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Home My WebLink AboutCM Encampment Cleanup Services Contract Amendment ____________________________________________________________________________________ FOR CITY CLERK ONLY Meeting Date: 03/17/2025 Disposition: Resolution 15378 Agenda Item No: 4.c Meeting Date: March 17, 2025 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Manager Prepared by: Mel Burnette, Senior Management Analyst City Manager Approval: ______________ TOPIC: ENCAMPMENT CLEANUP SERVICES CONTRACT AMENDMENT SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND A GENERAL SERVICES AGREEMENT WITH FOEGE SCHUMAN GLOBAL DISASTER SOLUTIONS LLC, IN THE AMOUNT NOT TO EXCEED $75,000, FOR A TOTAL NOT TO EXCEED AMOUNT UNDER THE AGREEMENT OF $150,000. RECOMMENDATION: Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a first amendment to the general services agreement with Foege Schuman Global Disaster Solutions LLC for encampment cleanup services, in an amount not to exceed $75,000, increasing the total amount not to exceed under the Agreement to $150,000. BACKGROUND: On October 24, 2024, the City entered into a General Services Agreement with Foege Schuman Global Disaster Solutions for an amount not to exceed $75,000 to provide debris removal and disposal of trash and waste from unhoused encampments in San Rafael. Foege Schuman Global Disaster Solutions is a service provider with the requisite experience in waste abatement operations. The Agreement includes coordination with City staff and the San Rafael Police Department to identify sites to receive debris removal service, site evaluation, equipment rental, safety protocols, and reporting after each service is provided. ANALYSIS: The City needs to continue providing trash and debris removal service to unsanctioned encampment areas, as well as have a vendor available to assist debris removal in urgent, exigent circumstances in other areas of the City. Through this proposed Amendment, the City would extend the Agreement with Foege Schuman Global Disaster Solutions for an amount not to exceed $75,000 and increase the total not to exceed under the Agreement to $150,000 for continued services during the Fiscal Year (FY) 2024- 25, until the contract end date of June 30, 2025. The services provided by Foege Schuman Global SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 Disaster Solutions are integral to fulfilling this need. Staff are planning a Request for Proposal (RFP) process to select a vendor for these services for FY 2025-26. To facilitate encampment debris removal services beyond FY 2024-25, staff will release a Request for Proposals (RFP) this spring to select a vendor to provide these services after July 1, 2025. FISCAL IMPACT: The amendment of this agreement would authorize expenditure of up to $150,000 for services provided through the end of the current fiscal year. Funding for the additional encampment cleanup services is provided in the amended FY 2024-25 budget through the appropriations in the Community Services Division, Grant Funds (283) provided by State grant secured by Senator McGuire. RECOMMENDED ACTION: Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a first amendment to the general services agreement with Foege Schuman Global Disaster Solutions LLC for encampment cleanup services, in an amount not to exceed $75,000, increasing the total amount not to exceed under the Agreement to $150,000. ATTACHMENTS: 1. Resolution 2. First Amendment Professional Services Agreement with Foege Schuman Global Disaster Solutions RESOLUTION NO. 15378 RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND A GENERAL SERVICES AGREEMENT WITH FOEGE SCHUMAN GLOBAL DISASTER SOLUTIONS LLC, IN THE AMOUNT NOT TO EXCEED $75,000, FOR A TOTAL NOT TO EXCEED AMOUNT UNDER THE AGREEMENT OF $150,000 WHEREAS, on October 24, 2024, the City Manager approved and authorized a General Services Agreement with Foege Schumann Global Disaster Solutions LLC (FS Global) for encampment cleanup services in an amount not to exceed $75,000; and WHEREAS, the City has fully expended the existing $75,000 contract with FS Global to provide debris removal and trash pickup services; and WHEREAS, in order to provide FS Global with sufficient resources to continue the debris removal and trash pickup services for encampment areas in San Rafael through the remainder of FY 