HomeMy WebLinkAboutLR Use of Albert Park Stadium and Baseball Field 20254853-5253-1704 v4 1
AGREEMENT FOR PROFESSIONAL SERVICES
BY AND BETWEEN
THE CITY OF SAN RAFAEL
AND
PECOS LEAGUE BASEBALL, LLC
FOR USE OF ALBERT PARK STADIUM AND BASEBALL FIELD
This Agreement for Professional Services (“Agreement”) is made and entered into as of
_______________________________ (“Effective Date”), by and between the City of San Rafael,
a California municipal corporation ("City"), and the Pecos League Baseball, LLC, a Texas
limited liability company ("Pecos"). City and Pecos may be referred to individually as a “Party” or
collectively as “Parties.”
RECITALS
A. City owns and operates Albert Park Baseball Field and Stadium facilities located
at 50 Albert Park Lane in Albert Park, San Rafael, including the baseball field, stadium with lights,
grandstand bleacher seating, storage, locker rooms, restrooms, dugouts, press box, and sound
booth equipment (collectively, “Facilities”).
B. City and Pecos desire to enter into a new agreement for use of the Facilities by the
San Rafael Pacifics Club team (“Pacifics”).
C. Through this Agreement, the Parties desire to supplement the terms and
conditions of City’s standard Athletic Field Rental Application and Athletic Field Use Policy
(“Athletic Field Policy”), attached hereto as Exhibit A and incorporated herein by reference.
D. Pecos desire periodic use of the Facilities to support a professional baseball team
for a term commencing January 1, 2025 and concluding December 31, 2025 (“Term”).
E. During the Term and pursuant to this Agreement, Pecos desire to conduct pre-
season, regular season and playoff baseball games and associated activities at the Facilities
(collectively, “Permitted Use”).
F. Pursuant to San Rafael Municipal Code Section 8.10.030, Pecos must obtain a
“Permit” issued by City for the Permitted Use; this Agreement shall constitute the Permit.
G. This Agreement describes the scope of the Permitted Use for the Facilities and
components thereof by Pecos, the operations to be conducted by Pecos at the Facilities, the
compensation to be paid to City for such use by Pecos and other terms and conditions applicable
thereto.
H. The Park and Recreation Commission, finding the proposed Agreement to be
satisfactory, the Permitted Use appropriate for the Facilities and beneficial to the community as
family-oriented entertainment and as a local business stimulant, voted to support the proposed
Agreement at their regular meeting on October 17, 2024.
Now, therefore, in consideration of the foregoing, which are incorporated herein by
reference, for good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged and on the terms and conditions described herein, City and Pecos hereby agree
as follows:
Apr 20, 2025
4853-5253-1704 v4 2
AGREEMENT
1.Facilities. During the periods of time set out in the Final Schedule (as defined in Section
3.B(ii)) and any periods of Additional Use (as defined in Section 3.B(ii)) approved by City, Pecos shall
be permitted exclusive use of the Facilities for the Permitted Use on the terms and conditions
described herein. Outside of such periods of time reflected in the Final Schedule or approved by
City for Additional Use, Pecos shall have no right to use the Facilities either exclusively or non-
exclusively.
2.Term.
A.Initial Term. The Term, shall continue for the period described above, unless earlier
terminated by either Party, as provided for in Section 7, or extended as provided in Section 2.B.
B. Extension of Term. The initial Term of this Agreement shall automatically renew for
two (2) successive one (1) year periods, unless either Party delivers written notice of termination to
the other Party not less than thirty (30) days prior to the last day of the then current Term. As used
herein, “Term” shall collectively mean the initial Term and each successive one (1) year extension
period.
3.Pecos Obligations. During the Term of this Agreement, Pecos agree to undertake each of
the following:
A.Policies. Read, understand, sign and abide by each of the following: (i) the Athletic
Field Policy, (ii) the Field Management Equipment Waiver and Release of Liability (“Equipment
Waiver”) attached hereto as Exhibit C and incorporated herein by reference, and (iii) the Alcoholic
Beverage Management Plan (“Alcoholic Beverage Plan”) attached as Exhibit D and incorporated
herein by reference.
B.Operation.
i.Staffing. Undertake all operational aspects of a professional baseball
organization, including, among other things, recruiting, hiring, training, supervising and scheduling
all staff and required personnel, including event staff, security personnel, concessions workers, field
staff, guest services staff, coaches, players and officials. Prior to the start of each season, Pecos
will provide City with a staff roster identifying personnel assigned to complete field preparation for
Pacifics games.
ii. Schedule. No less than thirty (30) days prior to the first day of the initial
Term and each subsequent Term thereafter, if this Agreement is extended, deliver to City, for its
review and consideration, a completed Athletic Field Rental Application, including a proposed facility
use schedule for the upcoming season describing all requested use of the facility for games,
practice, field preparation, playoff games and other facility uses (“Proposed Schedule”). Following
approval of the Proposed Schedule by City (“Final Schedule”), Pecos may request from City,
subject to City’s approval, additional Facilities reservation hours for team practices, try outs, and
other activities (“Additional Use”). Additional Use, if approved by City, may be exclusive or non-
exclusive, as determined by City in its sole discretion and considering availability of the Facilities.
iii.Compliance with Law. Comply with (a) all applicable laws, including without
limitation, the Americans with Disabilities Act (“ADA”), and (b) the requirements of the State
Alcoholic Beverage Commission, all conditions set forth by the San Rafael Police Department for
4853-5253-1704 v4 3
the sales of alcoholic beverages in accordance with Exhibit A and the Alcoholic Beverage Plan.
iv.Unsafe Conditions. Notify City of dangerous, hazardous or unsafe conditions
immediately upon discovery and prevent public exposure to such conditions by means of marking
or identification with appropriate signage and blockage from access.
v.Equipment and Supplies. At Pecos sole cost and expense, (i) purchase all
team related equipment, including safety and first aid equipment, and (ii) provide all equipment and
materials needed to support concessions and ensure that all concessions comply with State,
County of Marin, and City of San Rafael health and safety codes for the sales of food and
beverages, as well as all other federal and state requirements, including the ADA.
vi.Keys. Provide City with keys and access to property located at the Facilities,
including the concession stand. Pecos shall not alter or change locks on City property or facilities.
vii.Security. Furnish, at Pecos sole cost and expense, during all periods of use
of the Facilities event security personnel if any one of the following is occurring: admission fees are
charged, alcohol is served or sold, spectators are present, concessions are being served or sold or
during parties/special events.
viii.Signage. Install sponsor and promotional signs within the interior of the
Facilities with the prior written approval by City as to design, size and installation, which approval
shall not unreasonably be withheld. Any exterior signage must comply with San Rafael Municipal
Code Title 14, Chapter 14.19 and be approved in writing by City’s Library and Recreation Director.
