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HomeMy WebLinkAboutPW Canal Neighborhood Active Transportation Enhancements ProjectRev. 08.22 1 AGREEMENT FOR PROFESSIONAL SERVICES BY AND BETWEEN THE CITY OF SAN RAFAEL AND BKF ENGINEERS FOR CIVIL ENGINEERING SERVICES FOR THE CANAL NEIGHBORHOOD ACTIVE TRANSPORTATION ENHANCEMENTS PROJECT This Agreement is made and entered into as of ________________________ (the “Effective Date”), by and between the CITY OF SAN RAFAEL, a chartered California municipal corporation (hereinafter "CITY"), and BKF ENGINEERS, a California corporation (hereinafter "CONSULTANT"). CITY and CONSULTANT may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.” RECITALS A. CITY desires to secure professional services more fully described in this Agreement, at Exhibit A, entitled “SCOPE OF SERVICES”; and B. CONSULTANT represents that it, and its subcontractors, if any, have the professional qualifications, expertise, and necessary licenses and desire to provide certain goods and/or required services of the quality and type which meet objectives and requirements of CITY; and C. The Parties have specified herein the terms and conditions under which such services will be provided and paid for. NOW, THEREFORE, the parties hereby agree as follows: AGREEMENT 1. SERVICES TO BE PROVIDED. Except as otherwise may be expressly specified in this Agreement, CONSULTANT shall furnish all technical and professional services, including labor, material, equipment, transportation, supervision and expertise (collectively referred to as “Services”) to satisfactorily complete the work required by CITY at its sole risk and expense. Services to be provided to CITY are more fully described in Exhibit A entitled “SCOPE OF SERVICES.” CONSULTANT acknowledges that the execution of this Agreement by CITY is predicated upon representations made by CONSULTANT in that certain proposal, dated February 19, 2025 (“Proposal”) set forth in Exhibit A, which constitutes the basis for this Agreement. 2. COMPENSATION. In consideration for CONSULTANT’s complete performance of Services, CITY shall pay CONSULTANT for all materials provided and services rendered by CONSULTANT at the unit Mar 19, 2025 v 08.22 2 rates and rates per hour for labor, as set forth in Exhibit A, for a total amount not to exceed $1,264,034. CONSULTANT will bill City on a monthly basis for Services provided by CONSULTANT during the preceding month, subject to verification by CITY. CITY will pay CONSULTANT within thirty (30) days of City’s receipt of invoice. 3. TERM OF AGREEMENT. Unless otherwise set forth in this Agreement or unless this paragraph is subsequently modified by a written amendment to this Agreement, the term of this Agreement shall begin on the Effective Date of this Agreement and terminate on June 30, 2028. 4. PROJECT COORDINATION. A. CITY’S Project Manager. Grey Melgard, Associate Civil Engineer, is hereby designated the PROJECT MANAGER for the CITY and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONSULTANT’S Project Director. CONSULTANT shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONSULTANT. Jason Kirchmann is hereby designated as the PROJECT DIRECTOR for CONSULTANT. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONSULTANT shall notify the CITY within ten (10) business days of the substitution. 5. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONSULTANT and any and all of CONSULTANT's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. v 08.22 3 6. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONSULTANT in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. 7. INSPECTION AND AUDIT. Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONSULTANT in connection with its performance of its duties under this Agreement. CONSULTANT shall fully cooperate with CITY or its agent in any such audit or inspection. 8. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 9. INSURANCE REQUIREMENTS. During the term of this Agreement, and for any time period set forth in Exhibit B, CONSULTANT shall procure and maintain in full force and effect, at no cost to CITY insurance policies with respect to employees and vehicles assigned to the performance of Services under this Agreement with coverage amounts, required endorsements, certificates of insurance, and coverage verifications as defined in Exhibit B. 10. INDEMNIFICATION. A. Except as otherwise provided in subparagraph B of this section, CONSULTANT shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the “City Indemnitees”), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively “CLAIMS”), arising out of CONSULTANT’S performance of its obligations or conduct of its operations under this Agreement. The CONSULTANT's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONSULTANT's indemnification obligation shall be reduced in proportion to the City Indemnitees’ share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONSULTANT’s work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONSULTANT’s indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONSULTANT’S performance of or operations under this Agreement, v 08.22 4 CONSULTANT shall provide a defense to the City Indemnitees or at CITY’S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys’ fees, incurred in defense of such claims. B. Where the services to be provided by CONSULTANT under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil Code sections 2782, 2782.6 and 2782.8, CONSULTANT shall indemnify and hold harmless the CITY and its officers, officials, and employees (collectively City Indemnitees) from and against damages, liabilities or costs (including incidental damages, Court costs, reasonable attorney’s fees as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in connection therewith and costs of investigation) to the extent they are caused by the negligence, recklessness, or willful misconduct of CONSULTANT, or any subconsultants, or subcontractor or anyone directly or indirectly employed by them, or anyone for whom they are legally liable (collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct of such City Indemnitee. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 11. NONDISCRIMINATION. CONSULTANT shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 12. COMPLIANCE WITH ALL LAWS. CONSULTANT shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONSULTANT shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONSULTANT shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 13. NO THIRD PARTY BENEFICIARIES. CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. v 08.22 5 14. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: To CITY’s Project Manager: Grey Melgard, Associate Civil Engineer 111 Morphew Street San Rafael, CA 94901 To CONSULTANT’s Project Director: Jason Kirchmann, Principal 2100 Franklin St, Suite 4C Oakland, CA 94612 15. INDEPENDENT CONTRACTOR. For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONSULTANT and CITY expressly intend and agree that the status of CONSULTANT, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 16. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONSULTANT and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONSULTANT and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 17. SET-OFF AGAINST DEBTS. CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT under this Agreement, any monies which CONSULTANT owes CITY under any ordinance, v 08.22 6 agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 18. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 19. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 20. CITY BUSINESS LICENSE / OTHER TAXES. CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code, and CONSULTANT shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONSULTANT has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 21. SURVIVAL OF TERMS. Any terms of this Agreement that by their nature extend beyond the term (or termination) of this Agreement shall remain in effect until fulfilled and shall apply to both Parties’ respective successors and assigns. 22. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. 23. COUNTERPARTS AND ELECTRONIC SIGNATURE. This Agreement may be executed by electronic signature and in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one document. Counterpart signature pages may be delivered by telecopier, email or other means of electronic transmission. v 08.22 7 [Signatures are on the following page.] v 08.22 8 IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL: _________________________________ CRISTINE ALILOVICH, City Manager APPROVED AS TO FORM: Office of the City Attorney _________________________________ By: ANDREA VISVESHWARA, Chief Assistant City Attorney ATTEST: City Clerk _________________________________ LINDSAY LARA, City Clerk CONSULTANT: __________________________________ By: ____________________________ Name: ____________________________ Title: ____________________________ [If CONSULTANT is a corporation, add signature of second corporate officer] __________________________________ By: ____________________________ Name: ____________________________ Title: ____________________________ Jason Kirchmann (Mar 18, 2025 10:24 PDT) Jason Kirchmann BKF Engineers Jason Kirchmann Vice President Jean hen (Mar 18, 2025 10:4ц PDT) BKF Jean hen F ndrea Vis1esh2ara (Mar 18, 2025 11:00 PDT) 'nGrHa <isYHshZara ristine 'i'o1ich (Mar 1ш, 2025 1ц:15 PDT) )risWinH 'OiOoYich indsa4 ara (Mar 20, 2025 05:4т PDT) 2inGsa\ 2ara Rev. 08.22 A-1 EXHIBIT A SCOPE OF SERVICES The Services to be performed for CITY by CONSULTANT under this Agreement are more fully described in CONSULTANT’s proposal, which is attached to this Exhibit A. February 5, 2025 Revised February 19, 2025 BKF No P20231839-01 Grey Shankel Melgard Associate Civil Engineering Department of Public Works City of San Rafael Transmitted Via Email Subject: Canal Neighborhood Active Transportation Enhancements Project Civil Engineering & Land Surveying Dear Grey, BKF Engineers welcomes the opportunity to submit this cost proposal for civil engineering services associated with the Canal Neighborhood Active Transportation Enhancements Project. To arrive at the estimated effort required by our office for this project, we have outlined a proposed scope of services, identified assumptions, and determined a level of effort fee based on our understanding of the project. The scope of services is based on the City’s Request for Proposal of City project No. 11446/File No. 16.01.312, Federal Project No. ATPL-5043(047) and more specifically as shown on Attachment 2, being the Canal Neighborhood Active Transportation Elements Plan, dated March 2023 (hereinafter referred to as “Project”). I.SCOPE OF SERVICES PHASE 1: PROJECT MANAGEMENT TASK 1:PROJECT MANAGEMENT AND COORDINATION Project Management:BKF will provide general project management and consultant oversight services including defining and tracking tasks, status updates, general coordination, and preparation of a detailed schedule showing planned milestones and deliverables to be achieved for completion of the Project. BKF will also track the budget and issue monthly invoices and monthly schedule updates. Kickoff Meeting and Initial Site Walk:BKF will participate in an in-person kickoff meeting with City staff to discuss the Project goals, objectives, confirm schedules and coordination needs with future planned projects, and to reaffirm the communication protocol. Under this task we would like to review and re-affirm project scope and discuss site limitations and general public engagement approach. We would recommend that a site walk be conducted following the kickoff meeting to review and revisit the conceptual plan prepared for the grant application and to begin discussions around specific improvement elements. Routine Project Team Meetings:BKF will schedule and lead routine project meetings with both the project design team and the City to discuss progress, review options for the project, and identify information or decisions needed. We recommend that we establish twice-monthly project team meetings. Quality Assurance/Quality Control (QA/QC):BKF will perform quality control checks for each submittal in accordance with BKF’s Quality Manual prior to submitting to the City. BKF’s Quality Control Manger will review both in-house and sub-consultant work at each phase of the project to ensure quality and contract compliance. All plan review comments are documented and formally responded to the form of a comment response letter and/or comment response markups. Exhibit A Funding Support:BKF will support the City with compliance paperwork for the ATP grant. Our support under this task is expected to include participation in the preparation of forms and exhibits for state funding and reimbursement processes. It is assumed that City staff will be responsible for finalizing and submitted all forms and exhibits to the assigned state funding representative. Deliverables:Project Schedule and Monthly Schedule Updates Monthly Invoices Meeting Agendas and Minutes Comment and Response Matrix Support on State Grant Exhibits PHASE 2: PROJECT APPROVALS & ENVIRONMENTAL DOCUMENT (PA&ED) TASK 1:PRELIMINARY ENGINEERING AND BACKGROUND RESERACH Site Investigation and Photo Diary: BKF and our subconsultant, Parametrix, will