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HomeMy WebLinkAboutPW Pickleweed Park Restroom Floodproofing Support ServicesRev. 08.22 1 AGREEMENT FOR PROFESSIONAL SERVICES BY AND BETWEEN THE CITY OF SAN RAFAEL AND SCHAAF & WHEELER, CONSULTING CIVIL ENGINEERS FOR PICKLEWEED PARK RESTROOM FLOODPROOFING SUPPORT SERVICES This Agreement is made and entered into as of ________________________ (the “Effective Date”), by and between the CITY OF SAN RAFAEL, a chartered California municipal corporation (hereinafter "CITY"), and SCHAAF & WHEELER, CONSULTING CIVIL ENGINEERS, a California corporation (hereinafter "CONSULTANT"). CITY and CONSULTANT may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.” RECITALS A. CITY desires to secure professional services more fully described in this Agreement, at Exhibit A, entitled “SCOPE OF SERVICES”; and B. CONSULTANT represents that it, and its subcontractors, if any, have the professional qualifications, expertise, and necessary licenses and desire to provide certain goods and/or required services of the quality and type which meet objectives and requirements of CITY; and C. The Parties have specified herein the terms and conditions under which such services will be provided and paid for. NOW, THEREFORE, the parties hereby agree as follows: AGREEMENT 1. SERVICES TO BE PROVIDED. Except as otherwise may be expressly specified in this Agreement, CONSULTANT shall furnish all technical and professional services, including labor, material, equipment, transportation, supervision and expertise (collectively referred to as “Services”) to satisfactorily complete the work required by CITY at its sole risk and expense. Services to be provided to CITY are more fully described in Exhibit A entitled “SCOPE OF SERVICES.” CONSULTANT acknowledges that the execution of this Agreement by CITY is predicated upon representations made by CONSULTANT in that certain proposal, dated January 21, 2025 (“Proposal”) set forth in Exhibit A, which constitutes the basis for this Agreement. 2. COMPENSATION. In consideration for CONSULTANT’s complete performance of Services, CITY shall pay CONSULTANT for all materials provided and services rendered by CONSULTANT at the unit Mar 17, 2025 v 08.22 2 rates and rates per hour for labor, as set forth in Exhibit A, for a total amount not to exceed $39,800. CONSULTANT will bill City on a monthly basis for Services provided by CONSULTANT during the preceding month, subject to verification by CITY. CITY will pay CONSULTANT within thirty (30) days of City’s receipt of invoice. 3. TERM OF AGREEMENT. Unless otherwise set forth in this Agreement or unless this paragraph is subsequently modified by a written amendment to this Agreement, the term of this Agreement shall begin on the Effective Date of this Agreement and terminate on March 1, 2027. 4. PROJECT COORDINATION. A. CITY’S Project Manager. Theo Sanchez is hereby designated the PROJECT MANAGER for the CITY and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONSULTANT’S Project Director. CONSULTANT shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONSULTANT. Caitlin Tharp is hereby designated as the PROJECT DIRECTOR for CONSULTANT. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONSULTANT shall notify the CITY within ten (10) business days of the substitution. 5. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONSULTANT and any and all of CONSULTANT's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. v 08.22 3 6. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONSULTANT in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. 7. INSPECTION AND AUDIT. Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONSULTANT in connection with its performance of its duties under this Agreement. CONSULTANT shall fully cooperate with CITY or its agent in any such audit or inspection. 8. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 9. INSURANCE REQUIREMENTS. During the term of this Agreement, and for any time period set forth in Exhibit B, CONSULTANT shall procure and maintain in full force and effect, at no cost to CITY insurance policies with respect to employees and vehicles assigned to the performance of Services under this Agreement with coverage amounts, required endorsements, certificates of insurance, and coverage verifications as defined in Exhibit B. 10. INDEMNIFICATION. A. Except as otherwise provided in subparagraph B of this section, CONSULTANT shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the “City Indemnitees”), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively “CLAIMS”), arising out of CONSULTANT’S performance of its obligations or conduct of its operations under this Agreement. The CONSULTANT's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONSULTANT's indemnification obligation shall be reduced in proportion to the City Indemnitees’ share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONSULTANT’s