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HomeMy WebLinkAboutHR Employee Relations Legal Service; First Amendment1 FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH BURKE, WILLIAMS & SORENSEN, LLP FOR EMPLOYEE RELATIONS LEGAL SERVICES THIS FIRST AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter “CITY”), and BURKE, WILLIAMS & SORENSEN, LLP (hereinafter “CONSULTANT”), is made and entered into as of _______________________. RECITALS WHEREAS, the CITY and CONSULTANT entered into a Professional Services Agreement dated August 11, 2024 to perform professional services in connection with CITY’S employee relations, for an amount not to exceed $150,000 (the “Agreement”); and WHEREAS, the CITY and CONSULTANT wish to amend the Agreement to modify the total compensation payable to CONSULTANT so as to authorize CONSULTANT to continue providing legal services pertaining to employee relations matters. AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: 1. Article II of the Agreement, entitled “COMPENSATION” is hereby amended to include additional compensation payable to CONSULTANT, on a time and materials basis in accordance with the rates listed in the Exhibit A to the Agreement, in a not-to-exceed amount of $75,000, and to change the total not-to-exceed amount under the Agreement to $225,000. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed this First Amendment on the day, month, and year first above written. 03/19/2025 2 CITY OF SAN RAFAEL CONSULTANT ______________________________ By:______________________________ CRISTINE ALILOVICH, City Manager Name:____________________________ Title:_____________________________ ATTEST: [If Consultant is a corporation, add signature of second corporate officer] ______________________________ LINDSAY LARA, City Clerk By:_____________________________ APPROVED AS TO FORM: Name:____________________________ Title:_____________________________ ______________________________ ANDREA VISVESHWARA, Chief Assistant City Attorney Andrea Visveshwara (Mar 19, 2025 09:56 PDT) Andrea Visveshwara ndrearVi Asrsvhrw( M19d ,2 0 5:5 ,6 P:T ) AndredaV isdsvhdw ndreaVi nVsV vhVs w(M w(w1 (1 92w 05 : AndreaV Aaia CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. Step RESPONSIBLE DEPARTMENT DESCRIPTION COMPLETED DATE REVIEWER Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor b. Email contract (in Word) and attachments to City Attorney c/o Laraine.Gittens@cityofsanrafael.org Click here to enter a date. N/A 2 City Attorney a. Review, revise, and comment on draft agreement and return to Project Manager b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3/3/2025 3/3/2025 NT NT 3 Department Director Approval of final agreement form to send to contractor 3/3/2025 AMC for MS 4 Project Manager Forward three (3) originals of final agreement to contractor for their signature 3/3/2025 AMC 5 Project Manager When necessary, contractor-signed agreement agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed $75,000; and for Public Works Contracts that exceed $175,000 Date of City Council approval N/A Or 3/17/2025 Council Meeting PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Human Resources Project Manager: Marissa Sanchez Extension: Click here to enter text. Contractor Name: Burke, Williams & Sorensen LLP Contractor’s Contact: Tim Davis Contact’s Email: TDavis@bwslaw.com FPPC: Check if Contractor/Consultant must file Form 700 First Amendment - BWS Employee Relations CC approved Final Audit Report 2025-03-20 Created:2025-03-19 By:alissa curtin (alissa.curtin@cityofsanrafael.org) Status:Signed Transaction ID:CBJCHBCAABAAPKelTwH3uo017DL738OdoMXZ6Y6dOf9- "First Amendment - BWS Employee Relations CC approved" His tory Document created by alissa curtin (alissa.curtin@cityofsanrafael.org) 2025-03-19 - 4:36:28 PM GMT Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2025-03-19 - 4:36:34 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2025-03-19 - 4:52:33 PM GMT Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2025-03-19 - 4:54:27 PM GMT - Time Source: server Document emailed to Andrea Visveshwara (andrea.visveshwara@cityofsanrafael.org) for signature 2025-03-19 - 4:54:29 PM GMT Email viewed by Andrea Visveshwara (andrea.visveshwara@cityofsanrafael.org) 2025-03-19 - 4:56:10 PM GMT Document e-signed by Andrea Visveshwara (andrea.visveshwara@cityofsanrafael.org) Signature Date: 2025-03-19 - 4:56:51 PM GMT - Time Source: server Document emailed to Lindsay Lara (city.clerk@cityofsanrafael.org) for approval 2025-03-19 - 4:56:53 PM GMT Email viewed by Lindsay Lara (city.clerk@cityofsanrafael.org) 2025-03-19 - 5:17:41 PM GMT Document approved by Lindsay Lara (city.clerk@cityofsanrafael.org) Approval Date: 2025-03-19 - 5:17:53 PM GMT - Time Source: server Document emailed to Cristine Alilovich (cristinea@cityofsanrafael.org) for signature 2025-03-19 - 5:17:55 PM GMT Email viewed by Cristine Alilovich (cristinea@cityofsanrafael.org) 2025-03-20 - 0:03:13 AM GMT Document e-signed by Cristine Alilovich (cristinea@cityofsanrafael.org) Signature Date: 2025-03-20 - 0:03:37 AM GMT - Time Source: server Document emailed to Lindsay Lara (city.clerk@cityofsanrafael.org) for signature 2025-03-20 - 0:03:38 AM GMT Email viewed by Lindsay Lara (city.clerk@cityofsanrafael.org) 2025-03-20 - 12:42:34 PM GMT Document e-signed by Lindsay Lara (city.clerk@cityofsanrafael.org) Signature Date: 2025-03-20 - 12:42:47 PM GMT - Time Source: server Agreement completed. 2025-03-20 - 12:42:47 PM GMT