facilitate a site investigation meeting with City staff and other pertinent stakeholders as identified by the City. Our work will include developing the agenda, inviting project team members and stakeholders and administering the site walk at the beginning of the project. The site assessment walk will be completed in conjunction with City staff for the purposes of identifying specific scope items that may not be evident through reviewing a topographic map only or that we not thoroughly vetted as part of the conceptual design work. BKF will prepare meeting minutes and distribute to all in attendance for review and concurrence following the site walk. During the course of the site walk, BKF will collect photos within the project limits and develop a Photo Diary. This Photo Diary will have an index map showing the location/orientation of where the photos were taken, for future City and design team reference. Expanded Conceptual Drawings:Using the conceptual design drawings prepared to support the grant application as a basis for our services, the design team will expand these drawings to provide additional specificity needed to support the environmental compliance and permitting process. The expanded conceptual drawings will illustrate limits of sidewalk gap closure, including schematic curb ramp and driveway replacements, locations of rectangular rapid flashing beacon (RRFB) installations, bus stop improvements, and bicycle boulevard conceptual striping and layout. Deliverables:Photo Diary Expanded Conceptual Drawings TASK 2:ENVIRONMENTAL COMPLIANCE AND PERMITTING Caltrans Field Review and Preliminary Environmental Study: BKF and our environmental subconsultant, LSA, will prepare the PES Form and identify environmental issues and required approvals for the project. LSA will also participate in a Field Review meeting with Caltrans to confirm the project understanding and environmental issues. The PES form will be submitted to Caltrans for signature prior to initiating technical studies. The preparation of the environmental technical reports would not begin until Caltrans concurs with the findings of the PES unless authorized by the City. Technical Studies: Based on our review of the project materials, we anticipate the following technical studies would be required. However, the design team can adjust this scope of work, if needed, once Caltrans has signed off on the required scope of the technical analyses as part of the PES Field Review. Biological Resources –LSA will conduct a thorough biological resources assessment of the proposed project to ensure compliance with environmental review regulations. This assessment will include a records search of the California Department of Fish and Wildlife California Natural Diversity Database (CNDDB) and a species list request from the United States Fish and Wildlife Service (USFWS) Information for Planning and Conservation (IPaC) online system to identify sensitive or special-status biological resources that have potential for occurring within or adjacent to the project site. LSA will then conduct a reconnaissance-level survey of the biological resources in areas that may be directly or indirectly impacted by the proposed project, particularly to document the occurrence of any biological resources (i.e., species or habitats) of interest or concern and to determine the potential for the presence of any such resources that may not be detectable at the time of the site survey. Following the field survey, LSA will incorporate the findings of the biological resources assessment into a Natural Environment Study-Minimal Impact (NES-MI) consistent with Caltrans Standard Environmental Reference (SER) guidelines. The NES-MI will include a general description of the habitats and land cover types occurring in the project site, a graphic of representative site photographs showing the existing conditions in the project site, a figure displaying the location of plant communities and other land cover types on site, and a discussion of any special- status biological resources observed or with potential to occur within the direct and indirect disturbance limits of the project. Cultural Resources - We understand that the proposed project improvements would occur within the public right-of- way. If work undertaken for the proposed project remains remain entirely within the public right-of-way, the project may qualify for the streamlining process described in Stipulation VII and Attachment 2 of the Second Amended Programmatic Agreement Among the Federal Highway Administration, the Advisory Council on Historic Preservation, the California State Historic Preservation Officer, and the California Department of Transportation Regarding Compliance with Section 106 of the National Historic Preservation Act as it Pertains to the Administration of the Federal- Aid Highway Program,which allow Caltrans to streamline its processes regarding cultural resources by exempting certain classes of undertakings from Section 106 of the National Historic Preservation Act and/or Public Resources Code (PRC) 5024 review. In these cases, Caltrans staff prepare a Screened Undertaking Memorandum to document the screening process. As currently described, the proposed project contains elements that, when taken together, satisfies the following specific classes of screened undertaking. In addition to coordinating with Caltrans staff regarding the cultural resources findings process, LSA will contact Native Americans and local historical organizations who may have information or concerns regarding cultural resources that might be affected by project implementation. LSA will then prepare a brief memorandum documenting the results of the tasks listed above. This scope of work includes up to four hours to respond to comments from the City/Caltrans. Noise Memorandum – A technical noise and vibration memorandum will be prepared to quantify noise and vibration levels generated from project construction will be evaluated based on the equipment expected to be used, its distance to existing adjacent off-site uses, length of a specific construction task, equipment power type (gasoline or diesel engine), load factor, and percentage of time in use. The FHWA and Caltrans recommended equipment noise and vibration reference levels will be used to describe construction noise and vibration levels. Potential construction noise impacts will be assessed based on Caltrans Standard Specifications, Section 14-8.02 and the City’s Municipal Codes. Potential construction vibration impacts will be assessed based on the building damage and human annoyance criteria recommended in the Caltrans Transportation and Construction Vibration Guidance Manual. Visual Technical Memorandum – A Visual Resources Technical Memorandum will be prepared to evaluate the aesthetic compatibility of the proposed project with the surrounding area. The memorandum will consider the consistency of the project with applicable City of San Rafael General Plan visual resources policies, the Caltrans SER, the FHWA Visual Impact Assessment for Highway Projects guidelines, and other applicable regulations and guidance. The memo will describe the existing setting, identify important visual resources, and identify potential project visual impacts. The analysis will include ground-level photographs from several viewpoints near the project site. Visual conditions and project impacts will be discussed qualitatively. Section 4(f) Memorandum – Department of Transportation Act Section 4(f) states that the Secretary shall not approve any project which requires the use of any publicly owned land from public parks, recreation areas, or waterfowl and wildlife refuges. The purpose of reviewing the project in relation to Section 4(f) is to determine that publicly owned park and recreational facilities will not be “taken” by proposed project improvements. LSA will coordinate with Caltrans and City staff to prepare a memorandum documenting that there is “de minimis” impact in this category for implementing proposed improvements along an existing segment of the San Francisco Bay Trail for use by the City in obtaining concurrence from the Metropolitan Transportation Commission. Initial Site Assessment (ISA) – Baseline, a subconsultant to LSA, will prepare an ISA that evaluates available information regarding the potential for hazardous materials and waste to be present at the project study area, in general accordance with ASTM Standard E1527-21 “Standard Practice for Environmental Site Assessments: Phase I Environmental Site Assessment Process” and Caltrans Guidelines for ISAs. This work will generally include a field reconnaissance, completion of an ISA Report and Checklist, and addressing one round of comments from the City and Caltrans prior to finalizing the ISA Report. CEQA Statutory Exemption: SB 288 creates Public Resources Code Section 21080.25, which establishes statutory exemptions for projects related to the institution or increase of public mass transit, including bus, bus rapid transit, light rail, and passenger rail, or commuter services, including pedestrian and bicycle facilities. This list of projects, established in Public Resources Code Section 21080.25(b) have been determined not to have a significant effect on the environment and, as a result, are exempt from review under CEQA. Senate Bill 922 (SB 922) expands upon SB 288 to expedite bike, pedestrian, light rail, and rapid bus projects. It is believed that these Senate Bills have created an exemption from CEQA that applies to this project. LSA will prepare a technical memorandum to substantiate that the proposed project meets the criteria outlined in Public Resources Code Section 21080.25 for a Statutory Exemption under CEQA. LSA will prepare an Administrative Draft Memorandum and based on receipt of one set of consolidated comments, will prepare a Screencheck Draft Memorandum and a Final Memorandum. This scope assumes all memorandum drafts would be provided electronically. The memorandum will provide staff with the basis for preparing the staff report to present to the City Council. The City would be responsible for payment of any filing fees associated with the Notice of Exemption (NOE). The lead agency shall take an action at a public meeting of its governing board to certify that the project will be completed by a skilled and trained workforce. NEPA Categorical Exclusion: LSA anticipates that the NEPA document will be a Categorical Exclusion under 23 CFR 771.117(c), Activity (c)3. If the project is determined to meet any of the exceptions under 23 CFR 771.117(b), above, the project would be required to prepare an EA, which would be under a separate scope and budget. This scope of work assumes that Caltrans will prepare the Categorical Exclusion. The FHWA is responsible for ensuring that avoidance and minimization measures identified during the NEPA process are implemented in accordance with FHWA 23 CFR 771.109 (b). Environmental Commitment Records (ECR) are required to track and document environmental commitments throughout the project delivery process. Once the technical studies have been finalized, LSA will prepare an ECR utilizing the format requested by Caltrans District 4. The ECR will provide a brief description of each measure, identify the page where the measure can be found in the environmental document, identify the responsible party and timing, and provide signature blocks for certification of completion of the measure. BCDC Permitting Support: The design team will assist with preparing the permit application with the San Francisco Bay Conservation and Development Commission (BCDC) and provide the supporting documentation required. This scope of work assumes that an Administrative Permit from BCDC would be required for work within BCDC’s 100-foot shoreline band jurisdiction. This scope of work assumes that jurisdictional waters of the United States/State would be avoided and therefore, no permits from the United States Army Corps of Engineers, Regional Water Quality Control Board, or California Department of Fish and Wildlife would be required. Deliverables:Draft and Final Permit Applications Preliminary and Final NPEA and CEQA Documentations and supporting technical studies Field Review Form and PES Form approved by Caltrans. Draft and Final NES-MI Draft and Final Memorandum of Findings regarding Cultural Resources Draft and Final Visual Technical Memorandum Section 4(f) Memorandum Draft and Final ISA Draft and Final Exemption Memorandum and NOE NEPA Environmental Commitment Records (ECR) Draft and Final BCDC Permit Application Package PHASE 3: PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E) OPTIONAL TASK 4: Right-of-Way Certification and Utility Relocation Topographic and Boundary Survey: BKF will prepare base maps of the project area utilizing various surveying methods depending on the level of detail and accuracy needed by the design team for various project components. In areas where the Project contemplates new sidewalk or curb ramps, BKF will complete field surveys along the roadway, to locate and map topographic, utility, and boundary information. Base maps will include topographic features and fixed works such as grade breaks, drainage swales, striping, edge of pavements, concrete, signage, striping, trees 6 