No sponsor or promotional signs will be attached to the scoreboard. Pecos shall install its signage
no earlier than one (1) week prior to the home opener game and shall remove it no later than one
(1)week after each season during the term.
ix.Reporting. Provide an annual report of Pecos season and operations, which
City staff will present to the Park and Recreation Commission in September of each year during the
term of this Agreement. Pecos staff are welcome to present to the Commission, but not required.
C.Maintenance.
i.Equipment. Replace or reimburse City (as elected by City) for damaged or
lost equipment supplied by City, normal wear and tear excepted.
ii.Garbage. Collect and disburse garbage generated inside the concessions
area.
D.Community Outreach/Involvement.
i.Promotion. Promote and publicize the Final Schedule and Pacifics program,
which promotional material shall not represent City as sponsor, co-sponsor, or affiliated with Pecos
or Pacifics operations.
ii.Player Appearances. Players shall appear at a minimum of two (2) City
sponsored programs, such as Junior Giants or San Rafael Public Library story time, to be
scheduled at a mutually agreeable date and time.
4.City Obligations. During the Term, City agrees to undertake the following:
4853-5253-1704 v4 4
A.Proposed and Final Schedule. Approve or provide reasonable and detailed written
comments on the Proposed Schedule and the Final Schedule. If City provides comments on the
Proposed Schedule or the Final Schedule, Pecos shall modify same and deliver the revised version
to City and this process shall continue until the Proposed Schedule or Final Schedule are approved
by City.
B.Use of Facilities.
i.Manage Use. Manage and negotiate field use dates and times with various
requesting groups to find mutually agreeable dates and balance community needs.
ii.Community Use. Continue City’s typical hosting of other field user groups,
including but not limited to little league baseball, high school baseball, recreational softball, travel
teams, club teams, private group rentals and other events at the Facilities.
iii.Additional Use. Whenever the field schedule allows, City will work with Pecos
to provide free Additional Use of the Facilities, such as access to the Facilities earlier than the time
set out in the Final Schedule to undertake field preparation and Facilities set up, receive deliveries,
hold batting practice and conduct similar activities, as described in Exhibit A and as otherwise
agreed upon by the Parties. Additional Use, if approved by City, may be exclusive or non-exclusive,
as determined by City in its sole discretion and considering availability of the Facilities.
iv.Temporary Uses. Upon written request of Pecos and subject to City’s
advance written consent, permit Pecos to set up within the Facilities at specific locations agreed
upon by the Parties, a temporary concessions area, as well as other portable concession carts,
BBQs, retail stands and food service areas all at Pecos sole cost and expense.
C.Promotion. Subject to City’s available resources, City agrees to support opportunities
to promote Pecos. In collaboration with Pecos, City will promote Pecos through local media
including, but not limited to, City web site presence, City Activity Guide and program brochure
publications, as well as other print material, data base communication, social media advertising and
other public outreach.
D.Condition of Facilities/Maintenance.
i.Delivery Condition. Deliver to Pecos on the first day of the Term in a
reasonable condition, the Facilities and all furnishings, landscape, buildings and equipment.
ii.Maintenance. Provide all regular and routine maintenance of the Facilities
related to operation and preparation of the field, stadium interior and exterior, lights, dugout areas,
entrances, and landscape. “Regular and routine” shall mean routine maintenance requiring
expenditures on general maintenance, cleaning, disinfecting, lighting, water, grass cutting and
similar items customarily incurred pursuant to City’s standard maintenance program, and for repairs
to equipment, plumbing, hardware and emergency repairs of similar nature.
iii.Unsafe Conditions. Timely repair furnishings, landscape, field, buildings and
equipment in response to a written notification from Pecos of a dangerous, hazardous or unsafe
condition.
iv.Equipment/Furnishings. Provide and maintain affixed equipment and
furnishings located at the Facilities, including but not limited to a portable enclosed backstop, the
4853-5253-1704 v4 5
pitcher’s mound tarp, the sound system, the scoreboard, a non-motorized field maintenance
apparatus, garbage receptacles, gate locks and other items mutually agreed upon by the Parties.
E.Orientation and Training. Prior to the initial Term and each subsequent season if the
Agreement is extended, schedule and conduct a field orientation and training facilitated by City’s
Department of Public Works – Parks Division staff or Pacifics personnel involved in field preparation
or operations.
F. Services/Supplies.
i. Utilities. Provide all utility, water, electrical, gas, and garbage disposal
services to the facilities at its sole expense.
ii.Supplies. Provide all soaps and restroom paper products, and stock the
same for all permanent restrooms located at the Facilities.
G.Storage. Provide year-round on-site storage for Pacifics equipment in the grandstand
and seasonal storage in the locker room areas, as mutually agreed upon by the Parties.
H.Keys. Provide Pacifics with necessary keys and adequate access to the stadium.
5.Fees/Pricing.
A.Master Fee Schedule. Pecos shall pay City standard field rental fees in accordance
with the City Master Fee Schedule (“Master Fee Schedule”), for all City facilities. Fees during the
initial Term shall be $77/hour for field use and $50/hour for field light use. Payment of fees shall be
due in accordance with the Policy, as detailed in Exhibit A.
B.Adjustment. Fees will be adjusted annually in accordance with the Master Fee
Schedule.
C.Revenue. Pecos shall retain 100% of revenues generated by ticket sales,
concessions, merchandise sales, TV/radio/online broadcasts and sponsorships/advertising, and all
other revenues derived from Pecos use of the Facilities, unless otherwise agreed by the Parties.
D. Pricing. Pecos will determine all pricing at the Facilities in its sole discretion, provided
that Pecos shall not to sell field-level tickets or allow spectator access to temporary seats at field
level.
6.Project Managers.
A.City Project Manager. The San Rafael Community Center Recreation Supervisor is
hereby designated the “Project Manager” for City. The Project Manager shall supervise all aspects
of the obligations and responsibilities of City under this Agreement and ensure that all terms and
conditions hereof are performed by Pecos.
B.Pecos Project Manager. Andrew Dunn is hereby designated the Project Manager for
Pecos. The Project Manager shall supervise all aspects of the obligations and responsibilities of
Pecos under this Agreement.
C.Replacement. Should circumstances or conditions subsequent to the execution of
4853-5253-1704 v4 6
this Agreement require either Party to replace their Project Director, each Party shall, within ten (10)
business days of the replacement, notify the other Party of the replacement’s name and contact
information.
7.Termination.
A.Discretionary. Either party may terminate this Agreement without cause upon thirty
(30) days written notice mailed or personally delivered to the other Party.
B.Cause. Either Party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other Party, and the notified Party's failure to cure
or correct the cause of the termination, to the reasonable satisfaction of the notifying Party within
such fifteen (15) day time period.
C.Effect of Termination. Upon receipt of notice of termination, neither Party shall incur
additional obligations under any provision of this Agreement without the prior written consent of the
other Party.