work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONSULTANT’s indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONSULTANT’S performance of or operations under this Agreement, v 08.22 4 CONSULTANT shall provide a defense to the City Indemnitees or at CITY’S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys’ fees, incurred in defense of such claims. B. Where the services to be provided by CONSULTANT under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil Code sections 2782, 2782.6 and 2782.8, CONSULTANT shall indemnify and hold harmless the CITY and its officers, officials, and employees (collectively City Indemnitees) from and against damages, liabilities or costs (including incidental damages, Court costs, reasonable attorney’s fees as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in connection therewith and costs of investigation) to the extent they are caused by the negligence, recklessness, or willful misconduct of CONSULTANT, or any subconsultants, or subcontractor or anyone directly or indirectly employed by them, or anyone for whom they are legally liable (collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct of such City Indemnitee. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 11. NONDISCRIMINATION. CONSULTANT shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 12. COMPLIANCE WITH ALL LAWS. CONSULTANT shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONSULTANT shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONSULTANT shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 13. NO THIRD PARTY BENEFICIARIES. CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. v 08.22 5 14. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: To CITY’s Project Manager: Theo Sanchez, Associate Civil Engineer 111 Morphew Street San Rafael, CA 94901 To CONSULTANT’s Project Director: Caitlin Tharp 4699 Old Ironside Dr, Ste 350 Santa Clara, CA, 95054 15. INDEPENDENT CONTRACTOR. For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONSULTANT and CITY expressly intend and agree that the status of CONSULTANT, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 16. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONSULTANT and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONSULTANT and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 17. SET-OFF AGAINST DEBTS. CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT under this Agreement, any monies which CONSULTANT owes CITY under any ordinance, v 08.22 6 agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 18. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 19. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 20. CITY BUSINESS LICENSE / OTHER TAXES. CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code, and CONSULTANT shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONSULTANT has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 21. SURVIVAL OF TERMS. Any terms of this Agreement that by their nature extend beyond the term (or termination) of this Agreement shall remain in effect until fulfilled and shall apply to both Parties’ respective successors and assigns. 22. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. 23. COUNTERPARTS AND ELECTRONIC SIGNATURE. This Agreement may be executed by electronic signature and in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one document. Counterpart signature pages may be delivered by telecopier, email or other means of electronic transmission. v 08.22 7 [Signatures are on the following page.] v 08.22 8 IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL: _________________________________ CRISTINE ALILOVICH, City Manager APPROVED AS TO FORM: Office of the City Attorney _________________________________ By: ANDREA VISVESHWARA, Chief Assistant City Attorney ATTEST: City Clerk _________________________________ LINDSAY LARA, City Clerk CONSULTANT: __________________________________ By: ____________________________ Name: ____________________________ Title: ____________________________ [If CONSULTANT is a corporation, add signature of second corporate officer] __________________________________ By: ____________________________ Name: ____________________________ Title: ____________________________ Caitlin Tharp (Mar 7, 2025 15:29 PST) Caitlin Tharp Schaaf & Wheeler Caitlin Tharp Vice President, RCE76810 President, RCEут776 Schaaf & Wheeler Charles nders*n ndrea Vis1esh2ara (Mar 17, 2025 11:у2 PT) 'nGrHa <iVYHVhZara Cristine lil*1ich (Mar 17, 2025 19:у1 PT) CriVtinH 'lilRYiFh indsa4 ara (Mar 18, 2025 15:у5 PT) 2inGVa\ 2ara Rev. 08.22 A-1 EXHIBIT A SCOPE OF SERVICES The Services to be performed for CITY by CONSULTANT under this Agreement are more fully described in CONSULTANT’s proposal, which is attached to this Exhibit A. 10232 Donner Pass Road, Unit #4 Truckee, CA 96161 (415) 823-4964 info@swsv.com PROPOSAL MEMO VIA EMAIL DATE: January 21, 2025 TO: Theo Sanchez, City of San Rafael FROM: Caitlin Tharp, PE SUBJECT: Pickleweed