HomeMy WebLinkAboutCC SA Minutes 2015-08-17IN THE COUNCIL CHAMBERS OF THE CITY OF SAN RAFAEL, Monday, August 17, 2015
Regular Meeting
San Rafael City Council MINUTES
Present: Mayor Phillips
Vice -Mayor McCullough
Councilmember Colin
Councilmember Gamblin
Absent: Councilmember Bushey
Also Present: City Manager Jim Schutz
City Attorney Robert Epstein
City Clerk Esther Beirne
OPEN SESSION - COUNCIL CHAMBERS - 6:00 PM
1. Mayor Phillips announced Closed Session item
CLOSED SESSION- THIRD FLOOR CONFERENCE ROOM - 6:00 PM
2. Closed Session:
a. Conference with Legal Counsel - Anticipated Litigation
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section
54956.9: Number of cases -unknown
City Attorney Robert Epstein announced that he had conversed with Special Counsel, who stated that no
reportable action was taken.
OPEN TIME FOR PUBLIC EXPRESSION - 7:00 PM
None
CONSENT CALENDAR:
3. Consent Calendar Items:
Councilmember Colin moved and Councilmember McCullough seconded to approve Consent Calendar
Items:
a. Approval of Minutes of City Council / Successor Agency meeting of August 3, 2015 (CC)
Minutes 08/03/2015
APPROVED AS SUBMITTED
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Call for Applications to Fill One Alternate Four -Year Term to the End of October, 2019 on
the San Rafael Design Review Board (CC) — File 9-2-39
Call for Apps DRB
APPROVED STAFF RECOMMENDATION
C. Resolution Urging the State to Provide New Sustainable Funding for State and Local
Transportation Infrastructure (CM) — File 116 x 170
Local Transportation Infrastructure Funding
RESOLUTION 13987 - RESOLUTION URGING THE STATE TO PROVIDE NEW SUSTAINABLE
FUNDING FOR STATE AND LOCAL TRANSPORTATION INFRASTRUCTURE
d. Resolution Authorizing the City Manager to Execute an Agreement with Bartel Associates,
LLC, for Actuarial Consulting Services Related to the City's Retiree Healthcare Benefits
Plan (Fin) — File 4-3-476
Actuarial Consulting Services
RESOLUTION 13988 - RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH BARTEL ASSOCIATES, LLC FOR ACTUARIAL CONSULTING SERVICES
RELATED TO THE CITY'S RETIREE HEALTHCARE BENEFITS PLAN
e. Resolution Authorizing a Professional Services Agreement with Liebert Cassidy Whitmore
for Labor Negotiation Services in an Amount not to Exceed $90,000 (MS) — File 4-3-450 x 7-
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Labor Negotiations Services
RESOLUTION 13989 - RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
WITH LIEBERT CASSIDY WHITMORE FOR LABOR NEGOTIATION SERVICES IN AN AMOUNT NOT
TO EXCEED $90,000
Office of Traffic Safety Grants: (PD) — File 9-3-30
Resolution Approving Use of State of California Office of Traffic Safety Grant Funds in
the Amount of $235,000.00 for the "Avoid the Marin 13 DUI Campaign - Marin County"
Enforcement Program from October 1, 2015 through September 30, 2016, and
Authorizing the City Manager to Execute a Grant Agreement and any other Documents
Related to the Grant, and Authorizing the Chief of Police to Execute a Memorandum of
Understanding (MOU), in a Form Approved by the City Attorney; - File 9-3-30
RESOLUTION 13990 - RESOLUTION APPROVING USE OF STATE OF CALIFORNIA OFFICE OF
TRAFFIC SAFETY GRANT FUNDS IN THE AMOUNT OF $235,000.00 FOR THE "AVOID THE MARIN
13 DUI CAMPAIGN — MARIN COUNTY" ENFORCEMENT PROGRAM FROM OCTOBER 1, 2015
THROUGH SEPTEMBER 30, 2016, AND AUTHORIZING THE CITY MANAGER TO EXECUTE A
GRANT AGREEMENT AND ANY OTHER DOCUMENTS RELATED TO THE GRANT, AND
AUTHORIZING THE CHIEF OF POLICE TO EXECUTE A MEMORANDUM OF UNDERSTANDING
(MOU), IN A FORM APPROVED BY THE CITY ATTORNEY
