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Home My WebLink AboutPickleweed Advisory Committee 2025-04-02 Agenda Packet PICKLEWEED ADVISORY COMMITTEE AGENDA Wednesday, April 2, 2025 7:00 P.M. Attend and Participate in Person at Albert J. Boro Community Center, Meeting Room 3 50 Canal Street, San Rafael, CA 94901 -OR – Watch on Zoom Webinar: https://tinyurl.com/PWAC-4-2-2025 Telephone: (669)900-9128 Meeting ID: 933 3089 5431 CALL TO ORDER MINUTES 1. Approve regular meeting minutes of February 5, 2025 MEETING OPEN TO THE PUBLIC 2. Public Comment from the in-person audience regarding items not listed on the agenda. Speakers are encouraged to limit comments to 2 minutes. MATTERS BEFORE THE COMMITTEE If necessary to assure completion of the following items, the Chairperson may establish time limits for the presentations by individual speakers. 3. Presentations: A. Special Presentation – Steve Mason, Senior Supervisor 4. Summer Co-Sponsorship Application Committee Recommendations A. Marin YMCA: YMCA Summer Camp @ Al Boro Community Center B. The Canal Alliance/ACCESS U Foundation: Canal FC 5. Schoolyear Co-Sponsorship Application and Final Report Presentations: A. Vivalon: Zumba by Vivalon B. DrawBridge: Weekly Expressive Art Groups C. Troop 2000: Scouts BSA D. Torogoz con Voz Music Academy E. The Canal Arts: The Canal Arts Family Art Saturdays and Mural Art Workshop F. Marin YMCA: YMCA 2025/2026 Afterschool Program G. Tamalpais Adult School: English as a Second Language Classes H. Raices Del Canal/Marin Link: Raices Del Canal COMMITTEE REPORTS AND COMMENTS 6. Other brief reports on any meetings or community events attended by the Committee members. STAFF COMMENTS 7. Updates and Events of Interest NEXT REGULAR MEETING: June 4, 2025 (In Person- Albert J. Boro Community Center) ADJOURNMENT Notice Any records relating to an agenda item, received by a majority or more of the Committee less than 72 hours before the meeting, shall be available for inspection online and in the Albert J. Boro Community Center placed with other agenda - related materials on the table in front of the [location prior to the meeting. Sign Language interpreters may be requested by calling (415) 485-3066 (voice), emailing city.clerk@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. To request Spanish language interpretation, please submit an online form at https://www.cityofsanrafael.org/request-for-interpretation/. To allow individuals with environmental illness or multiple chemical sensitivity to attend the meeting/hearing, individuals are requested to refrain from wearing scented products. PICKLEWEED ADVISORY COMMITTEE AGENDA Miercoles, Abril 2,2025 7:00 P.M. Reunion Hibrida: Asista en persona en el Centro Comunitario Albert J. Boro, Salón de reunión 3 50 Canal Street -OR – Vea en Zoom: https://tinyurl.com/PWAC-2-5-2025 Telefono: (669)900-9128 ID de reunion: 933 3089 5431 Llamar a Orden MINUTOS 1. Aprobar los minutos de la reunión ordinara del 5 de febrero 2025. REUNIÓN ABIERTA AL PÚBLICO 2. Comentarios públicos de la audiencia en persona sobre temas que no figuran en la agenda. Los comentarios no pueden durar más de 2 minutos ASUNTOS ANTE EL COMITÉ Si es necesario para asegurar la finalización de los siguientes puntos, el presidente puede establecer límites de tiempo para las presentaciones de los oradores individuales. 3. Presentaciones A. Presentacion Especial – Steve Mason, Supervisor Superior 4. Recomendaciones del Comité de Solicitud de Copatrocinio de Verano A. Marin YMCA, YMCA Campamento de Verano @ Boro Community Center B. The Canal Alliance/ ACCESS U Foundation: Canal FC 5. Solicitud de copatrocinio del año escolar y presentaciones del informe final: A. Vivalon: Zumba by Vivalon B. DrawBridge: Grupo de Arte Semanales C. Troop 2000: Scouts BSA D. Torogoz con Voz – Academia De Musica E. The Canal Arts: The Canal Arts Family Saturdays and Mural Art Workshop F. Marin YMCA: YMCA 2025/2026 Programa después de Escuela G. Tamalpais Adult School: Clases de inglés como segundo idioma H. Raíces Del Canal/Marin Link: Raíces Del Canal INFORMES Y COMENTARIOS DEL COMITÉ 6. Otros informes breves sobre las reuniones o eventos comunitarios a los que asistan los miembros del Comité. COMENTARIOS DEL PERSONAL 7. Actualizaciones y eventos de interés. PRÓXIMA REUNIÓN ORDINARIA: Junio 4 2025 (En Persona- Centro Comunitario Albert J Boro) APLAZAMIENTO Noticia Cualquier registro relacionado con un tema de la agenda, recibido por una mayoría o más del Comité menos de 72 horas antes de la reunión, estará disponible para su inspección en línea y en el Centro Comunitario Albert J. Boro colocado con otros materiales relacionados con la agenda sobre la mesa. frente al [lugar antes de la reunión. Se pueden solicitar intérpretes de lenguaje de señas llamando al (415) 485-3066 (voz), enviando un correo electrónico a city.clerk@cityofsanrafael.orgo utilizando el Servicio de retransmisión de telecomunicaciones de California marcando "711", al menos 72 horas antes de la reunión. Las copias de los documentos están disponibles en formatos accesibles a pedido. Para solicitar interpretación en español, envíe un formulario en línea https://www.cityofsanrafael.org/request-for- interpretation/ Para permitir que las personas con enfermedades ambientales o sensibilidad química múltiple asistan a la reunión/audiencia, se solicita a las personas que se abstengan de usar productos perfumados. PICKLEWEED ADVISORY COMMITTEE February 5, 2025 – 7:00 p.m. DRAFT MINUTES Watch on Zoom: https://tinyurl.com/PWAC-2-5-2025 CALL TO ORDER Telephone: (669) 900-9128 Meeting ID: 933 3089 5431 Chair Mason called the meeting to order at 7:04 p.m. ROLL CALL Present: Chair Mason Member Campos Member Nguyen Member Sprague Member Tanchez Member Vasquez Member Yost Park & Recreation Commissioner Pasternak Absent: Member Ruiz Also Present: Jinder Banwait, Administrative Analyst Bethel Gebreyesus, Marin YMCA Ceci De La Montanya, Canal FC Edwin Tenorio, Canal FC AGENDA AMENDMENTS None. MINUTES 1. Approve regular meeting minutes of September 11, 2024 Member Sprague moved and Member Tanchez seconded, to approve the meetings minutes of September 11, 2024. AYES: Members: Campos, Nguyen, Sprague, Tanchez, Vasquez, Yost NOES: Members: None ABSENT: Members: Ruiz ABSTAINED: Members: None Page 1 of 4 Minutes approved as submitted. MEETING OPEN TO THE PUBLIC 2. Public Comment from the audience regarding items not listed on the agenda None. MATTERS BEFORE THE COMMITTEE If necessary, to assure completion of the following items, the Chairperson may establish time limits for the presentations by individual speakers. 3. Co-Sponsorship Applications and Final Reports A. Marin YMCA: YMCA Summer Camp @ Al Boro Community Center Chair Mason gave an overview of the YMCA Summer Camp co-sponsorship request. Mason introduced Bethel Gebreyesus with the Marin YMCA who presented their co- sponsorship application. Staff and representatives responded to questions from the members. Public comments: None B. The Canal Alliance/ACCESS U Foundation: Canal FC Chair Mason gave an overview of the Canal Alliance/ACCESS U Foundation co - sponsorship request. Mason introduced Ceci De La Montanya and Edwin Tenorio who presented their co-sponsorship application. Staff and representatives responded to questions from the members. Public comments: None 4. Review Proposed 2025 Pickleweed Advisory Committee Meeting Schedule Chair Mason opened comment for the Committee regarding the 2025 Pickleweed Advisory Committee schedule. There were no comments. Public comments: None Member Tanchez moved and Member Vasquez seconded, to approve the 2025 Pickleweed Advisory Committee meeting schedule. AYES: Members: Campos, Nguyen, Palacios, Sprague, Tanchez, Vasquez, Yost NOES: Members: None ABSENT: Members: Ruiz ABSTAINED: Members: None Page 1 of 4 3 COMMITTEE REPORTS AND COMMENTS 5. Other brief reports on any meetings, conferences, and/or seminars attended by the Board members. Member Yost promoted the Rafael Theater. Member Vasquez attended the Canal Alliance meeting and took a CPR class. Member Nguyen invited Committee members to the Community New Years celebration at her temple. Member Sprague has enjoyed using the gym at the Albert J. Boro Community Center. She interested in learning more about the recent Library and Community Center bond and how it will impact the Albert J. Boro Community Center. She has been unsuccessful in finding information for the 580 connector meetings. She is on the list to receive information which has been very frustrating. Sprague attended the East San Rafael meeting for residential permit parking proposal for Bret Harte and the Canal neighborhoods. There is a survey that everyone should take. She stated pros and cons regarding the parking proposal. Park and Recreation Commissioner Pasternak shared that he will be receiving an update on Measure P at the next Commission meeting and will report back to the Advisory Committee. STAFF COMMENTS 6. Updates and Events of Interest: Chair Mason provided the following updates: Successful Dia de los Muertos event on November 2nd. Special thanks to Member Yost for playing the steel pans at the event. The official groundbreaking ceremony for the Pickleweed Park Enhancement Project was held on September 27th with Mayor Kate, Council Member Llorens Gulati, City staff and members from the project’s design and construction team. Although delayed this week due to the heavy rains, the project is moving along with excavation, some of the sidewalks have been poured, curbing in the parking lot and basketball area, and last week they broke ground in the playground expansion. The project is expected to be completed by this summer. Mural on the front of the Community Center is completed. Committee Members were invited to the celebration on December 17. 4 On December 19, City Councilmember Maribeth Bushey joined staff in awarding five black belts and seven brown belts to members of the Canal Karate program. Parents and dignitaries were given a demonstration by the entire class. PG&E completed the tower replacement behind the park by the end of the year. Sinks in both of the Center’s restrooms were replaced and hand dryers added, with the work being performed primarily over the holidays. Partition between Meeting Rooms 4 & 5 was also finally replaced over winter holidays. Staff performed a deep cleaning of the Center, cleaning carpets and waxing floors over the break. The Recreation Division presented to the Park and Recreation Commission on January 16, providing an overview of programming, including touching on the importance of the Advisory Committee’s work. Currently we are scheduled to present the Pickleweed Advisory Committee’s Annual Report to the Commission on Thursday, April 17th. As Members were informed, a Virtual Community Meeting on East San Rafael Parking was held last week. The meeting had introductions from the Mayor and Councilmember Miaka Llorens Gulati and a presentation from the City’s consulting partner Dixon. Although time was limited, some in attendance were able to ask questions in the chat and provide feedback. Our recreational drop-in Pickleball program, which is held in the Gym, has picked up now that the rains have arrived. Yesterday 32 players come to play on the 3 makeshift courts. Lastly Chair Mason wanted to remind the Committee of the philosophy behind co- sponsorship: Helping providers offer needed low or no cost programs to the community. Although many City departments are fully funded, some, including the Recreation Division, are required to bring in revenue. We are able to do that through fee-based programs and rentals. The Albert J. Boro Community Center is the only one of the City’s community centers that has an Advisory Committee and able to waive fees. Some of the external programs are offered through fully paid rentals. Although they received our City Council set discounted rental rates, their organizations are financially able to pay the fee, and therefore help support the Community Center so that it can in-turn help them serve their community. ADJOURNMENT Chair Mason adjourned the meeting at 8:27 p.m. BECKY ORDIN, Senior Administrative Assistant APPROVED THIS DAY OF , 2025 5 Catherine Quffa, Library & Recreation Director PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT April 2, 2025 Item # 4.A. TITLE: YMCA Summer Camp @ Al Boro Community Center Co-Sponsorship Recommendation RECOMMENDATION Staff recommends that the Pickleweed Advisory Committee consider granting the YMCA a fee reduction or waiver for use of the rooms necessary to conduct a summer camp program for Canal children at the Albert J. Boro Community Center and Pickleweed Park, Monday through Friday, June 23 to July 25, 2025 (closed for the July 4th holiday), with permission for staff to grant