Park Floodproofing Support Proposal Schaaf & Wheeler is pleased to provide you with this scope and fee to assist in floodproofing design support and certification for the prefabricated restroom project at Pickleweed Park in San Rafael. This scope is to provide floodproofing design support during design development and construction phases. The site is located in a FEMA 100-year floodplain and is subject to City floodplain ordinances. FEMA’s effective flood map shows the site in tidal flood zone AE(10). The City has adopted the provisions in ASCE 24-14 through the 2016 CA building code, which states that in order for Flood Design Class 2 buildings to be considered floodproofed, the entire structure must be waterproofed up to at least the BFE + 1ft. Plus the City requires projects to include the depth of 30 year settlement. Task 1: Floodproofing Design Support Schaaf & Wheeler will review the project plans and provide recommendations and guidance to dry floodproof the prefabricated structure to the design flood elevation (DFE) of 11 feet NAVD88 plus settlement. It is assumed the City will be able to provide the settlement value or data necessary to calculate it. Floodproofing recommendations will be consistent with FEMA guidance in Technical Bulletin 3: Non-Residential Floodproofing. Scope assumes the manufacturer will provide structural calculations per TB-3 and will incorporate dry floodproofing recommendations in their design drawings. Scope includes providing flood characteristics to manufacturer for calculations and review of calculations (stamped and signed by others). Floodproofing device manufacturer’s cut sheets, details and specifications will be provided to the City and manufacturer as applicable. Redlines of the prefabricated building drawings will be provided. This scope includes coordination with the design team, City and building manufacturer via phone and email but excludes development of biddable design plans available at an additional fee. Recommendations for elevating the structure are included but a detailed grading plan is excluded and available at additional fee. Scope does not include any topographic survey. Scope includes providing engineer’s cost estimates for up to two project alternatives. Task 2: Flood Operations Plan As part of TB-3, an Inspection and Maintenance Plan is required that outlines the inspection and maintenance activities that will ensure that all floodproofing components will operate properly. In addition, an Emergency Operation Plan is needed when any part of the building’s floodproofing Exhibit A To: Theo Sanchez, City of San Rafael January 21, 2025 Schaaf & Wheeler 2 design requires human intervention. Schaaf & Wheeler will prepare the Inspection and Maintenance and Emergency Operations Plan as one document (referred to as the Flood Operations Plan). The Flood Operations Plan will include: • Designation of responsible party for the Inspection and Maintenance and Emergency chain of command; • Description of flood warning system and required monitoring; • Description of flood characteristics (source, velocity, duration, elevation); • Inspection plan: flood gates and closures to ensure that they fit properly, the gaskets and seals to verify that they are in good working order, and walls to ensure no cracks or potential leaks; • Maintenance plan for gaskets, seals, gates, and walls; • Inspection intervals and repair requirements; • Notification procedure of flood threat; • Emergency installation procedures; • Evacuation plan; • Training and exercise program. Task 3: Floodproofing Certificates Task 3.1: Design Certification Review of the architectural, structural and/or civil documents showing floodproofing design details, prepared by prefab structure manufacturer as well as selected floodproofing elements from manufacturers. This assumes that there will be only one iteration of comments. Prepare a design floodproofing certification letter (or modified FEMA form), stamped and signed, per TB-3. Task 3.2: Construction Certification Perform up to two (2) site inspections during construction of the floodproofing elements (utilities, foundation, etc.). Perform one (1) additional site inspection to view the completed floodproofing elements (finishing, openings, doors, etc.). Prepare a constructed floodproofing certification, stamped and signed, per TB-3. Site visits in addition to the three (3) described above are available at an additional cost ($600 per visit) as needed to incorporate project phasing or incorporation of inspection comments. It is the owner/contractor’s responsibility to provide Schaaf & Wheeler with a minimum of two days’ notice to schedule the inspection. Task 4: Coordination and Project Management Schaaf & Wheeler will be made available to City throughout this project via email and telephone. Face-to-face meetings will not be necessary. To: Theo Sanchez, City of San Rafael January 21, 2025 Schaaf & Wheeler 3 Task 5: (Optional) Structural Design and Anchoring Details Scope includes structural calculations per TB-3 including effects of buoyancy, debris impact, hydrostatic and hydrodynamic force based on the DFE for up to two building configuration or design depths. Recommendations and details for building anchoring and/or recommendations and concept for elevating the structure are included. This task assumes the manufacturer is unable to provide this information. Schedule and Fee Upon receipt of all information from the manufacturer (design plans, building system weights, strengths and materials, etc.), Tasks 1, 2 and 3.1 are estimated to take 4 weeks to complete following notice to proceed. Table 1 – Project Fee Schaaf & Wheeler proposes to complete this work on a time and materials basis for a fee not to exceed $22,280 without the optional task 5. Work will be billed in accordance with our 2025 charge rate (attached). Standard provisions dated April 2017 (attached) apply. If you have any questions regarding this scope and budget, do not hesitate to contact me at (415) 823-4964 or ctharp@swsv.com. Sincerely, Schaaf & Wheeler Caitlin Tharp, PE QSD/QSP, CPSWQ, CFM Vice President RCE #76810 $305.00 $205.00 $ $ $ $ 1 10 16 $6,330 $0 $6,330 2 4 24 $6,140 $0 $6,140 3.1 2 12 $3,070 $0 $3,070 3.2 4 18 $4,910 $0 $4,910 4 6 $1,830 $0 $1,830 26 70 $22,280 $0 $0 $22,280 5 2 2 $1,020 $15,000 $1,500 $17,520 28 72 $23,300 $15,000 $1,500 $39,800 PHASE & TASK ITEMS DESCRIPTION Floodproofing Design Support NO. Principal Project Manager Assistant Engineer Flood Operations Plan Design Certification Structural Engineering 10% Markup Total Cost Project Management TOTAL WITH OPTIONAL TASK Structural Engineering Construction Certification TOTAL S&W COSTS Hourly Charge Rate Schedule Personnel Charges Charges for personnel engaged in professional and/or technical work are based on the actual hours directly chargeable to the project. Current rates by classification are listed below: Classification Rate/Hr Principal Project Manager $305 Senior Project Manager $280 Senior Engineer $255 Associate Engineer $225 Assistant Engineer $205 Junior Engineer $190 Designer $180 GIS Analyst $180 Technician $165 Engineering Trainee $140 Litigation Charges Court or deposition time as an expert witness is charged at $500 per hour. Materials and Services Subcontractors, special equipment, outside reproduction, data processing, computer services, etc., will be charged at 1.10 times cost. Effective 1/1/25 Schaaf & Wheeler CONSULTING CIVIL ENGINEERS 4699 Old Ironsides Dr., Suite 350 Santa Clara, CA 95054-1860 408-246-4848         Schaaf & Wheeler CONSULTING CIVIL ENGINEERS 4699 Old Ironsides Dr., Suite 350  Santa Clara, CA 95054‐1860  408‐246‐4848  Fax 408‐246‐5624   Standard Provisions  April 2017  Conditions set forth below are incorporated as part of this Agreement.  These Standard Provisions and  the accompanying proposal constitute the full and complete Agreement between the parties and may be  changed, amended, added to, superseded, or waived only if both parties specifically agree in writing to  such amendment of the Agreement. In the event of any inconsistency between these Standard Provisions  and any proposal, contract, purchase order, requisition, notice to proceed, or like document, these  Standard Provisions shall govern.  1. PROFESSIONAL STANDARDS OF CARE ‐  Schaaf & Wheeler, its employees, subconsultants, and  subcontractors (hereinafter referred to as “CONSULTANT”) shall perform its services under this  Agreement in accordance with the degree of care and skill ordinarily practiced at the same point in  time and under similar circumstances by professionals providing similar services. No other warranty,  express or implied, shall apply to the services performed by CONSULTANT.     2. INDEMNITY – CONSULTANT shall indemnify and hold harmless CLIENT (including its officers  and employees) against claims, losses, damages, liabilities (including the reimbursement of  reasonable attorneyʹs fees), and liability for injury or harm to persons or property to the extent caused  by the negligence, recklessness, or willful misconduct of  CONSULTANT for professional services  performed under this Agreement.  The duty to defend obligation of the CONSULTANT shall be  limited to the proportionate percentage of any claim arising directly from the services performed by  the CONSULTANT under this Agreement.   3. FORCE MAJEURE – Neither party shall be deemed in default of this Agreement to the extent that  any delay or failure in the performance of its obligations results from any cause beyond its reasonable  control and without its negligence.  4. DISPUTE RESOLUTION – CLIENT and CONSULTANT agree that they shall first submit any and all  unsettled claims, counterclaims, disputes, and other matters in question between them arising out of  or relating to this Agreement to non‐binding mediation in accordance with the Construction Industry  Mediation Rules of the American Arbitration Association, effective as of the date of this agreement.  