HomeMy WebLinkAboutCC Resolution 15389 (Workers Compensation Claims Agreement Amendment)RESOLUTION NO. 15389
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE SECOND
AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH LWP
CLAIMS SOLUTIONS, INC, FOR WORKERS’ COMPENSATION CLAIMS
ADMINISTRATION SERVICES, INCREASING THE TOTAL NOT TO EXCEED
AMOUNT UNDER THE AGREEMENT TO $1,745,311, SUBJECT TO
APPROPRIATION, AND EXTENDING THE TERM DATE JUNE 30, 2026
WHEREAS, on April 2, 2018, the City Council authorized the City Manager to enter
into a Professional Services Agreement with LWP Claims Solutions, Inc., to provide
workers' compensation claims administration services, effective May 1, 2018, with a total
not to exceed amount of $904,089 for a five-year term; and
WHEREAS, on May 1, 2023, an informal First Amendment to the Agreement was
entered into to extend the term of the Agreement through April 30, 2026, and to increase
the not to exceed amount under the Agreement to $1,490,915; and
WHEREAS, it has been determined that an additional extension of the Agreement
term through June 30, 2026, is necessary to align the professional services agreement
with the City’s fiscal year, and to ensure continuity of services for ongoing workers'
compensation claims; and
WHEREAS, staff recommends executing a Second Amendment to add $254,396
to the agreement and adjusting the term, extending it to June 30, 2026, and increasing
the total not to exceed under the Agreement to $1,745,311 ; and
WHEREAS, staff recommends authorizing the expenditure of $254,396 for third
party workers’ compensation administrative services through June 30, 2026; and
WHEREAS, funding to cover the extension and additional fees will be covered by
appropriations in the Non-Departmental FY 2025-26 budget, and through the Workers’
Compensation Fund (Fund 606) for FY 2025-26; and
WHEREAS, the City desires to maintain continuity of service for workers’
compensation claims, ensuring efficient claims management, cost control, and
compliance with regulatory requirements, and to support City staff in managing these
claims effectively.
NOW, THEREFORE BE IT RESOLVED, that the City Council hereby finds that the
foregoing recitals are true and correct and authorizes the City Manager to execute the
second amendment to the Professional Services Agreement with LPW Claims Solutions,
Inc., increasing the total not to exceed amount under the Agreement to $1,745,311,
subject to appropriation, and extending the term date June 30, 2026.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the City
Council of the City of San Rafael, held on Monday, the 7th day of April 2025, by the
following vote, to wit:
AYES: Councilmembers: Kertz, Hill, Llorens Gulati & Mayor Kate
NOES: Councilmembers: None
ABSENT: Councilmembers: Bushey
________
Lindsay Lara, City Clerk