additional space on a day-to-day basis, depending on availability. BACKGROUND At the February 5, 2025 regular meeting, the Pickleweed Advisory Committee received an application and presentation from the YMCA requesting full co -sponsorship of rental fees for their proposed YMCA Summer Camp @ Al Boro Community Center program. The YMCA program, which is supported by San Rafael City Schools, plans to serve 70 school identified students with a safe program that will provide academic, social and emotional development, all free of charge to the participants. The application requests use of many of the Center’s rooms and amenities. As was done in the past, in order to accommodate other programming in the facility, staff recommends granting the YMCA enough rooms for them to successfully base daily activities. Should the committee agree, additional rooms , primarily the gymnasium, could then be granted on a daily, space available basis. Generally, the activity fits well in the Center’s schedule and is very much needed in the community. Page 2 of 2 DISCUSSION As the Pickleweed Advisory Committee has had time to review the co -sponsorship application, a recommendation is needed to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co-sponsorship application all together. Members must also consider the Committee’s annual total allocation of $160,000 in fees that can be waived. Should the Advisory Committee approve co-sponsorship, their recommendation should consider supporting staff’s recommendation of granting the rooms necessary to conduct a summer camp with permission for staff to provide additional space on a day-to-day basis, depending on availability. FISCAL IMPACT The non-profit value of a full co-sponsorship totals $24,657.00 while still retaining space for other programs. A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested in renting the facility at that time. The YMCA has agreed to reimburse the City the Facility Attendant Fee of $32/hour for opening the Center an hour early in the morning, totaling $736.00 for the summer. ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1. YMCA Summer 2025 Co-Sponsorship Application Packet, Final Report, and Program Budget 12/10/2024 Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. 12/10/2024 Page 13 of 16 Section VI Attachments List all attachments submitted with this application 12/10/2024 Page 14 of 16 ALBERT J. BORO COMMUNITY CENTER FINAL PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: Report prepared by: Name _____________________________ Title ___________________________________________ Date submitted: __________________________________ Date program completed: __________________________ How many total people were served? _________________ A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. 12/10/2024 Page 15 of 16 B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what Expense 5 week summer session #Per Youth Staffing $72,000.00 70 $1,028.57 Transportation $15,000.00 70 $214.29 Supplies $8,000.00 70 $114.29 Program entrance fees $6,000.00 70 $85.71 Admin $6,000.00 70 $85.71 TOTAL $107,000.00 $1,419.78 PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT April 2, 2025 Item # 4.B. TITLE: Canal FC Co-Sponsorship Recommendation RECOMMENDATION Staff recommends that the Pickleweed Advisory Committee consider granting The Canal Alliance/ACCESS U Foundation a fee reduction or waiver for use of one Pickleweed Park Soccer Field on Tuesdays, Thursdays, and Sundays, for both a summer clinic (July 7, 2025 to August 17, 2025), and fall season (September 2, 2025 to November 2, 2025). BACKGROUND At the February 5, 2025 regular meeting, the Pickleweed Advisory Committee received an application and presentation from Canal FC requesting a full fee-waiver, valued at $2,550.00 for use of one soccer field on Tuesdays and Thursdays from 4:00 pm to 5:30 pm, and Sundays from 10:00 am to 12:00 pm, excluding holidays for both summer clinic and fall season. DISCUSSION As the Pickleweed Advisory Committee has had time to review the co -sponsorship application, a recommendation is needed to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co-sponsorship application all together. Members must also consider the Committee’s annual total allocation of $160,000 in fees that can be waived. FISCAL IMPACT The non-profit value of a full co-sponsorship for one soccer field totals $2,550.00 for both seasons. A fee reduction or waiver would potentially result in lost revenue to the City, should a paying program be interested renting the fields at that time. ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Page 2 of 2 Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1. Canal FC Use Agreement Application 2025 12/10/2024 Page 9 of 16 ALBERT J. BORO COMMUNITY CENTER CO-SPONSORSHIP APPLICATION Section I-About the Applicant Agency Date Submitted: ________________ Revision Dates (if applicable) ___________________________ Title of Program: _____________________________________________________________________ Co-sponsoring agency or individual: _____________________________________________________ Address: _________________________ Telephone: ________ Ext. _______________ Email: _____________________________________________________________________________ Website: ___________________________________________________________________________ Non-Profit 501c3 Number: _____ Principal contacts: Name: _________________________ Phone: __ Email: ___ Is this a first time program at Pickleweed? Yes No If no, start date of original program: __________________ Location: ________________________ Most recently approved final report must be attached. Section II-About the Program General Statement about the Program. Provide a background statement or statement of the problem that describes the challenges, behaviors or issues you hope to resolve or improve 1/06/25 N/A Canal FC The Canal Alliance/ ACCESS U Foundation N/A brad@accessufoundation.org www.canalfc.com Ceci DeLaMontoya ACCESS U Foundation and Canal Alliance have joined forces to expand soccer training, team opportunities, and competitive play for underserved youth in the Canal and East San Rafael communities through the Canal FC program. Many of these young players are new to the area and benefit from structured activities that provide stability and foster meaningful social connections. Soccer serves as a powerful tool to address these needs, and the collaboration between Canal Alliance and ACCESS U offers a platform to empower and inspire youth through the sport. This will be our second year working with ACCESS U Foundation, our goal is to continue to support Canal FC as we transition to an independent soccer league led by Coach Edwin Tenorio, and continuing its mission to create opportunities and a sense of belonging for local youth. Proposed Start Date: 07/07/2025 & 09/02/25 Proposed End Date: 08/17/2025 & 11 /02/25 . . . d 80 +/-M . b . d 100 +/-Number partIcIpants estimate : _____ axImum num er estimate : 6-15Target age group: Requested Rooms: o Classroom # o Community RoomoTeen Activity Room o Computer LaboGymnasium•Playing Field # Our goal is to reach 100 in 2025 o Art RoomoKitchenoPicnic Area Days and Times Requested: Summer Session: 07/07/25-8/17/25 and Fall Session: 09/02/25 -11/02-25 Day: Monday � Wednesday � Fr iday Saturday � Time: Practices will take place on Tuesday & Thursday from 4pm-5·30 pm and Qames on Sunday lo am -12 pm Fee Reduction Request D 25% D 50% D 75% [El100% OFFICE USE ONLY: Monetary value of fee waiver request: $ 2,550.00 Will there be a charge to participants? Yes_x__ No __ $60.00 Summer session & $90.00 Fall Session If so, what will the fee be? How will the proceeds be used? The program is priced at $10 per week, with a sibling discount available for families with more than one child participating. These fees will help address program costs, such as professional coaching, uniforms, league and tournament fees, insurance, and medical supplies, we are committed to reducing the financial burden on participants that seek additional help to cover costs. Describe your community outreach plan and how you will advertise: Our community outreach plan focuses on engaging families and youth through direct communication, local partnerships, and social med ia campaigns to ensure awareness of the program. In the past year we also hired dedicated staff to help register kids and rented out roo ms at Pickleweed Park to ensure we had drop in hours for parents who could not register on line. We also let parents know that we scholarships available to provide financial assistance to families in need, ensuring that the program remains accessible to everyone in our community. In what languages will your marketing materials be distributed? K English X Spanish o Vietnamese o Other 12/10/2024 Page 10 of 16 12/10/2024 Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. The organizers hope to effect the following outcomes: 1. Enrollment 2. Retention 3. Satisfaction 4. Advancement 1. Enrollment - The first measure of success is actually engaging those youth who might enjoy and benefit from the program. 2. Retention - Secondly, keeping the youth playing regularly represents a measurement of affecting the stability of the lives of the youth. 3. Satisfaction - Feedback on satisfaction by the participants will be tracked. 4. Advancement - Canal FC will still work closely with Marin FC to offer opportunities for advancing youth from the initial program to these other levels will demonstrate program success. Attendance is recorded by maintaining team rosters in the registration tracking system. Coaches use these rosters to track attendance for both training sessions and games. 12/10/2024 Page 12 of 16 Client Satisfaction: What evaluation or survey forms will you use for client satisfaction? Attach copy. What other forms or measurement tools will you use? Attach copy. Section IV Faculty/Leaders Names, titles and contact information for key faculty/leaders other than listed in Section I Section V Partners and Support List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding potential payment of user fees to the Albert J. Boro Community Center.) Partners Dollar Amount Detail In-Kind Attach a program budget. See below: ACCESS U Foundation and others to be determined - Marin Community Foundation: Grant in the amount of $25,000.00 Canal Alliance - Voces Del Canal -Individual Donors Canal FC uses in-person and online meetings conducted in Spanish to get direct feedback on the success of the program. Our community program lead, Marina Palma, shared that many parents are eagerly awaiting soccer programming and even pre-registered 50 kids already despite not having official dates for Summer clinics. Our goal is to enroll 100 kids for both the Summer and Fall soccer clinics. No other forms of measurement at this time. Coaching will be lead by Edwin Tenorio, a former Ecuadorean professional soccer player and supported by professional coaches Martin Vasquez, Adilson Moura, Fabian Lopez, Ramiro Sanchez, Ryan Barbosa, and Nicolas Carrera. Additional volunteer coaches and resources will be added depending on enrollment numbers. 