This provision shall survive completion or termination of this Agreement; however, neither party  shall seek mediation of any claim or dispute arising out of this Agreement beyond the period of time  that would bar the initiation of legal proceedings to litigate such claim or dispute under the  applicable law.   5. APPLICABLE LAWS – CONSULTANT shall perform its services in accordance with the laws, rules,  regulations, and codes that are applicable to the project and in force at the time of the completion of  the documents.   6. HAZARDOUS MATERIALS ‐ The scope of CONSULTANT’s services for this Agreement does not  include any responsibility for detection, remediation, accidental release, or services relating to waste,  oil, asbestos, lead, or other hazardous materials, as defined by Federal, State, and local laws or  regulations.  Standard Provisions   Schaaf & Wheeler April 2017   Page 2      7. RIGHT OF ENTRY ‐ When entry to property is required for the CONSULTANT to perform its  services, the CLIENT agrees to obtain legal right‐of‐entry on the property.  8. RELIANCE ON INFORMATION PROVIDED BY OTHERS – CONSULTANT shall be entitled to rely,  without liability, on the accuracy and completeness of any and all information provided by CLIENT,  CLIENT’s consultants and contractors, and information from public records, without the need for  independent verification.  9. THIRD PARTIES ‐ Nothing contained in this Agreement shall create a contractual relationship with,  or a cause of action in favor of, a third party against either the CLIENT or CONSULTANT.  CONSULTANT’s services hereunder are being performed solely for the benefit of the CLIENT, and  no other entity shall have any claim against CONSULTANT because of this Agreement or  CONSULTANT’s performance of services hereunder.     10. OWNERSHIP OF DOCUMENTS ‐ The CLIENT agrees not to use CONSULTANT‐generated  documents for marketing purposes, for projects other than the project for which the documents were  prepared by CONSULTANT, or for future modifications to this project, without CONSULTANT’s  express written permission. Any reuse or distribution to third parties without such express written  permission or project‐specific adaptation by CONSULTANT will be at the CLIENT’s sole risk and  without liability to CONSULTANT or its employees, independent professional associates,  subconsultants, and subcontractors. CLIENT shall, to the fullest extent permitted by law, defend,  indemnify, and hold harmless CONSULTANT from and against any and all costs, expenses, fees,  losses, claims, demands, liabilities, suits, actions, and damages whatsoever arising out of or resulting  from such unauthorized reuse or distribution.     11. SUSPENSION OR TERMINATION OF CONTRACT – CLIENT may suspend or terminate this  Agreement with seven days prior written notice to CONSULTANT for convenience or cause.  CONSULTANT may terminate this Agreement for cause with seven days prior written notice to  CLIENT.  Failure of CLIENT to make payments when due shall be cause for suspension of services,  or, ultimately, termination, unless and until CONSULTANT has been paid in full all amounts due for  services, expenses, and other related charges.     12. SITE VISITS ‐ In the event that CONSULTANT’s scope of services shall include site visits during the  construction phase, CONSULTANT shall be serving only in the capacity as a consultant to advise  CLIENT on issues involving progress and general design compliance. CONSULTANT does not  assume any responsibility for the quality, sequences, techniques, or timeliness of any contractor’s  work, job site safety, continuous onsite inspections, or any issues that fall outside of the  CONSULTANT’s scope of services as defined herein.     13. GOVERNING LAWS ‐ The laws of the state of California shall govern the validity and interpretation  of the Agreement.   14. INSURANCE ‐ During the performance of work covered by this Agreement, CONSULTANT shall  maintain the following insurance coverage:  a) Workersʹ Compensation Statutory   b) Commercial General Liability $2,000,000 each occurrence; $4,000,000 aggregate      (includes Products & Completed       Operations)  c) Automobile Liability $1,000,000 combined single limit each accident  d) Professional Liability $5,000,000 each claim; $5,000,000 aggregate   Standard Provisions   Schaaf & Wheeler April 2017   Page 3      15. PREVAILING WAGE OBLIGATIONS ‐ The Client shall notify Schaaf & Wheeler in writing if the  Work contemplated by this Agreement constitutes a “public work” under any and all federal, state  and/or local prevailing wage laws, and/or living wage laws, including but not limited to the Davis‐Bacon  Act and the provisions of California Labor Code §§ 1720 et seq.  