PERMITS: CONTRACTOR and CONTRACTOR s agents and employees shall possess all licenses, registrations, and permits required by the California Department of Consumer Affairs, Bureau of Security and Investigative v 08.22 3 Services. Such licenses and permits are to be presented to the City of San Rafael staff on demand. SUBCONTRACTING: CONTRACTOR shall not subcontract services provided under the Professional Services Agreement unless the City of San Rafael agrees to subcontracting in writing and executed in the same manner as the Professional Services Agreement. SCHEDULE OF SERVICES: CONTRACTOR shall provide unarmed security guard services on an as needed basis during regular hours of operation as event rentals require. The City allows private rentals to reserve facilities at various times of day 7-days a week. Typically, security services are scheduled between the hours of 9:00am and 10:00pm weekdays, and until 11:30pm on weekends The City does not typically require security services on City Holidays. The City will communicate scheduling needs to the vendor, provide site-specific training and guidance to the contractor as needed, as well as provide notice of holidays, dates the facilities will be closed, or any changes to scheduled event hours. 8 Attachment 1 – City of San Rafael Recreation Division Security Services Price Sheet The City is proposing a 3-year initial term with two (2) optional one-year extensions. Please complete the table to include your hourly fee for security services for Years 1-3 of the Agreement. In the space provided, please describe your approach to any fee changes for the optional extension years. The selected provider will be required to comply with all wage laws, labor code laws, and California meal and rest break laws for the personnel classification type. Proposers are to list hourly rates for service as flat rates including all wages, benefits, allowances, or differentials. Hourly rates should include all clerical support, materials fees, overhead, profits, and other costs and/or expenses incidental to the performance of the specified requirements under the Professional Services Agreement. Security Service Hourly Fees for Year 1: July 1, 2024 – June 30, 2025 Facility Location Facility Location Regular Hourly Fee Overtime (OT) / Holiday Hours Fee Minimum # of Hours Per Guard Per Shift Albert J. Boro Community Center 50 Canal St Falkirk Cultural Center 1408 Mission St Pickleweed Soccer Field (Sports Events) 50 Canal St San Rafael Community Center 618 B St Albert Field Baseball Stadium (Sports Events) 618 B St Terra Linda Community Center 670 Del Ganado Rd Security Service Fees for Year 2: July 1, 2024 – June 30, 2025 Facility Location Facility Location Regular Hourly Fee Overtime (OT) / Holiday Hours Fee Minimum # of Hours Per Guard Per Shift Albert J. Boro Community Center 50 Canal St Falkirk Cultural Center 1408 Mission St Pickleweed Soccer Field (Sports Events) 50 Canal St San Rafael Community Center 618 B St Albert Field Baseball Stadium (Sports Events) 618 B St Terra Linda Community Center 670 Del Ganado Rd $41.60 $41.60 $41.60 $41.60 $41.60 $41.60 $62.40 $62.40 $62.40 $62.40 $62.40 $62.40 $42.85 $42.85 $42.85 $42.85 $42.85 $42.85 $64.28 $64.28 $64.28 $64.28 $64.28 $64.28 4 4 4 4 4 4 4 4 4 4 4 4 9 Security Service Fees for Year 3: July 1, 2024 – June 30, 2025 Facility Location Facility Location Regular Hourly Fee Overtime (OT) / Holiday Hours Fee Minimum # of Hours Per Guard Per Shift Albert J. Boro Community Center 50 Canal St Falkirk Cultural Center 1408 Mission St Pickleweed Soccer Field (Sports Events) 50 Canal St San Rafael Community Center 618 B St Albert Field Baseball Stadium (Sports Events) 618 B St Terra Linda Community Center 670 Del Ganado Rd Please share your approach for pricing hourly fees for optional extension years 4-5: ___________________________________________________________________________________ Name of person completed price sheet: ___________________________________________________ Title: ______________________________________________________________________________ Signature: ___________________________________________ Date: _________________________ $44.14 $44.14 $44.14 $44.14 $44.14 $44.14 $66.20 $66.20 $66.20 $66.20 $66.20 $66.20 4 4 4 4 4 4 5/14/2024 For the optional extension years 4-5 of the contract, our approach for pricing hourly fees is structured to ensure cost-effectiveness and value for the services provided. Our pricing model takes into account factors such as inflationary adjustments, operational costs, and market trends to maintain competitive rates while upholding service quality. Our goal is to provide consistent and reliable security services while offering fair and competitive pricing for the duration of the contract extension. H. Evan Barbier CEO Rev. 08.22 B-1 EXHIBIT B INSURANCE REQUIREMENTS During the term of this Agreement, and for any time period set forth below, CONSULTANT shall procure and maintain in full force and effect, at no cost to CITY insurance policies with respect to employees and vehicles assigned to the performance of Services under this Agreement with coverage amounts, required endorsements, certificates of insurance, and coverage verifications as defined in this Exhibit B. A. Scope of Coverage. During the term of this Agreement, CONSULTANT shall maintain, at no expense to CITY, the following insurance policies: 1. Commercial general liability. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. Automobile liability. An automobile liability (owned, non-owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence. 3. Professional liability. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover any claims arising out of the CONSULTANT's performance of services under this Agreement. Where CONSULTANT is a professional not required to have a professional license, CITY reserves the right to require CONSULTANT to provide professional liability insurance pursuant to this section. 