HomeMy WebLinkAboutDS Audio-Visual System Upgradesw for City Conference Rooms
____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: 03/17/2025
Disposition: Resolution 15380
Agenda Item No: 4.e
Meeting Date: March 17, 2025
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Digital Service and Open Government
Prepared by: Vinh Pham,
Digital Infrastructure Manager
City Manager Approval: ______________
TOPIC: AUDIO-VIDEO SYSTEMS UPGRADES FOR CITY CONFERENCE ROOMS
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT, WHICH IS EXEMPT FROM COMPETIVE BIDDING PROCESS, WITH
MARINIT, INC. FOR AUDIO-VIDEO SYSTEMS UPGRADES TO FIVE CITY
CONFERENCE ROOMS, WITH A TOTAL COST NOT TO EXCEED $193,938.
RECOMMENDATION:
Staff recommends that the City Council authorizing the City Manager to enter into an agreement, which
is exempt from the competitive bidding process, with MarinIT Inc. for audio-video upgrades to five City
conference rooms, with a total amount not to exceed $193,938.
BACKGROUND:
Since the COVID-19 shelter-in-place orders in 2020, the City’s workforce has adapted to using hybrid
meeting spaces to accommodate in-person and remote participants of daily meetings and public
meetings. While many conference rooms at City facilities have provided with interim solutions to support
hybrid meetings, a more permanent configuration is needed to enhance usability and ensure consistent
participant experiences across all facilities. The City of San Rafael has eighteen conference rooms at
City facilities that require audio-video (A/V) improvements to accommodate hybrid meetings. The rooms
vary in complexity due to size, existing A/V conditions, and intended purpose. In addition to the installation
of a consistent interface for reserving and managing hybrid meeting spaces, the City will require ongoing
support services to maintain system functionality, ensure usability, and support the continued
modernization of the A/V systems. These improvements will benefit both daily meetings of internal work
teams, collaboration with partner agencies, boards, commissions, and public participation programming.
ANALYSIS:
The City has A/V systems and technology and displays at various stages of its technology lifecycle across
eighteen conference rooms at City facilities. The variety of outdated systems contributes to
inconsistencies in user experience, meeting performance, and quality. The goal of this project is to
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
establish consistent configuration and management experience of conference room technology that
meets the unique needs of each conference room based on its size and purpose.
The key objectives of this project include:
• Enhance Audio Quality: Upgrade conference rooms’ microphones, speakers, and sound
systems for clear and consistent audio.
• Upgrade Visual Systems: Replace outdated projectors and screens with high-definition displays
where it’s appropriate to do so.
• Improve Video Conferencing: Implement modern video conferencing systems to facilitate
remote collaboration.
• Consistent user experience: Deploy the same technology and equipment to create a uniform
user experience for all conference rooms.
• Futureproofing: Ensure all upgrades are scalable and adaptable to future technological
advancements.
• Video Software & Scheduling Integrations: Integration with video meeting software
(Teams/Zoom) that allows users to easily schedule and start meetings.
The first phase of A/V upgrades includes meeting spaces most used for hybrid meetings. Upon
completion and testing of these spaces, the City will review and prioritize the remaining conference rooms
that require improvements.
Expense Type Cost
City Hall A/V Controller $14,523
City Manager Conference Room $25,785
Digital Service Conference Room $36,754
City Hall 3rd Floor Large Conference Room $38,581
Public Works Large Conference Room $41,993
San Rafael Community Center Lounge $36,300
Grand Total $193,938
The construction of the Public Safety Center in 2020 included the installation of advanced audio-video
systems using Crestron controllers that require specialized skills to support. Over the past two years, the
Digital team conducted discovery and requests for information from regional audio-video providers to
identify resources available for the implementation of new conference room A/V systems and provide
ongoing support for existing audio-video spaces in both the Public Safety Center and other City facilities.
In 2023, we entered into an agreement with MarinIT Inc. to support the maintenance and configuration
of audio-video systems at the Public Safety Center. In 2024, the City entered into an agreement with
MarinIT to conduct discovery and provide design recommendations for Citywide conference rooms that
would allow compatibility with existing systems at the Public Safety Center.
Marin IT will provide their expertise to mitigate for potential risks associated with system downtime,
misconfiguration, and incompatibility with our existing A/V environment. The services provided by
MarinIT, Inc. involve highly specialized knowledge and expertise in advanced A/V systems, specifically
Crestron controllers, which are integral to the Public Safety Center’s operations and proposed solutions
for Citywide A/V integrations. Maintaining, configuring, and designing these systems requires unique
technical skills that are not widely available. As such, MarinIT’s knowledge of existing systems, prior
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
involvement with the Public Safety Center, and expertise in this specialized field make them the most
qualified entity to perform the work.
The agreement with MarinIT falls within the exception outlined in San Rafael Municipal Code Section
2.55.100 due to the specialized nature of the services they provide, their prior involvement with the
systems, and the need for continuity and efficiency in the maintenance and expansion of the City A/V
infrastructure. As a result, a formal bidding process is not required in this case.
Implementing this A/V upgrade will greatly improve our organization’s A/V capabilities, leading to better
communication and collaboration, less staff time and frustration, fewer support calls, and a firm
foundation that will make future upgrades to next-generation A/V systems easier and cost-effective.
FISCAL IMPACT:
The cost of the conference room upgrade project totals $193,938. Funding to support the project is
included in the adopted fiscal year (FY) 2024-25 budget (Technology Fund – 604) for technology projects.
OPTIONS:
The City Council has the following options to consider on this matter:
1. Adopt a resolution authorizing the City Manager to issue a purchase order as recommended.
2. Do not authorize the City Manager to enter into the agreement and provide further directions to
staff.
RECOMMENDED ACTION:
Staff recommends that the City Council authorizing the City Manager to enter into an agreement, which
is exempt from the competitive bidding process, with MarinIT Inc. for audio-video upgrades to five City
conference rooms, with a total amount not to exceed $193,938.
ATTACHMENTS:
1. Resolution
2. Scope of work
RESOLUTION NO. 15380
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE CITY
MANAGER TO ENTER INTO AN AGREEMENT, WHICH IS EXEMPT FROM
COMPETIVE BIDDING PROCESS, WITH MARINIT, INC. FOR AUDIO-VIDEO
SYSTEMS UPGRADES TO FIVE CITY CONFERENCE ROOMS, WITH A TOTAL COST
NOT TO EXCEED $193,938.
WHEREAS, in 2020, during the COVID-19 shelter-in-place, the City workforce
adapted to using hybrid meeting spaces to accommodate both in -person and remote
participants; and
WHEREAS, in 2023, the City entered into an agreement with MarinIT, Inc. to
support the audio-video systems at the Public Safety Center; and
WHEREAS, MarinIT, Inc. has been involved with the setup and ongoing
maintenance of the Public Safety Center’s audio -video system, giving them a
comprehensive understanding of its capabilities and limitations; and
WHEREAS, in 2024, the City entered into an agreement with MarinIT, Inc. to
conduct discovery and provide design recommendations for citywide conference rooms,
ensuring compatibility with existing systems in the Public Safety Center; and
WHEREAS, the City has eighteen conference rooms requiring audio-video
improvements to accommodate hybrid meetings; and
WHEREAS, MarinIT, Inc. has consistently provided timely and effective solutions,
showcasing their commitment to the long-term success of City audio-video infrastructure
operations; and
WHEREAS, the agreement is exempt from competitive bidding pursuant to San
Rafael Municipal Code Section 2.55.100; and
WHEREAS, funding to support the recommended Agreement is provided within
the approved Fiscal Year (FY) 2024-25 Digital Service and Open Government budget
(Technology Fund – 604).
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San
Rafael hereby finds the forgoing recitals are true and correct ; and authorizes the City
Manager to enter into an agreement with MarinIT, Inc. for audio-video upgrades to five
City conference rooms, with a total amount not to exceed $193,938.51.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the City
Council of the City of San Rafael, held on Monday, the 17th day of March 2025, by the
following vote, to wit:
AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: Councilmembers: None
ABSENT: Councilmembers: None
Lindsay Lara, City Clerk
Rev. 08.22 1
AGREEMENT FOR PROFESSIONAL SERVICES
BY AND BETWEEN
THE CITY OF SAN RAFAEL
AND
MARIN IT INC.
FOR AUDIO-VIDEO SYSTEM UPGRADES
This Agreement is made and entered into as of ________________________ (the “Effective
Date”), by and between the CITY OF SAN RAFAEL, a chartered California municipal corporation
(hereinafter "CITY"), and MARIN IT INC. a California corporation (hereinafter
"CONSULTANT"). CITY and CONSULTANT may be referred to individually as a “Party” or
collectively as the “Parties” or the “Parties to this Agreement.”
RECITALS
A.CITY desires to secure professional services more fully described in this
Agreement, at Exhibit A, entitled “SCOPE OF WORK”; and
B.CONSULTANT represents that it, and its subcontractors, if any, have the
professional qualifications, expertise, and necessary licenses and desire to provide certain goods
and/or required services of the quality and type which meet objectives and requirements of CITY;
and
C. The Parties have specified herein the terms and conditions under which such
services will be provided and paid for.
NOW, THEREFORE, the parties hereby agree as follows:
AGREEMENT
1. SERVICES TO BE PROVIDED.
Except as otherwise may be expressly specified in this Agreement, CONSULTANT shall
furnish all technical and professional services, including labor, material, equipment,
transportation, supervision and expertise (collectively referred to as “Services”) to satisfactorily
complete the work required by CITY at its sole risk and expense. Services to be provided to CITY
are more fully described in Exhibit A entitled “SCOPE OF SERVICES.” CONSULTANT
acknowledges that the execution of this Agreement by CITY is predicated upon representations
made by CONSULTANT in that certain proposal (“Proposal”) set forth in Exhibit A, which
constitutes the basis for this Agreement.
2. COMPENSATION.
In consideration for CONSULTANT’s complete performance of Services, CITY shall pay
CONSULTANT for all materials provided and services rendered by CONSULTANT at the unit
rates and rates per hour for labor, as set forth in Exhibit A, for a total amount not to exceed
04/08/2025
v 08.22 2
$193,938.51.
CONSULTANT will bill City on a monthly basis for Services provided by
CONSULTANT during the preceding month, subject to verification by CITY. CITY will pay
CONSULTANT within thirty (30) days of City’s receipt of invoice.
3. TERM OF AGREEMENT.
Unless otherwise set forth in this Agreement or unless this paragraph is subsequently
modified by a written amendment to this Agreement, the term of this Agreement shall begin on
the Effective Date of this Agreement and terminate on December 31, 2025.
4. PROJECT COORDINATION.
A.CITY’S Project Manager. Digital Infrastructure Manager is hereby designated the
PROJECT MANAGER for the CITY and said PROJECT MANAGER shall supervise all aspects of
the progress and execution of this Agreement.
B. CONSULTANT’S Project Director. CONSULTANT shall assign a single
PROJECT DIRECTOR to have overall responsibility for the progress and execution of this
Agreement for CONSULTANT. David Cooper is hereby designated as the PROJECT DIRECTOR
for CONSULTANT. Should circumstances or conditions subsequent to the execution of this
Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONSULTANT shall
notify the CITY within ten (10) business days of the substitution.
5. TERMINATION.
A.Discretionary. Either party may terminate this Agreement without cause upon thirty
(30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to cure
or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice,
within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written consent
of the other.
D.Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONSULTANT and any and all of CONSULTANT's documents and materials
prepared for or relating to the performance of its duties under this Agreement, shall be delivered to
CITY as soon as possible, but not later than thirty (30) days after termination.
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6. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONSULTANT in connection with
the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may
use said property for any purpose, including projects not contemplated by this Agreement.
7. INSPECTION AND AUDIT.
Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONSULTANT in connection with
its performance of its duties under this Agreement. CONSULTANT shall fully cooperate with CITY
or its agent in any such audit or inspection.
8. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the
other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising
hereunder shall be void and of no effect.
9. INSURANCE REQUIREMENTS.
During the term of this Agreement, and for any time period set forth in Exhibit B,
CONSULTANT shall procure and maintain in full force and effect, at no cost to CITY insurance
policies with respect to employees and vehicles assigned to the performance of Services under this
Agreement with coverage amounts, required endorsements, certificates of insurance, and coverage
verifications as defined in Exhibit B.
10. INDEMNIFICATION.
A. Except as otherwise provided in subparagraph B of this section, CONSULTANT
shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by
CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the
“City Indemnitees”), from and against any claim, demand, suit, judgment, loss, liability or
expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and
fees of litigation, (collectively “CLAIMS”), arising out of CONSULTANT’S performance of its
obligations or conduct of its operations under this Agreement. The CONSULTANT's obligations
apply regardless of whether or not a liability is caused or contributed to by the active or passive
negligence of the City Indemnitees. However, to the extent that liability is caused by the active
negligence or willful misconduct of the City Indemnitees, the CONSULTANT's indemnification
obligation shall be reduced in proportion to the City Indemnitees’ share of liability for the active
negligence or willful misconduct. In addition, the acceptance or approval of the
CONSULTANT’s work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONSULTANT’s indemnification obligations. In the
event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding
arising from CONSULTANT’S performance of or operations under this Agreement,
v 08.22 4
CONSULTANT shall provide a defense to the City Indemnitees or at CITY’S option reimburse
the City Indemnitees their costs of defense, including reasonable attorneys’ fees, incurred in
defense of such claims.
B. Where the services to be provided by CONSULTANT under this Agreement are
design professional services to be performed by a design professional as that term is defined under
Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil
Code sections 2782, 2782.6 and 2782.8, CONSULTANT shall indemnify and hold harmless the
CITY and its officers, officials, and employees (collectively City Indemnitees) from and against
damages, liabilities or costs (including incidental damages, Court costs, reasonable attorney’s fees
as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in
connection therewith and costs of investigation) to the extent they are caused by the negligence,
recklessness, or willful misconduct of CONSULTANT, or any subconsultants, or subcontractor
or anyone directly or indirectly employed by them, or anyone for whom they are legally liable
(collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not
apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct
of such City Indemnitee.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement, and shall survive the termination or completion of this Agreement for the full period
of time allowed by law.
11. PREVAILING WAGE.
If the services to be provided by this Agreement are for services where prevailing wages
are required by State law, CONSULTANT shall pay prevailing wages to its employees on any
contract in excess of $1,000.00, Copies of the general prevailing rates of per diem wages for each
craft, classification, or type of worker needed to execute the Agreement, as determined by Director
of the State of California Department of Industrial Relations, are on file at the City’s Public Works
Department upon request and may be obtained from the California Department of Industrial
Relations website [http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm].
CONSULTANT shall comply with the 8-hours per day/40 hours per week/overtime/working
hours restrictions for all employees, pursuant to the California Labor Code. CONSULTANT and
all subcontractors shall keep and maintain accurate employee payroll records for Work performed
under the Agreement. The payroll records shall be certified and submitted as required by law,
including Labor Code Sections 1771.4 (if applicable) and 1776, including to the Labor
Commissioner no less frequently than monthly. CONSULTANT shall comply fully with Labor
Code Section 1777.5 in the hiring of apprentices for work relating to the Agreement.
