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Home My WebLink AboutCC Minutes 2025-03-17 MINUTES SAN RAFAEL CITY COUNCIL - MONDAY, MARCH 17, 2025 This meeting will be held in-person. This meeting is being streamed to YouTube at www.youtube.com/cityofsanrafael. How to participate in the meeting: • You are welcome to come to the meeting and provide public comment in person. Each speaker will have 2-minutes to provide public comment per agenda item. • Submit your comments by email to city.clerk@cityofsanrafael.org by 4:00 p.m. the day of the meeting. If you experience technical difficulties during the meeting, please contact city.clerk@cityofsanrafael.org. SPECIAL MEETING AT 4:30 P.M. San Rafael City Hall, Council Chambers 1400 Fifth Avenue, San Rafael, CA 94901 Watch online: https://tinyurl.com/CC-03-17-2025 Listen by phone: (669) 444-9171 ID: 860-6190-5675# One Tap Mobile: +16694449171,,86061905675# US Present: Vice Mayor Bushey Councilmember Hill Councilmember Kertz Councilmember Llorens Gulati Mayor Kate Absent: None. Also Present: City Manager Cristine Alilovich Assistant City Attorney Andrea Visveshwara City Clerk Lindsay Lara Mayor Kate called the meeting to order at 4:31 p.m. and invited City Clerk Lindsay Lara to call the roll. All members of the City Council were present. 1. Discussion on Recent Housing Legislation (CA) Outside Legal Counsel Nira Doherty gave a presentation on recent housing legislation. Staff responded to questions from the City Council. Mayor Kate invited public comment; however, there was none. Mayor Kate adjourned the meeting at 5:28 p.m. 2 REGULAR MEETING AT 6:00 P.M. San Rafael City Hall, Council Chambers 1400 Fifth Avenue, San Rafael, CA 94901 Watch online: https://tinyurl.com/CC-03-17-2025 or www.youtube.com/cityofsanrafael Listen by phone: (669) 444-9171 ID: 860-6190-5675# One Tap Mobile: +16694449171,,86061905675# US OPEN SESSION – CITY MANAGER’S CONFERENCE ROOM – 5:20 PM 1. Mayor Kate to announce Closed Session items. CLOSED SESSION – CITY MANAGER’S CONFERENCE ROOM – 5:20 PM 2. Closed Session: a. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8 Property: 350 Merrydale Road / 3833 Redwood Highway, San Rafael APNs 179-041-27 & 179-041-28 Agency negotiator: Cristine Alilovich, City Manager; John Stefanski, Assistant City Manager; Daniel Cooperman, Community Services Division Director Negotiating parties: Ridgewood Properties, a California General Partnership, as to an undivided ½ interest; and Francine M. Clayton, Trustee of The Francine M. Clayton 1996 Trust, as to an undivided ½ interest Under negotiation: Price and Terms of Payment Present: Vice Mayor Bushey Councilmember Hill Councilmember Kertz Councilmember Llorens Gulati Mayor Kate Absent: None. Also Present: City Manager Cristine Alilovich Assistant City Attorney Andrea Visveshwara City Clerk Lindsay Lara Mayor Kate called the meeting to order at 6:07 p.m. and invited City Clerk Lindsay Lara to call the roll. All members of the City Council were present. Mayor Kate provided opening remarks which included gratitude to City Staff, Team of the 4th quarter, Employee of the 4th quarter, Public Works grant funding, and a land acknowledgment. City Clerk Lindsay Lara informed the community that the in-person meeting would also be recorded and streamed live to YouTube and through Zoom. She noted the two-minute timer for public comment and closed captioning on Zoom. CITY MANAGER AND COUNCILMEMBER REPORTS: (including AB 1234 Reports on Meetings and Conferences Attended at City Expense) 3. City Manager and Councilmember Reports: 3 City Manager Cristine Alilovich reported on: • Equity Resolution • Immigration announcement • County of Office of Emergency Services - Alert Marin • Public Works Department appreciation • Police Advisory & Accountability Committee meeting to be held Wednesday, March 19 at 5:30 pm City Councilmember Reports: • Vice Mayor Bushey reported on the Public Service Award Selection Committee, San Rafael Sanitation District, and the ribbon cutting for The Burren House. • Councilmember Kertz reported on the eBike Committee • Councilmember Hill reported on the Public Service Award Selection Committee and appreciated the Public Works Department. • Councilmember Llorens Gulati expressed appreciation to the Public Works Department, and reported on Meals on Wheels, Parking Permit Program, Sea Level Rise Subcommittee Meeting, and CivicWell Policy Makers Conference. • Mayor Kate reported on the Burren House Ribbon Cutting, Drake Terrace, Sun Valley Neighborhood Association. Mayor Kate invited public comment. Speakers: Name withheld, John Reynolds Assistant City Attorney Andrea Visveshwara announced that no reportable action was taken in Closed Session. CONSENT CALENDAR: Mayor Kate invited public comment; however, there were none. Mayor Kate commented on item 4.d Councilmember Llorens Gulati moved and Vice Mayor Bushey seconded to approve the Consent Calendar. 