D.Return of Documents. Upon termination, any and all City documents or materials
provided to Pecos and any and all of Pecos documents and materials prepared for or relating to the
performance of its duties under this Agreement, shall be delivered to City not later than thirty (30)
days after the termination date.
8.Surrender. Upon expiration or termination of this Agreement, the Facilities shall be returned
to City in the following condition: free of all personal property, equipment, supplies, concessions and
concession stand of Pecos and in broom clean condition.
9.Inspection and Audit. Upon reasonable notice, Pecos shall make available to City, or its
agent, for inspection and audit, all documents and materials maintained by Pecos in connection with
the performance of its duties under this Agreement. Pecos shall fully cooperate with City or its agent
in any such audit or inspection.
10.Assignability. The Parties agree that they shall not assign or transfer any interest in this
Agreement nor the performance of any of their respective obligations hereunder, without the prior
written consent of the other Party. Any attempt to so assign this Agreement or any rights, duties or
obligations arising hereunder shall be void and of no effect.
11.Insurance Requirements. During the term of this Agreement, and for any time period set
forth in Exhibit B, Pecos shall procure and maintain in full force and effect, at no cost to City,
insurance policies with respect to the performance of the obligations of Pecos under this Agreement
with coverage amounts, required endorsements, certificates of insurance, and coverage verifications
as set out in Exhibit B.
12.Indemnification.
A.Pecos Indemnity. Except as otherwise provided in Section 12.B, Pecos shall, to the
fullest extent permitted by law, indemnify, release, defend (with counsel approved by City), and hold
harmless City, its elected and appointed officials, officers, agents, contractors, employees and
volunteers (collectively, “City Parties”), from and against any claim, demand, suit, judgment, loss,
liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other
costs and fees of litigation (collectively “Claims”), arising out of Pecos performance of its obligations
4853-5253-1704 v4 7
or conduct of its operations under this Agreement. Pecos’ obligations apply regardless of whether or
not a liability is caused or contributed to by the active or passive negligence of City or any City Parties.
However, to the extent that liability is caused by the gross negligence or willful misconduct of City or
any City Parties, Pecos indemnification obligation shall be reduced in proportion to City’s City Parties’
share of liability for the gross negligence or willful misconduct. In addition, the acceptance or
approval of Pecos work or work product by City or any of its directors, officers or employees shall
not relieve or reduce Pecos indemnification obligations. In the event City or any City Parties are
made a party to any action, lawsuit, or other adversarial proceeding arising from Pacific’s
performance of or operations under this Agreement, Pecos shall provide a defense to City (with
counsel approved by City) and all City Parties or at City’s election reimburse City and all City Parties
their costs of defense, including reasonable attorneys’ fees, incurred in defense of such claims.
B.Not Limited by Insurance. The defense and indemnification obligations of Pecos
under this Agreement are in addition to, and shall not in any way be limited by, the insurance
obligations of Pecos contained in this Agreement and shall survive the termination or completion of
this Agreement for the full period of time allowed by law.
13.Nondiscrimination. Pecos shall not discriminate, in any way, against any person on the
basis of age, sex, race, color, religion, ancestry, national origin, disability or other class protected by
applicable law in connection with or related to the performance of its duties and obligations under
this Agreement.
14.No Third Party Beneficiaries. City and Pecos do not intend, by any provision of this
Agreement, to create in any third party, any benefit or right owed by one Party, under the terms and
conditions of this Agreement, to the other Party.
15.Notices. All notices and other communications required or permitted to be given under this
Agreement, including any notice of change of address, shall be in writing and given by personal
delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the
parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or
if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as
follows:
To City’s Project Manager:
Darcie Chellew, Recreation Supervisor
618 B Street
San Rafael, CA 94901
To Pecos League Baseball, LLC
Project Director:
Andrew Dunn, Owner
PO Box 271489
Houston Texas, 77277
16.Independent Contractor. For the purposes and during the Term of this Agreement, Pecos,
its officers, directors, agents, contractors and employees shall act in the capacity of an independent
contractor, and not as employees of City. Pecos and City expressly intend and agree that the status
of Pecos, its officers, directors, agents, contractors and employees be that of an independent
contractor and not that of an employee of City.
17.Entire Agreement; Amendments.
A.Exhibits. The terms and conditions of this Agreement, all exhibits attached hereto
and all documents expressly incorporated by reference, represent the entire Agreement of the
Parties with respect to the subject matter of this Agreement.
4853-5253-1704 v4 8
B.Final Agreement. This written Agreement shall supersede any and all prior
agreements, oral or written, regarding the subject matter between Pecos and City.
C.Amendment. No other agreement, promise or statement, written or oral, relating to
the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment
to this Agreement. The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by Pecos and City.
D. Conflict. If any conflicts arise between the terms and conditions of this Agreement
and the terms and conditions of the attached exhibits or the documents expressly incorporated by
reference herein, the terms and conditions of this Agreement shall control.
18.Set-Off Against Debts. Pecos agrees that City may deduct from any payment due to Pecos
under this Agreement, any monies which Pecos owes City under any ordinance, agreement, contract
or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts.
19.Waivers. The waiver by either Party of any breach or violation of any term, covenant or
condition of this Agreement, or of any ordinance, law or regulation shall not be deemed to be a waiver
of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or
violation of the same or other term, covenant, condition, ordinance, law or regulation. The
subsequent acceptance by either Party of any fee, performance or other consideration which may
become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding
breach or violation by the other Party of any term, condition, covenant of this Agreement or any
applicable law, ordinance or regulation.
20.Costs And Attorney's Fees. The prevailing Party in any action brought to enforce the terms
and conditions of this Agreement or arising out of the performance of this Agreement, may recover
its reasonable costs and attorney's fees expended in connection with such action.
21.City Business License / Other Taxes. Pecos shall obtain and maintain during the duration
of this Agreement, a City business license, as required by the San Rafael Municipal Code, and Pecos
shall pay any and all state and federal taxes and any other applicable taxes. City shall not be required
to perform under this Agreement until Pecos has provided City with a completed Internal Revenue
Service Form W-9 (Request for Taxpayer Identification Number and Certification).
22.Survival of Terms. Any terms of this Agreement that by their nature extend beyond the
Term (or termination) of this Agreement shall remain in effect until fulfilled and shall apply to both
Parties’ respective successors and assigns.
23.Applicable Law. The laws of the State of California shall govern this Agreement.
24.Counterparts and Electronic Signature. This Agreement may be executed by electronic
signature and in any number of counterparts, each of which shall be deemed an original, but all of
which together shall constitute one document. Counterpart signature pages may be delivered by
telecopier, email or other means of electronic transmission.