12. NONDISCRIMINATION.
CONSULTANT shall not discriminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
v 08.22 5
13. COMPLIANCE WITH ALL LAWS.
CONSULTANT shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONSULTANT shall perform all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONSULTANT shall release, defend, indemnify and
hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
15. NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or
deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to
be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the
date of deposit with the United States Postal Service. Notice shall be given as follows:
To CITY’s Project Manager:
Vinh Pham
Digital Infrastructure Manager
1400 Fifth Avenue
San Rafael, CA 94901
To CONSULTANT’s Project Director:
David Cooper
366 Bel Marin Keys Blvd
Novato, CA 94949
16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees of
the CITY. CONSULTANT and CITY expressly intend and agree that the status of
CONSULTANT, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the
subject matter of this Agreement.
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B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONSULTANT and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONSULTANT and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT
under this Agreement, any monies which CONSULTANT owes CITY under any ordinance,
agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or
other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation
of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or
owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation
by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance
or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code, and CONSULTANT shall pay any
and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for
any work performed under this Agreement, until CONSULTANT has provided CITY with a
completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and
Certification).
v 08.22 7
22. SURVIVAL OF TERMS.
Any terms of this Agreement that by their nature extend beyond the term (or termination) of
this Agreement shall remain in effect until fulfilled and shall apply to both Parties’ respective
successors and assigns.
23. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
24. COUNTERPARTS AND ELECTRONIC SIGNATURE.
This Agreement may be executed by electronic signature and in any number of counterparts,
each of which shall be deemed an original, but all of which together shall constitute one document.
Counterpart signature pages may be delivered by telecopier, email or other means of electronic
transmission.
[Signatures are on the following page.]
v 08.22 8
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL:
_________________________________
CRISTINE ALILOVICH, City Manager
APPROVED AS TO FORM:
Office of the City Attorney
_________________________________
By: ANDREA VISVESHWARA,
Chief Assistant City Attorney
ATTEST:
City Clerk
_________________________________
LINDSAY LARA, City Clerk
CONSULTANT:
__________________________________
By: ____________________________
Name: ____________________________
Title: ____________________________
[If CONSULTANT is a corporation, add
signature of second corporate officer]
__________________________________
By: ____________________________
Name: ____________________________
Title: ____________________________
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Rev. 08.22 A-1
EXHIBIT A
SCOPE OF SERVICES
The Services to be performed for CITY by CONSULTANT under this Agreement are more fully
described in CONSULTANT’s proposal, which is attached to this Exhibit A.
Conference Room Systems - Shared Expenses Quote #2025-005334 v1
Marin IT
Prepared by:Prepared For:
City of San Rafael-SR
P: (415) 485-3028
E: vinh.pham@cityofsanrafael.org
P: 415-842-3250
E: coop@marinit.com
David Cooper
366 Bel Marin Keys Blvd
Novato, CA 94949
Vinh Pham
1400 Fifth Ave., Room 207
Attn: Digital Service & Open Government
San Rafael, CA 94901
Date Issued:
02.12.2025
Expires:
03.09.2025
Hardware
Description Price Qty Ext. Price
Control System
CP4 Crestron - 4-Series™ Control System $1,293.60 1 $1,293.60
Firewall
FPR1120-BUN Cisco Firepower 1120 Master Bundle $0.00 1 $0.00
FPR1120-NGFW-
K9
Cisco Firepower 1120 NGFW Appliance, 1U $3,061.04 1 $3,061.04
CON-SSSNT-
FRP11209
SOLN SUPP 8X5XNBD Cisco Firepower 1120 NGFW Appliance, 1U $527.00 1 $527.00
FPR1120T-TM Cisco FPR1120 Threat Defense Threat and Malware License $0.00 1 $0.00
L-FPR1120T-TM-1Y Cisco FPR1120 Threat Defense Threat and Malware 1Y Subs $1,377.09 1 $1,377.09
SF-F1K-TD7.2.8-K9 Threat Defense software v7.2.8 for 1000 Series appliances $0.00 1 $0.00
FPR1K-RM-
SSD200-
Cisco Firepower 1K Series 200GB for FPR-1120/1140 $0.00 1 $0.00
FPR1K-RM-ACY-
KIT
Cisco Firepower 1K Series Accessory Kit for FPR-1120/1140 $0.00 1 $0.00
FPR1000-ASA Cisco Firepower 1000 Standard ASA License $0.00 1 $0.00
FPR-LTP-QR-LBL Cisco Firepower QR Label - Internal Use Only $0.00 1 $0.00
CAB-AC AC Power Cord (North America), C13, NEMA 5-15P, 2.1m $0.00 1 $0.00
CAB-CONS-USB-
MINI
Console Cable 6ft with USB Type A and mini-B $0.00 1 $0.00
Network Equipment - IDF Closet Handoff to City Network
C1000-16FP-2G-L Catalyst 1000 16port GE, Full POE, 2x1G SFP $1,413.55 3 $4,240.65
CON-L1NCD-
C10016LG
CX LEVEL 1 8X7NCD Catalyst 1000 16port GE, Full POE, 2x1G $223.55 3 $670.65
CAB-16AWG-AC AC Power cord, 16AWG $0.00 3 $0.00
Subtotal:$11,170.03
Page: 1 of 3Quote #2025-005334 v1
Services
Description Price Qty Ext. Price
LABOR System Interface design including
Touch panel layout
Interface functionality
Four (4) two hour planning / working sessions
Note: we usually perform one or two interface design sessions
before installation and one or two after for modifications requested
during testing.
$145.00 16 $2,320.00
LABOR Notes:
Conference room will be down during time of installation
Price quoted is for regular business hours
IP address configuration to be provided by customer
No cabling included with the exception of in rack and end
device patching / patch cables
Marin IT will require remote access for remote support,
troubleshooting and programming modifications to the
system.
$0.00 1 $0.00
Subtotal:$2,320.00
Quote Summary Amount
Hardware $11,170.03
Services $2,320.00
Subtotal:$13,490.03
Estimated Tax:$1,033.24
Total:$14,523.27
Terms and Conditions: By signing this quote, Buyer agrees to the following Terms and Conditions unless a Master Agreement is negotiated between the parties,
where the Master Agreement shall govern.
Prices: Quoted product pricing is valid for thirty (30) days assuming product availability, and does not include applicable taxes and freight. Buyer agrees to pay
reasonable shipping charges and all applicable taxes (excluding income taxes). Services include only those items specified in the quotation. Additional services
may be provided at Marin IT’s then standard billing rates.
It is understood and agreed that end customer will accept and pay invoice of any product once it has been received at the Marin IT warehouse regardless of if it
has been delivered to the final installation location or if it is being held at the Marin IT facility and that title to the Products will transfer to client upon invoicing.
While taking title to these products includes assuming the risk of loss, Marin IT insures equipment stored in its facility. Title having transferred to client, it is
understood that there is risk of obsolescence and that the Products are not covered by price protection.
We agree to make payment on all invoices delivered to us by Marin IT with respect to the Products strictly in accordance with the terms thereof without defense,
offset, deduction, recoupment or counter claim of any kind arising from the fact that the Products were not delivered to us at the time the invoice was delivered
and were stored by Marin IT.
Payment: Payment shall be made within 30 days of the date of invoice. If any invoice is not paid when due, interest will be added to and payable on all overdue
amounts at 18 percent per year, or the maximum percentage allowed under applicable laws, whichever is less. Buyer shall pay all costs of collection, including
without limitation, reasonable attorney fees.
Warranties: Product warranties, if any, are provided by the manufacturer or publisher of the products.
MARIN IT, INC. MAKES NO WARRANTIES, EITHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING BUT NOT LIMITED TO, THE IMPLIED WARANTY OF
FITNESS FOR A PARTICULAR PURPOSE, WHATSOEVER. ALL SERVICES AND DELIVERABLES ARE PROVIDED ON AN "AS IS" BASIS. Limitation of
Page: 2 of 3Quote #2025-005334 v1
Liability: CUSTOMER AGREES THAT THE LIABILITY OF MARIN IT FOR DIRECT DAMAGES RELATED TO ANY PRODUCT OR SERVICE ARISING UNDER
THESE TERMS AND CONDITIONS, WHETHER IN CONTRACT, TORT, OR OTHERWISE, WILL NOT EXCEED THE NET AMOUNT PAID TO MARIN IT BY
CUSTOMER FOR THAT PRODUCT OR SERVICE WHICH IS THE SUBJECT OF THE CLAIM. MARIN ITSHALL IN NO EVENT BE LIABLE FOR ANY
INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, EVEN IF MARIN IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES. NEITHER PARTY MAKES ANY REPRESENTATION OR WARRANTY AS TO ANY THIRD-PARTY INFORMATION OR PRODUCTS PROVIDED TO
EACH OTHER, ALL OF WHICH ARE PROVIDED, SOLD OR LICENSED "AS IS," AND THE PARTIES AGREE TO LOOK SOLELY TO THE WARRANTIES AND
REMEDIES, IF ANY, PROVIDED BY THE THIRD PARTY.
Acceptance
Marin IT City of San Rafael-SR
David Cooper Vinh Pham
Signature / Name Signature / Name Initials
02/12/2025
Date Date
Page: 3 of 3Quote #2025-005334 v1
Conference Room System - City Hall Large Conference Room Quote #2025-005336 v1
Marin IT
Prepared by:Prepared For:
City of San Rafael-SR
P: (415) 485-3028
E: vinh.pham@cityofsanrafael.org
P: 415-842-3250
E: coop@marinit.com
David Cooper
366 Bel Marin Keys Blvd
Novato, CA 94949
Vinh Pham
1400 Fifth Ave., Room 207
Attn: Digital Service & Open Government
San Rafael, CA 94901
Date Issued:
02.12.2025
Expires:
03.09.2025
AV Equipment
Description Price Qty Ext. Price
Shure Ceiling Array Microphone Square White 24“$4,338.75 2 $8,677.50
Shure Ceiling Array Microphone Mount $172.48 2 $344.96
Shure IntelliMix Audio Conferencing Processor $1,783.15 1 $1,783.15
Shure 5.25" In-Ceiling Dante Speaker - Each $468.16 4 $1,872.64
Shure Speaker Tile Bridge $20.94 4 $83.76
Crestron Flex Advanced Video Conference System Integrator Kit for Microsoft Teams® Rooms $3,881.98 1 $3,881.98
Crestron Air Media Kit $2,428.44 1 $2,428.44
Wired Ethernet Module with 2 COM Ports $239.90 1 $239.90
Huddly® L1™ AI Collaboration Camera for Large Meeting Rooms $1,552.32 2 $3,104.64
USB Plug and Play Camera Adapter for Huddly® L1™ AI Collaboration Camera $554.40 1 $554.40
LOT - Misc Cables / Connectors:
HDMI Cables
Network patch cables
Misc mounting hardware
Cable management
$150.00 1 $150.00
Subtotal:$23,121.37
Network Equipment
Description Price Qty Ext. Price
Catalyst 1000 24port GE, POE, 4x1G SFP $1,253.86 1 $1,253.86
CX LEVEL 1 8X7NCD Catalyst 1000 24port GE, POE, 4x1G SFP $198.05 1 $198.05
15A AC Pwr Cord, right-angle (United States) (bundle option)$0.00 1 $0.00
Page: 1 of 4Quote #2025-005336 v1
Network Equipment
Description Price Qty Ext. Price
8U Remote Office Cabinet $627.00 1 $627.00
Subtotal:$2,078.91
Services
Description Price Qty Ext. Price
LABOR Detailed system design - One line schematic of system including:
Device type
Interconnects between devices
IP address / Logon information (Where applicable)
Finalize device counts / functionality
$145.00 4 $580.00
LABOR System Preparation / Programming:
Configure Crestron processor and all associated devices
per detailed design and system interface design
discussions.
$145.00 8 $1,160.00
LABOR Physical installation including:
Remove old equipment - Ewaste if requested
Rack mount / install new equipment
Patch all cabling
Test / verify functionality
Note:Two technicians - 1 Day(s)
$145.00 16 $2,320.00
LABOR Onsite Tuning - Final Configuration $145.00 8 $1,160.00
LABOR End user training / support including remote assistance using system for first
meeting.
$145.00 8 $1,160.00
LABOR Notes:
Conference room will be down during time of installation
Price quoted is for regular business hours
IP address configuration to be provided by customer
No cabling included with the exception of in rack and end
device patching / patch cables
Marin IT will require remote access for remote support,
troubleshooting and programming modifications to the
system.
Will use current network cable / uplink from conference
room. All network patching and equipment will be installed
in conference room
System requires thirteen (15) data / network connection(s)
$0.00 1 $0.00
Subtotal:$6,380.00
Page: 2 of 4Quote #2025-005336 v1
Data Cabling
Description Price Qty Ext. Price
LABOR Data Cabling - Including:
Supply and install six category 6 cables to misc locations
within room.
Demo existing AV equipment and cabling.
Assist with physical installation / mounting of AV equipment
$4,670.00 1 $4,670.00
Subtotal:$4,670.00
Quote Summary Amount
AV Equipment $23,121.37
Network Equipment $2,078.91
Services $6,380.00
Data Cabling $4,670.00
Subtotal:$36,250.28
Estimated Tax:$2,331.03
Total:$38,581.31
Terms and Conditions: By signing this quote, Buyer agrees to the following Terms and Conditions unless a Master Agreement is negotiated between the parties,
where the Master Agreement shall govern.
Prices: Quoted product pricing is valid for thirty (30) days assuming product availability, and does not include applicable taxes and freight. Buyer agrees to pay
reasonable shipping charges and all applicable taxes (excluding income taxes). Services include only those items specified in the quotation. Additional services
may be provided at Marin IT’s then standard billing rates.
It is understood and agreed that end customer will accept and pay invoice of any product once it has been received at the Marin IT warehouse regardless of if it
has been delivered to the final installation location or if it is being held at the Marin IT facility and that title to the Products will transfer to client upon invoicing.
While taking title to these products includes assuming the risk of loss, Marin IT insures equipment stored in its facility. Title having transferred to client, it is
understood that there is risk of obsolescence and that the Products are not covered by price protection.
We agree to make payment on all invoices delivered to us by Marin IT with respect to the Products strictly in accordance with the terms thereof without defense,
offset, deduction, recoupment or counter claim of any kind arising from the fact that the Products were not delivered to us at the time the invoice was delivered
and were stored by Marin IT.
Payment: Payment shall be made within 30 days of the date of invoice. If any invoice is not paid when due, interest will be added to and payable on all overdue
amounts at 18 percent per year, or the maximum percentage allowed under applicable laws, whichever is less. Buyer shall pay all costs of collection, including
without limitation, reasonable attorney fees.
Warranties: Product warranties, if any, are provided by the manufacturer or publisher of the products.
MARIN IT, INC. MAKES NO WARRANTIES, EITHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING BUT NOT LIMITED TO, THE IMPLIED WARANTY OF
FITNESS FOR A PARTICULAR PURPOSE, WHATSOEVER. ALL SERVICES AND DELIVERABLES ARE PROVIDED ON AN "AS IS" BASIS. Limitation of
Liability: CUSTOMER AGREES THAT THE LIABILITY OF MARIN IT FOR DIRECT DAMAGES RELATED TO ANY PRODUCT OR SERVICE ARISING UNDER
THESE TERMS AND CONDITIONS, WHETHER IN CONTRACT, TORT, OR OTHERWISE, WILL NOT EXCEED THE NET AMOUNT PAID TO MARIN IT BY
CUSTOMER FOR THAT PRODUCT OR SERVICE WHICH IS THE SUBJECT OF THE CLAIM. MARIN ITSHALL IN NO EVENT BE LIABLE FOR ANY
INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, EVEN IF MARIN IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES. NEITHER PARTY MAKES ANY REPRESENTATION OR WARRANTY AS TO ANY THIRD-PARTY INFORMATION OR PRODUCTS PROVIDED TO
EACH OTHER, ALL OF WHICH ARE PROVIDED, SOLD OR LICENSED "AS IS," AND THE PARTIES AGREE TO LOOK SOLELY TO THE WARRANTIES AND
REMEDIES, IF ANY, PROVIDED BY THE THIRD PARTY.