2024-25, staff recommends that the City Council authorize amending the FS Global’s contract from the not to exceed amount of $75,000 to a total contract amount not to exceed $150,000; and WHEREAS, this contract amendment will not impact the City Manager’s Office general fund budget, as the additional funding for encampment cleanup services is supported through existing appropriations (Grant Fund – 283) through funding secured by Senator McGuire to support the increase to FS Global’s contract; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael hereby authorizes the City Manager to amend the General Services between the City and Foege Schuman Global Disaster Solutions LLC, for additional encampment cleanup services in an amount of $75,000, for a total contract amount not to exceed $150,000. I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 17th day of March 2025, by the following vote, to wit: AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: None Lindsay Lara, City Clerk 1 FIRST AMENDMENT TO THE CONTRACT WITH FOEGE SCHUMANN GLOBAL DISASTER SOLUTIONS LLC DBA F.S. GLOBAL SOLUTIONS FOR ENCAMPMENT CLEANUP SERVICES THIS FIRST AMENDMENT to the Contract by and between the CITY OF SAN RAFAEL CITY FOEGE SCHUMANN GLOBAL DISASTER SOLUTIONS LLC DBA F.S. GLOBAL SOLUTIONS CONTRACTOR made and entered into as of ______________________. RECITALS WHEREAS, the CITY and CONTRACTOR entered into a Contract dated October 24, 2024 to perform services in connection with Encampment Cleanup Services, for an amount not to exceed $75,000 Contract ; and WHEREAS, the CITY and CONTRACTOR wish to amend the Contract to modify the total compensation payable to CONTRACTOR, so as to authorize CONTRACTOR to continue providing debris removal and trash pickup from unhoused encampment areas in San Rafael. AMENDMENT TO CONTRACT NOW, THEREFORE, the parties hereby agree to amend the CONTRACT as follows: 1. Article III of the Contract CONTRACT PRICE to include additional compensation payable to CONTRACTOR, on a time and material basis in accordance with the rates listed in the Exhibit A to the Contract, in a not-to-exceed amount of $75,000 and to change the total not-to-exceed amount under the Contract to $150,000. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of the Contract between the parties shall remain valid and shall be in full force. 04/02/2025 2 IN WITNESS WHEREOF, the parties have executed this First Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL ______________________________ CRISTINE ALILOVICH, City Manager ATTEST: ______________________________ LINDSAY LARA, City Clerk APPROVED AS TO FORM: CONTRACTOR By:______________________________ Name:____________________________ Title:_____________________________ ______________________________ ANDREA VISVESHWARA, Chief Assistant City Attorney )- $.1 .#2-җ+-рѶспсфрпѷус2Ҙ DQGUHD YLVYHVKZDUD -$./$) '$'*1$#җ+-сѶспсфспѷру2Ҙ $).4 -җ+-тѶспсфртѷфу2Ҙ OLQGVD\ ODUD RESOLUTION NO. 15378 RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND A GENERAL SERVICES AGREEMENT WITH FOEGE SCHUMAN GLOBAL DISASTER SOLUTIONS LLC, IN THE AMOUNT NOT TO EXCEED $75,000, FOR A TOTAL NOT TO EXCEED AMOUNT UNDER THE AGREEMENT OF $150,000 WHEREAS, on October 24, 2024, the City Manager approved and authorized a General Services Agreement with Foege Schumann Global Disaster Solutions LLC (FS Global) for encampment cleanup services in an amount not to exceed $75,000; and WHEREAS, the City has fully expended the existing $75,000 contract with FS Global to provide debris removal and trash pickup services; and WHEREAS, in order to provide FS Global with sufficient resources to continue the debris removal and trash pickup services for encampment areas in San Rafael through the remainder of FY 2024-25, staff recommends that the City Council authorize amending the FS Global’s contract from the not to exceed amount of $75,000 to a total contract amount not to exceed $150,000; and WHEREAS, this contract amendment will not impact the City Manager’s Office general fund budget, as the additional funding for encampment cleanup services is supported through existing appropriations (Grant Fund – 283) through funding secured by Senator McGuire to support the increase to FS Global’s contract; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael hereby authorizes the City Manager to amend the General Services between the City and