4853-5253-1704 v4 9
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL:
City of San Rafael, a municipal corporation
_________________________________
CRISTINE ALILOVICH, City Manager
APPROVED AS TO FORM:
Office of the City Attorney
________________________________
By: ANDREA VISVESHWARA,
Chief Assistant City Attorney
ATTEST:
City Clerk
________________________________
_ LINDSAY LARA, City Clerk
PECOS:
Pecos League Baseball, LLC, a Texas limited
liability company
By: ____________________________
Name: ____________________________
Title: ____________________________
By: ____________________________
Name: ____________________________
Title: ____________________________
Andrew Dunn
Director
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4853-5253-1704 v4 Exhibit A-1
EXHIBIT A
ATHLETIC FIELD RENTAL APPLICATION AND ATHLETIC FIELD USE POLICY
[see attached]
___ ___
____ ____
( (
ATHLETIC FIELD RENTAL APPLICATION
Albert Park Stadium, Bernard Hoffman Field, Victor Jones Field
618 B Street – (415) 485-3333 - recreation@cityofsanrafael.org
Pickleweed Fields - 50 Canal Street - (415) 485-3077 -ABC.Counter@cityofsanrafael.org
Please review all rules and regulations in the Athletic Field Use Policy prior to completing this application.
Return your completed and signed Field Rental Application to the appropriate Community Center.
Name of Applicant Street City Zip Code Cell Phone Other Phone
Name of Organization
(if applicable)
Street City Zip Code Cell Phone Other Phone
Contact Person at Event (if different from applicant) Cell Phone Other Phone
Type of Activity # of Participants # of Spectators (Albert Field only)
Date(s) of Use: Day(s) of Week (circle): Mon Tues Wed Thurs Fri Sat Sun
Albert Field
Area(s) of Use: Hours From:
Softball Diamond ____________ to
Baseball Diamond to
Lights _ to
Pickleweed Field (May be closed for construction 2023)
Area(s) of Use: Hours From:
Field #1 to
Field #2/Baseball Field to
Soccer Goal Posts and Nets needed: Yes_ _
If yes: Adult Youth
Bernard Hoffman Field
Area(s) of Use: Hours From:
Softball Diamond to
Victor Jones Field
Area(s) of Use: Hours From:
T-Ball Field to
Required Information
YES NO YES NO
Will you be using amplified music/
sound? Will food be served?
Will food be sold?
Will alcohol be served or sold
Are you a non-profit organization?
If yes, non-profit #
Is this event a fundraiser?
Is the event open to the public?
Will admission be charged? (Albert Field only)?
If yes, work with staff on additional requirements.
HOLD HARMLESS/MANDATORY ARBITRATION AGREEMENT
The applicant, in consideration of the rental aforementioned facilities and equipment, agrees to indemnify and hold harmless, and to release,
waive and discharge the City of San Rafael and its officers and employees, from any and all liability for any injury or property damage arising
out of or in any way connected with the rental of the facilities and equipment under this contract, including injuries and property damage due to
the active or passive negligence of the City, its officers and employees. I HAVE READ THE ABOVE RELEASE AND HOLD HARMLESS
AGREEMENT AND FULLY UNDERSTAND THAT I ASSUME ALL RISKS FOR ANY INJURIES AND PROPERTY DAMAGE SUFFERED.
( ) I have read the Athletic Field Use Policy (pages 2-7 of this application) and agree to abide by all terms and provisions
included therein.
Applicant Signature: Date:
_ No_
1
ATHLETIC FIELD USE POLICY
Please carefully read through this entire document – renters are responsible for following the rules and
policies outlined below.
1. Statement of Purpose
The purpose of this policy is to clarify the appropriate uses, as well as the priority for use, of the City’s Athletic
Fields for the general welfare and enjoyment of the community and the preservation and viability of the facilities. It
is also to provide clear guidance to renters on the process and regulations associated with use of the athletic
fields.
2. Athletic Field Inventory and Use Restrictions
Where a field is generally open to the public, a person wanting either (1) exclusive use of any field, or (2) use of a
field for gatherings of 25 or more persons, must apply for and obtain a permit for such use, activity or event.
Specific fields, such as Albert Park Field, require a permit for any use.
The table below provides an inventory of the City-owned athletic fields, along with the primary and secondary use
for each field.
Field Name Amenities Primary Use Secondary Use
Albert Park Field Baseball field, softball field, and
stadium facilities
1. Baseball
2. Softball
1. Volleyball
Bernard Hoffman Field Two softball fields 1. Softball 1. Baseball
2. Volleyball
3. Ultimate Frisbee
Pickleweed Field
(May be closed for
construction in 2023)
Two regulation length soccer
fields
1. Soccer
2. Baseball
3. Softball
1. Ultimate Frisbee
2. Rugby
3. Field Hockey
4. Lacrosse
5. Volleyball
Victor Jones Field One t-ball field 1. Baseball
2. Softball
1. Volleyball
2. Ultimate Frisbee
Other Permitted Uses of all Athletic Fields include the following:
A. Free or paid entry special events, such as movies in the park, performances, ceremonial events with
the following criteria:
1. Open to the public.
2. Low impact activity on the turf areas.
B. Private events, fairs, commercial sales events.
The following uses are not permitted on specific City Athletic Fields:
A. Sports with high impact on turf areas such as soccer, lacrosse, rugby, football, field hockey and
similar sports activities are not permitted on Albert Park Field, Bernard Hoffman Field, and Victor
Jones Field.
Provisions of a Field/Facility Use Agreement may supersede portions of this Policy as directed by the City
Manager or City Council as appropriate.
2
3.Athletic Field Prioritization
The City prioritizes applications for field use in the following order:
1.City-sponsored programs and activities.
2.All agencies and organizations with agreements for field use with the City.
3.San Rafael based, Non-Profit Organizations, in the following order:
a.Youth serving for primary use
b.Adult serving for primary use
c.Youth serving for secondary use
d.Adult serving for secondary use
4.Non-San Rafael based, Non-Profit Organizations, in the following order:
a.Youth serving for primary use
b.Adult serving for primary use
c.Youth serving for secondary use
d.Adult serving for secondary use
5.San Rafael based, Non-Profit Organizations for other permitted uses.
6.Non-San Rafael based, Non-Profit Organizations for other permitted uses.
7.San Rafael Resident for private use.
8.Commercial entities, such as sports camps, classes, sports contests, and professional league sport
events that serve the primary or secondary use of the field. (San Rafael Business License required.)
9.Commercial entities using the field for other permitted uses. (San Rafael Business License required.)
Permits are approved by the Library and Recreation Department. Any denial of such use may be appealed to the
City Manager, as per San Rafael Municipal Code.
4.Application Process
Applications are available online at https://www.cityofsanrafael.org/athleticfields/ and at all Community Centers.
To reserve an athletic field, a person 18 years or older must submit a complete Field Use Application provided by
the Library and Recreation Department. You may submit your application in person, mail or by email.