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2. Resolution Approving Use of State of California Office of Traffic Safety Grant Funds in
the Amount of $205,000.00 for the Step Grant "Selective Traffic Enforcement Program"
from October 1, 2015 through September 30, 2016, and Authorizing the City Manager
to Execute a Grant Agreement and any other Documents Related to the Grant in a
Form Approved by the City Attorney - File 9-3-30
RESOLUTION 13991 - RESOLUTION APPROVING USE OF STATE OF CALIFORNIA OFFICE OF
TRAFFIC SAFETY GRANT FUNDS IN THE AMOUNT OF $205,000.00 FOR THE STEP GRANT
"SELECTIVE TRAFFIC ENFORCEMENT PROGRAM" FROM OCTOBER 1, 2015 THROUGH
SEPTEMBER 30, 2016, AND AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT
AGREEMENT AND ANY OTHER DOCUMENTS RELATED TO THE GRANT IN A FORM APPROVED
BY THE CITY ATTORNEY
Traffic Safety Grants
g. Accept Completion of the B Street Siding Replacement Project, City Project No. 11232,
and Authorize the City Clerk to File the Notice of Completion (PW) — File 4-1-665
Completion B St. Siding Replacement
APPROVED STAFF RECOMMENDATION
Resolution Accepting the Annual Traffic Mitigation Fee Report and Approving the
Determination that a Reasonable Relationship Exists Between the Current Need for Traffic
Mitigation Fees Held Over Five Years and the Purposes for Which They Were Originally
Collected (PW) — File 9-10-2 (1) x 9-3-40
Traffic Mitigation Fee Report
RESOLUTION 13992 - RESOLUTION ACCEPTING THE ANNUAL TRAFFIC MITIGATION FEE
REPORT AND APPROVING THE DETERMINATION THAT A REASONABLE RELATIONSHIP EXISTS
BETWEEN THE CURRENT NEED FOR TRAFFIC MITIGATION FEES HELD OVER FIVE YEARS AND
THE PURPOSES FOR WHICH THEY WERE ORIGINALLY COLLECTED
AYES: COUNCILMEMBERS: Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Bushey
OTHER AGENDA ITEMS:
4. Other Agenda Items:
a. Resolution Providing for the Appointment to the Offices of this City that were to be
Elected on Tuesday, November 3, 2015 and Cancelling the City Election on that Date (CA)
— File 9-4
Nov. 3, 2015 Election Information
City Attorney Robert Epstein presented the staff report
Mayor Phillips / Esther Beirne, City Clerk
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Councilmember Colin / Robert Epstein
Mayor Phillips
Mayor Phillips invited public comment; however, there was none
Councilmember McCullough / Robert Epstein
Esther Beirne
Councilmember McCullough / Robert Epstein
Councilmember McCullough moved and Councilmember Colin seconded to adopt the Resolution and
appoint Robert F. Epstein as Part -Time City Attorney for the four years 12/15 - 12/19, and Esther Beirne
as City Clerk and Assessor for the four years 12/15 — 12/19
AYES: COUNCILMEMBERS: Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Bushey
As to the appointment of John A. Gamblin as a member of the San Rafael City Council for the four years
12/15 — 12/19, Councilmember McCullough moved and Councilmember Colin seconded the motion.
AYES:
COUNCILMEMBERS: Colin, McCullough & Mayor Phillips
NOES:
COUNCILMEMBERS: None
ABSENT:
COUNCILMEMBERS: Bushey
ABSTAIN:
COUNCILMEMBERS: Gamblin
As to the appointment of Gary O. Phillips as Mayor of the City of San Rafael for the four years 12/15 —
12/19, Councilmember McCullough moved and Councilmember Colin seconded the motion.
AYES:
COUNCILMEMBERS:
NOES:
COUNCILMEMBERS:
ABSENT:
COUNCILMEMBERS:
ABSTAIN:
COUNCILMEMBERS:
Colin, McCullough and Gamblin
None
Bushey
Mayor Phillips
As to the appointment of Andrew C. McCullough as a member of the San Rafael City Council for the four
years 12/15 — 12/19, Councilmember Colin moved and Councilmember Gamblin seconded the motion.