In the event that Schaaf & Wheeler must  adhere to federal, state and/or local prevailing wage obligations for the Work performed, the Client shall  notify and provide Schaaf & Wheeler with any and all applicable  prevailing wage determinations prior  to the Work to being performed under this Agreement. Any prevailing wage obligations might affect the  payment terms contemplated by this Agreement and thus constitute a changed condition mandating  renegotiation and/or termination of this Agreement. The Client understands and agrees that Schaaf &  Wheeler will rely on the representations made by the Client with regard to prevailing wage obligations  and the Client agrees to indemnify Schaaf & Wheeler, its officers, directors, employees, agents and/or  subcontractors against any and all claims, liabilities, suits, demands, losses, costs and expenses, including  but not limited to reasonable attorney’s fees and legal costs, arising from Schaaf & Wheeler’s reliance  upon the Client’s representations regarding prevailing wage obligations.    Rev. 08.22 B-1 EXHIBIT B INSURANCE REQUIREMENTS During the term of this Agreement, and for any time period set forth below, CONSULTANT shall procure and maintain in full force and effect, at no cost to CITY insurance policies with respect to employees and vehicles assigned to the performance of Services under this Agreement with coverage amounts, required endorsements, certificates of insurance, and coverage verifications as defined in this Exhibit B. A. Scope of Coverage. During the term of this Agreement, CONSULTANT shall maintain, at no expense to CITY, the following insurance policies: 1. Commercial general liability. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. Automobile liability. An automobile liability (owned, non-owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence. 3. Professional liability. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover any claims arising out of the CONSULTANT's performance of services under this Agreement. Where CONSULTANT is a professional not required to have a professional license, CITY reserves the right to require CONSULTANT to provide professional liability insurance pursuant to this section. 4. Workers’ compensation. If it employs any person, CONSULTANT shall maintain workers’ compensation insurance, as required by the State of California, with statutory limits, and employer’s liability insurance with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease. CONSULTANT’s workers’ compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONSULTANT in subparagraph A of this section above shall also meet the following requirements: 1. Except for professional liability insurance or workers’ compensation insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additional insureds (for both ongoing and completed operations) under the policies. 2. The additional insured coverage under CONSULTANT’s insurance policies shall be “primary and noncontributory” with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The “primary and noncontributory” coverage in CONSULTANT’S policies shall be at least as broad as v 08.22 B-2 ISO form CG20 01 04 13. 3. Except for professional liability insurance or workers’ compensation insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. By execution of this Agreement, CONSULTANT hereby grants to CITY a waiver of any right to subrogation which any insurer of CONSULTANT may acquire against CITY by virtue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the Effective Date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY’S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of the CONSULTANT under this Agreement. 9. CONSULTANT agrees to ensure that subcontractors, and any other party involved with the Services, who is brought onto or involved in the performance of the Services by CONSULTANT, provide the same minimum insurance coverage required of CONSULTANT, except as with respect to limits. CONSULTANT agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Agreement. CONSUTLANT agrees that upon request by CITY, all agreements with, and insurance compliance documents provided by, such subcontractors and others engaged in the performance of Services will be submitted to CITY for review. 10. CONSULTANT agrees to be responsible for ensuring that no contract used by any party involved in any way with the Services reserves the right to charge CITY or CONSULTANT for the cost of additional insurance coverage required by this Agreement. Any v 08.22 B-3 such provisions are to be deleted with reference to CITY. It is not the intent of CITY to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against CITY for payment of premiums or other amounts with respect thereto. C. Deductibles and SIR’s. Any deductibles or self-insured retentions in CONSULTANT's insurance policies must be declared to and approved by the CITY and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney’s fees and defense expenses. D. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONSULTANT. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by the CITY. CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. Step RESPONSIBLE DEPARTMENT DESCRIPTION COMPLETED DATE REVIEWER Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor b. Email contract (in Word) and attachments to City Attorney c/o Laraine.Gittens@cityofsanrafael.org Click here to enter a date. 2/6/2025 ☐ ☒SM 2 City Attorney a. Review, revise, and comment on draft agreement and return to Project Manager b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3/5/2025 3/5/2025 ☒ NT ☒ NT 3 Department Director Approval of final agreement form to send to contractor 3/7/2025 ☒ AM 4 Project Manager Forward three (3) originals of final agreement to contractor for their signature 3/7/2025 ☒ 5 Project Manager When necessary, contractor-signed agreement agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed $75,000; and for Public Works Contracts that exceed $175,000 Date of City Council approval ☒ N/A Or Click here to enter a date. ☒ PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackle (for Theo Sanchez) Extension: 3353 Contractor Name: Schaaf & Wheeler Contractor’s Contact: Caitlin Tharp Contact’s Email: CTharp@swsv.com ☐ FPPC: Check if Contractor/Consultant must file Form 700 PSA - Schaaf & Wheeler - Pickleweed Park Restroom Floodproofing Support Final Audit Report 2025-03-18 Created:2025-03-07 By:Shannon Mackle (shannon.mackle@cityofsanrafael.org) Status:Signed Transaction ID:CBJCHBCAABAAokNkluRJL2bNlnqvyyRHlwM5NP18Gcn2 "PSA - Schaaf & Wheeler - Pickleweed Park Restroom Floodpro ofing Support" History Document created by Shannon Mackle (shannon.mackle@cityofsanrafael.org) 2025-03-07 - 11:22:03 PM GMT- IP address: 199.88.113.8 Document emailed to ctharp@swsv.com for signature 2025-03-07 - 11:26:04 PM GMT Email viewed by ctharp@swsv.com 2025-03-07 - 11:27:03 PM GMT- IP address: 24.32.25.42 Signer ctharp@swsv.com entered name at signing as Caitlin Tharp 2025-03-07 - 11:29:41 PM GMT- IP address: 24.32.25.42 Document e-signed by Caitlin Tharp (ctharp@swsv.com) Signature Date: 2025-03-07 - 11:29:43 PM GMT - Time Source: server- IP address: 24.32.25.42 Document emailed to Charles Anderson (canderson@swsv.com) for signature 2025-03-07 - 11:29:45 PM GMT Email viewed by Charles Anderson (canderson@swsv.com) 2025-03-13 - 11:55:41 PM GMT- IP address: 216.230.93.234 Document e-signed by Charles Anderson (canderson@swsv.com) Signature Date: 2025-03-14 - 10:21:35 PM GMT - Time Source: server- IP address: 216.230.93.234 Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2025-03-14 - 10:21:37 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2025-03-17 - 3:48:06 PM GMT- IP address: 104.47.65.254 Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2025-03-17 - 5:08:29 PM GMT - Time Source: server- IP address: 199.88.113.8 Document emailed to andrea.visveshwara@cityofsanrafael.org for signature 2025-03-17 - 5:08:30 PM GMT Email viewed by andrea.visveshwara@cityofsanrafael.org 2025-03-17 - 6:06:02 PM GMT- IP address: 104.47.65.254 Document shared with Nataly Torres (nataly.torres@cityofsanrafael.org) by Shannon Mackle (shannon.mackle@cityofsanrafael.org) 2025-03-17 - 6:17:18 PM GMT- IP address: 199.88.113.8 Signer andrea.visveshwara@cityofsanrafael.org entered name at signing as Andrea Visveshwara 2025-03-17 - 6:42:13 PM GMT- IP address: 199.88.113.8 Document e-signed by Andrea Visveshwara (andrea.visveshwara@cityofsanrafael.org) Signature Date: 2025-03-17 - 6:42:15 PM GMT - Time Source: server- IP address: 199.88.113.8 Document emailed to city.clerk@cityofsanrafael.org for approval 2025-03-17 - 6:42:17 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2025-03-17 - 9:59:12 PM GMT- IP address: 199.88.113.8 Signer city.clerk@cityofsanrafael.org entered name at signing as Lindsay Lara 2025-03-17 - 9:59:34 PM GMT- IP address: 199.88.113.8 Document approved by Lindsay Lara (city.clerk@cityofsanrafael.org) Approval Date: 2025-03-17 - 9:59:36 PM GMT - Time Source: server- IP address: 199.88.113.8 Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2025-03-17 - 9:59:39 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2025-03-18 - 2:40:39 AM GMT- IP address: 104.47.65.254 Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2025-03-18 - 2:40:59 AM GMT- IP address: 199.88.113.8 Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2025-03-18 - 2:41:01 AM GMT - Time Source: server- IP address: 199.88.113.8 Document emailed to city.clerk@cityofsanrafael.org for signature 2025-03-18 - 2:41:03 AM GMT Email viewed by city.clerk@cityofsanrafael.org 2025-03-18 - 10:44:49 PM GMT- IP address: 199.88.113.8 Signer city.clerk@cityofsanrafael.org entered name at signing as Lindsay Lara 2025-03-18 - 10:45:07 PM GMT- IP address: 199.88.113.8 Document e-signed by Lindsay Lara (city.clerk@cityofsanrafael.org) Signature Date: 2025-03-18 - 10:45:09 PM GMT - Time Source: server- IP address: 199.88.113.8 Agreement completed. 2025-03-18 - 10:45:09 PM GMT