12/10/2024 Page 13 of 16 Section VI Attachments List all attachments submitted with this application Attached, please find the following documents: - 2024 Program Report + Budget - 2024 + 2025 Visuals and Program Overview - We will also provide an updated COI at a later date (Our current COI extends through 07/14/2025) 12/10/2024 Page 14 of 16 ALBERT J. BORO COMMUNITY CENTER FINAL PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: Report prepared by: Name _____________________________ Title ___________________________________________ Date submitted: __________________________________ Date program completed: __________________________ How many total people were served? _________________ A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. SEE ENCLOSED: Program Report 12/10/2024 Page 15 of 16 B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. SEE ENCLOSED: Program Report SEE ENCLOSED: Program Report SEE ENCLOSED: Program Report PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT April 2, 2025 Item #5.A. TITLE: Vivalon: Zumba by Vivalon RECOMMENDATION It is recommended that the Pickleweed Advisory Committee grant a fee reduction or waiver for use of the Albert J. Boro Community Center’s Gymnasium or Multipurpose Room on Thursday mornings to continue Zumba classes for older adults from September 1, 2024 through August 31, 2025, excluding holidays and closures. BACKGROUND Vivalon is interested in continuing to provide an experienced instructor to offer a free weekly Zumba class to older adults at the Albert J. Boro Community Center. Additionally, there continues to be an interest in older adult programming in the Canal community. The term of the proposed older adult program is from September 1, 2025 through August 31, 2026. The applicant is requesting a full fee-waiver, valued at $2,167.00 for use of the Gymnasium on Thursdays during the school year from 10:00 am to 11:00 am and the Multipurpose Room during the summer, excluding holidays and closures. DISCUSSION While the Pickleweed Advisory Committee reviews the Co-sponsorship Application and Final Report, Vivalon staff will be present to provide a program overview and support their application. Committee members will then have the opportunity to ask questions of Vivalon staff. The Pickleweed Advisory Committee has the authority to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to Page 2 of 2 resubmit with additional information, or reject the co-sponsorship application all together. The Committee will make their recommendation at their June 4, 2025 regular meeting. FISCAL IMPACT The resident/non-profit value of the rental totals $2,167.00. A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested in using the Gymnasium or Multipurpose Room at that time. ALTERNATIVE ACTION Any other action as determined by the Committee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1. Zumba by Vivalon Co-Sponsorship Application, Final Report and Supporting Documents 12/10/2024 Page 9 of 16 ALBERT J. BORO COMMUNITY CENTER CO-SPONSORSHIP APPLICATION Section I-About the Applicant Agency Date Submitted: ________________ Revision Dates (if applicable) ___________________________ Title of Program: _____________________________________________________________________ Co-sponsoring agency or individual: _____________________________________________________ Address: ___________________________________________________________________________ Telephone: _____________________ Ext. _______________ Email: _____________________________________________________________________________ Website: ___________________________________________________________________________ Non-Profit 501c3 Number: __ Principal contacts: Name: _________________________ Phone: _______________ Email: ______________________ Is this a first time program at Pickleweed? Yes No If no, start date of original program: __________________ Location: ________________________ Most recently approved final report must be attached. Section II-About the Program General Statement about the Program. Provide a background statement or statement of the problem that describes the challenges, behaviors or issues you hope to resolve or improve 3/4/2025 Zumba by Vivalon Vivalon 999 Third Street 415-456-9062 info@vivalon.org vivalon.org Rebekah Wilson 415-456-9062x115 rwilson@vivalon.org Gymnasium9/1/2022 Vivalon is working with community centers to bring our experienced isntructors and their classes to older adults in underserved communities. We coordinate with our instructors and cover their teaching fees to provide free classes for older adults. In meeting with the staff at Albert J. Boro Community Center, we learned that there was a need for movement classes for older adults, so we started a weekly Zumba class at Albert J. Boro Community Center taught by the same instructor that teaches at Vivalon. We would like to continue to provide a free Zumba class at Albert J. Boro Community Center once a week. 12/10/2024 Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. Provide movement opportunity for older adults that provides a low intensity workout focusing on balance, range of motion, and coordination. The class includes all elements of fitness such as cardiovascular, muscular conditioning, flexibility and balance. 1. We will survey participants using our standard program survey (See attached) to report on quality of instruction and overall satisfaction with the class. See how participants self-report on how they are feeling by engaging in movement. 2. We will track attendance as a percentage of capacity. We will provide our instructor with a sign-in sheet for the class that Vivalon will use to track attendance (see attached for a copy). The attendance then gets entered weekly by Vivalon staff into our client database (Salesforce). 12/10/2024 Page 12 of 16 Client Satisfaction: What evaluation or survey forms will you use for client satisfaction? Attach copy. What other forms or measurement tools will you use? Attach copy. Section IV Faculty/Leaders Names, titles and contact information for key faculty/leaders other than listed in Section I Section V Partners and Support List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding potential payment of user fees to the Albert J. Boro Community Center.) Partners Dollar Amount Detail In-Kind Attach a program budget. See our program survey attached. Feeback from the instructor. Jimna Calmell, Zumba Instructor, 12/10/2024 Page 13 of 16 Section VI Attachments List all attachments submitted with this application Sample Attendance Sheet Sample Program Survey Program Budget 12/10/2024 Page 14 of 16 ALBERT J. BORO COMMUNITY CENTER FINAL PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: Report prepared by: Name _____________________________ Title ___________________________________________ Date submitted: __________________________________ Date program completed: __________________________ How many total people were served? _________________ A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. Zumba by Vivalon Rebekah Wilson Programs Supervisor 3/4/2025 8/31/2025 32 Stated Outcome: Provide movement opportunity for older adults that provides a low intensity workout focusing on balance, range of motion, and coordination. Stated Measurements: 1. We will survey participants using our standard program survey to report on quality of instruction and overall satisfaction with the class. See how participants self-report on how they are feeling by engaging in movement. 2. We will track attendance as a percentage of capacity. Report on success of meeting outcome as of March 2025: 1. We surveyed 9 participants all of whom regularly attend the zumba class at Albert J. Boro. All of the respondents reported being "Very satisfied" with the class and indicated a high liklihood that they would recommend the class to a friend. Below are comments taken from the survey: "Love this class, great exercise and fun!" "This program help reduce my diabetes, keep me healthy, thanks all." "I want to keep this class forever." "Teacher is great, lots of space to really enjoy the class." "Great instructor! Fun and accessible." "Keeps me happy! Great parking and lots of room." 2. Attendance has ranged from 5 to 12 participants with an average of 8 participants per class, showing an increase from last year. 12/10/2024 Page 15 of 16 B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. Jimna collects attendance each week on our sign-in sheet, and Vivalon staff inputs the weekly attendance into our database to track unique individuals served and overall attendance. Thus far we have served 32 unique individuals and have provided 23 Zumba classes. 13 people have taken Zumba 6 or more times and 8 people have taken Zumba 14 or more times between 9/1/2024 and 2/28/2025. We also had a Vivalon employee do a site visit to distribute our standard program survey and collect participant satisfaction data/additional feedback. Participants emphasized how much they enjoy taking the class in a large, spacious, well air-conditioned gymnasium. Overall, based on the attendance data and participant feedback, I believe that we have met our objective of providing a "movement opportunity with lower intensity workout focusing on balance, range of motion, and coordination". This year we are particularly happy to see an overall increase in attendance at the weekly Zumba class at A.J. Boro. We would like to continue to see the average participant number increase next year if we receive co-sponsorship. We feel strongly that the Zumba program is making a positive impact on people's lives based on what they shared in the program survey. Everyone that we surveyed shared only positive things about the class and instructor. Additionally, the instructor continues to share how much she loves teaching Zumba at the Albert J. Boro Community Center. We would very much appreciate the opportunity to be able to continue offering this class free of charge to older adults in the community at the Albert J. Boro Community Center. Budget for Zumba by Vivalon at Albert J. Boro Instructor Fees (per class) $50.00 Number of Classes 50 Total Cost (per year) $2,500.00 Staff time to coordinate not included PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT April 2, 2025 Item #5.B. TITLE: DrawBridge- Weekly Expressive Art Groups RECOMMENDATION It is recommended that the Pickleweed Advisory Committee grant a fee reduction or waiver for use of the Albert J. Boro Community Center Art Room on Monday afternoons from September 8, 2025 through August 31, 2026, excluding holidays and closures. BACKGROUND DrawBridge has been offering their Weekly Expressive Art Groups at the Albert J. Boro Community Center since 2013. The City, through the Pickleweed Advisory Committee, has been fully co-sponsoring the rental of the room for the program since 2017. The activity fits well in the Center, especially in the Art Room, and appears to have a core following of children that truly look forward to the program. DrawBridge offers their Weekly Expressive Art Groups program for children in shelters and affordable housing facilities at the Albert J. Boro Community Center and across the Bay Area. The program provides children a safe, fun, supportive environment where youth ages five to 18 can use art to “provide an outlet for the creative emotional expression for children which may not be regularly available in other settings .” The term of the proposed art program is from September 8, 2025 through August 31, 2026. The applicant is requesting a full fee-waiver, valued at $1,598.00 for use of the Art Room on Mondays from 3:30 pm to 5:30 pm, excluding holidays. Per the Co-Sponsorship guidelines for renewal applications, a Final Report of the program’s previous co-sponsored use is included with the application for the Pickleweed Advisory Committee’s review. Page 2 of 2 DISCUSSION While the Pickleweed Advisory Committee reviews the Co-sponsorship Application and Final Report, DrawBridge staff will be present to provide a program overview and support their application which is before the Committee. Committee members will then have opportunity to ask questions of DrawBridge staff. The Pickleweed Advisory Committee has the authority to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co -sponsorship application all together. The Committee will make their recommendation at their June 5, 2025 regular meeting. FISCAL IMPACT The resident/non-profit value of the rental totals $1,598.00. A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested in using the Art Room at that time. ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1. Use Agreement Application, Final Report and Supporting Information ALBERT J. BORO COMMUNITY CENTER CO-SPONSORSHIP APPLICATION Section I-About the Applicant Agency Date Submitted: __3/5/2025 ___ Revision Dates (if applicable) ___________________________ Title of Program: ____Drawbridge an Expressive Arts Program___________________ Co-sponsoring agency or individual: ______DrawBridge_________________ Address: _____________PO Box 2698 San Rafael CA 94912___ Telephone: __415.444.0930_____ Ext. _______________ Email________evelisa@drawbridge.org Website: drawbridge.org Non-Profit 501c3 Number: Principal contacts: Name: Evelisa Phone: 415.444.0930 Email: evelisa@drawbridge.org Is this a first time program at Pickleweed? No If no, start date of original program: 2013 Location: Art Room Most recently approved final report must be attached. Section II-About the Program General Statement about the Program. Provide a background statement or statement of the problem that describes the challenges, behaviors or issues you hope to resolve or improve For over 35 years, DrawBridge has provided free expressive arts programs for children in shelters, affordable housing facilities, and community centers across the Bay Area. Always free, DrawBridge programs are offered where children live, removing barriers of access for the families we serve. DrawBridge's trained facilitators and volunteers provide children a fun, supportive environment to explore playful creativity that is critical to healthy development and emotional well-being. Proposed Start Date: September 2025 Proposed End Date: August 2026 Number participants estimated: 450 Maximum number estimated: 450 Target age group: DrawBridge programs are open to children ages 5-18 but the majority are 5-12 Requested Rooms: □ Classroom # □ Community Room □ Art Room □ Teen Activity Room □ Computer Lab □ Kitchen □ Gymnasium □ Playing Field # □ Picnic Area Days and Times Requested: Day: Monday Tuesday Wednesday Thursday Friday Saturday Sunday Time: 3:35-5:30 pm each Monday, excluding holidays Fee Reduction Request □ 25% □ 50% □ 75% □ 100% OFFICE USE ONLY: Monetary value of fee waiver request: $_1,598.00____ Will there be a charge to participants? Yes_____ NoX If so, what will the fee be?