inches in diameter and larger, utility poles, and other utility structures. Underground utilities will be shown based on observed surface information and "dips" of gravity utility structures. Subsurface exploration or detection of underground locating of utilities is not included in this scope of services but can be provided as an additional service if requested. To identify the City’s right of way on the mapping in this area, BKF will perform a boundary survey utilizing existing maps of record and unrecorded maps known to be housed in the Anne T Kent Room or with private archive holders, or current listed deeds from publicly available sources like the Marin County Assessor’s website. It is assumed that the City maintains records of any subsequent rights of way since the original creation of the roads shown on the publicly available maps. Upon completion of the boundary surveying, if required, BKF will file a Record of Survey with the Marin County Surveyor in accordance with section 8762 of the California Professional Land Surveyor's Act. For all other areas of the Project, for instance where the Project contemplates lighting or striping only, BKF, in conjunction with a subconsultant will prepare an orthorectified, to-scale aerial photo to national aerial mapping standard accuracies for 1”=100’ scale mapping. This mapping will only provide two dimensional horizontal data in the form of aerial images and will be used for reference only. Since the proposed scope of improvements in these areas are anticipated to be constructed well within the City’s existing occupied rights of way, boundary surveying will not be performed in these areas. Property locations may be shown for reference and indexing purposes on the mapping and will be annotated accordingly; they will not be intended to represent actual boundary locations or be based on a field survey. Utility Data Research and Coordination: BKF will contact the City and other utility (water, sewer, and electric/gas) companies that have utilities within the streets. We will prepare Utility A Letters and distribute to utility purveyors present within the Project Limits. We will gather the available record drawings and/or block maps to depict the record location of the utilities superimposed onto the topographic survey. BKF will develop and maintain a record of utility notifications including contact numbers, dates or transmittals, and materials transmitted in a Utility Communication Log, to be provided to the City along with each design milestone. A copy of all received utility mapping will also be provided to the City. Older streets often times have shallow utilities which may conflict with pavement improvements or curb ramp replacements. Additionally, in order to prolong the lifespan of the finished project, it is important to coordinate any planned utility projects prior to final surfacing. BKF will coordinate with the public utility providers to coordinate relocations and potential upgrades to their facilities. We are also aware of a planned utility undergrounding project, and will coordinate with the City and PG&E to capture planned conduit locations as part of our utility composite mapping. Utility Conflict Review and Resolution: BKF will prepare a utility composite drawing, indicating the record locations of utilities within the project limits. Using this composite drawing, we will identify potential conflicts between the proposed improvements and the existing utilities. These potential conflicts will be identified on a colored Utility Conflict Exhibit and will be provided to and reviewed with City staff. Right-of-Way Certification: BKF, will support the City in preparation of a Right of Way Certification for submittal with Caltrans. BKF will complete and coordinate the approval of the Right of Way Certification and Utility Certification forms to obtain E-76 approval. It is anticipated that the project will utilize the Short Form Right of Way Certification and will include a signed railroad agreement. Utility Relocation Coordination: If determined that design modifications cannot be made to avoid the utility conflict, BKF will support the City with utility conflict resolution, which may include providing letters and exhibits to the impacted utility owner, coordinating modifications and/or relocations to the utility, and meeting with impacted stakeholders to identify how and when each utility conflict will be addressed. We anticipate the need to prepare Utility Notification Letters for City and Caltrans review and approval, and potential cost opinions to facilitate cost sharing of the utility relocation, as applicable. Deliverables:Base Map with Utility Composite Information Exhibit 13-A Right of Way Certification (Short Form) UtilityC oordinati on L etters and Exhibits OPTIONAL TASK 5: PLANS, SPECIFICATIONS, AND ESTIMATES (PS&E) Review of Background Documents:The design team will revisit and review with the following background documents prior to launching preliminary engineering design work: ·City of San Rafael Bicycle and Pedestrian Master Plan ·Canalfront Conceptual Plan ·Canal Neighborhood Active Transportation Enhancement Project ATP Application and Conceptual Plans We will summarize the information within these documents and discuss what elements can generally be accommodated in the preliminary engineering phase and identify questions or discussion topics to be further vetted with the City and other stakeholders during the Preliminary Engineering phase. This review and discussion will help to further define the City’s goals, objections, and desired outcomes that will inform the specific scope of the project improvements. Our traffic and lighting subconsultant, Parametrix, will request existing lighting data from the City that shall include each fixture’s approximate location, length, and height, and luminaire. Parametrix will then develop a model of existing illumination levels and a proposed lighting model that would attain the City’s lighting standard. Parametrix will identify locations of new lighting standards (light poles) if there are no existing poles suitable for placing new luminaires and will identify these locations on a recommended lighting graphic. Geotechnical Investigation: BKF’s Geotechnical Sub-consultant, RGH, will perform a Geotechnical Investigation to explore subsurface conditions and develop geotechnical criteria for use in design and construction. Up to 8 borings will be collected to assess pavement structure and underlying soil conditions. RGH will obtain an Encroachment Permit for drilling in the street. RGH will contract with a traffic control sub-consultant to prepare a Traffic Control Plan (TCP), which will be submitted as part of the encroachment permit submittal package. As our borings will be shallow, less than 5 feet, we do not anticipate encountering groundwater. Laboratory testing and a Geotechnical Investigation report will be prepared which will summarize the subsurface exploration and laboratory testing programs, evaluation of relevant geologic hazards, and geotechnical recommendations and design criteria for the pavement rehabilitation improvements. Preliminary Design Drawings:Using the conceptual design drawings prepared to support the grant application as a basis for our services, the design team will develop preliminary design drawings. The drawings will be represented in plan layout sheets at a 1” = 30’ scale. The preliminary design drawings will illustrate limits of sidewalk gap closure, including schematic curb ramp and driveway replacements, locations of rectangular rapid flashing beacon (RRFB) installations, bus stop improvements, and bicycle boulevard conceptual striping and layout. We will also include an itemized preliminary cost opinion along with our preliminary design drawings. We anticipate the need to address up to two (2) rounds of comments from the City and/or Value Engineering revisions to tailor and refine the project scope to address City and stakeholder needs and wants while working to keep the project scope within available funding limits. Community Outreach Support: BKF and our public engagement subconsultant, Plan to Place, will work closely with City staff to organize and coordinate a community outreach event to inform the public of the forthcoming project and to obtain initial feedback, to review the project with the City’s Bicycle and Pedestrian Advisory Committee (BPAC), and to provide follow-up to the community regarding project direction. To support the City’s outreach, the design team will be available to prepare presentation materials for both in-person or virtual outreach events in both English and Spanish. We have assumed that the project will require the following public outreach support and engagement events: Engagement Strategy - Plan to Place will collaborate with the BKF team, key stakeholders including members of the Canal Alliance, and City staff to co-produce an engagement strategy to be refined throughout the course of the project to ensure its effectiveness. The engagement strategy will be designed to: ●Outline project goals and objectives; ●Craft strategies that will reach, educate and engage the community throughout the Active transportation enhancement process; ●Confirm schedule, format, and resources for all engagement activities through the shared resource; ●Outreach tools including social media outlets to reach specific audiences (e.g., Facebook, Instagram, NextDoor along with newsletters, blogs, videos) and virtual platforms for engagement (e.g., ZOOM, Miro, Padlet, Mentimeter or equivalent) in addition to traditional mailing and survey tools; ●Identify target demographic and interest groups, methods of multi-lingual communication (including Spanish and simplified Chinese) and engagement with hard-to-reach groups and special needs populations, and metrics to analyze progress and effectiveness; and ●Confirm coordination, facilitation and roles and responsibilities of the entire project team. In addition to the internal engagement strategy to effectively manage activities, roles and responsivities, Plan to Place will also prepare an easy to navigate public facing two-page handout that will illustrate the key objectives of the engagement plan, the planned activities and a conceptual process graphic or schedule. Virtual Community-Wide Workshop - The BKF team will collaborate with City staff to prepare for and facilitate up to one (1) community-wide virtual workshop to provide community members, stakeholders and decision makers a forum to learn about and share input on the project process. It is anticipated that the workshop will be conducted virtually, led by Spanish speaking members of our team. It is anticipated that live demographic polling, small group activities, simultaneous interpretation, and other interactive tools will be used to engage participants. The design team will work with City staff and key stakeholders to identify the overall purpose, approach, objective, target audience and anticipated outcome of each workshop. We will assist with preparation of outreach materials including messaging for email blasts and social media posts, and preparation of postcards or flyers building using the templates prepared in previous tasks. Additionally, our team will co- lead facilitation at the workshop and prepare and manage interactive in-meeting activities to foster input, and ensure meetings are engaging and accessible. Meeting notes and translations of the notes will be provided to City staff. Stakeholder/Focus Group Meetings - The design team will facilitate up to two (2) in-person one-on-one stakeholder or larger focus group meetings designed to meet with key stakeholders. The design team will work with City staff to identify a list of key community stakeholders, which are anticipated to include members of the City Bicycle and Pedestrian Advisory Committee, transit companies, Canal Alliance, Canal Welcome and Multicultural Center, Voces Del Canal Youth Council and business owners. It is anticipated that these meetings will be facilitated through virtual meeting platforms. The design team will work with City staff and to identify the overall purpose, approach, objective, target audience and anticipated outcome of each meeting. Our team will assist with preparation of outreach materials including messaging for email blasts and social media posts, and preparation of postcards or flyers building using the templates prepared in previous tasks. We will co- lead facilitation at each meeting and prepare and manage interactive in-meeting activities to foster input, and ensure meetings are engaging and accessible. Meeting notes and translations of the notes will be provided to City staff. Pop-Up Public Engagement Events - To supplement the anticipated virtual community workshop, Plan to Place will collaborate with the design team and City staff with the preparation for and facilitation of up to two (2) in-person pop-up/intercept events to meet with the community at times and locations that are convenient to them. It is anticipated that these informal workshops will be a resource to share information about the planning effort and gather input through efficient interactive activities. Plan to Place and BKF will co-facilitate the pop-up events with City staff, at planned well-attended events in the Canal Neighborhood. Our team will format materials and prepare activities to engagement members of the public and inform them about the project. Meeting notes and other input shared during the events will be documented and notes and translations from the events will be provided to City staff. Potholing: BKF will develop an exhibit illustrating the desired locations for utility pothole data collection. In general, we anticipate the need for utility pothole data near new pedestrian push button posts or the new transit stop shelter, where shallow utilities are present and may be impacted by the proposed improvements, or in areas where the requested utility records are inadequate or inconclusive in identifying the size and depth of critical utility infrastructure. We will review this exhibit with City staff prior to engaging in potholing. We will work with a local utility locating contractors complete the utility potholing, including traffic control and disposal considerations, for up to six (6) locations to verify utility presence, type, depth, size, and materials. BKF will utilize this information to inform the final design and to alert bidding contractors to the encountered utilities. Our findings will be reflected on the design documents and summarized in a Potholing Report. 