Applications are accepted annually from September 1 through October 31, with the City determining field
allocations by December 1, for the following year. Groups may also request field space after this application
period. Those requests will be granted on a first-come first-served basis, based on field availability. Allocations
may be adjusted depending on when the Library and Recreation Department determines that the fields may open
for the season (see Section 5).
If more than one person applies at the same time for the same field and same date/time, priority is given in the
order listed in Section 3. If still equal, decision will be made by a draw.
Set up and clean up times of activities must be included within rental period. Incomplete or inaccurate information
by the renter on the contract may result in cancellation of the contract and loss of fees paid.
The applicant’s name and signature that appears on the rental contract must match the name on the proof of
insurance and payment. For public entities, the person signing the rental contract must submit proof that they
have the authority to enter into contracts on behalf of the agency.
3
Please do not make plans until a department staff member has confirmed your rental and provided an approved
rental contract. Once your rental has been confirmed, a Department staff member will contact you to collect the
appropriate deposit to secure your reservation.
Only the renter(s) whose name is on the rental application can submit changes. Changes are subject to approval
and must be made in writing (email preferred) or directly with the community center office. All rental changes are
tentative until confirmed by the Department staff and any/all additional fees have been paid.
Reservations may be revoked at any time, whenever Library and Recreation Department staff determines that the
use of buildings or facilities may interfere with Department program activities or where there has been a violation
of approved regulations. Reservations may be revoked or terminated, and additional guests will not be allowed in
the facility if it is determined that the event is different or larger than represented on the rental application.
The City reserves the right to make any physical changes to the facility.
5. Athletic Field Schedule
The City’s Athletic Fields are seasonal and their opening and closing dates vary depending on weather and field
conditions. Once open, fields are available for use seven (7) days per week. All activities must conclude before
sunset at all City fields, except Albert Park Field. For Albert Park Field, field lights and amplified sound must be
turned off by 10pm and renters must be out of the facility by 11pm.
The play suitability status of sports fields is monitored continuously. Factors such as moisture content of the soil,
potential for inclement weather, safe use, and avoidance of injuries, as well as damage to the field if played upon
are all taken into consideration in determining the status for play. Facilities may be closed due to weather and
field conditions, as per the Library and Recreation Department, and may remain closed for several days until the
City deems fields are playable.
6. Fees
Deposit: A deposit is required for athletic field rentals. The deposit must be paid in full at the time of booking and
is separate from rental fees. It will not be applied toward the rental balance.
The deposit is fully refundable except:
1. If money is withheld due to cancellations.
2. Any keys issued are not returned (Albert Park Field Only) (Only one key will be issued per user group.)
3. The deposit refund will be reduced to cover any extra costs due to cleaning, damage to facility or
grounds, overtime hours, additional equipment used during event, if event exceeds estimated capacity, or
is in violation of any facility rules or policies.
4. The entire deposit will be retained, and event may be shut down if attendance exceeds the amount
specified on the application.
Additional charges may be required if damage exceeds deposit amount.
Fees:
A. Refer to Field Reservation Rate sheets for fees. The fee schedule for rental of the facilities is
contingent upon City Council authorization, and subject to annual review.
B. Fees are based on an hourly rate established by the City Council.
C. For user groups that rent a City field multiple times per season, the deposit is due at the time of
booking and all fees are due on the 1st of the month for the following month. For user groups that are
renting the fields for a single use, all rental fees are due at the time of booking, including additional
required insurance, security, or other associated fees.
D. Payments may be in the form of check, cash, or credit card. All checks should be made payable to
“City of San Rafael”.
E. Rentals that exceed stated hours will be charged double the stated hourly rate for all related fees.
If a rental payment is not received within the specified time, the reservation will be cancelled, and the
deposit will be retained by the City and not refunded.
4
Refunds: The City may cancel a Permit due to weather, facility conditions, or unforeseen circumstances, including
but not limited to flooding, fire, natural disaster, power outages, public health emergencies, criminal acts or acts of
war or terrorism, that affect facility conditions or general public welfare. In the event of a City cancellation due to
these circumstances, a full refund or credit for any unused dates will be issued to the renter and such refund will
constitute the limit of City’s liability to renter in connection with the unavailability of the City facility. The City shall
not be liable to renter for any actual or renter’s consequential damages, including but not limited to other costs
incurred in connection with renter’s event, lost profits and lost opportunity.
Cancellations or changes by the renter to the agreed upon schedule must be made at least thirty (30) days in
advance. Cancellations made with less than thirty (30) days advance notice will not be eligible for a refund of the
rental fees. Changes made with less than thirty (30) days’ notice will be required to pay fees for both the original
and the new rental times. Changes will be subject to facility availability.
7. Insurance
All rentals are required to provide a Certificate of Insurance for liability for a minimum of $1,000,000, with required
endorsements. The insurance must follow the below guidelines:
A. The certificate of insurance must include endorsements naming “City of San Rafael” as additional
insured.
B. Rental insurance certificates must be received by the Library and Recreation Department at least 30 days
prior to the event.
C. Organizations/Individuals that have insurance through a parent organization may issue one proof of
insurance which names “City of San Rafael” as an additional insured for a full year for all the
organization’s uses.
D. The name on the Certificate of Insurance must match the name on the rental contract.
8. Field Preparation
Albert Park Fields:
A. Renters are responsible for any preparation of the fields before their use and assuring the fields
have been restored and safe after use.
B. The City will provide equipment and materials to be used exclusively on the facilities. No outside field
preparation equipment or materials may be used.
C. Vehicles are not allowed on the facilities for field preparation for games.
D. Uses that require vehicles to place or remove equipment, staging, seating, or other apparatus must
be approved in advance and coordinated with City staff.
Pickleweed, Bernard Hoffman and Victor Jones Fields:
A. Renters are responsible for lining these fields and must coordinate the lining time and method at least
one week prior to use. City staff must review and approve the materials that will be used.
B. Vehicles are not allowed on the facilities for any reason including field preparation for games.
Lights (Albert Park Only):
A. Use of Field lights is required for reservations occurring after 6:30 pm or one hour before sunset,
whichever comes first, and must be turned off by 10pm. An additional charge for lights will be
assessed at the time of application.
B. Lights are required for safety. They must be activated at least one hour prior to sunset. Weather and
other atmospheric conditions may occasionally require use of the lights earlier in the day.
9. Use Regulations
Alcohol Service/Sales: No alcoholic beverages may be present or consumed on the facility except as noted
below:
5
Applicants may request specific permission to serve or sell alcoholic beverages at Albert Park Field only, from a
single source or concession. Additional permitting, insurance, and deposit fees will be required if the service or
sale of alcoholic beverages is permitted.
Amplified Sound: Amplification of sound must comply with the San Rafael Municipal Code, Chapter 8.13, Noise
Ordinance standards.