4. . If it employs any person, CONSULTANT shall ($1,000,000) per accident for bodily injury or disease. insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONSULTANT in subparagraph A of this section above shall also meet the following requirements: 1. insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additional insureds (for both ongoing and completed operations) under the policies. 2. The additional insured coverage under CONSULTANT s insurance policies CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The CONSULTANT policies shall be at least as broad as v 08.22 B-2 ISO form CG20 01 04 13. 3. Except for professional liability insurance insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. By execution of this Agreement, CONSULTANT hereby grants to CITY a waiver of any right to subrogation which any insurer of CONSULTANT may acquire against CITY by virtue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the Effective Date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of the CONSULTANT under this Agreement. 9. CONSULTANT agrees to ensure that subcontractors, and any other party involved with the Services, who is brought onto or involved in the performance of the Services by CONSULTANT, provide the same minimum insurance coverage required of CONSULTANT, except as with respect to limits. CONSULTANT agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Agreement. CONSUTLANT agrees that upon request by CITY, all agreements with, and insurance compliance documents provided by, such subcontractors and others engaged in the performance of Services will be submitted to CITY for review. 10. CONSULTANT agrees to be responsible for ensuring that no contract used by any party involved in any way with the Services reserves the right to charge CITY or CONSULTANT for the cost of additional insurance coverage required by this Agreement. Any v 08.22 B-3 such provisions are to be deleted with reference to CITY. It is not the intent of CITY to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against CITY for payment of premiums or other amounts with respect thereto. C. Any deductibles or self-insured retentions in CONSULTANT's insurance policies must be declared to and approved by the CITY and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attor D. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONSULTANT. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by the CITY. CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. Step RESPONSIBLE DEPARTMENT DESCRIPTION COMPLETED DATE REVIEWER Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor b. Email contract (in Word) and attachments to City Attorney c/o Laraine.Gittens@cityofsanrafael.org n/a 5/22/2024 CAV 2 City Attorney a. Review, revise, and comment on draft agreement and return to Project Manager b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 6/6/2024 6/6/2024 NT 3 Department Director Approval of final agreement form to send to contractor Click or tap to enter a date. 4 Project Manager Forward three (3) originals of final agreement to contractor for their signature Click here to enter a date. 5 Project Manager When necessary, contractor-signed agreement agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed $75,000; and for Public Works Contracts that exceed $175,000 Date of City Council approval N/A Or 6/17/2024 PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 6/25/2024 CAV 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Library, Recreation & Childcare Project Manager: Craig Veramay Extension: 3340 Contractor Name: Barbier Security Group Evan Barbier Contact Email: ebarbier@barbiersecurity.com FPPC: Check if Contractor/Consultant must file Form 700 Barbier Security Group PSA Final Audit Report 2025-03-12 Created:2025-03-11 By:Laraine Gittens (laraine.gittens@cityofsanrafael.org) Status:Signed Transaction ID:CBJCHBCAABAAtjMRaCSMJnSK9QBopwD_BLnAwwNeSLj9 "Barbier Security Group PSA" History Document created by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2025-03-11 - 3:42:55 PM GMT Document emailed to andrea.visveshwara@cityofsanrafael.org for signature 2025-03-11 - 3:45:43 PM GMT Email viewed by andrea.visveshwara@cityofsanrafael.org 2025-03-11 - 3:55:31 PM GMT Signer andrea.visveshwara@cityofsanrafael.org entered name at signing as Andrea Visveshwara 2025-03-11 - 3:57:49 PM GMT Document e-signed by Andrea Visveshwara (andrea.visveshwara@cityofsanrafael.org) Signature Date: 2025-03-11 - 3:57:51 PM GMT - Time Source: server Document emailed to Brenna Nurmi (brenna.nurmi@cityofsanrafael.org) for approval 2025-03-11 - 3:57:54 PM GMT Email viewed by Brenna Nurmi (brenna.nurmi@cityofsanrafael.org) 2025-03-12 - 7:54:46 PM GMT Document approved by Brenna Nurmi (brenna.nurmi@cityofsanrafael.org) Approval Date: 2025-03-12 - 7:54:53 PM GMT - Time Source: server Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2025-03-12 - 7:54:57 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2025-03-12 - 9:50:54 PM GMT Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2025-03-12 - 9:51:13 PM GMT Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2025-03-12 - 9:51:15 PM GMT - Time Source: server Document emailed to brenna.nurmi@cityofsanrafael.org for signature 2025-03-12 - 9:51:18 PM GMT Email viewed by brenna.nurmi@cityofsanrafael.org 2025-03-12 - 9:51:38 PM GMT Signer brenna.nurmi@cityofsanrafael.org entered name at signing as Brenna Nurmi (for) 2025-03-12 - 9:52:00 PM GMT Document e-signed by Brenna Nurmi (for) (brenna.nurmi@cityofsanrafael.org) Signature Date: 2025-03-12 - 9:52:02 PM GMT - Time Source: server Agreement completed. 2025-03-12 - 9:52:02 PM GMT