65% Design: Following City confirmation and acceptance of the preliminary design drawings, the design team will progress the concept into a 65% design package.We will coordinate with the team and verify that the proposed plan conforms to existing conditions, boundary, and site constraints. BKF will verify, based on the available record information, if there are any identifiable conflicts between proposed and existing improvements or any conflicts with the existing Right of Way limits. We will also determine during this phase if any additional survey is needed to facilitate the design process or if any temporary construction easements or right-of-way acquisition will be necessary to facilitate construction of the improvements. Parametrix will prepare a preliminary engineering plan with new luminaires on existing poles and fixtures and new luminaires on new poles that would accomplish the City standards for street lighting levels. Parametrix will identify proposed service connection points for new lighting systems where needed and will assist the City will applying to PG&E for a service modification at up to three locations. Drawings –We anticipating preparing the following drawings: ·Cover Sheet (1 sheet) ·Notes & Legend (1 sheet) ·Typical Roadway Sections (3 sheets) ·Layout Plan and Key Map (1 sheet at 40 scale) ·Demolition Plan (6 sheets at 20 scale) ·Grading and Paving Plan (6 sheets at 20 scale) ·Striping and Signage Plan (8 sheets at 20 scale) ·Electrical/Lighting Plan (14 sheets at 40 scale) ·Sedimentation and Erosion Control Plan (6 sheets at 20 scale) ·Curb Ramp Enlargements (4 sheets) ·Construction Details (4 sheets) Specifications – The design team will prepare an outline of the anticipated Special Provisions/technical specifications for elements included in our scope of work. Specifications will be based on the latest Caltrans Standard Specifications and Special Provisions. It is assumed that the City will be responsible for preparing all “front end” contract documents and specifications. Engineer’s Cost Opinion – The design team will prepare a preliminary estimate of the probable construction costs associated with the project, formatted as a bid schedule. 90% Design: Based on the comments received on the 65% design submittal, the design will advance the design of the paving, striping/signage, lighting, and pedestrian curb ramp and sidewalk gap closure improvements. We anticipate that improvements to the storm drain system, such as relocation of catch basis, may be needed, but have assumed that there will be no other significant utility impacts or relocation work required. During this task we will update the preliminary engineer’s estimate of probable construction costs, and will develop a draft specification package. 100% Design: The design team will finalize the plans, specifications, and engineer’s estimate of probable construction costs based on feedback received from the City following review of the 90% design submittal. In additional to the drawings, final calculations, engineer’s estimate of probable construction costs, and specification package will be provided. Final Bid Package: The design team will finalize the plans, specifications, and engineer’s estimate of probable construction costs based on feedback received from the City following review of the 100% design submittal. It is our understanding that these documents will be used by the City to perform the bidding process; as such the documents will be detailed to the level required by the contractor to bid and construct. In additional to the drawings, final calculations, engineer’s estimate of probable construction costs, and specification package will be provided. Deliverables:Existing Street Light Illumination Model Recommended Street Lighting Graphic Geotechnical Investigation Report Preliminary Design Drawings Preliminary Cost Opinion Community outreach materials, schedules, meetings minutes, and other outreach collateral Potholing Exhibit Pothole Report PG&E service connection application for up to three (3) locations 65% Design Drawings Technical Specification Outline 65% Engineer’s Estimate of Probable Construction Costs and Bid Schedule 95% Design Drawings Special Provisions/Technical Specifications 95% Engineer’s Estimate of Probable Construction Costs and Bid Schedule 100% Design Drawings 100% Special Provisions/Technical Specifications 100% Engineer’s Estimate of Probable Construction Costs and Bid Schedule Final Bid Package Design Drawings Final Bid Package Special Provisions/Technical Specifications Final Bid Package Engineer’s Estimate of Probable Construction Costs and Bid Schedule OPTIONAL TASK 6: FINAL BID PHASE AND BID PHASE SUPPORT Bid Support:BKF will assist the City during the construction bid solicitation process on an as-needed basis.We have budgeted up to thirty-two (32) hours of combined staff time to provide bid phase support. Bid support services are anticipated to include the following: ·Addend pre-bid conference ·Respond to Requests for Information (RFIs) during the bid process ·Assist City with issuing bid addendum packages ·Summarizing and tabulating received bids Deliverables:RFI responses Bid addendum packages (if needed) Bid tabulation Meeting agenda and minutes OPTIONAL TASK 7: CONSTRUCITON SUPPORT SERVICES – DESIGN SUPPORT DURING CONSTRUCTION Construction Support: BKF will allocate time to support the contractor during the construction phase of the project. Anticipated services include written responses to RFIs, review of contractor submittals, review of contractor change orders and drawings revisions, as needed. It is assumed that the contractor will transmit documents or questions for review in a clear and concise manager, consistent with a reasonable inferable approach to construct the project. We have not allocated time to address frivolous or erroneous submittals or RFI’s. BKF will be available to attend meetings and visits to the project site with the contractor during the construction process. Anticipated meetings include the following: ·Pre-construction meeting ·Up to five (5) meetings/site visits during construction ·Up to thirty (30) submittal/shop drawing reviews ·Up to ten (10) RFI responses ·Final punch-list walk Project Close Out: Following completion of construction, BKF will prepare record drawings based on the Contractor’s as-builts to document the final location of the improvements. Final record drawings will be provided on Mylars and will include final CAD files. All project meeting minutes, design decisions, and other related project documentation will be packaged and turned over to the City for their records. Deliverables:RFI responses Submittal reviews Addendum packages (if needed) Punch-list walk report Meeting agenda and minutes Record Drawings II.SCOPE QUALIFICATIONS AND ASSUMPTIONS BKF Engineers’ services are limited to those expressly set forth in the scope. For the scope of work identified, we have excluded the following: ·Any services not explicitly included in the Scope of Services described herein ·Hazardous materials investigations, assessment or removal ·Subsurface locating of utilities using GPR or similar methods ·Existing street lighting information is available to share with the design team to inform the existing street lighting model. ·Permit applications and application fees ·City of San Rafael will be responsible for application submission to PG&E for service additions and modifications ·Legal services in connection with the project ·Title reports or title company services ·Appraisal or acquisition of rights of ways, rights of entries or permit ·Construction Staking ·Utility relocation work is assumed to be limited to up to two (2) locations and excludes effort associated with gas transmission main relocation coordination ·Construction Management beyond construction support services described herein ·Traffic Control Plan and Construction Haul Route Plan III.COMPENSATION Fees for professional services will accrue on a time and materials basis in accordance with our hourly rate schedule. The attached fee schedule outlines the anticipated level of effort associated with providing the services described herein. BKF reserves the right to re-allocate budgets within individual tasks at its discretion, however adjustments to the total contract limit will only be adjusted if authorized by the City. Consultant and Reimbursable expenses are anticipated for reproduction, mileage, express and messenger deliveries, and computer deliverable plots. Reimbursable expenses will be billed on a cost plus 10-percent markup basis. Thank you for the opportunity to present this proposal. We look forward to assisting in developing this project. Please contact me at (415) 930-7964 if you have any questions regarding our scope of services. Respectfully, BKF Engineers ____________________________ Jason Kirchmann, PE, PLS Principal/ Vice President Parametrix Plan to Place LSA RGH Vertical Contractor - TBD Outreach/ Bilingual Environmental Geotechnical Aerial Potholing VP AP PM TM SPE PE DE FC FC $317 $287 $287 $273 $233 $205 $179 $233 $150 Base Services PHASE 1: PROJECT MANAGEMENT 1 Project Management and Coordination 1 Project Management 0 120 0 0 0 0 0 0 0 120 $34,440 $0 $0 $0 $0 $0 $0 $0 $34,440 2 Kickoff Meeting and Initial Site Walk 4 6 0 0 4 4 0 0 0 18 $4,742 $0 $0 $0 $0 $0 $0 $0 $4,742 3 Routine Project Team Meetings 22 88 0 0 44 22 0 0 0 176 $46,992 $0 $0 $0 $0 $0 $0 $0 $46,992 4 Quality Assurance/Quality Control (QA/QC)16 0 24 0 0 0 0 0 0 40 $11,960 $0 $0 $0 $0 $0 $0 $0 $11,960 5 Funding Support 0 0 40 0 0 0 0 0 0 40 $11,480 $0 $0 $0 $0 $0 $0 $0 $11,480 42 214 64 0 48 26 0 0 0 394 $109,614 $0 $0 $0 $0 $0 $0 $0 $109,614 $109,614 PHASE 2: PROJECT APPROVALS & ENVIRONMENTAL DOCUMENT (PA&ED) 1 Preliminary Engineering and Background Research 1 Site Investigation and Photo Diary 8 8 0 0 8 8 8 0 0 40 $9,768 $7,340 $0 $0 $0 $0 $0 $8,074 $17,842 2 Expanded Conceptual Drawings $25,000 $0 $0 $0 $0 $0 $27,500 $27,500 8 8 0 0 8 8 8 0 0 40 $9,768 $32,340 $0 $0 $0 $0 $0 $35,574 $45,342 2 Environmental Compliance and Permitting 1 Caltrans Field Review and Preliminary Environmental Study 0 4 0 0 0 0 0 0 0 4 $1,148 $0 $0 $16,341 $0 $0 $0 $17,975 $19,123 2 Technical Studies 0 2 0 0 4 0 0 0 0 6 $1,506 $0 $0 $74,340 $0 $0 $0 $81,774 $83,280 3 CEQA Statutory Exemption 0 0 0 0 2 0 4 0 0 6 $1,182 $0 $0 $12,080 $0 $0 $0 $13,288 $14,470 4 NEPA Categorical Exclusion 0 0 0 0 2 0 4 0 0 6 $1,182 $0 $0 $2,480 $0 $0 $0 $2,728 $3,910 5 BCDC Permitting Support 0 4 0 0 8 16 0 0 0 28 $6,292 $0 $0 $20,340 $0 $0 $0 $22,374 $28,666 0 10 0 0 16 16 8 0 0 50 $11,310 $0 $0 $125,581 $0 $0 $0 $138,139 $149,449 General BKF Printing, Plotting, and Travel (1% of Total) $196,101 Consultant Labor Totals for Base Scope of Services 50 232 64 0 72 50 16 0 0 484 $130,692 $32,340 $0 $125,581 $0 $0 $0 $173,713 $305,715 $1,310 De s i g n E n g i n e e r PHASE 1: PROJECT MANAGEMENT SUBTOTAL PHASE 2: PROJECT APPROVALS & ENVIRONMENTAL DOCUMENT (PA&ED) SUBTOTAL 1 Preliminary Engineering and Background Research Subtotal: Traffic/ Lighting To t a l F e e 2 Environmental Compliance and Permitting Subtotal: Reimbursable and Consultant Expenses BKF Staff Members QA / Q C a n d F u n d i n g Ja g g i B h a n d a l Canal Neighborhood Active Transportation Enhancements Project Pr o j e c t E n g i n e e r Pr o j e c t M a n a g e r Be c k y D o w e r CONSULTING SERVICES To t a l B K F H o u r s Fi e l d C r e w Ch a i n p e r s o n Sr P r o j e c t E n g i n e e r Be n K e r s t e t t e r To t a l S u b c o n s u l t a n t F e e * *I n c l u d e s 1 0 % M a r k u p To t a l B K F F e e Sub Consultants Task Description Full Rate 1 Project Management and Coordination Subtotal: Pr i n c i p a l Ja s o n K i r c h m a n n Su r v e y / R O W Da n L a n g l e y Fi e l d C r e w Pa r t y C h i e f Parametrix Plan to Place LSA RGH Vertical Contractor - TBD Outreach/ Bilingual Environmental Geotechnical Aerial Potholing VP AP PM TM SPE PE DE FC FC $317 $287 $287 $273 $233 $205 $179 $233 $150 De s i