A. The sound equipment installed in Albert Park Field will be made available to renters with conditions
addressing volume, time of day, and type of sound.
B. Additional sound equipment may be permitted on a case by case basis, when limited impact on the
surrounding neighborhood can be achieved.
Attendance: Depending on type and size of event, additional portable restrooms maybe required at cost of renter.
Behavior: Renters, activity participants, and guests/attendees are responsible for adhering to the provisions of
San Rafael Municipal Code, Chapter 8.10, Parks and Facilities, at all times during facility use. Renters are
responsible for calling 911 or the San Rafael Police if behavior or safety issues arise out of the use of facilities.
Renters are asked to report such accidents/incidents within 24 hours to the Library and Recreation Department.
Clean Up and Trash Disposal: Facilities must be restored to original condition at the end of use. Trash must be
placed in receptacles provided. Clean up and/or repair charges beyond normal wear and tear will be billed to the
Applicant based on cost of repair.
Albert Park Field:
A. Bases and field equipment must be returned and locked into storage areas (dug outs) and base plugs
replaced on field.
B. Clean up duties include: remove all personal/team equipment and trash from the grandstands
(including sweeping the grandstands) and dugouts/field cans and restrooms (trash and recycling may
be put in large metal containers on the 1st and 3rd base entrances), drag and water infield, prep
batter’s box and pitchers’ mound.
C. Remove all equipment/trash from the Score/Press Box, turn off all equipment (including scoreboard),
lights, power off power-strips and lock door.
D. Secure building and restrooms, lock gates and eliminate electrical access.
E. Report any damages or repairs needed.
Pickleweed Park Field:
A. Soccer goals must be moved off the field and placed next to back fence. Community Center Facility
Attendant should be notified when complete so that goals can be properly locked.
The above lists may not be comprehensive and are subject to change. Renters will work with Library and
Recreation staff to ensure they receive the full list of duties for post-game/practice clean up.
Concessions: Renters may contract for concession services on site, or provide their own, with permission.
Concessions will only be considered at Albert Park Field.
Ticket sales, donation requests, concession operations, and fundraisers must be approved in advance.
Food: Serving food to participants and invitees at the facilities is permitted only with Department permission.
Food may only be sold or served to the general public with written approval and the renter must consult with
Marin County Health Department to determine if a Health Permit is required. It is the renter’s responsibility to
assure that outside food vendors do not sell food, or any items, during renter’s use without previous Library and
Recreation Department permission. Violation may include forfeiture of security deposit and additional fees.
Safety: Entrance and interior gates must remain unlocked for the duration of the reservation for emergency
evacuation.
6
ADA compliant seating areas and restroom facilities must be available for the duration of any use where the
public is invited to participate or observe.
City of San Rafael staff is authorized to stop or modify any activity if deemed necessary for the health and
wellbeing of users, guests, neighbors, and the general public.
Security: Security will be required at all events in which any one of the following is present: commercial rental,
admission fees charged, alcohol is served or sold, high-risk activities, or parties/special events that take place
during non-business hours. Exceptions can be made if the department Director, in consultation with the City
Attorney, determines in writing that the event and the activities taking place at the event pose no reasonably
foreseeable risk to the health and safety of participants or the facility. Should security be required, authorized
security services of the City’s choice will be retained at the renter’s expense.
At the discretion of the facility Supervisor and/or department Director, additional security, facility attendants,
bonds or insurance may be required at the renter’s expense.
Photography: Library and Recreation Department staff reserve the right to photograph events for promotional
purposes.
Publicity: The City of San Rafael reserves the right to review and approve materials used to publicize events to be
held in a city facility. City staff may not/will not give out information on private rentals. The community centers are
not to be listed as a contact for your event.
Vehicles and Parking: Motorized vehicles on park property, lawns, turf, restricted areas, bicycle/pedestrian
pathways or fields are prohibited.
Parking is permitted in designated parking lots, or stalls, only. Applicants may be required to provide offsite
parking if estimated attendance or coinciding uses necessitate additional parking capacity.
4853-5253-1704 v4 Exhibit B-1
EXHIBIT B
INSURANCE REQUIREMENTS
During the term of this Agreement, and for any time period set forth below, Pecos shall
procure and maintain in full force and effect, at no cost to City, insurance policies with respect to
its performance of its obligations under this Agreement with coverage amounts, required
endorsements, certificates of insurance, and coverage verifications as defined in this Exhibit B.
A.Scope of Coverage. During the term of this Agreement, Pecos shall maintain, at no
expense to City, the following insurance policies:
1.Commercial general liability. A commercial general liability insurance policy
in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars
($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage.
2.Automobile liability. An automobile liability (owned, non-owned, and hired
vehicles) insurance policy in the minimum amount of One Million Dollars ($1,000,000) per
occurrence.
3.Professional liability. If any licensed professional performs any of the
services required to be performed under this Agreement, a professional liability insurance policy in
the minimum amount of One Million dollars ($1,000,000) per occurrence/Two Million Dollars
($2,000,000) aggregate, to cover any claims arising out of Pecos’ performance of services under this
Agreement. Where Pecos is a professional not required to have a professional license, City reserves
the right to require Pecos to provide professional liability insurance pursuant to this section.
4.Workers’ compensation. If Pecos employs any person, Pecos shall
maintain workers’ compensation insurance, as required by the State of California, with statutory
limits, and employer’s liability insurance with limits of no less than One Million Dollars
($1,000,000) per accident for bodily injury or disease. Pecos workers’ compensation insurance
shall be specifically endorsed to waive any right of subrogation against City.
B.Other Insurance Requirements. The insurance coverage required of Pecos in
Section A shall also meet the following requirements:
1.Endorsement. Except for professional liability insurance or workers’
compensation insurance, the insurance policies shall be specifically endorsed to include the City and
all City Indemnities (as defined in the Agreement), as additional insureds (for both ongoing and
completed operations) under the policies.
2.Primary and Noncontributory. The additional insured coverage under
Pecos insurance policies shall be “primary and noncontributory” with respect to any insurance or
coverage maintained by City and shall not call upon City's insurance or self-insurance coverage for
any contribution. The “primary and noncontributory” coverage in Pecos policies shall be at least as
broad as ISO form CG20 01 04 13.
3.Contractual Liability and Personal Injury. Except for professional liability
insurance or workers’ compensation insurance, the insurance policies shall include, in their text or
by endorsement, coverage for contractual liability and personal injury.
4853-5253-1704 v4 Exhibit B-2
4.Waiver of Subrogation. By execution of this Agreement, Pecos hereby
grants to City a waiver of any right to subrogation which any insurer of Pecos may acquire
against City by virtue of the payment of any loss under such insurance. Pecos agrees to obtain
any endorsement that may be necessary to effect this waiver of subrogation, but this provision
applies regardless of whether or not City has received a waiver of subrogation endorsement
from the insurer.