Foege Schuman Global Disaster Solutions LLC, for additional encampment cleanup services in an amount of $75,000, for a total contract amount not to exceed $150,000. I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 17th day of March 2025, by the following vote, to wit: AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: None Lindsay Lara, City Clerk CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. Step RESPONSIBLE DEPARTMENT DESCRIPTION COMPLETED DATE REVIEWER Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor b. Email contract (in Word) and attachments to City Attorney c/o Laraine.Gittens@cityofsanrafael.org Click here to enter a date. 2/27/2025 ☐ ☒ 2 City Attorney a. Review, revise, and comment on draft agreement and return to Project Manager b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 2/28/2025 2/28/2025 ☒ NT ☒ NT 3 Department Director Approval of final agreement form to send to contractor Click or tap to enter a date. ☐ ____ 4 Project Manager Forward three (3) originals of final agreement to contractor for their signature 3/18/2025 ☒ 5 Project Manager When necessary, contractor-signed agreement agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed $75,000; and for Public Works Contracts that exceed $175,000 Date of City Council approval ☐ N/A Or 3/17/2025 ☒ PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 3/18/2025 X 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: City Manager’s Office Project Manager: Mel Burnette Extension: 5531 Contractor Name: FS Global Contractor’s Contact: Kadyn Schumann, 707-547-7402 Contact’s Email: k.schumann@fsglobalsolutions.com ☐ FPPC: Check if Contractor/Consultant must file Form 700 First Amendment - F.S. Global Solutions - Encampment Cleanup Services Final Audit Report 2025-04-03 Created:2025-03-26 By:Nataly Torres (nataly.torres@cityofsanrafael.org) Status:Signed Transaction ID:CBJCHBCAABAATpDoZKwBi6rQpUxJkkN7BwVQZL-56ldu "First Amendment - F.S. Global Solutions - Encampment Cleanu p Services" History Document created by Nataly Torres (nataly.torres@cityofsanrafael.org) 2025-03-26 - 8:19:48 PM GMT Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2025-03-26 - 8:19:56 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2025-03-26 - 9:25:37 PM GMT- IP address: 104.47.64.254 Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2025-03-26 - 9:27:22 PM GMT - Time Source: server- IP address: 199.88.113.8 Document emailed to andrea.visveshwara@cityofsanrafael.org for signature 2025-03-26 - 9:27:23 PM GMT Email viewed by andrea.visveshwara@cityofsanrafael.org 2025-04-01 - 5:41:26 PM GMT- IP address: 104.47.64.254 Signer andrea.visveshwara@cityofsanrafael.org entered name at signing as Andrea Visveshwara 2025-04-01 - 5:42:19 PM GMT- IP address: 71.202.244.177 Document e-signed by Andrea Visveshwara (andrea.visveshwara@cityofsanrafael.org) Signature Date: 2025-04-01 - 5:42:21 PM GMT - Time Source: server- IP address: 71.202.244.177 Document emailed to city.clerk@cityofsanrafael.org for approval 2025-04-01 - 5:42:23 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2025-04-01 - 5:49:39 PM GMT- IP address: 199.88.113.8 Signer city.clerk@cityofsanrafael.org entered name at signing as Lindsay Lara 2025-04-01 - 5:50:00 PM GMT- IP address: 199.88.113.8 Document approved by Lindsay Lara (city.clerk@cityofsanrafael.org) Approval Date: 2025-04-01 - 5:50:02 PM GMT - Time Source: server- IP address: 199.88.113.8 Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2025-04-01 - 5:50:05 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2025-04-03 - 3:14:18 AM GMT- IP address: 71.198.110.147 Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2025-04-03 - 3:14:37 AM GMT- IP address: 71.198.110.147 Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2025-04-03 - 3:14:39 AM GMT - Time Source: server- IP address: 71.198.110.147 Document emailed to city.clerk@cityofsanrafael.org for signature 2025-04-03 - 3:14:41 AM GMT Email viewed by city.clerk@cityofsanrafael.org 2025-04-03 - 7:25:23 PM GMT- IP address: 199.88.113.8 Signer city.clerk@cityofsanrafael.org entered name at signing as Lindsay Lara 2025-04-03 - 8:54:56 PM GMT- IP address: 199.88.113.8 Document e-signed by Lindsay Lara (city.clerk@cityofsanrafael.org) Signature Date: 2025-04-03 - 8:54:58 PM GMT - Time Source: server- IP address: 199.88.113.8 Agreement completed. 2025-04-03 - 8:54:58 PM GMT