g n E n g i n e e r Traffic/ Lighting To t a l F e e BKF Staff Members QA / Q C a n d F u n d i n g Ja g g i B h a n d a l Canal Neighborhood Active Transportation Enhancements Project Pr o j e c t E n g i n e e r Pr o j e c t M a n a g e r Be c k y D o w e r CONSULTING SERVICES To t a l B K F H o u r s Fi e l d C r e w Ch a i n p e r s o n Sr P r o j e c t E n g i n e e r Be n K e r s t e t t e r To t a l S u b c o n s u l t a n t F e e * *I n c l u d e s 1 0 % M a r k u p To t a l B K F F e e Sub Consultants Task Description Full Rate Pr i n c i p a l Ja s o n K i r c h m a n n Su r v e y / R O W Da n L a n g l e y Fi e l d C r e w Pa r t y C h i e f Optional Services PHASE 3: PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E) OT 4 Right-of-Way Certification and Utility Relocation 1 Control and Topographic Survey 4 6 0 48 0 0 118 118 118 412 $82,410 $0 $0 $0 $0 $22,800 $0 $25,080 $107,490 2 Right of Way Survey 20 5 0 36 0 36 0 36 36 169 $38,771 $0 $0 $0 $0 $0 $0 $0 $38,771 3 Utility Data Research and Coordination 0 0 0 0 8 12 20 0 0 40 $7,904 $0 $0 $0 $0 $0 $0 $0 $7,904 4 Utility Conflict Review and Resolution 0 0 0 0 8 16 24 0 0 48 $9,440 $0 $0 $0 $0 $0 $0 $0 $9,440 5 Right-of-Way Certification 0 8 8 0 0 0 0 0 0 16 $4,592 $0 $0 $0 $0 $0 $0 $0 $4,592 6 Utility Relocation Coordination 0 24 0 0 60 0 40 0 0 124 $28,028 $0 $0 $0 $0 $0 $0 $0 $28,028 24 43 8 84 76 64 202 154 154 809 $171,145 $0 $0 $0 $0 $22,800 $0 $25,080 $196,225 OT 5 Plans, Specifications and Estimates (PS&E) and Construction Documents 1 Review of Background Documents 0 0 0 0 4 4 4 0 0 12 $2,468 $33,835 $0 $0 $0 $0 $0 $37,219 $39,687 2 Geotechnical Investigation 0 2 0 0 4 2 0 0 0 8 $1,916 $0 $0 $0 $29,788 $0 $0 $32,767 $34,683 3 Preliminary Design Drawings 8 16 0 0 24 32 40 0 0 120 $26,440 $48,140 $0 $0 $0 $0 $0 $52,954 $79,394 4 Community Outreach Support 0 24 0 0 0 0 24 0 0 48 $11,184 $21,180 $33,400 $0 $0 $0 $0 $60,038 $71,222 5 Potholing 2 2 0 0 8 0 4 0 0 16 $3,788 $0 $0 $0 $0 $0 $50,000 $55,000 $58,788 6 65% Design 0 8 40 0 80 120 160 0 0 408 $85,656 $56,060 $0 $0 $0 $0 $0 $61,666 $147,322 7 90% Design 0 0 32 0 64 80 100 0 0 276 $58,396 $32,100 $0 $0 $0 $0 $0 $35,310 $93,706 8 100% Design 0 0 20 0 20 32 40 0 0 112 $24,120 $25,000 $0 $0 $0 $0 $0 $27,500 $51,620 9 Final Bid Package 0 0 8 0 16 24 32 0 0 80 $16,672 $12,000 $0 $0 $0 $0 $0 $13,200 $29,872 0 8 100 0 184 260 336 0 0 888 $230,640 $228,315 $33,400 $0 $29,788 $0 $50,000 $375,653 $606,293 OT 6 Final Bid Phase and Bid Phase Support 1 Bid Support 4 12 0 0 8 0 0 0 0 24 $6,576 $7,680 $0 $0 $0 $0 $0 $8,448 $15,024 4 12 0 0 8 0 0 0 0 24 $6,576 $7,680 $0 $0 $0 $0 $0 $8,448 $15,024 OT 7 Construction Support - Design Support During Construction 1 Construction Support 2 8 0 0 16 24 40 0 0 90 $18,738 $26,520 $0 $0 $0 $0 $0 $29,172 $47,910 2 Project Close-Out 1 4 2 0 8 0 16 0 0 31 $6,767 $0 $0 $0 $0 $0 $0 $0 $6,767 3 12 2 0 24 24 56 0 0 121 $25,505 $26,520 $0 $0 $0 $0 $0 $29,172 $54,677 $66,760 Stipend for Canal Alliance Support $15,000 General BKF Printing, Plotting, and Travel (1% of Total) $958,319 Consultant Labor Totals for Optional Scope of Services 31 75 110 84 292 348 594 154 154 1842 $433,866 $262,515 $33,400 $0 $29,788 $22,800 $50,000 $438,353 $958,319 $1,264,034 PHASE 3: PLANS, SPECIFICATIONS, AND ESTIMATE SUBTOTAL OT 6 Final Bid Phase and Bid Phase Support Subtotal: OT 7 Construction Support - Design Support During Construction Subtotal: OT 4 Right-of-Way Certification and Utility Relocation Subtotal: OT 5 Plans, Specifications and Estimates (PS&E) and Construction Documents Subtotal: Total Fees for Base and Optional Scope of Services 10% Design Contingency Reimbursable and Consultant Expenses $4,340 JANUARY 21, 2025 CITY OF SAN RAFAEL Proposal For Canal Neighborhood Active Transportation Enhancements Project COVER LETTER PROJECT UNDERSTANDING 1 EXPERIENCE AND TECHNICAL COMPETENCE 6 PROJECT ORGANIZATION AND KEY PERSONNEL 8 TABLE OF CONTENTS BKF ENGINEERS 810 Fifth Avenue, Suite 210 San Rafael, CA 94901 | t. 415.930.7960 January 21, 2025 Grey Shankel MelgardAssociate Civil EngineerDepartment of Public WorksCity of San Rafael Subject: Canal Neighborhood Active Transportation Enhancements Project Dear Mx. Melgard and the Selection Committee, The Canal District, while home to nearly 1 in 5 City residents, represents less than 5 percent of the City’s total land area. This high-density neighborhood is home to a disproportionately high number of members of the Latinx community and low-income households, many of which do not own motor vehicles. Personal transportation isn’t the only thing that is deficient in the Canal District – the area is also severely lacking in continuous and accessible walking facilities, safe bike facilities, and access to key transit lines, compounding the issues that residents must face when carrying out activities like attending school, reporting to work, or procuring goods for the family. The City of San Rafael has identified the Canal District as a Priority Development Area and has gathered the momentum and community by-in to help transform this neighborhood into a safe, walkable, and bikeable community. By addressing key infrastructure gaps and enhancing existing facilities, this project will create a safer, more inclusive, and connected transportation network for the Canal neighborhood, improving the overall quality of life for its residents and helping the City of San Rafael to further its Diversity, Equity, and Inclusion goals and General Plan 2040 policies. BKF Engineers commends the City for it’s focus on these critical items that will improve the every day life of its residents and visitors. We also understand that for projects like this, the City not only needs a trusted consultant with expertise in it’s technical aspects, but one that takes it’s importance personally. BKF knows San Rafael. We know it’s streets because we helped design them, we know it’s utilities because we’ve improved them and we know it’s movements because we’ve helped plan for them. It’s not only because our team has provided our services to the San Rafael, it’s because San Rafael actually is personal to us. Members of our proposed project team play here, work here and lived here. We are excited about the opportunity to continue to support the City of San Rafael with our civil engineering and surveying consulting services! We have enjoyed working with the talented staff of City engineers and are eager to broaden the amount of San Rafael streets and intersections that will help the City to improve. In addition to our San Rafael specific experience and qualifications BKF Engineers (BKF) has a proven track record of understanding and satisfying our municipal clients, as evidenced by our lasting relationships with public agencies all throughout the North Bay and Marin County area. You will find within our proposal that we come with strong project and personal recommendations from clients who have experience with us and our ability to help them manage projects with tight budgets, short timelines, and an observant and demanding public. BKF has earned a reputation for our ability to successfully plan, design, survey, and implement a variety of projects, including a large number of Public Works project for our hundreds of municipal clients. While the past 100+ years of business have allowed us to grow to over 450+ employees across 16 west coast offices, each office maintains a small-firm feel and tailored understanding of our localized service areas. This project will be staffed by familiar faces located in our San Rafael and Santa Rosa offices. San Rafael Santa Rosa Modesto Newport Beach Oakland Pleasanton Portland Redwood City Roseville Sacramento San Francisco Salinas San Diego San Jose San Luis Obispo Walnut Creek OFFICE LOCATIONS Civil Engineering Transportation Surveying Right-of-Way Stormwater Planning Water Resources Sustainability Construction Management Pavement Rehabilitation Traffic/Signals Active Transportation Caltrans Processing for Federally Funded Projects and Encroachment Permits Resource Agency Permitting Utility Coordination, Relocation, and Design Grants and Funding SERVICES Our Project Team will be guided by Jason Kirchmann, who will be serving as the Project Executive-in-Charge. Jason will set the tone for the project and will provide guidance and support to the project team throughout the project duration. Becky Dower will serve as the Project Manager, where she will be responsible for the day-to-day activities of the design team and technical office staff. Becky is supported by a talented team of engineers, including Ben Kerstetter, who has lead design efforts on similar active transportation improvement projects and is a familiar face to the City. We have teamed with a talented and experienced set of subconsultants to further reinforce our capabilities to serve the City. Parametrix will bring forth to the City their experience working in the Canal District, including their conceptual design and grant support work completed for this very project! Parametrix has a long history of serving within the Canal District, including their work on the conceptual design of this project. Parametrix will be supporting the conceptual design work and final design work associated with the lighting and safety improvement elements of the project. To support the public engagement elements of the project, our Marin-County based outreach subconsultant, Plan to Place, will be bringing forth their collaborative and inclusive bilingual engagement team to support and expand on the community communications lead by the City and in concert with Voces del Canal and the Canal Alliance. LSA Associates will lead the environmental review and permitting process, and will bring forth their extensive experience with BCDC and the Caltrans Local Assistance process. Rounding out the subconsultant team is RGH Geotechnical Consultants, a group that is familiar both with working in and for the City, and is also a repeated and trusted partner to BKF. This group of professionals have all performed together on prior successful projects and are eager to service the City on this important, transformative project to our community. We appreciate your consideration of our proposal and look forward to continuing our relationship with the City. As Vice President, I have the authority to negotiate services and bind the firm to the terms of this proposal. We have reviewed and are familiar with the City of San Rafael’s Professional Services Agreement and will accept the agreement as-is, as we have on our past projects with the City. If you have any questions, please contact me at 415-930-7964 or by email at jkirchmann@bkf.com. Sincerely, BKF ENGINEERS Jason Kirchmann, PE, PLS Vice President / Executive-In-Charge Jason Kirchmann, PE, PLS Vice President / Executive-In-Charge 810 5th Ave, Suite 210 San Rafael CA 94901 D: (415) 930-7964 E: jkirchmann@bkf.com CONTACT INFORMATION PROJECT UNDERSTANDING City of San Rafael, Canal Neighborhood Active Transportation Enhancements Project 1 PROJECT UNDERSTANDING The BKF project team is excited to share our understanding of the project background and our actionable approach to successfully completing this critical active transportation improvement project. We look forward to leveraging our knowledge gained through previous projects, as well as our site- and project-specific experience to illustrate our understanding and approach to delivering the project. AN UNDERSTANDING OF THE CLIENT, THE PROJECT, AND THE OBJECTIVES The BKF Team has worked in and for the City of San Rafael for over 15 years and across dozens of projects. Our subconsultant partner, Parametrix, manages the Marin County Safe Routes to Schools program, which encourages students to use active modes of transportation and works to make safety improvements near schools. Prior work in the Canal District includes a bilingual walk audit conducted for the Bahia Vista Elementary School to assess current and needed safe pathways to school. Parametrix (as Parisi Transportation Consulting) also successfully completed two Active Transportation Program Cycle 6 grant applications for improvements in the Canal. They have also designed sidewalk improvements on Francisco Boulevard East to help connect residents to downtown San Rafael. We understand that the project aims to implement a series of pedestrian, bicycle, and transit improvements to enhance mobility, equity, safety, and comfort for residents in the Canal neighborhood, in concert with a forthcoming utility undergrounding project. The proposed enhancements will improve access to key community destinations such as schools, parks, and shopping areas. By addressing gaps in infrastructure and optimizing existing facilities, the project will encourage more sustainable transportation options and contribute to a more connected and vibrant neighborhood. Pedestrian infrastructure enhancement upgrades are central to improving access and safety for residents in the Canal neighborhood. The following enhancements will be implemented across 19 streets and pathways: ▪Curb Ramp Upgrades to improve accessibility for people with disabilities by ensuring all intersections and street crossings are equipped with ADA-compliant curb ramps. ▪Sidewalk Gap Closures to fill in missing sections of the sidewalk network