HomeMy WebLinkAboutCC Resolution 15380 (Audio-Visual System Upgradesw for City Conference Rooms)RESOLUTION NO. 15380
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE CITY
MANAGER TO ENTER INTO AN AGREEMENT, WHICH IS EXEMPT FROM
COMPETIVE BIDDING PROCESS, WITH MARINIT, INC. FOR AUDIO-VIDEO
SYSTEMS UPGRADES TO FIVE CITY CONFERENCE ROOMS, WITH A TOTAL COST
NOT TO EXCEED $193,938.
WHEREAS, in 2020, during the COVID-19 shelter-in-place, the City workforce
adapted to using hybrid meeting spaces to accommodate both in -person and remote
participants; and
WHEREAS, in 2023, the City entered into an agreement with MarinIT, Inc. to
support the audio-video systems at the Public Safety Center; and
WHEREAS, MarinIT, Inc. has been involved with the setup and ongoing
maintenance of the Public Safety Center’s audio -video system, giving them a
comprehensive understanding of its capabilities and limitations; and
WHEREAS, in 2024, the City entered into an agreement with MarinIT, Inc. to
conduct discovery and provide design recommendations for citywide conference rooms,
ensuring compatibility with existing systems in the Public Safety Center; and
WHEREAS, the City has eighteen conference rooms requiring audio-video
improvements to accommodate hybrid meetings; and
WHEREAS, MarinIT, Inc. has consistently provided timely and effective solutions,
showcasing their commitment to the long-term success of City audio-video infrastructure
operations; and
WHEREAS, the agreement is exempt from competitive bidding pursuant to San
Rafael Municipal Code Section 2.55.100; and
WHEREAS, funding to support the recommended Agreement is provided within
the approved Fiscal Year (FY) 2024-25 Digital Service and Open Government budget
(Technology Fund – 604).
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San
Rafael hereby finds the forgoing recitals are true and correct ; and authorizes the City
Manager to enter into an agreement with MarinIT, Inc. for audio-video upgrades to five
City conference rooms, with a total amount not to exceed $193,938.51.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the City
Council of the City of San Rafael, held on Monday, the 17th day of March 2025, by the
following vote, to wit:
AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: Councilmembers: None
ABSENT: Councilmembers: None
Lindsay Lara, City Clerk