___________________________ How will the proceeds be used? Describe your community outreach plan and how you will advertise: Flyers and notices will be provided on site to encourage attendance. In addition, DrawBridge will increase marketing efforts of programs through social media channels and regional event calendar updates. Parents of children previously involved will receive text notification of start dates. All marketing materials will include the City of San Rafael Library and Recreation logo to acknowledge the City's support of our program. In what languages will your marketing materials be distributed? X English X Spanish □ Vietnamese □ Other 12/10/2024 Page 10 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Outcome Statement 1. To provide a weekly art group that helps children develop a sense of group cohesiveness, compassion, creativity, and self-confidence. 2. To provide an outlet for the creative emotional expression for children which may not be regularly available in other settings. 3. To serve 50 or more unduplicated young people from a variety of backgrounds, who will attend the group 450 times or more per calendar year. Measurement for Outcome 1. Children will be offered encouragement, non-judgmental respect, and compassion each time they attend a group. Creative exploration will be fostered as well as their enjoyment of the process, promoting feelings of self-worth. Collaborative learning and encouragement of others will be modeled by facilitators and encouraged with the group. Qualitative feedback will be gathered from children, facilitators, volunteers, and site staff around these outcomes. 2. Short and long-term qualitative measurements of wellbeing will be gathered including anecdotal feedback, observations, and opportunities for self-reporting. DrawBridge will solicit evaluations and document feedback from children and their caregivers. 3. Success will also be measured by the number of individual children served as well as the number of child visits to DrawBridge groups at each site. Measurements: How do you plan to track attendance? Attach a copy of your form. Participants sign in as they arrive, and facilitators track attendance at each group. Attendance information is submitted monthly to DrawBridge through an online attendance portal in which facilitators upload information on each group. A screen shot of DrawBridge's attendance form and online facilitator portal is attached. 12/10/2024 Page 11 of 16 Client Satisfaction: What evaluation or survey forms will you use for client satisfaction? Attach copy. Children are asked about their experience and feelings about DrawBridge programs. Caregivers are asked what they notice about their children after participating in DrawBridge programs. Samples from the most recent caregiver and participant surveys are included as an attachment. Observations, program feedback, and testimonials are also gathered from volunteers and facilitators. What other forms or measurement tools will you use? Attach copy. In addition to current evaluation strategies, DrawBridge will embark on a comprehensive program evaluation in 2025. Children, families, facilitators, volunteers, and partner site coordinators will be invited to participate in qualitative post-program evaluations to measure impact and identify successes and opportunities for program improvement. This will be done in partnership with Dominican University Section IV Faculty/Leaders Names, titles and contact information for key faculty/leaders other than listed in Section I Kathleen Keating, Art Group Facilitator kkeating@drawbridge.org, Jill Hoefgen, Art Group Facilitator jhoefgen@drawbridge.org Section V Partners and Support List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding potential payment of user fees to the Albert J. Boro Community Center.) Partners Dollar Amount Detail In-Kind We do not receive direct funds for this group. Attach a program budget. Section VI Attachments List all attachments submitted with this application Application Form - Program Budget - Outcome Statement Form (included in application) - Outreach PLan (included in application) - Attendance Reporting Requirements - Program Evaluation Form - Final (or Interim) Report Additional Program Commitments: 1. DrawBridge is committed to sustainable practices, including minimizing waste through recycling and reusing art materials when possible, and encouraging environmental awareness among participants. 2. DrawBridge will provide the required Certificate of Insurance for liability for a minimum of $1,000,000 with endorsements naming 'City of San Rafael' as additional insured at least 30 days prior to program start. 3. DrawBridge will treat the facility and staff with respect, bring our own supplies and equipment, refrain from using the facility's office equipment, vacate the premises promptly at the indicated time, and leave the premises in the same condition as when we arrived. 4. DrawBridge acknowledges that all City co-sponsored programs are subject to all City of San Rafael rules, regulations, and procedures, including the facility use terms and conditions as defined in the City of San Rafael Facility Rental Reservation Policies and Procedures and Regulations. PROGRAM SITE BUDGET, FYE 2025 One Site, 45 sessions per year Facilitators $4000 Community Artists $1000 Program Manager $4000 Payroll Taxes $1000 Art Materials and Supplies $1500 Training and Recruitment $1500 Marketing and Advertising $100 Printing $100 Insurance $200 Supplies Storage $200 TOTAL $13,600 1 DrawBridge Online Attendance Forms (completed weekly by Facilitators and DrawBridge Staff) DrawBridge Program Evaluation Forms and Sample Responses Albert J. Boro Community Center PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT April 2, 2025 Item #5.C. TITLE: Scouts BSA: Troop 2000 RECOMMENDATION It is recommended that the Pickleweed Advisory Committee grant a fee reduction or waiver for use of the Albert J. Boro Community Center’s Multipurpose Room on Monday evenings from September 8, 2025 through August 31, 2026, excluding holidays and closures. BACKGROUND The Albert J. Boro Community Center and Pickleweed Park have been home to Troop 2000 since forming in 2000. The City, through the Pickleweed Advisory Committee, has been fully co-sponsoring the rental fee of the room for the program since the troop’s formation. Troop 2000 regularly gives back to the Center and the Canal community by volunteering and performing special projects in support of an individual member’s Eagle Scout Projects. In past years the Scouts have repaired the Centers’ back deck, made improvements and repairs to Pickleweed Playground, repaired park signboards, and performed projects in the Canal Community Garden. The Center also calls on Troop 2000 to support with community events, such as assisting with the Día de los Muertos procession by guiding participants safely through the streets of the Canal neighborhood. Although former Scout Master William Coronado is still involved with the Troop, leadership, and enthusiasm has recently shifted to Canal parents who are taking more of a lead with the program. Additionally, the group has girl troop members now participating which has been a goal for a number of years. The term of the proposed Scout program co-sponsorship is from September 8, 2025 through August 31, 2026. The applicant is requesting a full fee-waiver, valued at $4,876.00 for use of the Multipurpose Room on Mondays from 7:00 pm to 9:00 pm, excluding holidays and closures. Page 2 of 2 Per the Co-Sponsorship guidelines for renewal applications, a Final Report of the program’s previous co-sponsored use is included with the application for the Pickleweed Advisory Committee’s review. DISCUSSION While the Pickleweed Advisory Committee reviews the Co-sponsorship Application and Final Report, Troop 2000 leaders will be present to provide a program overview and support their application which is before the Committee. Committee members will then have an opportunity to ask questions of Scouts BSA leaders. The Pickleweed Advisory Committee has the authority to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co -sponsorship application all together. The Committee shall make their co-sponsorship recommendation at their June 4, 2025 regular meeting. FISCAL IMPACT The resident/non-profit value of the rental totals $4,876.00. A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested in using the Multipurpose Room at that time. ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1. 2025-2026 Use Agreement Application for Co-Sponsorship Programs, Evaluation and supporting information Proposed Start Date: ________ _ Proposed End Date: _________ _ Number participants estimated: _3_0 ___ Maximum number estimated: _4_0 __ _ Target age group: 11 to 18 years old Requested Rooms: □Classroom #I!!! Community Room □Teen Activity Room □ Computer Lab □Gymnasium □Playing Field # Days and Times Requested: □Art Room □Kitchen □Picnic Area Day: Monday Tuesday Wednesday Thursday Friday Saturday Sunday Time: Monday 7.00 pm to 9.00 pm Fee Reduction Request □25%□50%□75%I!!! 100% OFFICE USE ONLY: Monetary value of fee waiver request: $ Will there be a charge to participants? Yes� No __ If so, what will the fee be? $ 120 · 00 How will the proceeds be used? The registration of $120.00 is to the Marin Council 'Scouting America' per year and to National office for the membership and Unit that expires in December of the year. Describe your community outreach plan and how you will advertise: Scouting program is open to all youth in the community regardlessof race, gender, religion or special needs. We serve youth of all ethnic backgrounds. We recruit all the time by word of mouth and planning going on social media ,during and after pandemic we continue to serve our youth. We have escheduele some recruiting days to go on the community and pass flyers and get more scouts. With support of parents we can host more scouts. In what languages will your marketing materials be distributed? I!!! English I!!! Spanish □ Vietnamese □Other 12/10/2024 Page 10 of 16 $4,876.00 PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT April 2, 2025 Item #5.D. TITLE: Torogoz con Voz Music, Arts and Science Academy RECOMMENDATION It is recommended that the Pickleweed Advisory Committee grant a fee reduction or waiver for use of Meeting Room 3 in the Albert J. Boro Community Center on Saturdays from September 6, 2025 through May 30, 2026, excluding holidays, closures and special events (Dia de los Muertos). BACKGROUND The vision of Torogoz con Voz Music, Arts and Science Academy is to: “Promote, improve and sustain the academic level of students in the communities of San Rafael and nearby areas through music, helping to build a community that reaches its maximum potential for social and economic development.” The program has had growing interest from families since it started as a paid rental in the Center last year. The activity fits in very well with the Center’s offerings on Saturdays. The term of the proposed Torogoz con Voz Music, Arts and Science Academy program co-sponsorship is from September 6, 2025 through May 30, 2026, excluding holidays, closures and special events. The applicant is requesting a full fee-waiver, valued at $4,896.00 for use of Meeting Room 3 on Saturdays from 9:00 am to 5:00 pm, excluding holidays, closures and special events. DISCUSSION While the Pickleweed Advisory Committee reviews the Co-sponsorship Application, Torogoz con Voz Music, Arts and Science Academy staff will be present to provide a program overview and support their application which is before the Committee. Committee members will then have the opportunity to ask questions of the applicant. Page 2 of 2 The Pickleweed Advisory Committee has the authority to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co -sponsorship application all together. The Committee shall make their co-sponsorship recommendation at their June 4, 2025 regular meeting. FISCAL IMPACT The resident/non-profit value of the rental totals $4,896.00. A fee reduction or waiver would potentially result in lost revenue to the City, should a paying program be interested in using the Multipurpose Room at that time. ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1. 