to create a continuous walking path for pedestrians with a focus on streets with high pedestrian activity but where sidewalks are incomplete or discontinuous. ▪Corridor Lighting Improvements to increase pedestrian safety and security by enhancing lighting along key corridors of major walking routes and near transit stops and along portions of the Bay Trail. ▪Uncontrolled Crosswalk Enhancements including high-visibility crosswalk markings, flashing beacons, and/or curb extensions at uncontrolled crossings to improve the visibility and safety of pedestrians. Bicycle infrastructure enhancements will encourage safe and convenient cycling, contributing to a more sustainable and active transportation system within the Canal neighborhood. Bicycle improvements would include bicycle boulevard treatments along three key streets in the neighborhood’s bicycle network and add secure bicycle parking at a popular neighborhood park. The goal of the bicycle boulevard treatments is to create safe, comfortable, and attractive streets for cyclists, encouraging more people to bike for transportation by implementing traffic calming measures, signage, pavement markings, and bike lane enhancements. Additionally, installation of secure bike racks at neighborhood destinations will provide cyclists with a convenient and safe place to park their bikes while visiting the community park or other nearby businesses and destinations. Enhancing the public transit system in the Canal neighborhood will provide residents with more reliable and comfortable transportation options. The proposed transit improvements include the following: ▪Transit Shelter Enhancements to upgrade five (5) high-ridership transit stops with improved shelters, seating, lighting, and informational signage to improve the comfort and accessibility of transit stops to ensure a better experience for transit users. ▪Development of a New Transit Stop will expand access to public transit by adding a new stop along a high-use transit route to serve underserved areas of the Canal neighborhood. The design team will work with the City and Metropolitan Transportation Commission (MTC) to identify a strategic location for the new stop that will provide better access to key community destinations and improve overall transit coverage.Recent Bicycle Boulevard Improvements on Bolinas Road in San Anselmo PROJECT UNDERSTANDING City of San Rafael, Canal Neighborhood Active Transportation Enhancements Project 2 An equitable and inclusive public engagement process will be mindfully carried out to keep residents and advocates in-the-know about this transformative project. We look forward to working closely with the City, as well as the Canal Alliance and Voces del Canal, to develop and execute an effective engagement strategy to solicit feedback and provide information to the affected community. Our project team developed the drawings that were used for the Canal Neighborhood Active Transportation Elements Program Active Transportation Program Cycle 6 Application! We are uniquely situated in a position that allows our team to get the quickest and most cost-effective start on the project, as we have already started work on the project! We are also familiar with both the Canal Neighborhood Community-Based Transportation Plan and the San Rafael Bicycle and Pedestrian Master Plan and believe we can illustrate project alignment with both of these guidance documents. In fact, members of our team are currently working with the City on the Citywide Bicycle and Pedestrian Plan Update! A WORK PLAN TO GUIDE THE PROJECT PROCESS Our team has reviewed the Scope of Services as described in the Request for Proposals and has identified that the Scope aligns well with our understanding of the project. We look forward to working with the City during negotiations to finalize the Scope of Services. We have identified in our timeline graphic below a phase-by-phase workplan that aligns with authorization milestones set by the Local Assistance process. PA&ED Phase PS&E Phase Advertisement & Construction Phase PROJECT TIMELINE March - May 2025 April - Sept 2025 May - Dec 2025 March - Sept 2026 Mar - Nov 2027Jan - Nov 2026 Nov - Dec 2026 • Request to Proceed with Preliminary Engineering (LAPM Exhibit 3-A, LAPM Exhibit 3-E, and LAPM Exhibit 3-O)• Preliminary Engineering Right of Way (PERW) Checklist (LAPM Exhibit 13-E)• Site Assessment and Conceptual Design• Utility Research and Mapping• Right of Way Research and Mapping• Stakeholder Engagement and Coordination • Public Outreach and Engagement • Design Coordination and Check-Ins with City and Transit Agencies• Stakeholder Engagement and Coordination • Public Outreach and Engagement• Design Drawings• Caltrans-Format Technical Specifications• Engineer’s Opinion of Probable Construction Costs• Comment Resolution Matrix• Bid Schedule and Pay Item Descriptions• Request for Authorization to Proceed with Construction (LAPM Exhibit 3-D)• Completed PS&E Checklist (LAPM Exhibit 12-D) • Authorization to Proceed with Right of Way Engineering (LAPM Exhibit 3-B)• Utility “A”, “B”, and “C” Letters (NTO Letters and Exhibits)• Right of Way Certification (LAPM Exhibit 13-A or 13-B)• Authorization to Proceed with Utility Relocation (LAPM Exhibit 3-C) • BCDC Permit • Approved Authorization to Proceed (LAPM Exhibit E-76)• Pre-Bid Meeting• Address Bidder Questions• Bid Summary and Recommendations• Issued for Construction Drawings • Submittal Review• RFI Responses• Site visits/field review meetings• Punch List • Record Drawings • Field Review Meeting (LAPM Exhibit 7-B)• Technical Studies• CEQA/NEPA Document Preparation• Preliminary Environmental Study (LAPM Exhibit 6-A) PRELIMINARY ENGINEERING & BACKGROUND RESEARCH(MARCH 2025 – MAY 2025) RIGHT OF WAY CERTIFICATION & UTILITY RELOCATION (MAY 2025 - DEC 2025) PLANS, SPECIFICATIONS & ESTIMATE (JAN 2026 - NOV 2026) AGENCY PERMITTING (MARCH 2026 – SEPT 2026)BID PHASE SUPPORT (NOV 2026 – DEC 2026) DESIGN SUPPORT DURING CONSTRUCTION (MARCH 2027 - NOV 2027) ENVIRONMENTAL COMPLIANCE (APRIL 2025 – SEPT 2025) PROJECT UNDERSTANDING City of San Rafael, Canal Neighborhood Active Transportation Enhancements Project 3 Our anticipated project timeline is based on our experiences with other, similar projects, as well as our knowledge of the lengthy Caltrans Local Assistance process. While clear communication chains and close management can help to keep the project on track, there are a number of variables that could impact the project schedule, including the responsiveness of the assigned Caltrans District Local Assistance Engineer (DLAE), environmental permitting, right of way resolution and certification, and outside agency utility relocation (if needed). To support the successful and timely execution of the project, we look forward to establishing a routine dialog with City staff and an aligned approach for co-managing outside agencies and their unpredictable timelines. A PROACTIVE PROJECT MANAGEMENT APPROACH BKF’s approach to effective Project Management follows an important workflow: manage the process; define the critical challenges; develop coordinated design documents; and validate constructability to ensure expected project delivery. Following this approach minimizes confusion, unmet expectations, and re-work, in turn controlling the project costs and limiting impacts to the schedule. We will manage the process by understanding and obtaining the City’s confirmation on our project work plan and by leveraging our existing successful relationships with other stakeholders to facilitate communications and maintain the project schedule. Becky and the consultant team will work with the project stakeholders to coordinate improvements and obtain required approvals. She will keep City staff informed of the progress and bring them in immediately if critical decisions need to be made to keep the project moving forward. To appropriately define the project, one must first have a thorough understanding of the need for the project, and understanding of the project area, familiarity with similar projects, and clarity of the City’s goals and objectives. Understanding the origin of schedule milestones and project goals allows us to suggest methods that meet the overall goals. With this, we will identify any obstacles or critical issues early in the design process so that they may be recognized, brought to the City with recommended solutions and resolved with the City’s concurrence. This front-end investigation and review of options is an important tactic for defining the project and keeping design development on-pace and on-budget. A solid understanding of the needs of the project stakeholders is important as we develop the construction documents. Preparation of adequate documents to successfully construct the project will require not only understanding the approval procedures, but also providing thorough and supporting design services to include permitting, surveying/right of way, utility coordination, and coordination with the affected transit agencies. Our last step in our internal approach is to validate of the project. BKF is committed to providing excellent services, and we stand behind our work. We have a fine-tuned quality control program for document control, design, reports, plan production, and project process efforts. This process enables us to quickly develop practical approaches and also provides experienced input in cost estimating, constructability, end-user operations and maintenance, and value engineering. This same commitment of monitoring is extended also to other project components such as scope, budgets, schedules and cost estimates so that no surprises that may delay the project arises. The validation is continuous throughout the project and includes reviewing all components of the project and confirming that the best value is obtained. The team will be proactive and provide recommendations that will optimize both funding and delivery for both the design and construction phases of work. A PLAN TO PROVIDE DELIVERABLES ALIGNED WITH EXPECTATIONS AT EACH MILESTONE AND TO SUPPORT FUNDING REQUIREMENTS Our understanding of the structure and rigidity around the Caltrans Local Assistance process allows us to plan and execute our work and deliver milestone submittals in conjunction with major submittals to and authorizations from our District Local Assistance Engineer. We have developed a process diagram that illustrates key points within the Local Assistance process and identifies the materials that the design team will need to prepare to support the City each step of the way. Manage Define Develop Validate PROJECT UNDERSTANDING City of San Rafael, Canal Neighborhood Active Transportation Enhancements Project 4 Initiate Project Implementation Process • Submit LAPM 3-A: Project Authorization Form to Request Start of Preliminary Engineering (PE) Phase Project Approval and Environmental Document (PA&ED) Phase • Submit LAPM Exhibit 6-A: Preliminary Environmental Studies Form • Conduct Field Review Meeting and Submit LAPM Exhibit 7-B: Field Review Form • Complete Technical Studies • Develop Preliminary Designs • Submit LAPM Exhibit 13-E: Preliminary Engineering Right of Way (PERW) Checklist • Prepare CEQA/NEPA Document Plans, Specifications, and Estimate (PS&E) Phase • Develop Final Design • Develop Engineer’s Estimate • Utility Notifications and Documentation • Submit LAPM Exhibit 3-C: Request for Authorization to Proceed with Utility Relocation (if needed) • Submit LAP Exhibit 3-B: Request for Authorization to Proceed with Right of Way Request for Authorization for Construction • Submit LAPM Exhibit 3-D: Request for Authorization to Proceed with Construction Package »NEPA/CEQA Documentation »Right of Way Certification »PS&E Package »Engineer’s Estimate »LAPM Exhibit 12-D: PS&E Checklist Bid Advertisement • Must Receive Approved LAPM Exhibit E-76: Authorization to Proceed Form prior to Bid Advertisement Contract Award and Construction • Submit LAPM Exhibit 15-L: Local Agency Contract Award Checklist with First Invoice • Submit Monthly LAPM Exhibit 5-A: Local Agency Invoice • Submit Final Report of Expenditures (FROE) Package with Final Invoice PROJECT FUNDING COMPLIANCE PROCESS PROJECT UNDERSTANDING City of San Rafael, Canal Neighborhood Active Transportation Enhancements Project 5 A DETAILED QUALITY CONTROL PROGRAM BKF’s Quality Control (QC) program is rooted in the premise that to obtain quality deliverables and a quality project, quality control must be woven into the process from the start. Our goal is to deliver innovative design solutions that are completed on schedule, within budget, and that met the City’s expectations. To accomplish this goal, we involve senior staff in the critical design decisions and provide an internal quality control review of all the design documents at each stage of the project. Two weeks prior to any scheduled submittal, BKF will complete an internal review of all documents, including documents prepared by our subconsultants. Our QC Manager, Jaggi Bhandal, will check the documents for errors, perform a constructability review, and suggest alternatives for cost savings. Following the QC review, the project team will review the comments together during a team comment resolution meeting. Design updates to resolve the comments are then documented in