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HomeMy WebLinkAboutCED On-Call Building Consulting Services 2024; First Amendment1 FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF, INC. FOR ON CALL BUILDING CONSULTING SERVICES THIS FIRST AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL CITY 4LEAF, INC. (hereinafter CONSULTANT _________________________. RECITALS WHEREAS the CITY and CONSULTANT entered into a Professional Services Agreement dated October 29, 2024, to perform professional services in connection with building permit program, for an amount not to exceed $100,000 (the Agreement); and WHEREAS, the CITY and CONSULTANT wish to amend the Agreement to modify the total compensation payable to CONSULTANT so as to authorize CONSULTANT to provide additional building consulting services; AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: 1. Article II COMPENSATION amended to include additional compensation payable to CONSULTANT, on a time and materials basis in accordance with the Exhibit A to the Agreement, in a not-to-exceed amount of $65,000, and to change the total not-to-exceed amount under the Agreement to $165,000. 2. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed this First Amendment on the day, month, and year first above written. r ртѶ спсф 2 CITY OF SAN RAFAEL CONSULTANT ______________________________By:______________________________ CRISTINE ALILOVICH, City Manager Name:____________________________ Title:_____________________________ ATTEST: [If Consultant is a corporation, add signature of second corporate officer] ______________________________ LINDSAY LARA, City Clerk By:_____________________________ Name:____________________________ APPROVED AS TO FORM: Title:_____________________________ ______________________________ Andrea Visveshwara, Chief Assistant City Attorney Kevin Duggan Gene Barry - .$ )/ $ - .$ )/ )- $.1 .#2-җ-ррѶспсфрфѷфу2Ҙ DQGUHD YLVYHVKZDUD -$./$) '$'*1$#җ-ртѶспсфпцѷср2Ҙ $).4 -җ-ртѶспсфпшѷрч2Ҙ OLQGVD\ ODUD RESOLUTION NO. 15373 RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND A PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF, INC. FOR ON-CALL BUILDING PLAN REVIEW AND INSPECTION CONSULTING SERVICES IN AN AMOUNT OF $65,000 FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $165,000 WHEREAS, on October 29, 2024, the City Council approved and authorized the City Manager to enter into a Professional Services Agreement with 4LEAF for on-call building plan review and inspection consulting services in an amount not to exceed $100,000 for the contract term of October 2024 through December 2025; and WHEREAS, staff seeks to amend the amount of the on-call building plan review and inspection consulting services with 4LEAF from a not to exceed amount of $100,000 to a total contract amount not to exceed $165,000; and WHEREAS, on December 8, 2024, the City Manager approved and authorized an amendment to the Professional Services Agreement with 4LEAF to extend the term of the agreement to June 30, 2025; and WHEREAS, this will cover existing commitments for services and allow staff to request assistance from the firm as needed to fill short-term staffing gaps should they materialize; and WHEREAS, the proposed contract increase will be funded through existing available baseline funding appropriations within the Community and Economic Department FY 2024-25 professional services budget (general ledger code 001-16-49001-9270). NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael hereby authorizes the City Manager to amend the Professional Services Agreement between the City and 4LEAF, Inc., for additional on-call building plan review and inspection consulting services in the amount of $65,000, for a total contract amount not to exceed $165,000. I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 3rd day of March 2025, by the following vote, to wit: AYES: NOES: ABSENT: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate Councilmembers: None Councilmembers: None Lindsay Lara, City Clerk CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. Step RESPONSIBLE DEPARTMENT DESCRIPTION COMPLETED DATE REVIEWER Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor b. Email contract (in Word) and attachments to City Attorney c/o Laraine.Gittens@cityofsanrafael.org Click here to enter a date. 2/23/2025 ☐ ☒ 2 City Attorney a. Review, revise, and comment on draft agreement and return to Project Manager b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 2/24/2025 2/24/2025 ☒ NT ☒ NT 3 Department Director Approval of final agreement form to send to contractor 3/6/2025 ☒ __AG__ 4 Project Manager Forward three (3) originals of final agreement to contractor for their signature 3/6/2025 ☒ 5 Project Manager When necessary, contractor-signed agreement agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed $75,000; and for Public Works Contracts that exceed $175,000 Date of City Council approval ☐ N/A Or 3/3/2025 ☒ PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 3/7/2025 X 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Community & Economic Development Project Manager: Don Jeppson Extension: Click here to enter text. Contractor Name: 4Leaf, Inc. Contractor’s Contact: Kevin Duggan Contact’s Email: kduggan@4leafinc.com ☐ FPPC: Check if Contractor/Consultant must file Form 700 1st Amendment - 4Leaf Inc. - On Call Building Consulting Services Final Audit Report 2025-03-13 Created:2025-03-11 By:Nataly Torres (nataly.torres@cityofsanrafael.org) Status:Signed Transaction ID:CBJCHBCAABAAl4VzxzSdRB7tnCsPA8dqQqGU8CK7UUEa "1st Amendment - 4Leaf Inc. - On Call Building Consulting Servi ces" History Document created by Nataly Torres (nataly.torres@cityofsanrafael.org) 2025-03-11 - 9:55:06 PM GMT- IP address: 199.88.113.8 Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2025-03-11 - 9:59:49 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2025-03-11 - 10:49:48 PM GMT- IP address: 104.47.64.254 Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2025-03-11 - 10:53:05 PM GMT - Time Source: server- IP address: 199.88.113.8 Document emailed to andrea.visveshwara@cityofsanrafael.org for signature 2025-03-11 - 10:53:07 PM GMT Email viewed by andrea.visveshwara@cityofsanrafael.org 2025-03-11 - 10:53:46 PM GMT- IP address: 104.47.64.254 Signer andrea.visveshwara@cityofsanrafael.org entered name at signing as Andrea Visveshwara 2025-03-11 - 10:54:41 PM GMT- IP address: 199.88.113.8 Document e-signed by Andrea Visveshwara (andrea.visveshwara@cityofsanrafael.org) Signature Date: 2025-03-11 - 10:54:43 PM GMT - Time Source: server- IP address: 199.88.113.8 Document emailed to city.clerk@cityofsanrafael.org for approval 2025-03-11 - 10:54:44 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2025-03-11 - 11:21:51 PM GMT- IP address: 199.88.113.8 Signer city.clerk@cityofsanrafael.org entered name at signing as Lindsay Lara 2025-03-11 - 11:23:00 PM GMT- IP address: 199.88.113.8 Document approved by Lindsay Lara (city.clerk@cityofsanrafael.org) Approval Date: 2025-03-11 - 11:23:02 PM GMT - Time Source: server- IP address: 199.88.113.8 Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2025-03-11 - 11:23:04 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2025-03-13 - 2:16:42 PM GMT- IP address: 71.198.110.147 Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2025-03-13 - 2:21:34 PM GMT- IP address: 71.198.110.147 Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2025-03-13 - 2:21:36 PM GMT - Time Source: server- IP address: 71.198.110.147 Document emailed to city.clerk@cityofsanrafael.org for signature 2025-03-13 - 2:21:38 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2025-03-13 - 4:17:51 PM GMT- IP address: 199.88.113.8 Signer city.clerk@cityofsanrafael.org entered name at signing as Lindsay Lara 2025-03-13 - 4:18:17 PM GMT- IP address: 199.88.113.8 Document e-signed by Lindsay Lara (city.clerk@cityofsanrafael.org) Signature Date: 2025-03-13 - 4:18:19 PM GMT - Time Source: server- IP address: 199.88.113.8 Agreement completed. 2025-03-13 - 4:18:19 PM GMT