2025-2026 Use Agreement Application for Co-Sponsorship Programs and supporting information 12/10/2024 Page 9 of 16 ALBERT J. BORO COMMUNITY CENTER CO-SPONSORSHIP APPLICATION Section I-About the Applicant Agency Date Submitted: ________________ Revision Dates (if applicable) ___________________________ Title of Program: _____________________________________________________________________ Co-sponsoring agency or individual: _____________________________________________________ Address: ___________________________________________________________________________ Telephone: _____________________ Ext. _______________ Email: _____________________________________________________________________________ Website: ___________________________________________________________________________ Non-Profit 501c3 Number: __ Principal contacts: Name: _________________________ Phone: _ Email: _ Is this a first time program at Pickleweed? Yes No If no, start date of original program: __________________ Location: ________________________ Most recently approved final report must be attached. Section II-About the Program General Statement about the Program. Provide a background statement or statement of the problem that describes the challenges, behaviors or issues you hope to resolve or improve 3/6/25 Torogoz con Voz Music, Arts and Science Academy MarinArts.org 5800 Northgate Dr. suite 250, San Rafael, CA 94903 (415)472-0211 102 hanne@marinlink.org https://sites.google.com/view/torogoz-con-voz/inicio Oscar Guardado room 3June 2024 The San Rafael Canal area is where the majority of the Latino population in Marin County lives. It is well known that this population group is frequently marginalized from opportunities offered to other more affluent sectors in Marin. One of the most vulnerable groups are children, of particular importance is the fact that despite the existence of many after-school programs, most of them are expensive and have limited spots, as a result, many school-age students end up with a lot of free and leisure time in which they are vulnerable to involvement in gang activities and violence, as well as drug use. Our music academy aims to fill that void while developing the artistic and academic potential of young people. It is scientifically proven that learning to play a musical instrument improves performance in school, especially in mathematics, science and English. Mission: Free and low-cost Music and Sound instruction services for low-income students from 7 to 12 years old in the San Rafael and nearby areas, which provide them with the foundations for their future development. Vision: Promote, improve and sustain the academic level of students in the communities of San Rafael and nearby areas hrough music, helping to build a community that reaches its maximum potential for social and economic development. 12/10/2024 Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. Class format: The workshops will initially be on Saturdays with four to five groups of three to six students each, in two schedules: morning and afternoon. The practical lessons will last 45 minutes per week supported by YouTube videos and ZOOM consultations as needed. In addition, during the course various activities and optional visits to various specialized laboratories, studios, museums and other educational centers will be established to complement the training. The entire course will last 15 weeks culminating in a group experience of students performing together on stage, the students will learn to read a tablature, play a simple song in a guitar and eight basic chords. Each student will have written material supporting what they are learning. No experience playing instruments will be necessary to enter the academy, but the student and his family must commit to completing the four months of training (except for exceptional events). Classes will be in Spanish and bilingual. Classic guitars will be used throughout the course to learn the fundamentals of music, but students will be exposed to other types of guitar and other instruments during the course. We expect to graduate between 20 to 25 students every four month cycle. The student will be provided with a simple song in the form of a tablature and he/she has to play that musical piece in front of an audience. Student must demonstrate they know the parts of the guitar students will show they can tune a guitar students will be able to play eight basic chords in the guitar students will be able to read a guitar diagram (tablatures and chords) we track the attendance in a excel sheet (attached) 12/10/2024 Page 12 of 16 Client Satisfaction: What evaluation or survey forms will you use for client satisfaction? Attach copy. What other forms or measurement tools will you use? Attach copy. Section IV Faculty/Leaders Names, titles and contact information for key faculty/leaders other than listed in Section I Section V Partners and Support List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding potential payment of user fees to the Albert J. Boro Community Center.) Partners Dollar Amount Detail In-Kind Attach a program budget. satisfaction survey and/or phone interview calls are conducted after each cycle ends Recital performance at the end of the cycle Number of students that successfully play at the recital videos of performing (see attached links) Benjamin Guardado, Music Education Director Oscar Guardado, acoustic and science director Anderson Santay, associate instructor (string and perscussion) Joab Salinas, associate instructor (winds instruments) Alex De Leon, associate instructor (piano and strings) Luis Villatoro, associate instructor (percussion) Dario D'Arrigo, associate instructor (music video/film making) County of Marin,Marin TV,Exploratorium $50,000/a year $5,000/a year 12/10/2024 Page 13 of 16 Section VI Attachments List all attachments submitted with this application 1. sample of attendance sheet 2. sample of program 3. video link for a graduation 4. satisfaction survey/interview 5. program budget 6. explorer lesson student handbook 7. venturer lesson student handbook 12/10/2024 Page 14 of 16 ALBERT J. BORO COMMUNITY CENTER FINAL PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: Report prepared by: Name _____________________________ Title ___________________________________________ Date submitted: __________________________________ Date program completed: __________________________ How many total people were served? _________________ A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. Torogoz con Voz Music, Arts and Science Academy Oscar Guardado Acoustics and Science director 3/6/25 ongoing 58 As of 3/6/25 Torogoz con Voz Academy has graduated 58 students (7-12 year old) from the introductory course (explorer/venturer course) 12/10/2024 Page 15 of 16 B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. to graduate from our academy each student has to: 1. attend at least 60% of the classes 2. learn the parts of the guitar and the name of the strings 3. succesfully tune a guitar 4. explain what is a guitar diagram (tablature and chords) 5. play a simple melody using a tablature in front of an audience 6. visit a TV studio/ and or attend the museum tour 7. learn and succesfully play eight basic guitar chords 90 % of the students completed successfully the objectives and graduated. We help and support the students with videos and remedial classes in order to meet their goals. Those that did not completed the program was due to lack of attendance or dropping the course. We offer the opportunity to those students that did not complete the requirements for graduation to enroll in the following cycle if there is space and if they want to do it. we would like to request rooms 4 and 5 to accommodate our growing demand. We have increased the number of students and the interest in our academy is growing, currently we are offering intermediate and advanced lessons to students from the first groups. We are planning to add other instruments such as keyboard, our current challenge is space. We also have comments from parents that students have achieved better academic grades as a result of learning music with us. Other have been accepted to other music programs that are very competitive. Also, our students participate in service projects and provide community services hours in a variate of activities from singing and performing at community events, Marin County Board of Supervisors to painting pre-school playgrounds with musical notes. Our students have been awarded by local, state and federal authorities for their community work. (A) Year 1 Budget to date 12/1/24 Budg et to date 3/1/2 4 Budget to date 6/1/24 Category Description Cost ($$) Projecte d delta Materials/Supplies Paper and Miscellaneous Office Supplies +Printer toner $500 160.50/500 +338.5 Labor/Staffing Program Director (Ben) $9,600 4640/9600 +4960 9800/960 0 -200 Labor/Staffing Instructor I (Alex) $4,800 2420/4800 +2380 5000/480 0 -200 Labor/Staffing Instructor I (Luis) $4,800 2430/4800 +2390 5010/480 0 -210 Labor/Staffing Instructor aide (floating staff) $1200 200/1200 +1000 200/1200 +1000 Labor/Staffing Media consultant, instructor III (Dario) $1,344 910/1344 +434 1470/134 4 -306 Labor/Staffing Musician consultant (instructor II) (Joab) $1008 200/1008 +808 575/1008 +433 Labor/Staffing Musician consultant (instructor II) (Andy) $1008/750 750/1008 +258 1550/100 8 -742 Property Room lease for classes and storage $11,500 3115/11,500 +8385 5537/11, 500 +5563 Equipment Musical instruments (guitars, drum set, brass instruments, keyboard, etc.) $12,000 4330.56/12, 000 +7669 Goal: 0 Equipment Furniture (15 guitar seats) $2,000 1074/2000 +926 Goal: 0 Equipment Color ink jet printer $800 453/800 +347 Goal: 0 Licenses/Fees/Permits Fiscal agency fees $10,000 10K/10K 0 10K/10K 0 Licenses/Fees/Permits Liability Insurance $800 809/800 (-9) 809/800 (-9) Other Guitar service, instrument maintenance and string replacement $715 361/715 +354 Goal: 0 move 206 Other (Guitar Nick, Marin TV) Zoom business plus account 12 months $325 206/325 +119 Goal: Pay Zoom TOTAL YEAR 1 COSTS: $62,400 30,540 PROMOTIONAL VIDEO OF OUR SERVICES IN YOUTUBE: https://youtu.be/RyGWirOet4o?si=q2yBqXW7u6mI65iv Name: (optional)________________________________________________________Date:_______________ Please answer the following questions in regards your most recent experie nce with our academy. 1. I would recommend the Academy to my friends, relatives and colleagues: a. Strongly agree b. Agree c. Neutral d. Disagree e. Strongly disagree 2. I feel that my student lea rned to play one song and the basics of guitar after the first four months of the beginner course a. Strongly agree b. Agree c. Neutral d. Disagree e. Strongly disagree 3. I noticed some improvement in my student performa nce at school and a home in general a. Strongly agree b. Agree c. Neutral d. Disagree e. Strongly di sagree 4. How would you rate for the service provided during the classes, and the material provided by the instructors: a. Very satisfied b. Satisfied c. Neutral d. Dissatisfied e. Very dissatisfied 5. I will continue with more advance d classes if they were offered a. Strongly agree b. Agree c. Neutral d. Disagree e. Strongly disagree 6. What is the most important factor that will prevent you from enrolling in our classes: (choose only one) a. Cost (classes were very expensive) b. Schedule (time was not convenient to my schedule) c. Quality (the material was poor and the instructors were not well trained) d. Other: (please explain)________________________________________________ 7. Is there any comment/feedback you would like to give us to improve our service: (please write) Cycle: PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT April 2, 2025 Item #5.E. TITLE: The Canal Arts- The Canal Families Arts Saturdays and Mural Art Workshop RECOMMENDATION It is recommended that the Pickleweed Advisory Committee grant a fee reduction or waiver to The Canal Arts for use of the Albert J. Boro Community Center Art Room on the third and fourth Saturdays of the month from June 21, 2025 through May 20, 2026, excluding holidays and closures. (10:00 am – 12:00 pm on the third Saturday and 10:00 am – 2:00 pm on the fourth Saturday of the month, including set-up and clean-up) BACKGROUND The Canal Arts is expanding their co-sponsorship request from last year with the addition of two Mural Art Workshops on Saturdays. Utilizing Voces del Canal volunteers, The Canal Arts strives to achieve their mission to: “… promote and create meaningful and inspirational public art for all, teaching principles of basic art, history and techniques to parents and kids, focused on the Canal and East San Rafael.” The term of the proposed art program is from June 21, 2025 through May 20, 2026. The applicant is requesting a full fee-waiver, valued at $2,508.00 for use of the Art Room on the third Saturday of the month from 10:00 am to 12:00 pm and the fourth Saturday of each month from 10:00 am to 2:00 pm, excluding holidays and closures. DISCUSSION While the Pickleweed Advisory Committee reviews the Co-sponsorship Application, Canal Families Arts leaders will be present to provide a program overview and support their application which is before the Committee. Committee members will then have the opportunity to ask questions regarding the proposal. Page 2 of 2 The Pickleweed Advisory Committee has the authority to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co -sponsorship application all together. The Committee will make their recommendation at their June 4, 2025 regular meeting. FISCAL IMPACT The non-resident/non-profit value of the rental totals $2,508.00. A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested in using the Art Room at that time. ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1. Use Agreement Application 12/10/2024 Page 1 of 11 ALBERT J. BORO COMMUNITY CENTER CO- SPONSORSHIP APPLICATION Section I-About the Applicant Agency Date Submitted: _3/10/25_______________ Revision Dates (if applicable) ___________________________ Title of Program: The Canal Arts Family Art Saturdays and Mural Art Workshop Co-sponsoring agency or individual: The Canal Arts Address: Telephone: Email: thecanalarts@gmail.com Website: http://thecanalarts.org Non-Profit 501c3 Number: Principal contact: Rich Storek rich@thecanalarts.org Is this a first time program at Pickleweed? Yes No X If no, start date of original program: 5/2022 Location: Boro Community Center Section II-About the Program General Statement about the Program. Provide a background statement or statement of the problem that describes the challenges, behaviors or issues you hope to resolve or improve 12/10/2024 Page 3 of 11 Advertise through our partners, Voces del Canal and Canal Alliance, and through social media. We reach Canal families through online WhatsApp forums and the Pickleweed Facebook page. In what languages will your marketing materials be distributed? English/Spanish X English X Spanish □ Vietnamese □ Other Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement 1. The expected outcome of our program is increased interest and understanding of the place of art in our environment, in our lives, and participation by Canal residents, parents and kids, in public art projects. We monitor attendance at our meetings, and encourage attendees to pursue their art apart from our sessions, experiencing the joys of creating and appreciating art. 2. Skill building and potential for participating in The Canal Arts’ ongoing public art mural program. Measurement of progress: through increasing attendance and apparent interest and improvement of skills. Measurement for Outcome 12/10/2024 Page 4 of 11 1. Measurement of progress: through increasing attendance, and immeasurable, but apparent, enjoyment seen in photos of attendees. 2. Improvement of skill levels and level of interest shown through attendance and commitment to the workshops. Measurements: How do you plan to track attendance? Attach a copy of your form. We will maintain attendance rosters. Client Satisfaction: What evaluation or survey forms will you use for client satisfaction? Attach copy. Forms tbd What other forms or measurement tools will you use? Attach copy. Photo and video record of all events. We expect an increase in number of community volunteers this year which is a measure of the effectiveness and appeal of the program. 12/10/2024 Page 5 of 11 Section IV Faculty/Leaders Names, titles and contact information for key faculty/leaders other than listed in Section I Artist Vladimir Cuevas, Artist Oscar Morales, Artist Claudia Muñoz, Section V Partners and Support List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding potential payment of user fees to the Albert J. Boro Community Center.) Partners Storek Studio/Architecture Dollar Amount. $1,500 In-Kind Attach a program budget. 36 Saturday sessions / year Artist fees $9,720 Art materials 1,800 Snacks 1,200 Misc. 1,500 Section VI Attachments List all attachments submitted with this application 12/10/2024 Page 6 of 11 Photo survey of Saturday sessions Flyers ALBERT J. BORO COMMUNITY CENTER FINAL PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: The Canal Arts Family Saturdays 12/10/2024 Page 7 of 11 Report prepared by: Name __Rich Storek Title ExDir ___________________________________________ Date submitted: March 10, 2025_________________________________ Date program completed: ongoing, May 23, 2025__________________________ How many total people were served? ~750 Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. 1. The expected outcome of our program is increased interest and understanding of the place of art in our environment, in our lives, and participation by Canal residents in public art projects. We monitor attendance at our meetings, and encourage attendees to pursue their art apart from our sessions. The Canal Arts saw a steady increase in attendance over the 2024 year, from a beginning of 20-25 attendees to 40-60 attendees. This is compromised somewhat by recent fears of ICE presence in the Canal, and vulnerability in public spaces. A. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. Records of attendance and evaluation for 2024 are not available 12/10/2024 Page 8 of 11 B. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. Attendance lists and evaluation comments kept by one of our volunteers are not available. C. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. Highly satisfying to see increased attendee interest in our sessions, and those who have participated in our mural projects: Videos: https://youtu.be/jLYKjwe5cHA https://www.youtube.com/watch?v=RIeBKPCnB2w https://www.youtube.com/watch?v=9BoPUyrlKFc 12/10/2024 Page 9 of 11 12/10/2024 Page 10 of 11 12/10/2024 Page 11 of 11 PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT April 2, 2025 Item # 5.F. TITLE: Marin YMCA 2025/2026 Afterschool Program RECOMMENDATION It is recommended that the Pickleweed Advisory Committee grant the YMCA a fee reduction or waiver for use of the rooms necessary to conduct a 2025/2026 afterschool program for Canal children at the Albert J. Boro Community Center and Pickleweed Park Monday through Friday, August 20, 2025 through June 11, 2026, excluding holidays and closures, with permission for City staff to grant additional space on a day-to-day basis, depending on availability. BACKGROUND The Albert J. Boro Community Center & Pickleweed Park has co-sponsored YMCA learning hubs, summer camps and afterschool programs, supported by the San Rafael City School District, since the pandemic to support Canal youth, and their families. The program is free to all participants who are identified and referred to the YMCA by the student’s school. The application requests use of many of the Center’s rooms and amenities. As was done in the past, in order to accommodate other offerings in the facility, the City co-sponsored and provided the YMCA with three meeting rooms and the picnic area daily. Additional rooms and athletic fields are granted on a daily, space available, basis. The listed fiscal impact of the program, therefore, reflects the base fees and not the extras that will be added during the period of use. DISCUSSION While the Pickleweed Advisory Committee reviews the Co -sponsorship Application and Final Report, YMCA staff will be present to provide a program overview and support their application which is before the Committee. Committee members will then have the opportunity to ask questions of YMCA staff. Page 2 of 2 The Pickleweed Advisory Committee has the authority to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee -waiver, reject the application and ask applicant to resubmit with additional information, or reject the co-sponsorship application all together. The Committee will make their recommendation at their June 4, 2025 regular meeting. FISCAL IMPACT The non-profit value of the granted full co-sponsorship for the meeting rooms and picnic area total $67,966.00+, while still retaining space for other programs. The fee waiver potentially results in lost revenue to the City should a paying program be interested renting the facilities at that time. The co-sponsorship amount will also be charged against the $160,000 available annually by the City for co-sponsorship. ALTERNATIVE ACTION No action is required by the Committee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1. Co-Sponsorship Application, Final Report and Supporting Documents 12/10/2024 Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. 12/10/2024 Page 13 of 16 Section VI Attachments List all attachments submitted with this application 12/10/2024 Page 14 of 16 ALBERT J. BORO COMMUNITY CENTER FINAL PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: Report prepared by: Name _____________________________ Title ___________________________________________ Date submitted: __________________________________ Date program completed: __________________________ How many total people were served? _________________ A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. 12/10/2024 Page 15 of 16 B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what Al Boro ASP(August-June) Budget based on serving 70 youth School year program Per 4 week session, assuming ASP hours 2-6pm School year program Payrate Hours Subtotal FICA WC UE Benefits Total Session Staff #1 $22.00 22 $484.00 $37.03 $10.89 $9.68 $541.60 Staff #2 $22.00 22 $484.00 $37.03 $10.89 $9.68 $541.60 Staff #3 $22.00 22 $484.00 $37.03 $10.89 $9.68 $541.60 Staff #4 $22.00 22 $484.00 $37.03 $10.89 $9.68 $541.60 Staff #5 $22.00 22 $484.00 $37.03 $10.89 $9.68 $541.60 Mental Health Support Staff $40.00 10 $400.00 $30.60 $9.00 $8.00 $445.00 $447.60 Site Coordinator $28.00 40 $1,120.00 $85.68 $25.20 $22.40 $890.00 $1,253.28 SRCS programs Site Director $35.00 20 $700.00 $53.55 $15.75 $14.00 $445.00 $783.30 $- $- $- $- $- Executive Supervision/Support $650.00 $1,780.00 $5,842.16 4 $25,148.64 Expense Total per month # of YouthPer Youth per month 25-26 SY Total Staffing $25,148.64 70 $359.27 $251,486 Supplies $3,750.00 70 $53.57 $37,500 Admin $5,532.70 70 $79.04 $55,327 Start up supplies $0 TOTAL $34,431.34 $491.88 $344,313.41 PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT April 2, 2025 Item #5.G. TITLE: Tamalpais Adult School: English as a Second Language Class RECOMMENDATION It is recommended that the Pickleweed Advisory Committee grant a fee reduction or waiver for the use of an Albert J. Boro Community Center Meeting Room on Monday and Wednesday mornings to Tamalpais Adult School. BACKGROUND Tamalpais Adult School provides free English as a Second Language class at the Albert J. Boro Community Center with a goal to “Apply language, critical thinking and transferable skills to real-world contexts.” The program is attractive to local adults, especially those whose children attend nearby Bahia Vista Elementary School. The term of the proposed adult program is from September 15, 2025 through May 20, 2026, with breaks during school holidays. Tamalpais Adult School is requesting a full fee-waiver valued at $2,945.00 for use of a Meeting Room on Mondays and Wednesdays from 8:30 am to 11:00 am. Per the Co-Sponsorship guidelines for renewal applications, a Final Report of the program’s previous co-sponsored use is included with the application for the Pickleweed Advisory Committee’s review. The activity fits well in the Center’s schedule and purpose and is well received by community participants. DISCUSSION While the Pickleweed Advisory Committee reviews the Co-sponsorship Application and Final Report, Tamalpais Adult School staff will be present to provide a program Page 2 of 2 overview and support their application which is before the Committee. Committee members will then have an opportunity to ask questions of Tamalpais Adult School staff. The Pickleweed Advisory Committee has the authority to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co -sponsorship application all together. The Committee will make their recommendation at their June 4, 2025 regular meeting. FISCAL IMPACT The value of the co-sponsorship totals $2,945.00. A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested in using the Meeting Room at that time. ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1. Use Agreement Application, Final Program Report and Supporting Information ALBERT J. BORO COMMUNITY CENTER CO-SPONSORSHIP APPLICATION Section I-About the Applicant Agency Date Submitted: March 1, 2025 Revision Dates (if applicable) ___________________________ Title of Program: Tamalpais Adult School, English as a Second Language Class ESL Basic and ESL Level 1 Co-sponsoring agency or individual: Tamalpais Adult School Address: 375 Doherty Dr. Larkspur 94939 Telephone: 415-945-1070 Ext. ______ Email:jnaish@tamdistrict.org Website:www.tamadulted.org Non-Profit 501c3 Number: LEA Principal contacts: Name: Jaemi Naish or Sue Hall Phone: 415-945-1070 Email: jnaish@tamdistrict.org; shall@tamdistrict.org Is this a first time program at Pickleweed? No If no, start date of original program: 2018-2019 Location: Albert J. Boro Community Center Most recently approved final report must be attached. Section II-About the Program General Statement about the Program. Provide a background statement or statement of the problem that describes the challenges, behaviors or issues you hope to resolve or improve Tamalpais Adult School provides free ESL, GED, High School Diploma, and Healthcare Pathway classes (Home Care Aide, Introduction to Healthcare Pathways and Medical Front Office Assistant) to adults in Marin County. TAS partners with school districts, College of Marin, Marin Adult Education Consortium, and non-profit organizations to support adult learners, many of whom have been under-served in education, to thrive in their community, learn English, attain high school equivalency, attend college, and earn a family-sustainable wage. Tam Adult School is a WASC accredited school and is celebrating over 90 years of service to adult learners in Marin County. Proposed Start Date: September 15, 2025 Proposed End Date: May 20, 2025 Number participants estimated: 14 Maximum number estimated: 20 Target age group: 18+ Requested Rooms: X Classroom # □ Community Room □ Art Room □ Teen Activity Room □ Computer Lab □ Kitchen □ Gymnasium □ Playing Field # □ Picnic Area Days and Times Requested: Day: Monday Tuesday Wednesday Thursday Friday Saturday Sunday Time: 8:45 am - 11:00 am Fee Reduction Request: □ 25% □ 50% □ 75% X 100% OFFICE USE ONLY: Monetary value of fee waiver request: $_2,945.00_________ Will there be a charge to participants? Yes_____ No _X_ If so, what will the fee be?___________________________ How will the proceeds be used? N/A Describe your community outreach plan and how you will advertise: Tam Adult School advertises its programs widely via website, social media outlets, Instagram posts, Facebook groups, flyers, mailers, paid advertising (Rec Center Catalogs), through the Marin Adult Education Consortium, word-of-mouth, email, English Language Advisory Committees, TUHSD principal newsletters, and through Bahia Vista outreach to parents of students attending school. In what languages will your marketing materials be distributed? x English x Spanish □ Vietnamese □ Other Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. 12/10/2024 - Page 2 Outcome Statement Tam Adult School has enjoyed a partnership with Albert J. Boro and Bahia Vista Elementary School for 8+ years and has successfully provided ESL classes to San Rafael parents who assess at the lowest level of English language proficiency. CASAS reading assessments are conducted for each enrolled student prior to classes beginning and once again after 50+ hours of instruction. El Civics assessments are conducted five times per school year to measure student learning in areas such as community resources, employment skills, and utilizing technology. Regular attendance is required and student persistence is reported quarterly. Regular semi-weekly attendance is expected of students and most students will record a minimum of 60 direct instructional hours throughout the fall and spring semesters. Measurement for Outcome TAS 2025-2026 Goals: 1. Increase student engagement and attendance using the TOPS Pro Teacher Portal to take student attendance and review students’ individual progress on CASAS Reading STEPS assessment. Measurement: TOPS Pro student attendance, CASAS individual score reports to review progress (pre and post scores), and EL Civics written and oral assessments after 30 hours of instruction. The EL Civics assessments include the following exams: In Case of an Emergency; Community Resources, Employment; Qualities of an Effective Employee; and Utilizing Technology to Communicate. 2. Continue to develop digital literacy skills to communicate and analyze information. Provide additional workshops in using technology to research and apply for jobs. Chromebook loaners will be provided to all students for use in class and at home. Students will learn and use a variety of Google suite tools and online learning platforms. TAS will provide basic technology skills in fall orientation and fall workshops. TAS will work to provide a teacher projector for whole class instruction. Measurement: TOPS Pro Teacher Portal student attendance, student progress on CASAS Reading STEPS assessment (pre and post scores), and EL Civics assessments including “Utilizing Technology to Communicate” exam. Teacher assessments of student skills will also be used and will include the following: using email and researching employment opportunities on the internet, applying for jobs on websites, basic internet research skills, use of web based learning platforms, typing skills, Google suite tools, Zoom conferencing, etc. Measurements: How do you plan to track attendance? Attach a copy of your form. 12/10/2024 - Page 3 Attendance is taken at each class session using the TOPS Pro Teacher Portal student information system. Attendance is reported weekly and reviewed monthly and quarterly. Calls/texts/emails are made to students who are absent and staff follow up with students who are no longer attending or who have missed 3+ class sessions. The following are also tracked: CASAS pre- and post- assessments compared for each student to determine learning gains achieved, students’ passing scores of the 5 El Civics assessments given, and students’ total attendance hours achieved. Client Satisfaction: What evaluation or survey forms will you use for client satisfaction? Attach copy. Students are provided with a Google survey (updated annually with whole staff input) at least one time per year to assess their satisfaction with the program, provide a confidential voice for program improvement, and to solicit feedback. It is a very useful and valuable tool for program improvement. The student survey is provided in English and Spanish. Google translate allows for translation of the survey in many additional languages. What other forms or measurement tools will you use? Attach copy. N/A Section IV Faculty/Leaders Names, titles and contact information for key faculty/leaders other than listed in Section I Linda Pantoskey, ESL Teacher - lpantoskey@tamdistrict.org Isabel Farga, Secretary at Tam Adult School - Ifarga@tamdistrict.org Monica McMillan, Secretary at Tam Adult School - mmcmillan@tamdistrict.org Luiza Bertozo, Paraeducator at Tam Adult School - lbertozo@tamdistrict.org Rebecca Nowlen, Marin Adult Education Outreach Coordinator - rnowlen@tamdistrict.org Section V Partners and Support List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding potential payment of user fees to the Albert J. Boro Community Center.) 12/10/2024 - Page 4 Partners Dollar Amount Detail In-Kind Mari Kernan, Principal at Bahia Vista School Support in marketing to community Attach a program budget. Section VI Attachments List all attachments submitted with this application ESL morning attendance sample report - Tops Pro (January 2025) ESL morning learning gains, total hours of attendance, pre-post tests by student EL Civics Schedule and Topics covered (2024-2025) El Civics assessments and student scores TAS End of Year Report 2023-2024 (24-5 Report available after September 2025) 2023-24 End of Year Student Survey (24-25 Survey available upon request after May 2025) 12/10/2024 - Page 5 ALBERT J. BORO COMMUNITY CENTER FINAL PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: Tamalpais Adult School, TUHSD Report prepared by: Name: Sue Hall Title: Assistant Director Date submitted: 3/1/2025 Date program completed: May 21, 2025 How many total people were served? 19 A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. 1. Goal: Apply language, critical thinking and transferable skills to real-world contexts. Measurement: EL Civics written and oral assessments after 30 hours of instruction (El Civics Units include Qualities of An Effective Employee, Community Resources, and Utilizing Technology to Communicate), and CASAS scores for all students measuring growth with pre and post assessments after 50 hours of instruction per student. CASAS individual score reports are available and will be used to differentiate curriculum. Goal met- see below. 2. Goal: Use our College of Marin and Marin County partnerships to increase learning and use of community resources and transition opportunities. Measurement: Introduction to community resources in Marin County, transition planning appointments with COM counselor, college guest presentations, partner presentations on employment support services, CALWORKS, bilingual support services, health presentations (Narcan, etc.), El Civics assessments including "Community Resources", and student surveys. Goal met- see below. 3. Goal: Increase access to technology and develop digital literacy skills to access, analyze and communicate information Measurement: El Civics assessments including "Utilizing Technology to Communicate" Unit Test, teacher assessments of computer skills such as using the Internet, emailing, 12/10/2024 - Page 6 applying for employment and courses/education, and instructional tools such as Zoom and Google Suite tools. Chromebooks are loaned to students as needed and the instructor uses iPhone accessible programs. TAS utilizes student surveys and TopsPro data reporting tools regularly. Student data is shared with TAS teachers for curriculum and program improvement. All data is reported to TAS director quarterly. Goal met- see below. B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. 1. We were successful in meeting this goal as evidenced by our student performance data on both the EL Civics unit assessments and our pre and post CASAS exams. All students have taken and passed between 2-3 EL Civics units as a measurement of learning gains. By May 2025, we expect that most students will pass at least 4 of the 5 EL Civics assessments. All students have taken the pre CASAS exam (Sept 2024) and we expect to see growth when they take a post test in May (after 60+ hours of instruction). See attached CASAS score report. Attendance: The average attendance hours per student enrolled in the AM class is 30 instructional hours to date. Twelve students are attending the ESL class regularly. See report attached. 2. In reviewing our EL Civics assessment on Community Resources, our students successfully completed and passed the Community Resources exam (7/7). We provided and students attended presentations on the following topics: healthcare pathways programs; transition opportunities in the community; and “Know Your Rights” seminars. We are also providing a spring workshop series located at TAS Carlisle office for all of our TAS students. The workshops include the following: “Know Your Rights”; College Coaching; Citizenship Prep and Community Resources; Technology Access and Skills; and Career Coaching. Going forward we would like to improve on this goal and provide more opportunities for students to learn about college and careers at the Albert J. Boro site. See data attached. 3. To increase our students' use of technology and digital literacy skills, we now provide chromebooks for all students to use in the classroom and at home. The ESL teacher has provided students with instruction in the following programs: Ellii, USA Learns, Stand Out, Typing.com, etc. They have also learned to use their emails, navigate websites, research job opportunities, attend Zoom conferences, and use Google suite tools, etc. Of the students who were attending in May 2024, all passed the “Using Technology to Communicate” EL Civics exam (7/7 students passed). Two students were absent during May and did not return to the class. 2024-2025 Student Satisfaction Survey: results available in May 2025 2024-2025 End of Year Report: available in Sept 2025 upon request 12/10/2024 - Page 7 C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. 2. Although we met our goals for Community Resource, we would like to add to this goal with the following: increase presentations for colleges and career pathways; increase time with the College of Marin counselor and college resources; and provide the TAS Workshop Series during the Fall of 2025. 