a comment matrix and the drawings and other materials are updated. Jaggi will utilize BKF’s Quality Control Manual as a basis for conducting and documenting his review. A copy of BKF’s full Quality Manual can be provided upon request. A REVIEW OF THE CRITICAL ISSUES AND POTENTIAL RESOLUTIONS Our team is ready to hit the ground running…and we’ve already started work! In addition to our work on the conceptual design materials to support the funding grant, our engineers have recently visited the project site to assess key issues and provide insights into the project improvements. Our photo log summary provided below captures a selection of the scope of issues and potential solutions we plan on employing to cost-effectively complete the project. Harbor Street – Narrow and Constrained Sidewalks and Missing Curb Ramps Louise Street – No Pedestrian or Bike Facilities, Uncontrolled Street Parking Elaine Way – Non-Compliant Curb Ramps and Missing Crosswalk Mill Street – Sidewalk Gap and Non- Compliant Driveway Aprons Mill Street – Sidewalk Gap and Missing Curb Ramp SEE OUR PROPOSED LOUSIE STREET ILLUSTRATION on page 10 EXPERIENCE AND TECHNICAL COMPETENCE City of San Rafael, Canal Neighborhood Active Transportation Enhancements Project 6 BKF Engineers Delivering Inspired Infrastructure for 110 years Serving the western United States since 1915, BKF Engineers is a leading civil engineering and surveying firm, successfully planning, designing, surveying, and funding projects. Our legacy is indicative of our resilience and dedication to supporting the technical expertise and collaboration critical to implementing the visions of the communities we serve. By leveraging our diverse project portfolio in combination with innovative design solutions, BKF’s team of over 450 experienced members is dedicated to successfully deliver sustainable and dynamic projects for our communities and partners. Through our growing presence in over 16 locations, BKF supports a diverse range of markets, including transportation, water resources, land surveying, infrastructure, land development, research and laboratory facilities, government, civic, parks and open space, education, and healthcare. We provide a number of specialty services--agency permit expediting, master planning, grant/funding strategies, sustainable infrastructure, site accessibility consulting, hydrology/hydraulics, traffic signal and traffic handling designs, utility locating services, automated construction surveying monitoring, and 3D laser scanning—to expedite the design and approval of projects. BKF’s proven project approach recognizes that developing dynamic projects is informed by focused team collaboration, mitigating physical constraints and potential risks, and balancing design goals with value engineering solutions. As a partner with our clients, BKF is mutually invested in the successful outcome of projects through providing strategic advice commencing at the initial feasibility phases through the PARAMETRIX. • TRAFFIC/LIGHTINGParametrix is a fully employee-owned firm committed to delivering exceptional, client-focused engineering, planning, and environmental consulting services. Founded in 1969, Parametrix has expanded across the Western United States, with twenty (20) offices and a team of over 750 professionals companywide. The firm offers a comprehensive range of transportation planning and engineering services, including in-depth analysis, strategic planning, urban design, engineering, public outreach, grant writing, policy development, and program management for all transportation modes and supporting infrastructure. PLAN TO PLACE • OUTREACH/BILINGUAL Plan to Place is a community engagement and communication firm founded in 2016 and based in Marin County. At Plan to Place they value highly collaborative and inclusive community-based, neighborhood and urban planning efforts. As a full-service engagement firm, they are continually exploring and innovating new outreach tools that are tailored to meet the needs of their clients and the communities they work with. They implement an array of communication, facilitation and engagement in-person and digital platforms designed to provide access to a wide range of participants. LSA • ENVIRONMENTALLSA is an employee-owned firm offering clients professional excellence, reliability and continuity since their firm’s founding in 1976. They provide multi-disciplinary land use planning, habitat restoration, regulatory permitting, environmental planning, and construction support services with a staff of almost 180 employees in nine California offices. Their Point Richmond office has 40 full-time professionals and will be the lead office for providing services to the City of San Rafael. The Point Richmond office is exceptionally strong in biological resources, cultural resources, and California Environmental Quality Act (CEQA)/National Environmental Policy Act (NEPA) related services. RGH CONSULTANTS • GEOTECHNICAL • OPTIONALRGH Consultants is a privately owned S Corporation founded in 1991 as a full-service firm with expertise in geotechnical engineering, engineering geology, and construction observation and testing. RGH currently has 33 employees and has grown to become one of the largest locally owned geotechnical engineering firms in the northern Bay Area. Headquartered in Santa Rosa, California, in 1997, RGH added a geotechnical testing laboratory that subsequently expanded to include concrete and asphalt. BKF Engineers (BKF) has built a reputation on its ability to mobilize and manage multiple subconsultants into a completely integrated team, and we are proud of the BKF team that we have assembled for this Project. Each of the subconsultants listed below has worked extensively with BKF and one another on multiple transportation projects. EXPERIENCE AND TECHNICAL COMPETENCE COST$358,975 COMPLETION DATE2021 - Ongoing COST$313,951 COMPLETION DATE2022 - 2024 COST$265,880 COMPLETION DATE2021 - 2024 COST$27,350 COMPLETION DATE2020 - 2024 COST$127,000 COMPLETION DATE2019 - 2024 PETALUMA STREET REHABILITATION Petaluma, CA LAUREL GROVE SAFE PATHWAYS TO SCHOOL Ross, CA GRAYSON AVENUE ROADWAY IMPROVEMENTS St. Helena, CA SAUSALITO FERRY LANDSIDE IMPROVEMENTS Sausalito, CA TOWN OF CORTE MADERARJ Suokko, PE | Director of Public Worksrsuokko@cortemadera.gov | 415-927-5118 CITY OF PETALUMAPaul Geoghegan Pgeoghegan@cityofpetaluma.org | 707-778-312 TOWN OF ROSSRichard Simonitch | Public Works Directorrsimonitch@townofross.org | 415-453-1453 CITY OF SAUSALITOKevin McGowankmcgowan@sausalito.gov | 415-289-4109 BKF is currently working for the Town of Corte Madera to develop new multi-modal transportation improvements along a busy section or Paradise Drive. These improvements include a new multi-use path, curb ramps, bulb-outs, and RRFB and mid-block crossing improvements. BKF is supporting the Town not only with design, but with environmental review and permitting (through a sub-consultant) and public engagement efforts. The BKF team is collaborating with the City of Petaluma on pavement rehabilitation, traffic calming, and active transportation projects. The work includes pavement overlays, sidewalk gap closures, curb bulb-outs, pedestrian islands, bike lanes, and traffic control enhancements. The project also involves extending a recycled water main along Maria Drive and reviewing existing striping, signage, and drainage for improvements and compliance with the CA MUTCD. BKF designed a 4-foot-wide, 1,600-foot pedestrian pathway along Laurel Grove in Ross to improve safety and provide a school route. The project included street widening, lane realignment, retaining walls, drainage updates, and signage. BKF handled design, public outreach, construction documents, and support. Completed on time and within budget, the pathway is now a valued community asset, prompting the Town to engage BKF for its expansion. BKF Engineers successfully delivered services for public engagement and design of a complete street and pavement rehabilitation project along the entirety of Grayson Avenue, just a few blocks from the city’s popular downtown area. Grayson Avenue services several key areas in the community, including St. Helena High School, St. Helena Primary School, and Crane Park, where the St. Helena Farmer’s Market is held. It’s also a popular route for many of the over 6,000 residents who live in the surrounding neighborhoods. BKF worked with RGH Geotechnical Consultants to complete this project which now provides safe bike, pedestrian, and vehicle access along this important corridor. BKF Engineers, in collaboration with the Golden Gate Bridge, Highway and Transportation District (GGBHTD) and the City of Sausalito, planned and designed improvements to the ferry terminal plaza. The area serves as a key access point for residents, commuters, and tourists, accommodating various transportation modes. BKF worked with the City to create a functional, visually appealing plaza, incorporating public input and addressing challenges such as bicycle staging and transportation flow. The project aimed to enhance the gateway from the Bay to Sausalito, improving the experience for all users. City of San Rafael, Canal Neighborhood Active Transportation Enhancements Project 7 PARADISE DRIVE MULTIODAL AND CLIMATE ADAPTATION IMPROVEMENTS Corte Madera, CA CITY OF ST. HELENAMario Traverso | Assistant Engineermtraverso@cityofsthelena.org | 707-204-9084 PROJECT ORGANIZATION AND KEY PERSONNEL City of San Rafael, Canal Neighborhood Active Transportation Enhancements Project 8 Ben Kerstetter, PESenior Project EngineerBKF ENGINEERS ENGINEERING Daniel Langley, PLSSurvey ManagerBKF ENGINEERS SURVEY /ROW Becky Dower, PE Project ManagerBKF ENGINEERS PROJECT MANAGERJason Kirchmann, PE, PLS Executive-In-ChargeBKF ENGINEERS PRINCIPAL-IN-CHARGE Jaggi Bhandal, PE, LEED AP QC Manager & Funding LiasonBKF ENGINEERS LOCAL ASSISTANCE/FUNDING LIASON BKF ENGINEERS, SURVEYORS, PLANNERS 450+ SUPPORT STAFF ORGANIZATION CHART BKF has assigned professional engineers to specific roles based on the professionals’ expertise. We are organized for a quick response to address your needs and are able to meet tight schedules. If needed, BKF has the resources to provide additional experienced personnel, office support, and/or field staff. STAFFING PLAN BKF’s Management Team is licensed in California and includes Becky Dower, PE who will serve as Project Manager and be the main point of contact between the City of San Rafael and the BKF team. Jason Kirchmann, PE, PLS will serve as Executive-In-Charge and Jaggi Bhandal, PE, LEED AP will serve as quality assurance/quality control manager for the project and will help to guide the City through the LAPM funding requirements. Ben Kerstetter, PE a Senior Project Engineer at BKF with more than eight years of experience at the firm, will support the team as key technical staff. If the schedule demands, we can utilize the assistance of other BKF team members in order to meet project deadlines. Our company is structured to ensure that we are always able to allocate adequate staff to meet project needs with respect to schedules and we will commit to see the project through from start to finish. Good teamwork with a clear delegation of tasks and responsibilities results in projects that meet their schedule and budget goals. BKF has experience in managing the work of other disciplines often including geotechnical engineers, traffic engineers, electrical engineers, structural engineers, landscape architects, and public outreach specialists. David Parisi, PE, TE Traffic/Lighting LeadPARAMETRIX TRAFFIC/LIGHTING Shanna Guiler, AICP Environmental LeadLSA ENVIRONMENTAL Dave Javid, AICP, LEED AP Outreach LeadPLAN TO PLACE OUTREACH/BILINGUAL Eric Chase, PE, GE Geotechnical LeadRGH CONSULTANTS, INC. GEOTECHNICAL/OPTIONAL PROJECT ORGANIZATION AND KEY PERSONNEL City of San Rafael, Canal Neighborhood Active Transportation Enhancements Project 9 As a senior project engineer at BKF, Ben has been involved extensively in the engineering design, of public roadways, paving and striping, pedestrian improvements, and public utilities. He enjoys working closely with public agencies, community organizations, and utility companies to incorporate specific concerns and regulations into the designs that he leads. Becky has more than 15 years of experience in civil engineering design of public works improvements, including pavement rehabilitation, utility rehabilitation and replacement, and streetscape and complete streets projects. Her responsibilities have included pavement alternatives review and pavement design, utility design, water system modeling, and sewer by-pass pumping, and cost estimating. She enjoys collaborating with municipal clients and understands that successful public works projects need to be focused around an understanding of how the public uses the areas. Daniel’s responsibility involves project management of all survey projects including scheduling, budget tracking, dispatching, supervision of crews, and coordination of the office and field surveyors. Ben will oversee the topographic survey sat the subject intersections to support design. David manages a variety of challenging transportation projects throughout the West Coast. David’s 38 years of experience include various aspects of