5.Claims Made Form. If the insurance is written on a Claims Made Form, then,
following termination of this Agreement, said insurance coverage shall survive for a period of not less
than five (5) years.
6.Effective Date. The insurance policies shall provide for a retroactive date of
placement coinciding with the Effective Date of this Agreement.
7.Satisfaction of Limits. The limits of insurance required in this Agreement
may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or
excess insurance shall contain or be endorsed to contain a provision that such coverage shall also
apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract
or agreement) before City’s own insurance or self-insurance shall be called upon to protect it as a
named insured.
8.Excess Coverage. It shall be a requirement under this Agreement that any
available insurance proceeds broader than or in excess of the specified minimum insurance
coverage requirements and/or limits shall be available to City or any other additional insured party.
Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits
specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any
insurance policy or proceeds available to the named insured; whichever is greater. No
representation is made that the minimum insurance requirements of this Agreement are sufficient to
cover the obligations of Pecos under this Agreement.
9.Pecos agrees to ensure that subcontractors, and any other party involved
with this Agreement, who is brought onto or involved in the performance of any of the obligations
to be performed by Pecos, provide the same minimum insurance coverage required of Pecos,
except as with respect to limits. Pecos agrees to monitor and review all such coverage and
assumes all responsibility for ensuring that such coverage is provided in conformity with the
requirements of this Agreement. Pecos agrees that upon request by City, all agreements with,
and insurance compliance documents provided by, such subcontractors and others engaged in
the performance of Services will be submitted to City for review.
10.Pecos shall be responsible for ensuring that no contract used by any party
involved in any way with the Services reserves the right to charge City or Pecos for the cost of
additional insurance coverage required by this Agreement. Any such provisions are to be deleted
with reference to City. City shall not reimburse any third party for the cost of complying with these
insurance requirements. There shall be no recourse against City for payment of premiums or
other amounts with respect thereto.
C.Deductibles and SIR’s. Any deductibles or self-insured retentions in Pecos
insurance policies must be declared to and approved by City and shall not reduce the limits of liability.
Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide
that the SIR may be satisfied by either the named insured or City or other additional insured party.
At City’s option, the deductibles or self-insured retentions with respect to City shall be reduced or
4853-5253-1704 v4 Exhibit B-3
eliminated to City's satisfaction, or Pecos shall procure a bond guaranteeing payment of losses and
related investigations, claims administration, attorney’s fees and defense expenses.
D.Proof of Insurance. Pecos shall provide to the Project Manager all of the following:
(1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a
copy of the policy declaration page and/or endorsement page listing all policy endorsements for the
commercial general liability policy, and (3) excerpts of policy language or specific endorsements
evidencing the other insurance requirements set forth in this Agreement. City reserves the right to
obtain a full certified copy of any insurance policy and endorsements from Pecos. Failure to exercise
this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved
as to form and sufficiency by City.
4853-5253-1704 v4 Exhibit C-1
Exhibit C
CITY OF SAN RAFAEL WAIVER AND RELEASE OF LIABILITY – FIELD MANAGEMENT
EQUIPMENT
This Waiver and Release of Liability (“Waiver”) executed on the Effective Date of the
Agreement by the Pecos League Baseball, LLC (“Pecos”) in favor of the City of San Rafael
(“City”), is legally binding.
Pecos desire to borrow the following equipment (“Equipment”) made available by the City of
San Rafael Library and Recreation Department in order to engage in field management activity:
1.”Gator” Motorized Vehicle used for field preparations.
This equipment will be used for the sole purpose of completing field preparation work at Albert
Park Baseball Stadium, on City property, during periods when Pecos have rented the facility for
their use. Pecos freely and voluntarily execute this Waiver and Release under the following
terms:
•Pecos inspected and agree that the Equipment they are signing out is provided clean
and in proper working condition and must be returned in the same condition.
•It is Pecos responsibility to pay for equipment that is returned in damaged or destroyed
condition. Credit cards will be required as security for larger, more expensive equipment
and may be used if payment is not made in the case of damaged or destroyed
equipment, or equipment not being returned.
•Pecos are responsible for the equipment. Pecos agree to take responsibility to replace
any equipment that is lost or stolen while under my control and custody.
•Equipment that is loaned out is intended for the borrower and those under their care and
control only. Pecos agree that they are responsible for any other people who may use
the equipment while signed out under my name.
•Pecos have reviewed the safety and instruction sheet provided to them regarding the
equipment. Pecos understand that it is their responsibility to check the Equipment
before use for safety purposes and to operate the Equipment in a safe and responsible
manner.
•The Equipment must be returned within seven (7) days of the date of final use at the end
of the Pecos season.
4853-5253-1704 v4 Exhibit C-2
ASSUMPTION OF RISK AND WAIVER OF LIABILITY - FIELD MANAGEMENT EQUIPMENT
Assumption of Risk: Pecos understand and acknowledge that borrowing and using the
Equipment owned by City carries hazard and risk. The specific risks vary from one activity to
another. Risks include but are not limited to: minor injuries such as scratches, bruises, sprains
and strains; major injuries such as eye injury or loss of sight, joint or back injuries, spinal and
head injuries, heart attacks, and concussions; catastrophic injuries including paralysis and
potentially death and loss of or damage to property. Pecos understand the hazards and risks
associated with borrowing and using the Equipment and accept full responsibility for all risk of
injury or loss of life to them and their authorized users, and the loss of or damage to property
which may arise out of borrowing this Equipment.
Insurance: The insurance required for the current agreement renting City property on which the
Equipment is to be used shall also be required for this WAIVER AND RELEASE OF LIABILITY
–FIELD MANAGEMENT EQUIPMENT, including required endorsements naming the City of
San Rafael as additional insured, and those insurance requirements are incorporated herein by
reference.
Waiver of Liability and Release: Pacific understands that in consideration of being allowed to
use the Equipment free of charge, they agree to indemnify, defend (with counsel acceptable to
City) and hold harmless, and release, waive and discharge City, its elected and appointed
officers, officials, employees, agents and volunteers from and against any and all liability for any
injury or property damaged which may be suffered by the above named participant(s) rising out
of, or in any way connected with use of the Equipment, including injuries due to the active or
passive negligence of City, its elected and appointed officials, employees, agents and
volunteers.
PECOS HAVE READ THE ABOVE ASSUMPTION OF RISK, HOLD HARMLESS AND WAIVER
OF LIABILITY AND RELEASE AND FULLY UNDERSTAND THAT PECOS ASSUME ALL
RISKS FOR ANY INJURIES AND PROPERTY DAMAGE SUFFERED.
By signing below, Pecos represents that they am duly authorized to execute this document on
behalf of the participant(s) listed above.