Page: 3 of 4Quote #2025-005336 v1
Acceptance
Marin IT City of San Rafael-SR
David Cooper Vinh Pham
Signature / Name Signature / Name Initials
02/12/2025
Date Date
Page: 4 of 4Quote #2025-005336 v1
Conference Room System - City Manager Conference Room Quote #2025-005335 v1
Marin IT
Prepared by:Prepared For:
City of San Rafael-SR
P: (415) 485-3028
E: vinh.pham@cityofsanrafael.org
P: 415-842-3250
E: coop@marinit.com
David Cooper
366 Bel Marin Keys Blvd
Novato, CA 94949
Vinh Pham
1400 Fifth Ave., Room 207
Attn: Digital Service & Open Government
San Rafael, CA 94901
Date Issued:
02.12.2025
Expires:
03.09.2025
AV Equipment
Description Price Qty Ext. Price
MXA902W-S Shure Ceiling Array Microphone and Speaker - Square $3,690.20 1 $3,690.20
ANIUSB-MATRIX Shure 4-in/2-out USB Audio Network Interface $703.72 1 $703.72
A900-CM Shure Ceiling Array Microphone Mount $172.48 1 $172.48
UC-CX100-T Crestron Flex Advanced Video Conference System Integrator Kit for Microsoft
Teams® Rooms
$3,881.98 1 $3,881.98
AM3-212 KIT Crestron Air Media Kit $2,428.44 1 $2,428.44
CCS-CAM-USB-F-
400
Huddly IQ™ Collaboration Camera $576.24 1 $576.24
CEN-IO-COM-102 Wired Ethernet Module with 2 COM Ports $239.90 1 $239.90
UC-CAM-WMK Wall Mount Kit for Crestron® Cameras $25.87 1 $25.87
LOT LOT - Misc Cables / Connectors:
HDMI Cables
Network patch cables
Misc mounting hardware
Cable management
$150.00 1 $150.00
Subtotal:$11,868.83
Network Equipment
Description Price Qty Ext. Price
C1000-16FP-2G-L Catalyst 1000 16port GE, Full POE, 2x1G SFP $1,413.55 1 $1,413.55
CON-L1NCD-
C10016LG
CX LEVEL 1 8X7NCD Catalyst 1000 16port GE, Full POE, 2x1G $223.55 1 $223.55
CAB-16AWG-AC AC Power cord, 16AWG $0.00 1 $0.00
Subtotal:$1,637.10
Page: 1 of 4Quote #2025-005335 v1
Services
Description Price Qty Ext. Price
LABOR Detailed system design - One line schematic of system including:
Device type
Interconnects between devices
IP address / Logon information (Where applicable)
Finalize device counts / functionality
$145.00 4 $580.00
LABOR System Preparation / Programming:
Configure Crestron processor and all associated devices
per detailed design and system interface design
discussions.
$145.00 8 $1,160.00
LABOR Physical installation including:
Remove old equipment - Ewaste if requested
Rack mount / install new equipment
Patch all cabling
Test / verify functionality
Note:Two technicians - 1 Day(s)
$145.00 16 $2,320.00
LABOR Onsite Tuning - Final Configuration $145.00 8 $1,160.00
LABOR End user training / support including remote assistance using system for first
meeting.
$145.00 8 $1,160.00
LABOR Notes:
Conference room will be down during time of installation
Price quoted is for regular business hours
IP address configuration to be provided by customer
No cabling included with the exception of in rack and end
device patching / patch cables
Marin IT will require remote access for remote support,
troubleshooting and programming modifications to the
system.
Will use current network cable / uplink from conference
room. All network patching and equipment will be installed
in conference room
System requires thirteen (13) data / network connection(s)
$0.00 1 $0.00
Subtotal:$6,380.00
Page: 2 of 4Quote #2025-005335 v1
Data Cabling
Description Price Qty Ext. Price
LABOR Data Cabling - Including:
Remove 120V outlet from ceiling to junction at baseboard -
Remaining latch duct to be removed by in house
maintenance team
Remove existing AV cabling - Any existing latch duct to be
removed by in house maintenance team
Extend existing latch duct for mic cable above conference
table.
Supply and install six category six cables from cabinet to
behind TV
Assist with physical installation of new AV equipment
$4,650.00 1 $4,650.00
Subtotal:$4,650.00
Quote Summary Amount
AV Equipment $11,868.83
Network Equipment $1,637.10
Services $6,380.00
Data Cabling $4,650.00
Subtotal:$24,535.93
Estimated Tax:$1,249.28
Total:$25,785.21
Terms and Conditions: By signing this quote, Buyer agrees to the following Terms and Conditions unless a Master Agreement is negotiated between the parties,
where the Master Agreement shall govern.
Prices: Quoted product pricing is valid for thirty (30) days assuming product availability, and does not include applicable taxes and freight. Buyer agrees to pay
reasonable shipping charges and all applicable taxes (excluding income taxes). Services include only those items specified in the quotation. Additional services
may be provided at Marin IT’s then standard billing rates.
It is understood and agreed that end customer will accept and pay invoice of any product once it has been received at the Marin IT warehouse regardless of if it
has been delivered to the final installation location or if it is being held at the Marin IT facility and that title to the Products will transfer to client upon invoicing.
While taking title to these products includes assuming the risk of loss, Marin IT insures equipment stored in its facility. Title having transferred to client, it is
understood that there is risk of obsolescence and that the Products are not covered by price protection.
We agree to make payment on all invoices delivered to us by Marin IT with respect to the Products strictly in accordance with the terms thereof without defense,
offset, deduction, recoupment or counter claim of any kind arising from the fact that the Products were not delivered to us at the time the invoice was delivered
and were stored by Marin IT.
Payment: Payment shall be made within 30 days of the date of invoice. If any invoice is not paid when due, interest will be added to and payable on all overdue
amounts at 18 percent per year, or the maximum percentage allowed under applicable laws, whichever is less. Buyer shall pay all costs of collection, including
without limitation, reasonable attorney fees.
Warranties: Product warranties, if any, are provided by the manufacturer or publisher of the products.
MARIN IT, INC. MAKES NO WARRANTIES, EITHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING BUT NOT LIMITED TO, THE IMPLIED WARANTY OF
FITNESS FOR A PARTICULAR PURPOSE, WHATSOEVER. ALL SERVICES AND DELIVERABLES ARE PROVIDED ON AN "AS IS" BASIS. Limitation of
Liability: CUSTOMER AGREES THAT THE LIABILITY OF MARIN IT FOR DIRECT DAMAGES RELATED TO ANY PRODUCT OR SERVICE ARISING UNDER
THESE TERMS AND CONDITIONS, WHETHER IN CONTRACT, TORT, OR OTHERWISE, WILL NOT EXCEED THE NET AMOUNT PAID TO MARIN IT BY
CUSTOMER FOR THAT PRODUCT OR SERVICE WHICH IS THE SUBJECT OF THE CLAIM. MARIN ITSHALL IN NO EVENT BE LIABLE FOR ANY
INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, EVEN IF MARIN IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES. NEITHER PARTY MAKES ANY REPRESENTATION OR WARRANTY AS TO ANY THIRD-PARTY INFORMATION OR PRODUCTS PROVIDED TO
EACH OTHER, ALL OF WHICH ARE PROVIDED, SOLD OR LICENSED "AS IS," AND THE PARTIES AGREE TO LOOK SOLELY TO THE WARRANTIES AND
REMEDIES, IF ANY, PROVIDED BY THE THIRD PARTY.
Page: 3 of 4Quote #2025-005335 v1
Acceptance
Marin IT City of San Rafael-SR
David Cooper Vinh Pham
Signature / Name Signature / Name Initials
02/12/2025
Date Date
Page: 4 of 4Quote #2025-005335 v1
Conference Room System - Digital Conference Room Quote #2025-005337 v3
Marin IT
Prepared by:Prepared For:
City of San Rafael-SR
P: (415) 485-3028
E: vinh.pham@cityofsanrafael.org
P: 415-842-3250
E: coop@marinit.com
David Cooper
366 Bel Marin Keys Blvd
Novato, CA 94949
Vinh Pham
1400 Fifth Ave., Room 207
Attn: Digital Service & Open Government
San Rafael, CA 94901
Date Issued:
02.18.2025
Expires:
03.09.2025
AV Equipment
Description Price Qty Ext. Price
FW85EZ20L Sony Professional 85" EZ20L Bravia 4K HDR Lite Display $2,404.89 1 $2,404.89
XTM1U Chief Fusion Series Micro-Adjustable Tilt Mount - 55-100" Displays $350.36 1 $350.36
MXA920W-S Shure Ceiling Array Microphone Square White 24“$4,338.75 1 $4,338.75
A900-CM Shure Ceiling Array Microphone Mount $172.48 1 $172.48
P300-IMX Shure IntelliMix Audio Conferencing Processor $1,783.15 1 $1,783.15
MXN5W-C Shure 5.25" In-Ceiling Dante Speaker - Each $468.16 4 $1,872.64
A-MXN5-TB Shure Speaker Tile Bridge $20.94 4 $83.76
UC-CX100-T Crestron Flex Advanced Video Conference System Integrator Kit for Microsoft
Teams® Rooms
$3,881.98 1 $3,881.98
AM3-212 KIT Crestron Air Media Kit $2,428.44 1 $2,428.44
UC-CAM-L1 Huddly® L1™ AI Collaboration Camera for Large Meeting Rooms $1,552.32 1 $1,552.32
UC-CAMA-ADPT-
ENET-USB
USB Plug and Play Camera Adapter for Huddly® L1™ AI Collaboration Camera $554.40 1 $554.40
LOT LOT - Misc Cables / Connectors:
HDMI Cables
Network patch cables
Misc mounting hardware
Cable management
$150.00 1 $150.00
Subtotal:$19,573.17
Network Equipment
Description Price Qty Ext. Price
C1000-24P-4G-L Catalyst 1000 24port GE, POE, 4x1G SFP $1,253.86 1 $1,253.86
CON-L1NCD-
C10244LP
CX LEVEL 1 8X7NCD Catalyst 1000 24port GE, POE, 4x1G SFP $198.05 1 $198.05
Page: 1 of 4Quote #2025-005337 v3
Network Equipment
Description Price Qty Ext. Price
CAB-AC15A-90L-
USA
15A AC Pwr Cord, right-angle (United States) (bundle option)$0.00 1 $0.00
VC3-6808 8U Remote Office Cabinet $627.00 1 $627.00
Subtotal:$2,078.91
Services
Description Price Qty Ext. Price
LABOR Detailed system design - One line schematic of system including:
Device type
Interconnects between devices
IP address / Logon information (Where applicable)
Finalize device counts / functionality
$145.00 4 $580.00
LABOR System Preparation / Programming:
Configure Crestron processor and all associated devices
per detailed design and system interface design
discussions.
$145.00 8 $1,160.00
LABOR Physical installation including:
Remove old equipment - Ewaste if requested
Rack mount / install new equipment
Patch all cabling
Test / verify functionality
Note:Two technicians - 1 Day(s)
$145.00 16 $2,320.00
LABOR Onsite Tuning - Final Configuration $145.00 8 $1,160.00
LABOR End user training / support including remote assistance using system for first
meeting.
$145.00 8 $1,160.00
Page: 2 of 4Quote #2025-005337 v3
Services
Description Price Qty Ext. Price
LABOR Notes:
Conference room will be down during time of installation
Price quoted is for regular business hours
IP address configuration to be provided by customer
No cabling included with the exception of in rack and end
device patching / patch cables
Marin IT will require remote access for remote support,
troubleshooting and programming modifications to the
system.
Will use current network cable / uplink from conference
room. All network patching and equipment will be installed
in conference room
System requires thirteen (13) data / network connection(s)
$0.00 1 $0.00
Subtotal:$6,380.00
Data Cabling
Description Price Qty Ext. Price
LABOR Data Cabling - Including
Supply and install one 120V outlet behind new TV location
Install five category 6 cables to misc. locations within the
room.
Relocate one existing category six cable to switch location
within the room (Uplink)
Demo existing speakers, projector screen and AV cabling
Assist with physical installation / mounting of AV equipment
$6,720.00 1 $6,720.00
Subtotal:$6,720.00
Quote Summary Amount
AV Equipment $19,573.17
Network Equipment $2,078.91
Services $6,380.00
Data Cabling $6,720.00
Subtotal:$34,752.08
Estimated Tax:$2,002.81
Total:$36,754.89
Terms and Conditions: By signing this quote, Buyer agrees to the following Terms and Conditions unless a Master Agreement is negotiated between the parties,
where the Master Agreement shall govern.
Prices: Quoted product pricing is valid for thirty (30) days assuming product availability, and does not include applicable taxes and freight. Buyer agrees to pay
reasonable shipping charges and all applicable taxes (excluding income taxes). Services include only those items specified in the quotation. Additional services
may be provided at Marin IT’s then standard billing rates.
It is understood and agreed that end customer will accept and pay invoice of any product once it has been received at the Marin IT warehouse regardless of if it
Page: 3 of 4Quote #2025-005337 v3
has been delivered to the final installation location or if it is being held at the Marin IT facility and that title to the Products will transfer to client upon invoicing.
While taking title to these products includes assuming the risk of loss, Marin IT insures equipment stored in its facility. Title having transferred to client, it is
understood that there is risk of obsolescence and that the Products are not covered by price protection.
We agree to make payment on all invoices delivered to us by Marin IT with respect to the Products strictly in accordance with the terms thereof without defense,
offset, deduction, recoupment or counter claim of any kind arising from the fact that the Products were not delivered to us at the time the invoice was delivered
and were stored by Marin IT.
Payment: Payment shall be made within 30 days of the date of invoice. If any invoice is not paid when due, interest will be added to and payable on all overdue
amounts at 18 percent per year, or the maximum percentage allowed under applicable laws, whichever is less. Buyer shall pay all costs of collection, including
without limitation, reasonable attorney fees.
Warranties: Product warranties, if any, are provided by the manufacturer or publisher of the products.
MARIN IT, INC. MAKES NO WARRANTIES, EITHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING BUT NOT LIMITED TO, THE IMPLIED WARANTY OF
FITNESS FOR A PARTICULAR PURPOSE, WHATSOEVER. ALL SERVICES AND DELIVERABLES ARE PROVIDED ON AN "AS IS" BASIS. Limitation of
Liability: CUSTOMER AGREES THAT THE LIABILITY OF MARIN IT FOR DIRECT DAMAGES RELATED TO ANY PRODUCT OR SERVICE ARISING UNDER
THESE TERMS AND CONDITIONS, WHETHER IN CONTRACT, TORT, OR OTHERWISE, WILL NOT EXCEED THE NET AMOUNT PAID TO MARIN IT BY
CUSTOMER FOR THAT PRODUCT OR SERVICE WHICH IS THE SUBJECT OF THE CLAIM. MARIN ITSHALL IN NO EVENT BE LIABLE FOR ANY
INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, EVEN IF MARIN IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES. NEITHER PARTY MAKES ANY REPRESENTATION OR WARRANTY AS TO ANY THIRD-PARTY INFORMATION OR PRODUCTS PROVIDED TO
EACH OTHER, ALL OF WHICH ARE PROVIDED, SOLD OR LICENSED "AS IS," AND THE PARTIES AGREE TO LOOK SOLELY TO THE WARRANTIES AND
REMEDIES, IF ANY, PROVIDED BY THE THIRD PARTY.