4. Consent Calendar Items: a. Approval of Minutes Approve Minutes of the Regular City Council Meeting of March 3, 2025 (CC) Approved minutes as submitted b. Equity, Inclusion, Belonging, Diversity and Democracy Resolution Resolution Affirming the City’s Values of Equity, Inclusion, Belonging, Diversity and Democracy (CM) Adopted Resolution 15377 c. Encampment Cleanup Services Contract Amendment Resolution Authorizing the City Manager to Amend a General Services Agreement with Foege Schuman Global Disaster Solutions LLC, in the Amount not to Exceed $75,000, for a Total not to Exceed Amount Under the Agreement of $150,000 (CM) 4 Adopted Resolution 15378 d. Marin Transit Collaboration Agreement Resolution Authorizing the City Manager to Enter into a Collaboration Agreement with Marin County Transit District (Marin Transit) Regarding Community Benefits for the Development of an Electric Bus Charging Facility Located at 1075 Francisco Blvd East (CM) Adopted Resolution 15379 e. Audio-Visual Systems Upgrades for City Conference Rooms Resolution Authorizing the City Manager to Enter into an Agreement, which is Exempt from Competitive Bidding Process, with MarinIT, Inc. for Audio-Video Systems Upgrades to Five City Conference Rooms, with a Total Cost Not to Exceed $193,938 (DS) Adopted Resolution 15380 f. Employee Relations Legal Services Agreement Amendment Resolution to Authorize the City Manager to Amend the Professional Services Agreement with Burke, Williams & Sorensen, LLP for Employee Relations Legal Services, to Increase the Contract Amount by $75,000, For a Total Not to Exceed $225,000 (HR) Adopted Resolution 15381 g. Downtown Library Mobile Shelving Purchase Resolution Waiving Bidding Requirements and Authorizing the City Manager to Execute a Purchase Order with Ross McDonald Co., Inc for the Purchase of Mobile Shelving and Furniture for the Downtown Library in an Amount Not to Exceed $154,582 (LR) Adopted Resolution 15382 h. Special Event Street Closure in San Rafael Resolution Authorizing the Temporary Closure of a Portion of Point San Pedro Road in San Rafael (PD) Adopted Resolution 15383 i. San Quentin Pump Station Reconstruction Resolution Authorizing the City Manager to Execute a Fifth Amendment to the Professional Services Agreement with CSW/Stuber-Stroeh Engineering Group, Inc. for Additional Construction and Environmental Compliance Support Services Associated with the San Quentin Pump Station Reconstruction Project, in the Amount Not to Exceed $43,950, for a Revised Total Agreement Amount of $592,103 (PW) Adopted Resolution 15384 AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: None PUBLIC HEARINGS 5. Public Hearings a. General Plan 2040 Progress Report General Plan and Housing Element Annual Progress Report (APR) Highlighting Progress on the Policies and Programs Identified in the City’s General Plan and The City’s Progress Toward Meeting Its Share of the Regional Housing Need Allocation (RHNA) (CED) 5 Director of Community & Economic Development Micah Hinkle introduced Planning Manager Margaret Kavanaugh-Lynch, who presented the Staff Report. Staff responded to questions from the City Council. Mayor Kate invited public comment. Speakers: John Reynolds, Name withheld City Council provided comments. Planning Manager Noted an Error in the Report, Figure 1, to Modify “622” to the Correct Figure. Vice Mayor Bushey moved and Councilmember Kertz seconded to Accept the General Plan and Housing Element Annual Progress Report (APR) Highlighting Progress on the Policies and Programs Identified in the City’s General Plan and The City’s Progress Toward Meeting its Share of the Regional Housing Need Allocation (RHNA) with a Modification to Figure 1, “622” to the correct figure. AYES: Councilmembers: Bushey, Kertz, Hill, Llorens Gulati & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: None Accepted report with modifications OTHER AGENDA ITEMS 6. Other Agenda Items: a. Update on Draft Terra Linda Park and Community Center Enhancement Plan Presentation and Update on Draft Terra Linda Park and Community Center Enhancement Plan (LR) Director of Library & Recreation Catherine Quffa provided comment and introduced Melanie Reynolds from Gates & Associates, who presented the Staff Report. Staff responded to questions from the City Council. Mayor Kate invited public comment. Speakers: Name withheld, Michael Norton Lindsay Staff responded to questions from the community. City Council provided comments. Councilmember Kertz moved and Councilmember Llorens Gulati seconded to accept the Draft Terra Linda Park and Community Center Enhancement Plan 6 AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: None Accepted report b. Canal Neighborhood Active Transportation Enhancement Project Resolution Authorizing the City Manager to Enter into a Professional Services Agreement with BKF Engineers to Provide Design and Environmental Services for the Canal Neighborhood Active Transportation Enhancement Project in the Amount Not to Exceed $1,264,034 (PW) Associate Civil Engineer Grey Melgard presented the Staff Report. Staff responded to questions from the City Council. Mayor Kate invited public comment. Speakers: John Reynolds, Name withheld Staff responded to questions from the community. City Council provided comments. Councilmember Llorens Gulati moved and Councilmember Kertz seconded to adopt the Resolution Authorizing the City Manager to Enter into a Professional Services Agreement with BKF Engineers to Provide Design and Environmental Services for the Canal Neighborhood Active Transportation Enhancement Project in the Amount Not to Exceed $1,264,034 AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: None Adopted Resolution 15385 OPEN TIME FOR PUBLIC EXPRESSION None ADJOURNMENT: Mayor Kate adjourned the meeting at 8:33 pm. __________________________ LINDSAY LARA, City Clerk APPROVED THIS _____DAY OF____________, 2025 _____________________________________ KATE COLIN, Mayor