AYES:
COUNCILMEMBERS:
Colin, Gamblin and Mayor Phillips
NOES:
COUNCILMEMBERS:
None
ABSENT:
COUNCILMEMBERS:
Bushey
ABSTAIN
COUNCILMEMBERS:
McCullough
RESOLUTION 13993 - RESOLUTION PROVIDING FOR THE APPOINTMENT TO THE OFFICES OF
THIS CITY THAT WERE TO BE ELECTED ON TUESDAY, NOVEMBER 3, 2015 AND CANCELLING
THE CITY ELECTION ON THAT DATE
Robert Epstein
Mayor Phillips
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b. Acceptance of Report and Recommendations from June 8, 2015 Town Hall Workshop on
Homelessness (ED) — File 9-2-67
Homelessness Report
Stephanie Lovette, Economic Development Manager, presented the staff report
Mayor Phillips
Councilmember Gamblin / Stephanie Lovette
Councilmember Colin
Mayor Phillips
Mayor Phillips invited public comment
Hugo Landecker, San Rafael Group
Speaker
Mayor Phillips
Paula Doubleday, "weareSan Rafael. com"
Amy Likover
Shane Kehoe
Mayor Phillips closed the public comment period
Councilmember Colin
Stephanie Lovette
Mayor Phillips
Councilmember Gamblin / Mayor Phillips
Councilmember McCullough
Councilmember Colin moved and Councilmember Gamblin seconded to accept the report
AYES: COUNCILMEMBERS: Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Bushey
C. Resolution Approving an Exclusive Negotiating Rights Agreement with Lennar Multifamily
Communities Regarding Potential Redevelopment of 1001 Fourth Street, 926 Third Street
and the Third and Lootens Parking Garage (ED) — File 12-21
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Lennar ENR Agreement
Stephanie Lovette presented the staff report
Mayor Phillips / Stephanie Lovette
Peter Schellinger, Lennar Multifamily Communities
Mayor Phillips invited public comment
Bill Carney, Sustainable San Rafael
Mayor Phillips
Mayor Phillips closed the public comment period
Councilmember McCullough moved and Councilmember Colin seconded to adopt the Resolution
RESOLUTION 13994 - RESOLUTION APPROVING AN EXCLUSIVE NEGOTIATING RIGHTS
AGREEMENT WITH LENNAR MULTIFAMILY COMMUNITIES REGARDING POTENTIAL
REDEVELOPMENT OF 1001 FOURTH STREET, 926 THIRD STREET AND THE THIRD AND
LOOTENS PARKING GARAGE
AYES: COUNCILMEMBERS: Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Bushey
d. Resolution Authorizing City Staff to Proceed with a Temporary Pilot Program for the
Expansion of the Outdoor Dining Program in the Downtown Area and Authorizing the
Removal of Up to Eight Parking Spaces to Accommodate Projects as Part of this 'Street
Dining' Pilot Program (ED) — File 2-21-2
Street Dining Pilot Program
Correspondence
Tom Adams, Economic Development Specialist, presented the staff report
Mayor Phillips
Councilmember Colin / Tom Adams
Councilmember Colin / Tom Adams
Councilmember Colin / Tom Adams
Jim Schutz, City Manager
Mayor Phillips
Councilmember McCullough / Tom Adams
Mayor Phillips
Mayor Phillips invited public comment
Tim Gilbert, BPAC Chair
Mayor Phillips
Kate Powers
Matt Hawk, Board of Directors, Business Improvement District
Mayor Phillips closed the public comment period
Councilmember Colin
Councilmember Colin moved and Councilmember Gamblin seconded to adopt the Resolution
RESOLUTION 13995 - RESOLUTION AUTHORIZING CITY STAFF TO PROCEED WITH A
TEMPORARY PILOT PROGRAM FOR THE EXPANSION OF THE OUTDOOR DINING PROGRAM IN
THE DOWNTOWN AREA AND AUTHORIZING THE REMOVAL OF UP TO EIGHT PARKING SPACES
TO ACCOMMODATE PROJECTS AS PART OF THIS `STREET DINING' PILOT PROGRAM
AYES: COUNCILMEMBERS: Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Bushey
CITY MANAGER'S REPORT:
5. City Manager's Report
• City Manager Jim Schutz noted the breadth of projects taking place within the Economic
Development Department, and reported on the opening of the Puerto Suello Hill connector this
morning. He introduced Fire Chief Christopher Gray, who reported on the current fires in Northern
California and the recent Terra Linda fire.
• Fire Chief Gray reported on the recent fires.
Mayor Phillips
Chief Gray
Mayor Phillips
Chief Gray noted San Rafael's assistance with the fires would be reimbursable.
Mayor Phillips
Chief Gray
COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (includinq AB 1234
Reports on Meetings and Conferences Attended at City Expense)
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6. Councilmember Reports
• Councilmember Colin reported on the Homeless Policy Steering Committee meeting last week.
• Councilmember McCullough reported that the City of Larkspur had withdrawn from the Marin
Telecommunications Agency and would be dealing directly with the cable providers, rather than
acting through the auspices of the JPA. He noted the net effect for the other participating
members would be a slight reduction in the amount of franchise fees to be received, due to the
JPA's agreement to provide bridge funding to the Community Media Center of Marin.
• Mayor Phillips reported on the shortfall in funding for the San Rafael to Larkspur segment of
SMART.
SAN RAFAEL SUCCESSOR AGENCY:
7. Consent Calendar: - None
None
ADJOURNMENT
8:41 PM
ESTHER C. BEIRNE, City Clerk
APPROVED THIS DAY OF 12015
GARY O. PHILLIPS, Mayor
W