Acceptance
Marin IT City of San Rafael-SR
David Cooper Vinh Pham
Signature / Name Signature / Name Initials
02/18/2025
Date Date
Page: 4 of 4Quote #2025-005337 v3
Conference Room System - Public Works Quote #2025-005360 v2
Marin IT
Prepared by:Prepared For:
City of San Rafael-SR
P: (415) 485-3028
E: vinh.pham@cityofsanrafael.org
P: 415-842-3250
E: coop@marinit.com
David Cooper
366 Bel Marin Keys Blvd
Novato, CA 94949
Vinh Pham
1400 Fifth Ave., Room 207
Attn: Digital Service & Open Government
San Rafael, CA 94901
Date Issued:
02.18.2025
Expires:
03.16.2025
AV Equipment
Description Price Qty Ext. Price
4-Series™ Control System $1,293.60 1 $1,293.60
Sony Professional 85" EZ20L Bravia 4K HDR Lite Display $2,404.89 1 $2,404.89
Chief Fusion Series Micro-Adjustable Tilt Mount - 55-100" Displays $350.36 1 $350.36
Shure Ceiling Array Microphone Square White 24“$4,338.75 1 $4,338.75
Shure Ceiling Array Microphone Mount $172.48 1 $172.48
Shure IntelliMix Audio Conferencing Processor $1,783.15 1 $1,783.15
Shure 5.25" In-Ceiling Dante Speaker - Each $468.16 4 $1,872.64
Shure Speaker Tile Bridge $20.94 4 $83.76
Crestron Flex Advanced Video Conference System Integrator Kit for Microsoft Teams® Rooms $3,881.98 1 $3,881.98
Crestron Air Media Kit $2,428.44 1 $2,428.44
Huddly® L1™ AI Collaboration Camera for Large Meeting Rooms $1,552.32 1 $1,552.32
USB Plug and Play Camera Adapter for Huddly® L1™ AI Collaboration Camera $554.40 1 $554.40
Subtotal:$20,716.77
Network Equipment
Description Price Qty Ext. Price
Data Switch in AV Cabinet
Catalyst 1000 24port GE, POE, 4x1G SFP $1,253.86 1 $1,253.86
CX LEVEL 1 8X7NCD Catalyst 1000 24port GE, POE, 4x1G SFP $198.05 1 $198.05
15A AC Pwr Cord, right-angle (United States) (bundle option)$0.00 1 $0.00
Firewall
Cisco Firepower 1120 Master Bundle $0.00 1 $0.00
Cisco Firepower 1120 NGFW Appliance, 1U $3,061.04 1 $3,061.04
SOLN SUPP 8X5XNBD Cisco Firepower 1120 NGFW Appliance, 1U $527.00 1 $527.00
Page: 1 of 4Quote #2025-005360 v2
Network Equipment
Description Price Qty Ext. Price
Cisco FPR1120 Threat Defense Threat and Malware License $0.00 1 $0.00
Cisco FPR1120 Threat Defense Threat and Malware 1Y Subs $1,377.09 1 $1,377.09
Threat Defense software v7.2.8 for 1000 Series appliances $0.00 1 $0.00
Cisco Firepower 1K Series 200GB for FPR-1120/1140 $0.00 1 $0.00
Cisco Firepower 1K Series Accessory Kit for FPR-1120/1140 $0.00 1 $0.00
Cisco Firepower 1000 Standard ASA License $0.00 1 $0.00
Cisco Firepower QR Label - Internal Use Only $0.00 1 $0.00
AC Power Cord (North America), C13, NEMA 5-15P, 2.1m $0.00 1 $0.00
Console Cable 6ft with USB Type A and mini-B $0.00 1 $0.00
Equipment Cabinet
8U Remote Office Cabinet $627.00 1 $627.00
Subtotal:$7,044.04
Services
Description Price Qty Ext. Price
LABOR Detailed system design - One line schematic of system including:
Device type
Interconnects between devices
IP address / Logon information (Where applicable)
Finalize device counts / functionality
$145.00 4 $580.00
LABOR System Preparation / Programming:
Configure Crestron processor and all associated devices
per detailed design and system interface design
discussions.
$145.00 8 $1,160.00
LABOR Physical installation including:
Remove old equipment - Ewaste if requested
Rack mount / install new equipment
Patch all cabling
Test / verify functionality
Note:Two technicians - 1 Day(s)
$145.00 16 $2,320.00
LABOR Onsite Tuning - Final Configuration $145.00 8 $1,160.00
LABOR End user training / support including remote assistance using system for first
meeting.
$145.00 8 $1,160.00
Page: 2 of 4Quote #2025-005360 v2
Services
Description Price Qty Ext. Price
LABOR Notes:
Conference room will be down during time of installation
Price quoted is for regular business hours
IP address configuration to be provided by customer
No cabling included with the exception of in rack and end
device patching / patch cables
Marin IT will require remote access for remote support,
troubleshooting and programming modifications to the
system.
Will use current network cable / uplink from conference
room. All network patching and equipment will be installed
in conference room
System requires thirteen (13) data / network connection(s)
$0.00 1 $0.00
Subtotal:$6,380.00
Data Cabling
Description Price Qty Ext. Price
LABOR Data Cabling - Including
Install five category 6 cables to misc. locations within the
room.
Relocate one existing category six cable to switch location
within the room (Uplink)
Demo existing speakers, projector screen and AV cabling
Assist with physical installation / mounting of AV equipment
$5,285.00 1 $5,285.00
Subtotal:$5,285.00
Quote Summary Amount
AV Equipment $20,716.77
Network Equipment $7,044.04
Services $6,380.00
Data Cabling $5,285.00
Subtotal:$39,425.81
Estimated Tax:$2,567.87
Total:$41,993.68
Terms and Conditions: By signing this quote, Buyer agrees to the following Terms and Conditions unless a Master Agreement is negotiated between the parties,
where the Master Agreement shall govern.
Prices: Quoted product pricing is valid for thirty (30) days assuming product availability, and does not include applicable taxes and freight. Buyer agrees to pay
reasonable shipping charges and all applicable taxes (excluding income taxes). Services include only those items specified in the quotation. Additional services
may be provided at Marin IT’s then standard billing rates.
It is understood and agreed that end customer will accept and pay invoice of any product once it has been received at the Marin IT warehouse regardless of if it
has been delivered to the final installation location or if it is being held at the Marin IT facility and that title to the Products will transfer to client upon invoicing.
Page: 3 of 4Quote #2025-005360 v2
While taking title to these products includes assuming the risk of loss, Marin IT insures equipment stored in its facility. Title having transferred to client, it is
understood that there is risk of obsolescence and that the Products are not covered by price protection.
We agree to make payment on all invoices delivered to us by Marin IT with respect to the Products strictly in accordance with the terms thereof without defense,
offset, deduction, recoupment or counter claim of any kind arising from the fact that the Products were not delivered to us at the time the invoice was delivered
and were stored by Marin IT.
Payment: Payment shall be made within 30 days of the date of invoice. If any invoice is not paid when due, interest will be added to and payable on all overdue
amounts at 18 percent per year, or the maximum percentage allowed under applicable laws, whichever is less. Buyer shall pay all costs of collection, including
without limitation, reasonable attorney fees.
Warranties: Product warranties, if any, are provided by the manufacturer or publisher of the products.
MARIN IT, INC. MAKES NO WARRANTIES, EITHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING BUT NOT LIMITED TO, THE IMPLIED WARANTY OF
FITNESS FOR A PARTICULAR PURPOSE, WHATSOEVER. ALL SERVICES AND DELIVERABLES ARE PROVIDED ON AN "AS IS" BASIS. Limitation of
Liability: CUSTOMER AGREES THAT THE LIABILITY OF MARIN IT FOR DIRECT DAMAGES RELATED TO ANY PRODUCT OR SERVICE ARISING UNDER
THESE TERMS AND CONDITIONS, WHETHER IN CONTRACT, TORT, OR OTHERWISE, WILL NOT EXCEED THE NET AMOUNT PAID TO MARIN IT BY
CUSTOMER FOR THAT PRODUCT OR SERVICE WHICH IS THE SUBJECT OF THE CLAIM. MARIN ITSHALL IN NO EVENT BE LIABLE FOR ANY
INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, EVEN IF MARIN IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES. NEITHER PARTY MAKES ANY REPRESENTATION OR WARRANTY AS TO ANY THIRD-PARTY INFORMATION OR PRODUCTS PROVIDED TO
EACH OTHER, ALL OF WHICH ARE PROVIDED, SOLD OR LICENSED "AS IS," AND THE PARTIES AGREE TO LOOK SOLELY TO THE WARRANTIES AND
REMEDIES, IF ANY, PROVIDED BY THE THIRD PARTY.
Acceptance
Marin IT City of San Rafael-SR
David Cooper Vinh Pham
Signature / Name Signature / Name Initials
02/18/2025
Date Date
Page: 4 of 4Quote #2025-005360 v2
Conference Room System - Community Center Quote #2025-005361 v1
Marin IT
Prepared by:Prepared For:
City of San Rafael-SR
P: (415) 485-3028
E: vinh.pham@cityofsanrafael.org
P: 415-842-3250
E: coop@marinit.com
David Cooper
366 Bel Marin Keys Blvd
Novato, CA 94949
Vinh Pham
1400 Fifth Ave., Room 207
Attn: Digital Service & Open Government
San Rafael, CA 94901
Date Issued:
02.18.2025
Expires:
03.16.2025
AV Equipment
Description Price Qty Ext. Price
4-Series™ Control System $1,293.60 1 $1,293.60
Sony Professional 85" EZ20L Bravia 4K HDR Lite Display $2,404.89 1 $2,404.89
Chief Fusion Series Micro-Adjustable Tilt Mount - 55-100" Displays $350.36 1 $350.36
Shure Ceiling Array Microphone and Speaker - Square $3,690.20 1 $3,690.20
Shure 4-in/2-out USB Audio Network Interface $703.72 1 $703.72
Crestron Flex Advanced Video Conference System Integrator Kit for Microsoft Teams® Rooms $3,881.98 1 $3,881.98
Crestron Air Media Kit $2,428.44 1 $2,428.44
Huddly IQ™ Collaboration Camera $576.24 1 $576.24
Wall Mount Kit for Crestron® Cameras $25.87 1 $25.87
LOT - Misc Cables / Connectors:
HDMI Cables
Network patch cables
Misc mounting hardware
Cable management
$150.00 1 $150.00
Subtotal:$15,505.30
Network Equipment
Description Price Qty Ext. Price
Data Switch (In AV Cabinet)
Catalyst 1000 24port GE, POE, 4x1G SFP $1,253.86 1 $1,253.86
CX LEVEL 1 8X7NCD Catalyst 1000 24port GE, POE, 4x1G SFP $198.05 1 $198.05
15A AC Pwr Cord, right-angle (United States) (bundle option)$0.00 1 $0.00
Firewall
Page: 1 of 4Quote #2025-005361 v1
Network Equipment
Description Price Qty Ext. Price
Cisco Firepower 1120 Master Bundle $0.00 1 $0.00
Cisco Firepower 1120 NGFW Appliance, 1U $3,061.04 1 $3,061.04
SOLN SUPP 8X5XNBD Cisco Firepower 1120 NGFW Appliance, 1U $527.00 1 $527.00
Cisco FPR1120 Threat Defense Threat and Malware License $0.00 1 $0.00
Cisco FPR1120 Threat Defense Threat and Malware 1Y Subs $1,377.09 1 $1,377.09
Threat Defense software v7.2.8 for 1000 Series appliances $0.00 1 $0.00
Cisco Firepower 1K Series 200GB for FPR-1120/1140 $0.00 1 $0.00
Cisco Firepower 1K Series Accessory Kit for FPR-1120/1140 $0.00 1 $0.00
Cisco Firepower 1000 Standard ASA License $0.00 1 $0.00
Cisco Firepower QR Label - Internal Use Only $0.00 1 $0.00
AC Power Cord (North America), C13, NEMA 5-15P, 2.1m $0.00 1 $0.00
Console Cable 6ft with USB Type A and mini-B $0.00 1 $0.00
Equipment Cabinet
8U Remote Office Cabinet $627.00 1 $627.00
Subtotal:$7,044.04
Services
Description Price Qty Ext. Price
LABOR Detailed system design - One line schematic of system including:
Device type
Interconnects between devices
IP address / Logon information (Where applicable)
Finalize device counts / functionality
$145.00 4 $580.00
LABOR System Preparation / Programming:
Configure Crestron processor and all associated devices
per detailed design and system interface design
discussions.
$145.00 8 $1,160.00
LABOR Physical installation including:
Remove old equipment - Ewaste if requested
Rack mount / install new equipment
Patch all cabling
Test / verify functionality
Note:Two technicians - 1 Day(s)
$145.00 16 $2,320.00
LABOR Onsite Tuning - Final Configuration $145.00 8 $1,160.00
Page: 2 of 4Quote #2025-005361 v1
Services
Description Price Qty Ext. Price
LABOR End user training / support including remote assistance using system for first
meeting.
$145.00 8 $1,160.00
LABOR Notes:
Conference room will be down during time of installation
Price quoted is for regular business hours
IP address configuration to be provided by customer
No cabling included with the exception of in rack and end
device patching / patch cables
Marin IT will require remote access for remote support,
troubleshooting and programming modifications to the
system.
Will use current network cable / uplink from conference
room. All network patching and equipment will be installed
in conference room
System requires thirteen (13) data / network connection(s)
$0.00 1 $0.00
Subtotal:$6,380.00
Data Cabling
Description Price Qty Ext. Price
LABOR Data Cabling - Including
Install five category 6 cables to misc. locations within the
room.
Relocate one existing category six cable to switch location
within the room (Uplink)
Demo existing speakers, projector screen and AV cabling
Assist with physical installation / mounting of AV equipment
$5,285.00 1 $5,285.00
Subtotal:$5,285.00
Quote Summary Amount
AV Equipment $15,505.30
Network Equipment $7,044.04
Services $6,380.00
Data Cabling $5,285.00
Subtotal:$34,214.34
Estimated Tax:$2,085.81
Total:$36,300.15
Terms and Conditions: By signing this quote, Buyer agrees to the following Terms and Conditions unless a Master Agreement is negotiated between the parties,
where the Master Agreement shall govern.
Prices: Quoted product pricing is valid for thirty (30) days assuming product availability, and does not include applicable taxes and freight. Buyer agrees to pay
reasonable shipping charges and all applicable taxes (excluding income taxes). Services include only those items specified in the quotation. Additional services
may be provided at Marin IT’s then standard billing rates.
Page: 3 of 4Quote #2025-005361 v1
It is understood and agreed that end customer will accept and pay invoice of any product once it has been received at the Marin IT warehouse regardless of if it
has been delivered to the final installation location or if it is being held at the Marin IT facility and that title to the Products will transfer to client upon invoicing.