3. Although we met our Technology goal, we would like to add to this goal with the following: obtain a teacher projector for whole group direct instruction; provide a digital literacy workshop offered at TAS and AJB in fall 2025; and provide basic tech skills at new student orientation (email, website, google suite tools, etc.). D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. Tam Adult School values and appreciates our long standing partnership with the city of San Rafael’s Albert J. Boro Community Center. This collaboration provides adult learners access to free English classes at a central location in the Canal area of San Rafael. This morning time is also beneficial for students who cannot attend our evening classes at the other school sites in San Rafael, San Anselmo, and Larkspur. The students in the ESL class at Albert J. Boro continue to meet success in the TAS program. Students attend on a regular basis as shown in our attendance data and learning gains are strong as evidenced by our classroom, EL Civics, and CASAS assessments. The classroom teacher, is an Linda Pantoskey experienced, creative and dedicated ESL teacher and this year we have enjoyed the support of a classroom volunteer. We look forward to continuing our partnership with the Albert J. Boro Community Center and the surrounding San Rafael community. 12/10/2024 - Page 8 PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT April 2, 2025 Item #5.H. TITLE: Raíces Del Canal: Afterschool Program RECOMMENDATION It is recommended that the Pickleweed Advisory Committee consider granting a fee reduction or waiver for the use of the Albert J. Boro Community Center Teen Room Monday through Friday afternoons to the Raíces Del Canal afterschool program. BACKGROUND Raíces Del Canal provides Latino youth and families access to the community programs they need to overcome barriers and thrive, empowering them to realize their full potential as residents of Marin County. The term of the proposed youth afterschool program is from August 25, 2025 through June 12, 2026, with breaks during school holidays. Raíces Del Canal is requesting a full fee-waiver valued at $11,424.00 for use of the Teen Room on Monday through Friday from 3:00 pm to 6:30 pm. DISCUSSION While the Pickleweed Advisory Committee reviews the Co-sponsorship Application, Raíces Del Canal staff will be present to provide a program overview in support of their application which is before the Committee. Committee members will then have an opportunity to ask questions of Raíces Del Canal staff. The Pickleweed Advisory Committee has the authority to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co -sponsorship application all together. The Committee will make their recommendation at their June 4, 2025 regular meeting. Page 2 of 2 FISCAL IMPACT The resident/non-profit value of the co-sponsorship totals $11,424.00. A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested in using the Teen Room at that time. ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1. Use Agreement Application and Supporting Information 12/10/2024 Page 9 of 16 * + Section I-About the Applicant Agency Date Submitted: ________________ Revision Dates (if applicable) ___________________________ Title of Program: _____________________________________________________________________ Co-sponsoring agency or individual: _____________________________________________________ Address: ___________________________________________________________________________ Telephone: _______ Ext. _______________ Email: _____________________________________________________________________________ Website: ___________________________________________________________________________ Non-Profit 501c3 Number: ____ Principal contacts: Name: _________________________ Phone: _ Email: ______________________ Is this a first time program at Pickleweed? Yes No If no, start date of original program: __________________ Location: ________________________ Most recently approved final report must be attached. Section II-About the Program General Statement about the Program. Provide a background statement or statement of the problem that describes the challenges, behaviors or issues you hope to resolve or improve 3/12/25 Raíces Del Canal Marin Link 5800 Northgate Dr # 250 San Rafael CA 94903 maited@raicesdelcanal.org raicesdelcanal.org Maite Duran maited@raicesdelcanal. Teen Room9/3/24 At Raices Del Canal we are dedicated to building an equitable future in the Canal neighborhood and Marin County by providing Latino youth and families access to the community programs they need to overcome barriers and thrive. We envision a Canal neighborhood, San Rafael, and Marin where Latino youth and families live in dignity and are empowered to realize their full potential as residents of Marin County. 12/10/2024 Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. 1. Our goal is that 100% of program participants will increase their knowledge and understanding of environmentalism, climate change, and conservation issues. 2. Another outcome is that 100% of program participants including youth and families will have access to a weekly community art program that will educate them on the topics of environmentalism and mental health and learn art skills and knowledge. 3. 100% percent of participants in our Latino Women’s Mental Health program will receive important mental health education that discusses culturally sensitive topics related to immigration, trauma, motherhood and navigating life in Marin County as a Latina immigrant. 4. 100% of program participants will have access to culturally sensitive community programs where they will interact with culturally competent staff and a program curriculum that includes an emphasis on the cultural knowledge and ancestral wisdom of the Latino/Indigenous community. 1. We will conduct before, during, and after assessments/surveys of program participants to check for understanding, growth, satisfaction, and motivation to continue implementing sustainable solutions in their lives. Attendance will be tracked. 2. We will conduct before, during, and after assessments/surveys of program participants to check for understanding of the art curriculum, art skills and knowledge gained, growth, and satisfaction. Attendance will be tracked. 3. We will conduct before, during, and after assessments/surveys of program participants to check for understanding of mental health education topics related to Latino Women, healing from trauma, satisfaction, and motivation to continue learning about and improving their mental health. Attendance will be tracked. 4. We will conduct before, during, and after assessments/surveys of program participants to receive feedback on cultural competency, representation of participants cultures, We track attendance through a sign-in sheet that is then entered into a data management software that records the attendance of all program participants. 12/10/2024 Page 13 of 16 Section VI Attachments List all attachments submitted with this application Final Report Community Feedback Form Attendance Sheet 12/10/2024 Page 14 of 16 * + (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: Report prepared by: Name _____________________________ Title ___________________________________________ Date submitted: __________________________________ Date program completed: __________________________ How many total people were served? _________________ A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. Raíces Del Canal Maite Duran, Yavar Amidi Director 3/12/25 6/12/25 25 1. Increased Knowledge of Environmentalism, Climate Change, and Conservation Issues Participants engaged in hands-on activities and workshops, increasing their understanding of environmental issues. Surveys and feedback confirmed a notable rise in awareness. 2. Weekly Community Art Program on Environmentalism and Mental Health Youth and families participated in a weekly art program integrating environmentalism and mental health. Attendance was strong, and reflections showed growth in artistic skills and topic understanding. 3. Mental Health Education for Latina Women Women engaged in discussions on immigration-related stress, trauma, motherhood, and navigating life in Marin County as Latina immigrants. Community feedback highlighted the program's positive impact on their emotional well-being. 4. Access to Culturally Sensitive Community Programs We ensured that all program participants had access to culturally sensitive community programs. Our staff facilitated activities and discussions rooted in Latino and Indigenous ancestral wisdom. Feedback confirmed that our programs provided a welcoming, affirming space where participants felt understood and valued. 12/10/2024 Page 15 of 16 B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. 1. Environmental Education We conducted pre and post program surveys to assess participants' understanding, growth, and motivation regarding environmental issues. Results showed increased awareness, and attendance tracking confirmed strong engagement. 2. Community Art Program Surveys before and after the program measured participants’ understanding of the art curriculum, skills gained, and satisfaction. Attendance records indicated consistent participation, and survey responses reflected artistic and personal growth. 3. Latina Women’s Mental Health Program Participants completed assessments at key points to evaluate their understanding of mental health topics, healing from trauma, and satisfaction. Data showed increased awareness and motivation to continue learning, with strong attendance throughout. 4. Culturally Sensitive Community Programs We used surveys to assess cultural competency, representation, and overall satisfaction. Responses confirmed participants felt valued and connected to their heritage, and attendance tracking demonstrated program consistency. We successfully met our objectives across all program areas, with strong participation, engagement, and positive feedback from participants. However, we faced some challenges, including occasional attendance fluctuations due to external factors such as work schedules and family obligations. To address this, we implemented flexible scheduling, offered additional program reminders, and increased outreach efforts to ensure consistent participation. Moving forward, we plan to enhance accessibility and provide additional support to participants facing barriers to attendance. Overall, our programs effectively met their goals, and we remain committed to continuous improvement based on participant feedback. We are highly satisfied with the success of our programs, as they provided valuable education, cultural connection, and mental health support to the community. Participants demonstrated growth, engagement, and appreciation for the culturally responsive approach. A key highlight was our After-School Youth Program, which provided a safe, enriching space for students to learn about environmentalism, mental health, and cultural identity through hands-on activities and creative expression. The program fostered leadership, confidence, and a strong sense of community among participants. We sincerely thank the Pickleweed Advisory Committee and the Albert J. Boro Community Center for providing the space that made our success possible. Their support has been instrumental in serving the Canal community. Raices Del Canal Community Feedback Form Thank you for participating in Raices Del Canal's programs! Your feedback is important to us as we strive to improve our services and better meet the needs of our community. Please take a few moments to complete this survey. Your responses will remain confidential and will be used for program evaluation purposes only. Program Name: _______________________________ Date of Participation: __________________________ Please indicate your level of satisfaction with the following aspects of the program: (Please circle the appropriate response) a. Program Content and Activities Very Satisfied Satisfied Neutral Dissatisfied Very Dissatisfied b. Program Organization and Timeliness Very Satisfied Satisfied Neutral Dissatisfied Very Dissatisfied c. Program Staff and Volunteers Very Satisfied Satisfied Neutral Dissatisfied Very Dissatisfied How would you rate the overall quality of the program? Excellent Good Fair Poor Did the program meet your expectations? 1. Yes No Somewhat 2. What did you like most about the program? 3. What aspects of the program do you think could be improved? How likely are you to recommend this program to others? 4. Very Likely Likely Neutral Unlikely Very Unlikely 5. Do you have any additional comments or suggestions for us? Please indicate the name, age, and grade of your student: Student: Name: ________ Age: ________ Gender: ________ Thank you for taking the time to complete this survey. Your feedback is valuable to us. If you have any further comments or concerns, please feel free to contact us at (415) 450-5993 or maited@raicesdelcanal.org Sincerely, Raíces Del Canal Leadership and Staff