PECOS LEAGUE BASEBALL, LLC:
Signature of Recipient: ___________________________________________
Printed Name: __________________________________________________
Title: __________________________________________________________
Date __________________________________________________________
Andrew Dunn
Director
Mar 20, 2025
4853-5253-1704 v4 Exhibit D-1
Exhibit D
Alcoholic Beverage Management Plan
To be provided by San Rafael Pecos and approved by City
[see attached]
EXHIBIT D
ALBERT FIELD ALCOHOL MANAGEMENT PLAN
I.INTRODUCTION
Responsible management of alcohol means providing a safe and enjoyable
environment for guests and serving alcoholic beverages responsibly so that
patrons do not become intoxicated.
PECOS LEAGUE, LLC (PECOS) will obtain and adhere to all applicable local and
State permits governing the sale of alcoholic beverages. In addition, the Albert
Park Alcohol Management Plan will incorporate rigid enforcement of policies and
procedures, including training for personnel.
PECOS is committed to satisfying all requirements of the applicable permits, to
retain the ability to offer alcoholic beverages as an option for customers. PECOS
is also committed to the proper management of sales and consumption to retain
a game environment that is conducive to family entertainment.
II.POLICIES AND PROCEDURES
PECOS will vigorously enforce its policies and procedures with respect to the
service of alcoholic beverages at Albert Field:
1.THERE WILL BE NO ALCOHOL SALES PAST THE 7TH INNING or 10 p.m. which
ever comes first.
2.NO PATRON MAY RECEIVE MORE THAN 2 ALCOHOLIC BEVERAGES AT ONE
TIME
3.PATRONS THAT RETURN FOR ALCOHOLIC BEVERAGES MULTIPLE TIMES
WILL BE REFUSED FURTHER PURCHASES IF IT APPEARS THEY ARE
OVERINDULGING
4.ALCOHOLIC BEVERAGES, CANS, GLASS BOTTLES OR COOLERS ARE
PROHIBITED FROM BEING BROUGHT INTO BALLPARK
5.DESIGNATED DRIVER PROGRAM: FREE SODA AND GIFT FOR SIGNING UP AS
A DESIGNATED DRIVER
PECOS LEAGUE BASEBALL, LLC
ALBERT FIELD ALCOHOL MANAGEMENT PLAN
2
6.NO TAILGATING, PICNICS OR ALCOHOL CONSUMPTION IN PARKING LOTS
OR BALLPARK PERIMETER PERMITTED
7.TEAM STAFF AND SECURITY PERSONNEL WILL PATROL ALL SEATING
SECTIONS IN ORDER TO DETECT EARLY ANY SIGNS OF OVERINDULGING
FANS OR OTHER UNRULY BEHAVIOR
Agreement - Pecos League Baseball, LLC -
Albert Park Stadium and Baseball Field Use
Final Audit Report 2025-03-20
Created:2025-03-20
By:Nataly Torres (nataly.torres@cityofsanrafael.org)
Status:Signed
Transaction ID:CBJCHBCAABAAoWBzzf8qYbq_iGoK36Fw8D5etR2dFMme
"Agreement - Pecos League Baseball, LLC - Albert Park Stadiu
m and Baseball Field Use" History
Document created by Nataly Torres (nataly.torres@cityofsanrafael.org)
2025-03-20 - 10:53:28 PM GMT- IP address: 199.88.113.8
Document emailed to Andrew Dunn (andrew.dunn@pecosleague.com) for signature
2025-03-20 - 10:58:15 PM GMT
Email viewed by Andrew Dunn (andrew.dunn@pecosleague.com)
2025-03-20 - 11:07:34 PM GMT- IP address: 174.200.58.192
Document e-signed by Andrew Dunn (andrew.dunn@pecosleague.com)
Signature Date: 2025-03-20 - 11:08:09 PM GMT - Time Source: server- IP address: 104.28.116.87
Agreement completed.
2025-03-20 - 11:08:09 PM GMT
Agreement - Pecos League Baseball, LLC -
Albert Park Stadium and Baseball Field Use
Final Audit Report 2025-04-21
Created:2025-04-17
By:Nataly Torres (nataly.torres@cityofsanrafael.org)
Status:Signed
Transaction ID:CBJCHBCAABAAT5aXygFselKYRrfJ2M9bqlLtcw4dxLhh
"Agreement - Pecos League Baseball, LLC - Albert Park Stadiu
m and Baseball Field Use" History
Document created by Nataly Torres (nataly.torres@cityofsanrafael.org)
2025-04-17 - 7:01:18 PM GMT- IP address: 199.88.113.8
Document emailed to andrea.visveshwara@cityofsanrafael.org for signature
2025-04-17 - 7:03:32 PM GMT
Email viewed by andrea.visveshwara@cityofsanrafael.org
2025-04-18 - 7:22:29 PM GMT- IP address: 104.47.64.254
Signer andrea.visveshwara@cityofsanrafael.org entered name at signing as Andrea Visveshwara
2025-04-18 - 7:23:36 PM GMT- IP address: 199.88.113.8
Document e-signed by Andrea Visveshwara (andrea.visveshwara@cityofsanrafael.org)
Signature Date: 2025-04-18 - 7:23:38 PM GMT - Time Source: server- IP address: 199.88.113.8
Document emailed to city.clerk@cityofsanrafael.org for approval
2025-04-18 - 7:23:40 PM GMT
Email viewed by city.clerk@cityofsanrafael.org
2025-04-18 - 9:45:09 PM GMT- IP address: 199.88.113.8
Signer city.clerk@cityofsanrafael.org entered name at signing as Lindsay Lara
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Document approved by Lindsay Lara (city.clerk@cityofsanrafael.org)
Approval Date: 2025-04-18 - 9:45:32 PM GMT - Time Source: server- IP address: 199.88.113.8
Document emailed to cristine.alilovich@cityofsanrafael.org for signature
2025-04-18 - 9:45:34 PM GMT
Email viewed by cristine.alilovich@cityofsanrafael.org
2025-04-20 - 4:55:11 PM GMT- IP address: 104.47.64.254
Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich
2025-04-20 - 4:55:31 PM GMT- IP address: 71.198.110.147
Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org)
Signature Date: 2025-04-20 - 4:55:33 PM GMT - Time Source: server- IP address: 71.198.110.147
Document emailed to city.clerk@cityofsanrafael.org for signature
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Email viewed by city.clerk@cityofsanrafael.org
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Signer city.clerk@cityofsanrafael.org entered name at signing as Lindsay Lara
2025-04-21 - 5:01:05 PM GMT- IP address: 199.88.113.8
Document e-signed by Lindsay Lara (city.clerk@cityofsanrafael.org)
Signature Date: 2025-04-21 - 5:01:07 PM GMT - Time Source: server- IP address: 199.88.113.8
Agreement completed.
2025-04-21 - 5:01:07 PM GMT