While taking title to these products includes assuming the risk of loss, Marin IT insures equipment stored in its facility. Title having transferred to client, it is
understood that there is risk of obsolescence and that the Products are not covered by price protection.
We agree to make payment on all invoices delivered to us by Marin IT with respect to the Products strictly in accordance with the terms thereof without defense,
offset, deduction, recoupment or counter claim of any kind arising from the fact that the Products were not delivered to us at the time the invoice was delivered
and were stored by Marin IT.
Payment: Payment shall be made within 30 days of the date of invoice. If any invoice is not paid when due, interest will be added to and payable on all overdue
amounts at 18 percent per year, or the maximum percentage allowed under applicable laws, whichever is less. Buyer shall pay all costs of collection, including
without limitation, reasonable attorney fees.
Warranties: Product warranties, if any, are provided by the manufacturer or publisher of the products.
MARIN IT, INC. MAKES NO WARRANTIES, EITHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING BUT NOT LIMITED TO, THE IMPLIED WARANTY OF
FITNESS FOR A PARTICULAR PURPOSE, WHATSOEVER. ALL SERVICES AND DELIVERABLES ARE PROVIDED ON AN "AS IS" BASIS. Limitation of
Liability: CUSTOMER AGREES THAT THE LIABILITY OF MARIN IT FOR DIRECT DAMAGES RELATED TO ANY PRODUCT OR SERVICE ARISING UNDER
THESE TERMS AND CONDITIONS, WHETHER IN CONTRACT, TORT, OR OTHERWISE, WILL NOT EXCEED THE NET AMOUNT PAID TO MARIN IT BY
CUSTOMER FOR THAT PRODUCT OR SERVICE WHICH IS THE SUBJECT OF THE CLAIM. MARIN ITSHALL IN NO EVENT BE LIABLE FOR ANY
INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, EVEN IF MARIN IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES. NEITHER PARTY MAKES ANY REPRESENTATION OR WARRANTY AS TO ANY THIRD-PARTY INFORMATION OR PRODUCTS PROVIDED TO
EACH OTHER, ALL OF WHICH ARE PROVIDED, SOLD OR LICENSED "AS IS," AND THE PARTIES AGREE TO LOOK SOLELY TO THE WARRANTIES AND
REMEDIES, IF ANY, PROVIDED BY THE THIRD PARTY.
Acceptance
Marin IT City of San Rafael-SR
David Cooper Vinh Pham
Signature / Name Signature / Name Initials
02/18/2025
Date Date
Page: 4 of 4Quote #2025-005361 v1
Rev. 08.22 B-1
EXHIBIT B
INSURANCE REQUIREMENTS
During the term of this Agreement, and for any time period set forth below,
CONSULTANT shall procure and maintain in full force and effect, at no cost to CITY insurance
policies with respect to employees and vehicles assigned to the performance of Services under this
Agreement with coverage amounts, required endorsements, certificates of insurance, and coverage
verifications as defined in this Exhibit B.
A.Scope of Coverage. During the term of this Agreement, CONSULTANT shall
maintain, at no expense to CITY, the following insurance policies:
1.Commercial general liability. A commercial general liability insurance
policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars
($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage.
2.Automobile liability. An automobile liability (owned, non-owned, and hired
vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) per
occurrence.
3.Professional liability. If any licensed professional performs any of the
services required to be performed under this Agreement, a professional liability insurance policy in
the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars
($2,000,000) aggregate, to cover any claims arising out of the CONSULTANT's performance of
services under this Agreement. Where CONSULTANT is a professional not required to have a
professional license, CITY reserves the right to require CONSULTANT to provide professional
liability insurance pursuant to this section.
4.Workers’ compensation. If it employs any person, CONSULTANT shall
maintain workers’ compensation insurance, as required by the State of California, with statutory
limits, and employer’s liability insurance with limits of no less than one million dollars
($1,000,000) per accident for bodily injury or disease. CONSULTANT’s workers’ compensation
insurance shall be specifically endorsed to waive any right of subrogation against CITY.
B.Other Insurance Requirements. The insurance coverage required of the
CONSULTANT in subparagraph A of this section above shall also meet the following requirements:
1. Except for professional liability insurance or workers’ compensation
insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers,
agents, employees, and volunteers, as additional insureds (for both ongoing and completed
operations) under the policies.
2. The additional insured coverage under CONSULTANT’s insurance policies
shall be “primary and noncontributory” with respect to any insurance or coverage maintained by
CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The
“primary and noncontributory” coverage in CONSULTANT’S policies shall be at least as broad as
v 08.22 B-2
ISO form CG20 01 04 13.
3. Except for professional liability insurance or workers’ compensation
insurance, the insurance policies shall include, in their text or by endorsement, coverage for
contractual liability and personal injury.
4. By execution of this Agreement, CONSULTANT hereby grants to CITY
a waiver of any right to subrogation which any insurer of CONSULTANT may acquire against
CITY by virtue of the payment of any loss under such insurance. CONSULTANT agrees to
obtain any endorsement that may be necessary to effect this waiver of subrogation, but this
provision applies regardless of whether or not CITY has received a waiver of subrogation
endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination
of this Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with the Effective Date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall
contain or be endorsed to contain a provision that such coverage shall also apply on a primary and
noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before
CITY’S own insurance or self-insurance shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or
limits shall be available to CITY or any other additional insured party. Furthermore, the requirements
for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or
(2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds
available to the named insured; whichever is greater. No representation is made that the minimum
insurance requirements of this Agreement are sufficient to cover the obligations of the
CONSULTANT under this Agreement.
9.CONSULTANT agrees to ensure that subcontractors, and any other party
involved with the Services, who is brought onto or involved in the performance of the Services by
CONSULTANT, provide the same minimum insurance coverage required of CONSULTANT,
except as with respect to limits. CONSULTANT agrees to monitor and review all such coverage
and assumes all responsibility for ensuring that such coverage is provided in conformity with the
requirements of this Agreement. CONSUTLANT agrees that upon request by CITY, all
agreements with, and insurance compliance documents provided by, such subcontractors and
others engaged in the performance of Services will be submitted to CITY for review.
10.CONSULTANT agrees to be responsible for ensuring that no contract used
by any party involved in any way with the Services reserves the right to charge CITY or
CONSULTANT for the cost of additional insurance coverage required by this Agreement. Any
v 08.22 B-3
such provisions are to be deleted with reference to CITY. It is not the intent of CITY to reimburse
any third party for the cost of complying with these requirements. There shall be no recourse
against CITY for payment of premiums or other amounts with respect thereto.
C.Deductibles and SIR’s.Any deductibles or self-insured retentions in
CONSULTANT's insurance policies must be declared to and approved by the CITY and shall not
reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall
provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY
or other additional insured party. At CITY's option, the deductibles or self-insured retentions with
respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONSULTANT shall
procure a bond guaranteeing payment of losses and related investigations, claims administration,
attorney’s fees and defense expenses.
D.Proof of Insurance.CONSULTANT shall provide to the PROJECT MANAGER
all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this
Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy
endorsements for the commercial general liability policy, and (3) excerpts of policy language or
specific endorsements evidencing the other insurance requirements set forth in this Agreement.
CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from
CONSULTANT. Failure to exercise this right shall not constitute a waiver of the right to exercise it
later. The insurance shall be approved as to form and sufficiency by the CITY.
RESOLUTION NO. 15380
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE CITY
MANAGER TO ENTER INTO AN AGREEMENT, WHICH IS EXEMPT FROM
COMPETIVE BIDDING PROCESS, WITH MARINIT, INC. FOR AUDIO-VIDEO
SYSTEMS UPGRADES TO FIVE CITY CONFERENCE ROOMS, WITH A TOTAL COST
NOT TO EXCEED $193,938.
WHEREAS, in 2020, during the COVID-19 shelter-in-place, the City workforce
adapted to using hybrid meeting spaces to accommodate both in -person and remote
participants; and
WHEREAS, in 2023, the City entered into an agreement with MarinIT, Inc. to
support the audio-video systems at the Public Safety Center; and
WHEREAS, MarinIT, Inc. has been involved with the setup and ongoing
maintenance of the Public Safety Center’s audio -video system, giving them a
comprehensive understanding of its capabilities and limitations; and
WHEREAS, in 2024, the City entered into an agreement with MarinIT, Inc. to
conduct discovery and provide design recommendations for citywide conference rooms,
ensuring compatibility with existing systems in the Public Safety Center; and
WHEREAS, the City has eighteen conference rooms requiring audio-video
improvements to accommodate hybrid meetings; and
WHEREAS, MarinIT, Inc. has consistently provided timely and effective solutions,
showcasing their commitment to the long-term success of City audio-video infrastructure
operations; and
WHEREAS, the agreement is exempt from competitive bidding pursuant to San
Rafael Municipal Code Section 2.55.100; and
WHEREAS, funding to support the recommended Agreement is provided within
the approved Fiscal Year (FY) 2024-25 Digital Service and Open Government budget
(Technology Fund – 604).
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San
Rafael hereby finds the forgoing recitals are true and correct ; and authorizes the City
Manager to enter into an agreement with MarinIT, Inc. for audio-video upgrades to five
City conference rooms, with a total amount not to exceed $193,938.51.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the City
Council of the City of San Rafael, held on Monday, the 17th day of March 2025, by the
following vote, to wit:
AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: Councilmembers: None
ABSENT: Councilmembers: None
Lindsay Lara, City Clerk
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
Step RESPONSIBLE
DEPARTMENT
DESCRIPTION COMPLETED
DATE
REVIEWER
Check/Initial
1 Project Manager
a. Email PINS Introductory Notice to Contractor
b. Email contract (in Word) and attachments to City
Attorney c/o Laraine.Gittens@cityofsanrafael.org
2/18/2025
☐
☒ VP
2 City Attorney
a. Review, revise, and comment on draft agreement
and return to Project Manager
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3/4/2025
3/4/2025
☒NT
☒NT
3 Department Director Approval of final agreement form to send to
contractor
3/5/2025 ☒SM
4 Project Manager
Forward three (3) originals of final agreement to
contractor for their signature
3/11/2025 ☒VP
5 Project Manager When necessary, contractor-signed agreement
agendized for City Council approval *
*City Council approval required for Professional Services
Agreements and purchases of goods and services that exceed
$75,000; and for Public Works Contracts that exceed $175,000
Date of City Council approval
☐ N/A
Or
3/17/2025
☒ VP
PRINT CONTINUE ROUTING PROCESS WITH HARD COPY
6 Project Manager Forward signed original agreements to City
Attorney with printed copy of this routing form
7 City Attorney Review and approve hard copy of signed
agreement
8 City Attorney Review and approve insurance in PINS , and bonds
(for Public Works Contracts)
9 City Manager / Mayor Agreement executed by City Council authorized
official
10 City Clerk Attest signatures, retains original agreement and
forwards copies to Project Manager
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Digital Service and Open Government
Project Manager: Vinh Pham Extension: 3028
Contractor Name: MarinIT Inc
Contractor’s Contact: David Cooper Contact’s Email: coop@marinit.com
☐ FPPC: Check if Contractor/Consultant must file Form 700
PSA - Marin IT -Audio-Video System Upgrades
Final Audit Report 2025-04-09
Created:2025-03-26
By:Nataly Torres (nataly.torres@cityofsanrafael.org)
Status:Signed
Transaction ID:CBJCHBCAABAACvvCa8yPrkCkMSgl0CKGxoPG1spdM6A0
"PSA - Marin IT -Audio-Video System Upgrades" History
Document created by Nataly Torres (nataly.torres@cityofsanrafael.org)
2025-03-26 - 8:53:43 PM GMT
Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval
2025-03-26 - 8:53:52 PM GMT
Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org)
2025-03-26 - 9:30:21 PM GMT- IP address: 104.47.64.254
Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org)
Approval Date: 2025-03-26 - 9:35:22 PM GMT - Time Source: server- IP address: 199.88.113.8
Document emailed to andrea.visveshwara@cityofsanrafael.org for signature
2025-03-26 - 9:35:24 PM GMT
Email viewed by andrea.visveshwara@cityofsanrafael.org
2025-04-01 - 5:39:18 PM GMT- IP address: 104.47.64.254
New document URL requested by andrea.visveshwara@cityofsanrafael.org
2025-04-08 - 8:59:42 PM GMT- IP address: 199.88.113.8
Email viewed by andrea.visveshwara@cityofsanrafael.org
2025-04-08 - 9:00:09 PM GMT- IP address: 104.47.64.254
Signer andrea.visveshwara@cityofsanrafael.org entered name at signing as Andrea Visveshwara
2025-04-08 - 9:00:30 PM GMT- IP address: 199.88.113.8
Document e-signed by Andrea Visveshwara (andrea.visveshwara@cityofsanrafael.org)
Signature Date: 2025-04-08 - 9:00:32 PM GMT - Time Source: server- IP address: 199.88.113.8
Document emailed to city.clerk@cityofsanrafael.org for approval
2025-04-08 - 9:00:34 PM GMT
Email viewed by city.clerk@cityofsanrafael.org
2025-04-08 - 9:03:00 PM GMT- IP address: 199.88.113.8
Signer city.clerk@cityofsanrafael.org entered name at signing as Lindsay Lara
2025-04-08 - 9:03:18 PM GMT- IP address: 199.88.113.8
Document approved by Lindsay Lara (city.clerk@cityofsanrafael.org)
Approval Date: 2025-04-08 - 9:03:20 PM GMT - Time Source: server- IP address: 199.88.113.8
Document emailed to cristine.alilovich@cityofsanrafael.org for signature
2025-04-08 - 9:03:25 PM GMT
Email viewed by cristine.alilovich@cityofsanrafael.org
2025-04-08 - 11:35:26 PM GMT- IP address: 104.47.65.254
Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich
2025-04-08 - 11:35:50 PM GMT- IP address: 174.195.86.136
Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org)
Signature Date: 2025-04-08 - 11:35:52 PM GMT - Time Source: server- IP address: 174.195.86.136
Document emailed to city.clerk@cityofsanrafael.org for signature
2025-04-08 - 11:35:54 PM GMT
Email viewed by city.clerk@cityofsanrafael.org
2025-04-09 - 7:25:45 PM GMT- IP address: 199.88.113.8
Signer city.clerk@cityofsanrafael.org entered name at signing as Lindsay Lara
2025-04-09 - 7:26:01 PM GMT- IP address: 199.88.113.8
Document e-signed by Lindsay Lara (city.clerk@cityofsanrafael.org)
Signature Date: 2025-04-09 - 7:26:03 PM GMT - Time Source: server- IP address: 199.88.113.8
Agreement completed.