transportation and environmental planning and civil and traffic engineering. He spearheads multi-disciplinary transportation projects from inception through design and development. These projects include environmental assessments in accordance with NEPA and CEQA; highway, railway, and multi-modal corridor studies; area-wide traffic circulation studies; rail transit projects; roadway and interchange feasibility analyses; access planning for pedestrians, bicyclists, and people with disabilities; localized traffic impact evaluations; and transportation system improvements. David specializes in developing Complete Street, transit and transit-oriented development, traffic calming and Vision Zero, and Safe Routes to School projects. David is currently the acting City of San Rafael traffic engineer. Jason has a wide variety of experience in civil engineering design and land surveying for local municipalities and private sector clients. He has provided design support and project management on civic, roadway, transportation, parks, and commercial projects. He assists in converting clients’ ideas and desires into final construction documents. He understands the importance of providing seamless coordination with clients, other consultants, and reviewing agencies. He brings a keen sense of urgency to projects, consistently demonstrating the ability to stay on schedule and within budget. Jaggi has been extensively involved in the preparation of PS&E documents, engineering design and enhancement of roadways, streets, pathways and bicycle/pedestrian improvements. He will be responsible for facilitating project objectives and maintaining conformance to the appropriate design guidelines. He will be responsible to prepare a project-specific Quality Management Plan (QMP) and lead internal/external QA/QC procedures for BKF. LEVEL OF EFFORT ESTIMATE (HOURS) 20 0 H O U R S 14 0 H O U R S 80 H O U R S 20 0 H O U R S 24 H O U R S 32 H O U R S BK F E n g i n e e r s Su b c o n s u l t a n t s Ben Kerstetter, PE Senior Project Engineer Becky Dower, PE Project Manager Daniel Langley, PLS Survey Manager David Parisi PE, TE Traffic/Lighting Lead Jason Kirchmann, PE, PLS Executive-in-Charge Jaggi Bhandal, PE, LEED AP QC Manager & Funding Liason PROJECT ORGANIZATION AND KEY PERSONNEL City of San Rafael, Canal Neighborhood Active Transportation Enhancements Project 10 Eric is a principal engineer and part owner of RGH Consultants with over 35 years of professional experience in geotechnical engineering. Eric will act as the project manager, and main point of contact for coordination, communication, and task completion with design team partners, and the municipality representatives. Specifically, Eric will manage RGH design engineers, geologists, and field engineers/technicians, provide final review of documentation, and prepare project task proposals and monitor task/project budget(s). Shanna will serve as the Project Manager/Environmental Planner overseeing the preparation of the CEQA/NEPA documentation and environmental technical analyses. She is an urban and environmental planner with extensive experience managing multi-disciplinary teams for a range of projects, including parks and open space areas, roads, bridges, trails, and infrastructure projects. Her experience includes impact analysis, environmental documentation for project compliance under both the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA), and permit processing for federal, state, and local public agencies as well as private developers. Dave has over 20 years of experience leading a diverse range of award-winning community-based planning efforts. Dave’s experience as a project manager on vision, corridor, strategic, specific plan and resilient placemaking projects has provided invaluable insight on the opportunities and the challenges of balancing client objectives while meeting community expectations. By implementing a range of engagement and communication platforms, Dave has forged relationships with key community leaders to establish partnerships and a common dialogue that has led to successful policy outcomes. LEVEL OF EFFORT ESTIMATE (HOURS) 10 H O U R S 60 H O U R S 60 H O U R S Su b c o n s u l t a n t s NOW LOUSIE STREET ILLUSTRATION Eric Chase, PE, GE Geotechnical Lead Shanna Guiler, AICP Environmental Lead Dave Javid, AICP, LEED AP Outreach Lead BKF Engineers 810 5th Ave, Suite 210 San Rafael CA 94901 www.bkf.com CONTACT JASON KIRCHMANN, PE, PLS (415) 930-7964 JKIRCHMANN@BKF.COM Rev. 08.22 B-1 EXHIBIT B INSURANCE REQUIREMENTS During the term of this Agreement, and for any time period set forth below, CONSULTANT shall procure and maintain in full force and effect, at no cost to CITY insurance policies with respect to employees and vehicles assigned to the performance of Services under this Agreement with coverage amounts, required endorsements, certificates of insurance, and coverage verifications as defined in this Exhibit B. A. Scope of Coverage. During the term of this Agreement, CONSULTANT shall maintain, at no expense to CITY, the following insurance policies: 1. Commercial general liability. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. Automobile liability. An automobile liability (owned, non-owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence. 3. Professional liability. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover any claims arising out of the CONSULTANT's performance of services under this Agreement. Where CONSULTANT is a professional not required to have a professional license, CITY reserves the right to require CONSULTANT to provide professional liability insurance pursuant to this section. 4. Workers’ compensation. If it employs any person, CONSULTANT shall maintain workers’ compensation insurance, as required by the State of California, with statutory limits, and employer’s liability insurance with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease. CONSULTANT’s workers’ compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONSULTANT in subparagraph A of this section above shall also meet the following requirements: 1. Except for professional liability insurance or workers’ compensation insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additional insureds (for both ongoing and completed operations) under the policies. 2. The additional insured coverage under CONSULTANT’s insurance policies shall be “primary and noncontributory” with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The “primary and noncontributory” coverage in CONSULTANT’S policies shall be at least as broad as v 08.22 B-2 ISO form CG20 01 04 13. 3. Except for professional liability insurance or workers’ compensation insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. By execution of this Agreement, CONSULTANT hereby grants to CITY a waiver of any right to subrogation which any insurer of CONSULTANT may acquire against CITY by virtue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the Effective Date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY’S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of the CONSULTANT under this Agreement. 9. CONSULTANT agrees to ensure that subcontractors, and any other party involved with the Services, who is brought onto or involved in the performance of the Services by CONSULTANT, provide the same minimum insurance coverage required of CONSULTANT, except as with respect to limits. CONSULTANT agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Agreement. CONSUTLANT agrees that upon request by CITY, all agreements with, and insurance compliance documents provided by, such subcontractors and others engaged in the performance of Services will be submitted to CITY for review. 10. CONSULTANT agrees to be responsible for ensuring that no contract used by any party involved in any way with the Services reserves the right to charge CITY or CONSULTANT for the cost of additional insurance coverage required by this Agreement. Any v 08.22 B-3 such provisions are to be deleted with reference to CITY. It is not the intent of CITY to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against CITY for payment of premiums or other amounts with respect thereto. C. Deductibles and SIR’s. Any deductibles or self-insured retentions in CONSULTANT's insurance policies must be declared to and approved by the CITY and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney’s fees and defense expenses. D. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONSULTANT. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by the CITY. CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. Step RESPONSIBLE DEPARTMENT DESCRIPTION COMPLETED DATE REVIEWER Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor b. Email contract (in Word) and attachments to City Attorney c/o Laraine.Gittens@cityofsanrafael.org Click here to enter a date. 2/25/2025 ☐ ☒SM 2 City Attorney a. Review, revise, and comment on draft agreement and return to Project Manager b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 2/27/2025 2/27/2025 ☒ NT ☒ NT 3 Department Director Approval of final agreement form to send to contractor 2/27/2025 ☒ AM 4 Project Manager Forward three (3) originals of final agreement to contractor for their signature 2/27/2025 ☒ 5 Project Manager When necessary, contractor-signed agreement agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed $75,000; and for Public Works Contracts that exceed $175,000 Date of City Council approval ☐ N/A Or 3/17/2025 ☒ PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 3/18/25 SM 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackle (for Grey Melgard) Extension: 3353 Contractor Name: BKF Engineers Contractor’s Contact: Jason Kirchmann Contact’s Email: jkirchmann@bkf.com ☐ FPPC: Check if Contractor/Consultant must file Form 700 PSA - BKF - Canal Neighborhood Active Transportation Enhancements Final Audit Report 2025-03-20 Created:2025-03-18 By:Shannon Mackle (shannon.mackle@cityofsanrafael.org) Status:Signed Transaction ID:CBJCHBCAABAASz0lMAjQV9gw0T52RGbPF8uDqZJa4o5f "PSA - BKF - Canal Neighborhood Active Transportation Enhanc ements" History Document created by Shannon Mackle (shannon.mackle@cityofsanrafael.org) 2025-03-18 - 4:05:01 PM GMT- IP address: 199.88.113.8 Document emailed to jkirchmann@bkf.com for signature 2025-03-18 - 4:08:11 PM GMT Email viewed by jkirchmann@bkf.com 2025-03-18 - 5:12:57 PM GMT- IP address: 50.209.186.25 Signer jkirchmann@bkf.com entered name at signing as Jason Kirchmann 2025-03-18 - 5:24:52 PM GMT- IP address: 50.209.186.25 Document e-signed by Jason Kirchmann (jkirchmann@bkf.com) Signature Date: 2025-03-18 - 5:24:54 PM GMT - Time Source: server- IP address: 50.209.186.25 Document emailed to Jean Chen (jchen@bkf.com) for signature 2025-03-18 - 5:24:59 PM GMT Email viewed by Jean Chen (jchen@bkf.com) 2025-03-18 - 5:47:08 PM GMT- IP address: 4.34.94.138 Document e-signed by Jean Chen (jchen@bkf.com) Signature Date: 2025-03-18 - 5:47:36 PM GMT - Time Source: server- IP address: 4.34.94.138 Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2025-03-18 - 5:47:42 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2025-03-18 - 5:51:26 PM GMT- IP address: 104.47.65.254 Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2025-03-18 - 5:55:20 PM GMT - Time Source: server- IP address: 199.88.113.8 Document emailed to andrea.visveshwara@cityofsanrafael.org for signature 2025-03-18 - 5:55:25 PM GMT Email viewed by andrea.visveshwara@cityofsanrafael.org 2025-03-18 - 5:59:09 PM GMT- IP address: 104.47.65.254 Signer andrea.visveshwara@cityofsanrafael.org entered name at signing as Andrea Visveshwara 2025-03-18 - 6:00:24 PM GMT- IP address: 199.88.113.8 Document e-signed by Andrea Visveshwara (andrea.visveshwara@cityofsanrafael.org) Signature Date: 2025-03-18 - 6:00:26 PM GMT - Time Source: server- IP address: 199.88.113.8 Document emailed to city.clerk@cityofsanrafael.org for approval 2025-03-18 - 6:00:31 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2025-03-18 - 10:46:04 PM GMT- IP address: 199.88.113.8 Document approval delegated to Lindsay Lara (lindsayl@cityofsanrafael.org) by city.clerk@cityofsanrafael.org 2025-03-18 - 10:46:11 PM GMT- IP address: 199.88.113.8 Document approved by Lindsay Lara (lindsayl@cityofsanrafael.org) Approval Date: 2025-03-18 - 10:46:22 PM GMT - Time Source: server- IP address: 199.88.113.8 Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2025-03-18 - 10:46:25 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2025-03-20 - 0:15:30 AM GMT- IP address: 104.47.64.254 Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2025-03-20 - 0:15:45 AM GMT- IP address: 199.88.113.8 Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2025-03-20 - 0:15:47 AM GMT - Time Source: server- IP address: 199.88.113.8 Document emailed to city.clerk@cityofsanrafael.org for signature 2025-03-20 - 0:15:55 AM GMT Email viewed by city.clerk@cityofsanrafael.org 2025-03-20 - 12:42:53 PM GMT- IP address: 71.202.35.117 Signer city.clerk@cityofsanrafael.org entered name at signing as Lindsay Lara 2025-03-20 - 12:43:23 PM GMT- IP address: 71.202.35.117 Document e-signed by Lindsay Lara (city.clerk@cityofsanrafael.org) Signature Date: 2025-03-20 - 12:43:25 PM GMT - Time Source: server- IP address: 71.202.35.117 Agreement completed. 2025-03-20 - 12:43:25 PM GMT