2025-04-09 - 7:26:03 PM GMT
Conference Room Systems - Shared Expenses Quote #2025-005334 v2
Marin IT
Prepared by:Prepared For:
City of San Rafael-SR
P: (415) 485-3028
E: vinh.pham@cityofsanrafael.org
P: 415-842-3250
E: coop@marinit.com
David Cooper
366 Bel Marin Keys Blvd
Novato, CA 94949
Vinh Pham
1400 Fifth Ave., Room 207
Attn: Digital Service & Open Government
San Rafael, CA 94901
Date Issued:
02.25.2025
Expires:
03.31.2025
Hardware
Description Price Qty Ext. Price
Control System - Shared between rooms @City Hall
CP4 Crestron - 4-Series™ Control System $1,293.60 1 $1,293.60
Firewall - Shared between rooms @City Hall
FPR1120-BUN Cisco Firepower 1120 Master Bundle $0.00 1 $0.00
FPR1120-NGFW-
K9
Cisco Firepower 1120 NGFW Appliance, 1U $3,061.04 1 $3,061.04
CON-SSSNT-
FRP11209
SOLN SUPP 8X5XNBD Cisco Firepower 1120 NGFW Appliance, 1U $527.00 1 $527.00
FPR1120T-TM Cisco FPR1120 Threat Defense Threat and Malware License $0.00 1 $0.00
L-FPR1120T-TM-1Y Cisco FPR1120 Threat Defense Threat and Malware 1Y Subs $1,377.09 1 $1,377.09
SF-F1K-TD7.2.8-K9 Threat Defense software v7.2.8 for 1000 Series appliances $0.00 1 $0.00
FPR1K-RM-
SSD200-
Cisco Firepower 1K Series 200GB for FPR-1120/1140 $0.00 1 $0.00
FPR1K-RM-ACY-
KIT
Cisco Firepower 1K Series Accessory Kit for FPR-1120/1140 $0.00 1 $0.00
FPR1000-ASA Cisco Firepower 1000 Standard ASA License $0.00 1 $0.00
FPR-LTP-QR-LBL Cisco Firepower QR Label - Internal Use Only $0.00 1 $0.00
CAB-AC AC Power Cord (North America), C13, NEMA 5-15P, 2.1m $0.00 1 $0.00
CAB-CONS-USB-
MINI
Console Cable 6ft with USB Type A and mini-B $0.00 1 $0.00
Network Equipment - IDF Closet Handoff to City Network
C1000-16FP-2G-L Catalyst 1000 16port GE, Full POE, 2x1G SFP $1,413.55 3 $4,240.65
CON-L1NCD-
C10016LG
CX LEVEL 1 8X7NCD Catalyst 1000 16port GE, Full POE, 2x1G $223.55 3 $670.65
CAB-16AWG-AC AC Power cord, 16AWG $0.00 3 $0.00
Subtotal:$11,170.03
Page: 1 of 3Quote #2025-005334 v2
Services
Description Price Qty Ext. Price
Interface design - Applies to all Rooms - All Sites
LABOR System Interface design including
Touch panel layout
Interface functionality
Four (4) two hour planning / working sessions
Note: we usually perform one or two interface design sessions
before installation and one or two after for modifications requested
during testing.
$145.00 16 $2,320.00
LABOR Notes:
Conference room will be down during time of installation
Price quoted is for regular business hours
IP address configuration to be provided by customer
No cabling included with the exception of in rack and end
device patching / patch cables
Marin IT will require remote access for remote support,
troubleshooting and programming modifications to the
system.
Shared components installation / completion will be based
on a mutually agreed upon checklist of functionality
$0.00 1 $0.00
Subtotal:$2,320.00
Quote Summary Amount
Hardware $11,170.03
Services $2,320.00
Subtotal:$13,490.03
Estimated Tax:$1,033.24
Total:$14,523.27
Terms and Conditions: By signing this quote, Buyer agrees to the following Terms and Conditions unless a Master Agreement is negotiated between the parties,
where the Master Agreement shall govern.
Prices: Quoted product pricing is valid for thirty (30) days assuming product availability, and does not include applicable taxes and freight. Buyer agrees to pay
reasonable shipping charges and all applicable taxes (excluding income taxes). Services include only those items specified in the quotation. Additional services
may be provided at Marin IT’s then standard billing rates.
It is understood and agreed that end customer will accept and pay invoice of any product once it has been received at the Marin IT warehouse regardless of if it
has been delivered to the final installation location or if it is being held at the Marin IT facility and that title to the Products will transfer to client upon invoicing.
While taking title to these products includes assuming the risk of loss, Marin IT insures equipment stored in its facility. Title having transferred to client, it is
understood that there is risk of obsolescence and that the Products are not covered by price protection.
We agree to make payment on all invoices delivered to us by Marin IT with respect to the Products strictly in accordance with the terms thereof without defense,
offset, deduction, recoupment or counter claim of any kind arising from the fact that the Products were not delivered to us at the time the invoice was delivered
and were stored by Marin IT.
Payment: Payment shall be made within 30 days of the date of invoice. If any invoice is not paid when due, interest will be added to and payable on all overdue
amounts at 18 percent per year, or the maximum percentage allowed under applicable laws, whichever is less. Buyer shall pay all costs of collection, including
without limitation, reasonable attorney fees.
Page: 2 of 3Quote #2025-005334 v2
Warranties: Product warranties, if any, are provided by the manufacturer or publisher of the products.
MARIN IT, INC. MAKES NO WARRANTIES, EITHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING BUT NOT LIMITED TO, THE IMPLIED WARANTY OF
FITNESS FOR A PARTICULAR PURPOSE, WHATSOEVER. ALL SERVICES AND DELIVERABLES ARE PROVIDED ON AN "AS IS" BASIS. Limitation of
Liability: CUSTOMER AGREES THAT THE LIABILITY OF MARIN IT FOR DIRECT DAMAGES RELATED TO ANY PRODUCT OR SERVICE ARISING UNDER
THESE TERMS AND CONDITIONS, WHETHER IN CONTRACT, TORT, OR OTHERWISE, WILL NOT EXCEED THE NET AMOUNT PAID TO MARIN IT BY
CUSTOMER FOR THAT PRODUCT OR SERVICE WHICH IS THE SUBJECT OF THE CLAIM. MARIN ITSHALL IN NO EVENT BE LIABLE FOR ANY
INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, EVEN IF MARIN IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES. NEITHER PARTY MAKES ANY REPRESENTATION OR WARRANTY AS TO ANY THIRD-PARTY INFORMATION OR PRODUCTS PROVIDED TO
EACH OTHER, ALL OF WHICH ARE PROVIDED, SOLD OR LICENSED "AS IS," AND THE PARTIES AGREE TO LOOK SOLELY TO THE WARRANTIES AND
REMEDIES, IF ANY, PROVIDED BY THE THIRD PARTY.
Acceptance
Marin IT City of San Rafael-SR
David Cooper Vinh Pham
Signature / Name Signature / Name Initials
02/25/2025
Date Date
Page: 3 of 3Quote #2025-005334 v2
Conference Room System - City Manager Conference Room Quote #2025-005335 v1
Marin IT
Prepared by:Prepared For:
City of San Rafael-SR
P: (415) 485-3028
E: vinh.pham@cityofsanrafael.org
P: 415-842-3250
E: coop@marinit.com
David Cooper
366 Bel Marin Keys Blvd
Novato, CA 94949
Vinh Pham
1400 Fifth Ave., Room 207
Attn: Digital Service & Open Government
San Rafael, CA 94901
Date Issued:
02.25.2025
Expires:
03.31.2025
AV Equipment
Description Price Qty Ext. Price
MXA902W-S Shure Ceiling Array Microphone and Speaker - Square $3,690.20 1 $3,690.20
ANIUSB-MATRIX Shure 4-in/2-out USB Audio Network Interface $703.72 1 $703.72
A900-CM Shure Ceiling Array Microphone Mount $172.48 1 $172.48
UC-CX100-T Crestron Flex Advanced Video Conference System Integrator Kit for Microsoft
Teams® Rooms
$3,881.98 1 $3,881.98
AM3-212 KIT Crestron Air Media Kit $2,428.44 1 $2,428.44
CCS-CAM-USB-F-
400
Huddly IQ™ Collaboration Camera $576.24 1 $576.24
CEN-IO-COM-102 Wired Ethernet Module with 2 COM Ports $239.90 1 $239.90
UC-CAM-WMK Wall Mount Kit for Crestron® Cameras $25.87 1 $25.87
LOT LOT - Misc Cables / Connectors:
HDMI Cables
Network patch cables
Misc mounting hardware
Cable management
$150.00 1 $150.00
Subtotal:$11,868.83
Network Equipment
Description Price Qty Ext. Price
C1000-16FP-2G-L Catalyst 1000 16port GE, Full POE, 2x1G SFP $1,413.55 1 $1,413.55
CON-L1NCD-
C10016LG
CX LEVEL 1 8X7NCD Catalyst 1000 16port GE, Full POE, 2x1G $223.55 1 $223.55
CAB-16AWG-AC AC Power cord, 16AWG $0.00 1 $0.00
Subtotal:$1,637.10
Page: 1 of 4Quote #2025-005335 v1
Services
Description Price Qty Ext. Price
LABOR Detailed system design - One line schematic of system including:
Device type
Interconnects between devices
IP address / Logon information (Where applicable)
Finalize device counts / functionality
$145.00 4 $580.00
LABOR System Preparation / Programming:
Configure Crestron processor and all associated devices
per detailed design and system interface design
discussions.
$145.00 8 $1,160.00
LABOR Physical installation including:
Remove old equipment - Ewaste if requested
Rack mount / install new equipment
Patch all cabling
Test / verify functionality
Note:Two technicians - 1 Day(s)
$145.00 16 $2,320.00
LABOR Onsite Tuning - Final Configuration $145.00 8 $1,160.00
LABOR End user training / support including remote assistance using system for first
meeting.
$145.00 8 $1,160.00
LABOR Notes:
Conference room will be down during time of installation
Price quoted is for regular business hours
IP address configuration to be provided by customer
No cabling included with the exception of in rack and end
device patching / patch cables
Marin IT will require remote access for remote support,
troubleshooting and programming modifications to the
system.
Will use current network cable / uplink from conference
room. All network patching and equipment will be installed
in conference room
System requires thirteen (13) data / network connection(s)
Room completion will be based on a mutually agreed upon
checklist of functionality
$0.00 1 $0.00
Subtotal:$6,380.00
Page: 2 of 4Quote #2025-005335 v1
Data Cabling
Description Price Qty Ext. Price
LABOR Data Cabling - Including:
Remove 120V outlet from ceiling to junction at baseboard -
Remaining latch duct to be removed by in house
maintenance team
Remove existing AV cabling - Any existing latch duct to be
removed by in house maintenance team
Extend existing latch duct for mic cable above conference
table.
Supply and install six category six cables from cabinet to
behind TV
Assist with physical installation of new AV equipment
$4,650.00 1 $4,650.00
Subtotal:$4,650.00
Quote Summary Amount
AV Equipment $11,868.83
Network Equipment $1,637.10
Services $6,380.00
Data Cabling $4,650.00
Subtotal:$24,535.93
Estimated Tax:$1,249.28
Total:$25,785.21
Terms and Conditions: By signing this quote, Buyer agrees to the following Terms and Conditions unless a Master Agreement is negotiated between the parties,
where the Master Agreement shall govern.
Prices: Quoted product pricing is valid for thirty (30) days assuming product availability, and does not include applicable taxes and freight. Buyer agrees to pay
reasonable shipping charges and all applicable taxes (excluding income taxes). Services include only those items specified in the quotation. Additional services
may be provided at Marin IT’s then standard billing rates.
It is understood and agreed that end customer will accept and pay invoice of any product once it has been received at the Marin IT warehouse regardless of if it
has been delivered to the final installation location or if it is being held at the Marin IT facility and that title to the Products will transfer to client upon invoicing.
While taking title to these products includes assuming the risk of loss, Marin IT insures equipment stored in its facility. Title having transferred to client, it is
understood that there is risk of obsolescence and that the Products are not covered by price protection.
We agree to make payment on all invoices delivered to us by Marin IT with respect to the Products strictly in accordance with the terms thereof without defense,
offset, deduction, recoupment or counter claim of any kind arising from the fact that the Products were not delivered to us at the time the invoice was delivered
and were stored by Marin IT.
Payment: Payment shall be made within 30 days of the date of invoice. If any invoice is not paid when due, interest will be added to and payable on all overdue
amounts at 18 percent per year, or the maximum percentage allowed under applicable laws, whichever is less. Buyer shall pay all costs of collection, including
without limitation, reasonable attorney fees.
Warranties: Product warranties, if any, are provided by the manufacturer or publisher of the products.
MARIN IT, INC. MAKES NO WARRANTIES, EITHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING BUT NOT LIMITED TO, THE IMPLIED WARANTY OF
FITNESS FOR A PARTICULAR PURPOSE, WHATSOEVER. ALL SERVICES AND DELIVERABLES ARE PROVIDED ON AN "AS IS" BASIS. Limitation of
Liability: CUSTOMER AGREES THAT THE LIABILITY OF MARIN IT FOR DIRECT DAMAGES RELATED TO ANY PRODUCT OR SERVICE ARISING UNDER
THESE TERMS AND CONDITIONS, WHETHER IN CONTRACT, TORT, OR OTHERWISE, WILL NOT EXCEED THE NET AMOUNT PAID TO MARIN IT BY
CUSTOMER FOR THAT PRODUCT OR SERVICE WHICH IS THE SUBJECT OF THE CLAIM. MARIN ITSHALL IN NO EVENT BE LIABLE FOR ANY
INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, EVEN IF MARIN IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES. NEITHER PARTY MAKES ANY REPRESENTATION OR WARRANTY AS TO ANY THIRD-PARTY INFORMATION OR PRODUCTS PROVIDED TO
EACH OTHER, ALL OF WHICH ARE PROVIDED, SOLD OR LICENSED "AS IS," AND THE PARTIES AGREE TO LOOK SOLELY TO THE WARRANTIES AND
REMEDIES, IF ANY, PROVIDED BY THE THIRD PARTY.
Page: 3 of 4Quote #2025-005335 v1
Acceptance
Marin IT City of San Rafael-SR
David Cooper Vinh Pham
Signature / Name Signature / Name Initials
02/25/2025
Date Date
Page: 4 of 4Quote #2025-005335 v1
Conference Room System - City Hall Large Conference Room Quote #2025-005336 v1
Marin IT
Prepared by:Prepared For:
City of San Rafael-SR
P: (415) 485-3028
E: vinh.pham@cityofsanrafael.org
P: 415-842-3250
E: coop@marinit.com
David Cooper
366 Bel Marin Keys Blvd
Novato, CA 94949
Vinh Pham
1400 Fifth Ave., Room 207
Attn: Digital Service & Open Government
San Rafael, CA 94901
Date Issued:
02.25.2025
Expires:
03.31.2025
AV Equipment
Description Price Qty Ext. Price
Shure Ceiling Array Microphone Square White 24“$4,338.75 2 $8,677.50
Shure Ceiling Array Microphone Mount $172.48 2 $344.96
Shure IntelliMix Audio Conferencing Processor $1,783.15 1 $1,783.15
Shure 5.25" In-Ceiling Dante Speaker - Each $468.16 4 $1,872.64
Shure Speaker Tile Bridge $20.94 4 $83.76
Crestron Flex Advanced Video Conference System Integrator Kit for Microsoft Teams® Rooms $3,881.98 1 $3,881.98
Crestron Air Media Kit $2,428.44 1 $2,428.44
Wired Ethernet Module with 2 COM Ports $239.90 1 $239.90
Huddly® L1™ AI Collaboration Camera for Large Meeting Rooms $1,552.32 2 $3,104.64
USB Plug and Play Camera Adapter for Huddly® L1™ AI Collaboration Camera $554.40 1 $554.40
LOT - Misc Cables / Connectors:
HDMI Cables
Network patch cables
Misc mounting hardware
Cable management
$150.00 1 $150.00
Subtotal:$23,121.37
Network Equipment
Description Price Qty Ext. Price
Catalyst 1000 24port GE, POE, 4x1G SFP $1,253.86 1 $1,253.86
CX LEVEL 1 8X7NCD Catalyst 1000 24port GE, POE, 4x1G SFP $198.05 1 $198.05
15A AC Pwr Cord, right-angle (United States) (bundle option)$0.00 1 $0.00
Page: 1 of 4Quote #2025-005336 v1
Network Equipment
Description Price Qty Ext. Price
8U Remote Office Cabinet $627.00 1 $627.00
Subtotal:$2,078.91
Services
Description Price Qty Ext. Price
LABOR Detailed system design - One line schematic of system including:
Device type
Interconnects between devices
IP address / Logon information (Where applicable)
Finalize device counts / functionality
$145.00 4 $580.00
LABOR System Preparation / Programming:
Configure Crestron processor and all associated devices
per detailed design and system interface design
discussions.
$145.00 8 $1,160.00
LABOR Physical installation including:
Remove old equipment - Ewaste if requested
Rack mount / install new equipment
Patch all cabling
Test / verify functionality
Note:Two technicians - 1 Day(s)
$145.00 16 $2,320.00
LABOR Onsite Tuning - Final Configuration $145.00 8 $1,160.00
LABOR End user training / support including remote assistance using system for first
meeting.
$145.00 8 $1,160.00
Page: 2 of 4Quote #2025-005336 v1
Services
Description Price Qty Ext. Price
LABOR Notes:
Conference room will be down during time of installation
Price quoted is for regular business hours
IP address configuration to be provided by customer
No cabling included with the exception of in rack and end
device patching / patch cables
Marin IT will require remote access for remote support,
troubleshooting and programming modifications to the
system.
Will use current network cable / uplink from conference
room. All network patching and equipment will be installed
in conference room
System requires thirteen (15) data / network connection(s)
Room completion will be based on a mutually agreed upon
checklist of functionality
$0.00 1 $0.00
Subtotal:$6,380.00
Data Cabling
Description Price Qty Ext. Price
LABOR Data Cabling - Including:
Supply and install six category 6 cables to misc locations
within room.
Demo existing AV equipment and cabling.
Assist with physical installation / mounting of AV equipment
$4,670.00 1 $4,670.00
Subtotal:$4,670.00
Quote Summary Amount
AV Equipment $23,121.37
Network Equipment $2,078.91
Services $6,380.00
Data Cabling $4,670.00
Subtotal:$36,250.28
Estimated Tax:$2,331.03
Total:$38,581.31
Terms and Conditions: By signing this quote, Buyer agrees to the following Terms and Conditions unless a Master Agreement is negotiated between the parties,
where the Master Agreement shall govern.
Prices: Quoted product pricing is valid for thirty (30) days assuming product availability, and does not include applicable taxes and freight. Buyer agrees to pay
reasonable shipping charges and all applicable taxes (excluding income taxes). Services include only those items specified in the quotation. Additional services
may be provided at Marin IT’s then standard billing rates.
It is understood and agreed that end customer will accept and pay invoice of any product once it has been received at the Marin IT warehouse regardless of if it
has been delivered to the final installation location or if it is being held at the Marin IT facility and that title to the Products will transfer to client upon invoicing.
Page: 3 of 4Quote #2025-005336 v1
While taking title to these products includes assuming the risk of loss, Marin IT insures equipment stored in its facility. Title having transferred to client, it is
understood that there is risk of obsolescence and that the Products are not covered by price protection.
We agree to make payment on all invoices delivered to us by Marin IT with respect to the Products strictly in accordance with the terms thereof without defense,
offset, deduction, recoupment or counter claim of any kind arising from the fact that the Products were not delivered to us at the time the invoice was delivered
and were stored by Marin IT.
Payment: Payment shall be made within 30 days of the date of invoice. If any invoice is not paid when due, interest will be added to and payable on all overdue
amounts at 18 percent per year, or the maximum percentage allowed under applicable laws, whichever is less. Buyer shall pay all costs of collection, including
without limitation, reasonable attorney fees.
Warranties: Product warranties, if any, are provided by the manufacturer or publisher of the products.
MARIN IT, INC. MAKES NO WARRANTIES, EITHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING BUT NOT LIMITED TO, THE IMPLIED WARANTY OF
FITNESS FOR A PARTICULAR PURPOSE, WHATSOEVER. ALL SERVICES AND DELIVERABLES ARE PROVIDED ON AN "AS IS" BASIS. Limitation of
Liability: CUSTOMER AGREES THAT THE LIABILITY OF MARIN IT FOR DIRECT DAMAGES RELATED TO ANY PRODUCT OR SERVICE ARISING UNDER
THESE TERMS AND CONDITIONS, WHETHER IN CONTRACT, TORT, OR OTHERWISE, WILL NOT EXCEED THE NET AMOUNT PAID TO MARIN IT BY
CUSTOMER FOR THAT PRODUCT OR SERVICE WHICH IS THE SUBJECT OF THE CLAIM. MARIN ITSHALL IN NO EVENT BE LIABLE FOR ANY
INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, EVEN IF MARIN IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES. NEITHER PARTY MAKES ANY REPRESENTATION OR WARRANTY AS TO ANY THIRD-PARTY INFORMATION OR PRODUCTS PROVIDED TO
EACH OTHER, ALL OF WHICH ARE PROVIDED, SOLD OR LICENSED "AS IS," AND THE PARTIES AGREE TO LOOK SOLELY TO THE WARRANTIES AND
REMEDIES, IF ANY, PROVIDED BY THE THIRD PARTY.
Acceptance
Marin IT City of San Rafael-SR
David Cooper Vinh Pham
Signature / Name Signature / Name Initials
02/25/2025
Date Date
Page: 4 of 4Quote #2025-005336 v1
Conference Room System - Digital Conference Room Quote #2025-005337 v3
Marin IT
Prepared by:Prepared For:
City of San Rafael-SR
P: (415) 485-3028
E: vinh.pham@cityofsanrafael.org
P: 415-842-3250
E: coop@marinit.com
David Cooper
366 Bel Marin Keys Blvd
Novato, CA 94949
Vinh Pham
1400 Fifth Ave., Room 207
Attn: Digital Service & Open Government
San Rafael, CA 94901
Date Issued:
02.25.2025
Expires:
03.31.2025
AV Equipment
Description Price Qty Ext. Price
FW85EZ20L Sony Professional 85" EZ20L Bravia 4K HDR Lite Display $2,404.89 1 $2,404.89
XTM1U Chief Fusion Series Micro-Adjustable Tilt Mount - 55-100" Displays $350.36 1 $350.36
MXA920W-S Shure Ceiling Array Microphone Square White 24“$4,338.75 1 $4,338.75
A900-CM Shure Ceiling Array Microphone Mount $172.48 1 $172.48
P300-IMX Shure IntelliMix Audio Conferencing Processor $1,783.15 1 $1,783.15
MXN5W-C Shure 5.25" In-Ceiling Dante Speaker - Each $468.16 4 $1,872.64
A-MXN5-TB Shure Speaker Tile Bridge $20.94 4 $83.76
UC-CX100-T Crestron Flex Advanced Video Conference System Integrator Kit for Microsoft
Teams® Rooms
$3,881.98 1 $3,881.98
AM3-212 KIT Crestron Air Media Kit $2,428.44 1 $2,428.44
UC-CAM-L1 Huddly® L1™ AI Collaboration Camera for Large Meeting Rooms $1,552.32 1 $1,552.32
UC-CAMA-ADPT-
ENET-USB
USB Plug and Play Camera Adapter for Huddly® L1™ AI Collaboration Camera $554.40 1 $554.40
LOT LOT - Misc Cables / Connectors:
HDMI Cables
Network patch cables
Misc mounting hardware
Cable management
$150.00 1 $150.00
Subtotal:$19,573.17
Network Equipment
Description Price Qty Ext. Price
C1000-24P-4G-L Catalyst 1000 24port GE, POE, 4x1G SFP $1,253.86 1 $1,253.86
CON-L1NCD-
C10244LP
CX LEVEL 1 8X7NCD Catalyst 1000 24port GE, POE, 4x1G SFP $198.05 1 $198.05
Page: 1 of 4Quote #2025-005337 v3
Network Equipment
Description Price Qty Ext. Price
CAB-AC15A-90L-
USA
15A AC Pwr Cord, right-angle (United States) (bundle option)$0.00 1 $0.00
VC3-6808 8U Remote Office Cabinet $627.00 1 $627.00
Subtotal:$2,078.91
Services
Description Price Qty Ext. Price
LABOR Detailed system design - One line schematic of system including:
Device type
Interconnects between devices
IP address / Logon information (Where applicable)
Finalize device counts / functionality
$145.00 4 $580.00
LABOR System Preparation / Programming:
Configure Crestron processor and all associated devices
per detailed design and system interface design
discussions.
$145.00 8 $1,160.00
LABOR Physical installation including:
Remove old equipment - Ewaste if requested
Rack mount / install new equipment
Patch all cabling
Test / verify functionality
Note:Two technicians - 1 Day(s)
$145.00 16 $2,320.00
LABOR Onsite Tuning - Final Configuration $145.00 8 $1,160.00
LABOR End user training / support including remote assistance using system for first
meeting.
$145.00 8 $1,160.00
Page: 2 of 4Quote #2025-005337 v3
Services
Description Price Qty Ext. Price
LABOR Notes:
Conference room will be down during time of installation
Price quoted is for regular business hours
IP address configuration to be provided by customer
No cabling included with the exception of in rack and end
device patching / patch cables
Marin IT will require remote access for remote support,
troubleshooting and programming modifications to the
system.
Will use current network cable / uplink from conference
room. All network patching and equipment will be installed
in conference room
System requires thirteen (13) data / network connection(s)
Room completion will be based on a mutually agreed upon
checklist of functionality
$0.00 1 $0.00
Subtotal:$6,380.00
Data Cabling
Description Price Qty Ext. Price
LABOR Data Cabling - Including
Supply and install one 120V outlet behind new TV location
Install five category 6 cables to misc. locations within the
room.
Relocate one existing category six cable to switch location
within the room (Uplink)
Demo existing speakers, projector screen and AV cabling
Assist with physical installation / mounting of AV equipment
$6,720.00 1 $6,720.00
Subtotal:$6,720.00
Quote Summary Amount
AV Equipment $19,573.17
Network Equipment $2,078.91
Services $6,380.00
Data Cabling $6,720.00
Subtotal:$34,752.08
Estimated Tax:$2,002.81
Total:$36,754.89
Terms and Conditions: By signing this quote, Buyer agrees to the following Terms and Conditions unless a Master Agreement is negotiated between the parties,
where the Master Agreement shall govern.
Prices: Quoted product pricing is valid for thirty (30) days assuming product availability, and does not include applicable taxes and freight. Buyer agrees to pay
reasonable shipping charges and all applicable taxes (excluding income taxes). Services include only those items specified in the quotation. Additional services
Page: 3 of 4Quote #2025-005337 v3
may be provided at Marin IT’s then standard billing rates.
It is understood and agreed that end customer will accept and pay invoice of any product once it has been received at the Marin IT warehouse regardless of if it
has been delivered to the final installation location or if it is being held at the Marin IT facility and that title to the Products will transfer to client upon invoicing.
While taking title to these products includes assuming the risk of loss, Marin IT insures equipment stored in its facility. Title having transferred to client, it is
understood that there is risk of obsolescence and that the Products are not covered by price protection.
We agree to make payment on all invoices delivered to us by Marin IT with respect to the Products strictly in accordance with the terms thereof without defense,
offset, deduction, recoupment or counter claim of any kind arising from the fact that the Products were not delivered to us at the time the invoice was delivered
and were stored by Marin IT.
Payment: Payment shall be made within 30 days of the date of invoice. If any invoice is not paid when due, interest will be added to and payable on all overdue
amounts at 18 percent per year, or the maximum percentage allowed under applicable laws, whichever is less. Buyer shall pay all costs of collection, including
without limitation, reasonable attorney fees.
Warranties: Product warranties, if any, are provided by the manufacturer or publisher of the products.
MARIN IT, INC. MAKES NO WARRANTIES, EITHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING BUT NOT LIMITED TO, THE IMPLIED WARANTY OF
FITNESS FOR A PARTICULAR PURPOSE, WHATSOEVER. ALL SERVICES AND DELIVERABLES ARE PROVIDED ON AN "AS IS" BASIS. Limitation of
Liability: CUSTOMER AGREES THAT THE LIABILITY OF MARIN IT FOR DIRECT DAMAGES RELATED TO ANY PRODUCT OR SERVICE ARISING UNDER
THESE TERMS AND CONDITIONS, WHETHER IN CONTRACT, TORT, OR OTHERWISE, WILL NOT EXCEED THE NET AMOUNT PAID TO MARIN IT BY
CUSTOMER FOR THAT PRODUCT OR SERVICE WHICH IS THE SUBJECT OF THE CLAIM. MARIN ITSHALL IN NO EVENT BE LIABLE FOR ANY
INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, EVEN IF MARIN IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES. NEITHER PARTY MAKES ANY REPRESENTATION OR WARRANTY AS TO ANY THIRD-PARTY INFORMATION OR PRODUCTS PROVIDED TO
EACH OTHER, ALL OF WHICH ARE PROVIDED, SOLD OR LICENSED "AS IS," AND THE PARTIES AGREE TO LOOK SOLELY TO THE WARRANTIES AND
REMEDIES, IF ANY, PROVIDED BY THE THIRD PARTY.
Acceptance
Marin IT City of San Rafael-SR
David Cooper Vinh Pham
Signature / Name Signature / Name Initials
02/25/2025
Date Date
Page: 4 of 4Quote #2025-005337 v3
Conference Room System - Public Works Quote #2025-005360 v2
Marin IT
Prepared by:Prepared For:
City of San Rafael-SR
P: (415) 485-3028
E: vinh.pham@cityofsanrafael.org
P: 415-842-3250
E: coop@marinit.com
David Cooper
366 Bel Marin Keys Blvd
Novato, CA 94949
Vinh Pham
1400 Fifth Ave., Room 207
Attn: Digital Service & Open Government
San Rafael, CA 94901
Date Issued:
02.25.2025
Expires:
03.31.2025
AV Equipment
Description Price Qty Ext. Price
4-Series™ Control System $1,293.60 1 $1,293.60
Sony Professional 85" EZ20L Bravia 4K HDR Lite Display $2,404.89 1 $2,404.89
Chief Fusion Series Micro-Adjustable Tilt Mount - 55-100" Displays $350.36 1 $350.36
Shure Ceiling Array Microphone Square White 24“$4,338.75 1 $4,338.75
Shure Ceiling Array Microphone Mount $172.48 1 $172.48
Shure IntelliMix Audio Conferencing Processor $1,783.15 1 $1,783.15
Shure 5.25" In-Ceiling Dante Speaker - Each $468.16 4 $1,872.64
Shure Speaker Tile Bridge $20.94 4 $83.76
Crestron Flex Advanced Video Conference System Integrator Kit for Microsoft Teams® Rooms $3,881.98 1 $3,881.98
Crestron Air Media Kit $2,428.44 1 $2,428.44
Huddly® L1™ AI Collaboration Camera for Large Meeting Rooms $1,552.32 1 $1,552.32
USB Plug and Play Camera Adapter for Huddly® L1™ AI Collaboration Camera $554.40 1 $554.40
Subtotal:$20,716.77
Network Equipment
Description Price Qty Ext. Price
Data Switch in AV Cabinet
Catalyst 1000 24port GE, POE, 4x1G SFP $1,253.86 1 $1,253.86
CX LEVEL 1 8X7NCD Catalyst 1000 24port GE, POE, 4x1G SFP $198.05 1 $198.05
15A AC Pwr Cord, right-angle (United States) (bundle option)$0.00 1 $0.00
Firewall
Cisco Firepower 1120 Master Bundle $0.00 1 $0.00
Cisco Firepower 1120 NGFW Appliance, 1U $3,061.04 1 $3,061.04
SOLN SUPP 8X5XNBD Cisco Firepower 1120 NGFW Appliance, 1U $527.00 1 $527.00
Page: 1 of 4Quote #2025-005360 v2
Network Equipment
Description Price Qty Ext. Price
Cisco FPR1120 Threat Defense Threat and Malware License $0.00 1 $0.00
Cisco FPR1120 Threat Defense Threat and Malware 1Y Subs $1,377.09 1 $1,377.09
Threat Defense software v7.2.8 for 1000 Series appliances $0.00 1 $0.00
Cisco Firepower 1K Series 200GB for FPR-1120/1140 $0.00 1 $0.00
Cisco Firepower 1K Series Accessory Kit for FPR-1120/1140 $0.00 1 $0.00
Cisco Firepower 1000 Standard ASA License $0.00 1 $0.00
Cisco Firepower QR Label - Internal Use Only $0.00 1 $0.00
AC Power Cord (North America), C13, NEMA 5-15P, 2.1m $0.00 1 $0.00
Console Cable 6ft with USB Type A and mini-B $0.00 1 $0.00
Equipment Cabinet
8U Remote Office Cabinet $627.00 1 $627.00
Subtotal:$7,044.04
Services
Description Price Qty Ext. Price
LABOR Detailed system design - One line schematic of system including:
Device type
Interconnects between devices
IP address / Logon information (Where applicable)
Finalize device counts / functionality
$145.00 4 $580.00
LABOR System Preparation / Programming:
Configure Crestron processor and all associated devices
per detailed design and system interface design
discussions.
$145.00 8 $1,160.00
LABOR Physical installation including:
Remove old equipment - Ewaste if requested
Rack mount / install new equipment
Patch all cabling
Test / verify functionality
Note:Two technicians - 1 Day(s)
$145.00 16 $2,320.00
LABOR Onsite Tuning - Final Configuration $145.00 8 $1,160.00
LABOR End user training / support including remote assistance using system for first
meeting.
$145.00 8 $1,160.00
Page: 2 of 4Quote #2025-005360 v2
Services
Description Price Qty Ext. Price
LABOR Notes:
Conference room will be down during time of installation
Price quoted is for regular business hours
IP address configuration to be provided by customer
No cabling included with the exception of in rack and end
device patching / patch cables
Marin IT will require remote access for remote support,
troubleshooting and programming modifications to the
system.
Will use current network cable / uplink from conference
room. All network patching and equipment will be installed
in conference room
System requires thirteen (13) data / network connection(s)
Room completion will be based on a mutually agreed upon
checklist of functionality
$0.00 1 $0.00
Subtotal:$6,380.00
Data Cabling
Description Price Qty Ext. Price
LABOR Data Cabling - Including
Install five category 6 cables to misc. locations within the
room.
Relocate one existing category six cable to switch location
within the room (Uplink)
Demo existing speakers, projector screen and AV cabling
Assist with physical installation / mounting of AV equipment
$5,285.00 1 $5,285.00
Subtotal:$5,285.00
Quote Summary Amount
AV Equipment $20,716.77
Network Equipment $7,044.04
Services $6,380.00
Data Cabling $5,285.00
Subtotal:$39,425.81
Estimated Tax:$2,567.87
Total:$41,993.68
Terms and Conditions: By signing this quote, Buyer agrees to the following Terms and Conditions unless a Master Agreement is negotiated between the parties,
where the Master Agreement shall govern.
Prices: Quoted product pricing is valid for thirty (30) days assuming product availability, and does not include applicable taxes and freight. Buyer agrees to pay
reasonable shipping charges and all applicable taxes (excluding income taxes). Services include only those items specified in the quotation. Additional services
may be provided at Marin IT’s then standard billing rates.
Page: 3 of 4Quote #2025-005360 v2
It is understood and agreed that end customer will accept and pay invoice of any product once it has been received at the Marin IT warehouse regardless of if it
has been delivered to the final installation location or if it is being held at the Marin IT facility and that title to the Products will transfer to client upon invoicing.
While taking title to these products includes assuming the risk of loss, Marin IT insures equipment stored in its facility. Title having transferred to client, it is
understood that there is risk of obsolescence and that the Products are not covered by price protection.
We agree to make payment on all invoices delivered to us by Marin IT with respect to the Products strictly in accordance with the terms thereof without defense,
offset, deduction, recoupment or counter claim of any kind arising from the fact that the Products were not delivered to us at the time the invoice was delivered
and were stored by Marin IT.
Payment: Payment shall be made within 30 days of the date of invoice. If any invoice is not paid when due, interest will be added to and payable on all overdue
amounts at 18 percent per year, or the maximum percentage allowed under applicable laws, whichever is less. Buyer shall pay all costs of collection, including
without limitation, reasonable attorney fees.
Warranties: Product warranties, if any, are provided by the manufacturer or publisher of the products.
MARIN IT, INC. MAKES NO WARRANTIES, EITHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING BUT NOT LIMITED TO, THE IMPLIED WARANTY OF
FITNESS FOR A PARTICULAR PURPOSE, WHATSOEVER. ALL SERVICES AND DELIVERABLES ARE PROVIDED ON AN "AS IS" BASIS. Limitation of
Liability: CUSTOMER AGREES THAT THE LIABILITY OF MARIN IT FOR DIRECT DAMAGES RELATED TO ANY PRODUCT OR SERVICE ARISING UNDER
THESE TERMS AND CONDITIONS, WHETHER IN CONTRACT, TORT, OR OTHERWISE, WILL NOT EXCEED THE NET AMOUNT PAID TO MARIN IT BY
CUSTOMER FOR THAT PRODUCT OR SERVICE WHICH IS THE SUBJECT OF THE CLAIM. MARIN ITSHALL IN NO EVENT BE LIABLE FOR ANY
INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, EVEN IF MARIN IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES. NEITHER PARTY MAKES ANY REPRESENTATION OR WARRANTY AS TO ANY THIRD-PARTY INFORMATION OR PRODUCTS PROVIDED TO
EACH OTHER, ALL OF WHICH ARE PROVIDED, SOLD OR LICENSED "AS IS," AND THE PARTIES AGREE TO LOOK SOLELY TO THE WARRANTIES AND
REMEDIES, IF ANY, PROVIDED BY THE THIRD PARTY.
Acceptance
Marin IT City of San Rafael-SR
David Cooper Vinh Pham
Signature / Name Signature / Name Initials
02/25/2025
Date Date
Page: 4 of 4Quote #2025-005360 v2
Conference Room System - Community Center Quote #2025-005361 v1
Marin IT
Prepared by:Prepared For:
City of San Rafael-SR
P: (415) 485-3028
E: vinh.pham@cityofsanrafael.org
P: 415-842-3250
E: coop@marinit.com
David Cooper
366 Bel Marin Keys Blvd
Novato, CA 94949
Vinh Pham
1400 Fifth Ave., Room 207
Attn: Digital Service & Open Government
San Rafael, CA 94901
Date Issued:
02.25.2025
Expires:
03.31.2025
AV Equipment
Description Price Qty Ext. Price
4-Series™ Control System $1,293.60 1 $1,293.60
Sony Professional 85" EZ20L Bravia 4K HDR Lite Display $2,404.89 1 $2,404.89
Chief Fusion Series Micro-Adjustable Tilt Mount - 55-100" Displays $350.36 1 $350.36
Shure Ceiling Array Microphone and Speaker - Square $3,690.20 1 $3,690.20
Shure 4-in/2-out USB Audio Network Interface $703.72 1 $703.72
Crestron Flex Advanced Video Conference System Integrator Kit for Microsoft Teams® Rooms $3,881.98 1 $3,881.98
Crestron Air Media Kit $2,428.44 1 $2,428.44
Huddly IQ™ Collaboration Camera $576.24 1 $576.24
Wall Mount Kit for Crestron® Cameras $25.87 1 $25.87
LOT - Misc Cables / Connectors:
HDMI Cables
Network patch cables
Misc mounting hardware
Cable management
$150.00 1 $150.00
Subtotal:$15,505.30
Network Equipment
Description Price Qty Ext. Price
Data Switch (In AV Cabinet)
Catalyst 1000 24port GE, POE, 4x1G SFP $1,253.86 1 $1,253.86
CX LEVEL 1 8X7NCD Catalyst 1000 24port GE, POE, 4x1G SFP $198.05 1 $198.05
15A AC Pwr Cord, right-angle (United States) (bundle option)$0.00 1 $0.00
Firewall
Page: 1 of 4Quote #2025-005361 v1
Network Equipment
Description Price Qty Ext. Price
Cisco Firepower 1120 Master Bundle $0.00 1 $0.00
Cisco Firepower 1120 NGFW Appliance, 1U $3,061.04 1 $3,061.04
SOLN SUPP 8X5XNBD Cisco Firepower 1120 NGFW Appliance, 1U $527.00 1 $527.00
Cisco FPR1120 Threat Defense Threat and Malware License $0.00 1 $0.00
Cisco FPR1120 Threat Defense Threat and Malware 1Y Subs $1,377.09 1 $1,377.09
Threat Defense software v7.2.8 for 1000 Series appliances $0.00 1 $0.00
Cisco Firepower 1K Series 200GB for FPR-1120/1140 $0.00 1 $0.00
Cisco Firepower 1K Series Accessory Kit for FPR-1120/1140 $0.00 1 $0.00
Cisco Firepower 1000 Standard ASA License $0.00 1 $0.00
Cisco Firepower QR Label - Internal Use Only $0.00 1 $0.00
AC Power Cord (North America), C13, NEMA 5-15P, 2.1m $0.00 1 $0.00
Console Cable 6ft with USB Type A and mini-B $0.00 1 $0.00
Equipment Cabinet
8U Remote Office Cabinet $627.00 1 $627.00
Subtotal:$7,044.04
Services
Description Price Qty Ext. Price
LABOR Detailed system design - One line schematic of system including:
Device type
Interconnects between devices
IP address / Logon information (Where applicable)
Finalize device counts / functionality
$145.00 4 $580.00
LABOR System Preparation / Programming:
Configure Crestron processor and all associated devices
per detailed design and system interface design
discussions.
$145.00 8 $1,160.00
LABOR Physical installation including:
Remove old equipment - Ewaste if requested
Rack mount / install new equipment
Patch all cabling
Test / verify functionality
Note:Two technicians - 1 Day(s)
$145.00 16 $2,320.00
LABOR Onsite Tuning - Final Configuration $145.00 8 $1,160.00
Page: 2 of 4Quote #2025-005361 v1
Services
Description Price Qty Ext. Price
LABOR End user training / support including remote assistance using system for first
meeting.
$145.00 8 $1,160.00
LABOR Notes:
Conference room will be down during time of installation
Price quoted is for regular business hours
IP address configuration to be provided by customer
No cabling included with the exception of in rack and end
device patching / patch cables
Marin IT will require remote access for remote support,
troubleshooting and programming modifications to the
system.
Will use current network cable / uplink from conference
room. All network patching and equipment will be installed
in conference room
System requires thirteen (13) data / network connection(s)
Room completion will be based on a mutually agreed upon
checklist of functionality
$0.00 1 $0.00
Subtotal:$6,380.00
Data Cabling
Description Price Qty Ext. Price
LABOR Data Cabling - Including
Install five category 6 cables to misc. locations within the
room.
Relocate one existing category six cable to switch location
within the room (Uplink)
Demo existing speakers, projector screen and AV cabling
Assist with physical installation / mounting of AV equipment
$5,285.00 1 $5,285.00
Subtotal:$5,285.00
Quote Summary Amount
AV Equipment $15,505.30
Network Equipment $7,044.04
Services $6,380.00
Data Cabling $5,285.00
Subtotal:$34,214.34
Estimated Tax:$2,085.81
Total:$36,300.15
Terms and Conditions: By signing this quote, Buyer agrees to the following Terms and Conditions unless a Master Agreement is negotiated between the parties,
where the Master Agreement shall govern.
Prices: Quoted product pricing is valid for thirty (30) days assuming product availability, and does not include applicable taxes and freight. Buyer agrees to pay
Page: 3 of 4Quote #2025-005361 v1
reasonable shipping charges and all applicable taxes (excluding income taxes). Services include only those items specified in the quotation. Additional services
may be provided at Marin IT’s then standard billing rates.
It is understood and agreed that end customer will accept and pay invoice of any product once it has been received at the Marin IT warehouse regardless of if it
has been delivered to the final installation location or if it is being held at the Marin IT facility and that title to the Products will transfer to client upon invoicing.
While taking title to these products includes assuming the risk of loss, Marin IT insures equipment stored in its facility. Title having transferred to client, it is
understood that there is risk of obsolescence and that the Products are not covered by price protection.
We agree to make payment on all invoices delivered to us by Marin IT with respect to the Products strictly in accordance with the terms thereof without defense,
offset, deduction, recoupment or counter claim of any kind arising from the fact that the Products were not delivered to us at the time the invoice was delivered
and were stored by Marin IT.
Payment: Payment shall be made within 30 days of the date of invoice. If any invoice is not paid when due, interest will be added to and payable on all overdue
amounts at 18 percent per year, or the maximum percentage allowed under applicable laws, whichever is less. Buyer shall pay all costs of collection, including
without limitation, reasonable attorney fees.
Warranties: Product warranties, if any, are provided by the manufacturer or publisher of the products.
MARIN IT, INC. MAKES NO WARRANTIES, EITHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING BUT NOT LIMITED TO, THE IMPLIED WARANTY OF
FITNESS FOR A PARTICULAR PURPOSE, WHATSOEVER. ALL SERVICES AND DELIVERABLES ARE PROVIDED ON AN "AS IS" BASIS. Limitation of
Liability: CUSTOMER AGREES THAT THE LIABILITY OF MARIN IT FOR DIRECT DAMAGES RELATED TO ANY PRODUCT OR SERVICE ARISING UNDER
THESE TERMS AND CONDITIONS, WHETHER IN CONTRACT, TORT, OR OTHERWISE, WILL NOT EXCEED THE NET AMOUNT PAID TO MARIN IT BY
CUSTOMER FOR THAT PRODUCT OR SERVICE WHICH IS THE SUBJECT OF THE CLAIM. MARIN ITSHALL IN NO EVENT BE LIABLE FOR ANY
INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, EVEN IF MARIN IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES. NEITHER PARTY MAKES ANY REPRESENTATION OR WARRANTY AS TO ANY THIRD-PARTY INFORMATION OR PRODUCTS PROVIDED TO
EACH OTHER, ALL OF WHICH ARE PROVIDED, SOLD OR LICENSED "AS IS," AND THE PARTIES AGREE TO LOOK SOLELY TO THE WARRANTIES AND
REMEDIES, IF ANY, PROVIDED BY THE THIRD PARTY.
Acceptance
Marin IT City of San Rafael-SR
David Cooper Vinh Pham
Signature / Name Signature / Name Initials
02/25/2025
Date Date
Page: 4 of 4Quote #2025-005361 v1
