The URL can be used to link to this page

Home My WebLink AboutPW Service Level Agreement; Task Order No. 111.1; Acting Traffic Engineer Services v. Feb 2025 Page 1 City of San Rafael SERVICE LEVEL AGREEMENT DATED ____________________ WITH __________________________________________ TASK ORDER NO. _____ (Amendment to Task Order No. ____ Executed on___________________) Subject Title: __________________________________________________ Amendment Amount: $___________ THIS AMENDMENT TO TASK ORDER No. ____ is effective on ___________________, between the City of San Rafael, a municipal corporation ("City"), and _____________________________________, ("Contractor"). AGREEMENT TO AMEND TASK ORDER 1. Section 1 entitled “Scope of Work” (as may be referred to as “Scope of Services” in the original Task Order), is hereby amended as set forth in Exhibit A-__ of this Task Order Amendment. 2. Section 2 entitled “Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule” is hereby amended to include the additional work, work hours estimate, cost estimate and budget set forth in Exhibit A-___, for an amount not to exceed $______________, changing the total not to exceed amount under the Task Order to $___________________. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of the Task Order shall remain valid and shall be in full force. 4. Signatures. The parties have executed this Amendment as of the date first written above. 111 Parametrix, Inc. 20,000 1 NOVEMBER 3, 2023 65,000 111 PARAMETRIX, INC. 1 Acting City Traffic Engineer Services 111.1 March 22, 2024 20,000 Docusign Envelope ID: 220048E5-B8E8-4C53-85EE-AB510D81E3D1 April 28, 2025 L8.0001.T111.A1 City of San Rafael Service Level Agreement Amendment to Task Order v. Feb 2025 Page 2 CITY OF SAN RAFAEL: _________________________________ ________________________________, _________________________________ Executed on:_______________________ APPROVED AS TO FORM: Office of the City Attorney _________________________________ ________________________________, _________________________________ ATTEST: City Clerk _________________________________ ________________________________, _________________________________ CONTRACTOR: __________________________________ By: _______________________________ Name: ____________________________ Title: ____________________________ [If Contractor is a corporation, second corporate officer signature required] __________________________________ By: _______________________________ Name: ____________________________ Title: _____________________________ Exhibits: A-__ – Scope of W ork Amended 1 Docusign Envelope ID: 220048E5-B8E8-4C53-85EE-AB510D81E3D1 David Parisi Parametrix, Inc. Principal Consultant Parametrix, Inc. Senior Vice President Nathan Johnson Chief Assistant City Attorney Andrea Visveshwara April 28, 2025 Cristine Alilovich City Manager Lindsay Lara City Clerk EXHIBIT A - 1 SCOPE OF WORK AMENDED The Parties hereby agree to amend the Scope of Work as follows: SCHEDULE Contractor will continue to provide the tasks as stated in Exhibit A of Task Order 111. To allow Contractor sufficient time to complete the tasks, the duration of the Task Order is extended through February 28, 2026. METHOD OF PAYMENT Subject to the Terms and Conditions of this Contract, beginning on the Effective Date of this Task Order Amendment, the Contractor’s hourly rates are as follows: Docusign Envelope ID: 220048E5-B8E8-4C53-85EE-AB510D81E3D1 DELIVERABLES The Scope of Work is amended to add the following: 1. Project Deliverables: 1.1 Meeting agenda, materials, and/or minutes 1.2 Recommendations via memo or email 1.3 Review comments via exhibit and/or email 1.4 Recommendations via memo or email and attendance at field visits as necessary Docusign Envelope ID: 220048E5-B8E8-4C53-85EE-AB510D81E3D1 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. All following documents are attached as reference material. RESPONSIBLE PARTY DESCRIPTION COMPLETED City Attorney’s Office Review, revise as needed, and approve agreement as to form Department Director Review and approve agreement Risk Management Email PINS insurance request to Contractor Confirm insurance documentation is complete Finance Review and sign off on funding availability TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Project Manager: Contractor Name: Contractor’s Contact: Contact’s Email: dparisi@parametrix.comDavid Parisi Parametrix, Inc Shannon Mackle (for Joanna Kwok) Public Works Docusign Envelope ID: 220048E5-B8E8-4C53-85EE-AB510D81E3D1 3/22/24 Docusign Envelope ID: 220048E5-B8E8-4C53-85EE-AB510D81E3D1 Docusign Envelope ID: 220048E5-B8E8-4C53-85EE-AB510D81E3D1 Docusign Envelope ID: 220048E5-B8E8-4C53-85EE-AB510D81E3D1 Docusign Envelope ID: 220048E5-B8E8-4C53-85EE-AB510D81E3D1 Docusign Envelope ID: 220048E5-B8E8-4C53-85EE-AB510D81E3D1 Docusign Envelope ID: 220048E5-B8E8-4C53-85EE-AB510D81E3D1 Certificate Of Completion Envelope Id: 220048E5-B8E8-4C53-85EE-AB510D81E3D1 Status: Completed Subject: DocuSign: Task Order Amendment with Parametrix for Acting City Traffic Engineer Services Source Envelope: Document Pages: 11 Signatures: 5 Envelope Originator: Certificate Pages: 6 Initials: 4 Shannon Mackle AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) shannonm@cityofsanrafael.org IP Address: 69.181.69.46 Record Tracking Status: Original 3/13/2025 2:40:28 PM Holder: Shannon Mackle shannonm@cityofsanrafael.org Location: DocuSign Signer Events Signature Timestamp Andrea Visveshwara Andrea.Visveshwara@cityofsanrafael.org Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.88.113.8 Sent: 4/23/2025 2:57:22 PM Viewed: 4/24/2025 8:39:08 AM Signed: 4/24/2025 8:39:35 AM Electronic Record and Signature Disclosure: Accepted: 4/24/2025 8:39:08 AM ID: 43548ec2-8bda-4ab2-9f66-0d26b82dcfec April Miller aprilm@cityofsanrafael.org Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.88.89.34 Sent: 4/24/2025 8:39:39 AM Viewed: 4/24/2025 8:53:57 AM Signed: 4/24/2025 8:54:09 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Van Bach vanb@cityofsanrafael.org Accounting Manager City of San Rafael Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.88.113.8 Sent: 4/24/2025 8:39:39 AM Viewed: 4/24/2025 2:25:26 PM Signed: 4/24/2025 2:29:04 PM Electronic Record and Signature Disclosure: Not Offered via Docusign David Parisi dparisi@parametrix.com Principal Consultant Parametrix, Inc. Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 12.219.157.70 Sent: 4/24/2025 2:29:08 PM Viewed: 4/24/2025 2:31:29 PM Signed: 4/24/2025 2:33:08 PM Electronic Record and Signature Disclosure: Accepted: 4/24/2025 2:31:29 PM ID: 1423c806-a1c1-4c67-85c5-1e24c799a224 Signer Events Signature Timestamp Nathan Johnson njohnson@parametrix.com Senior Vice President Parametrix, Inc. Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 72.199.13.91 Signed using mobile Sent: 4/24/2025 2:33:11 PM Viewed: 4/26/2025 6:52:14 AM Signed: 4/26/2025 6:53:02 AM Electronic Record and Signature Disclosure: Accepted: 4/26/2025 6:52:14 AM ID: 4be04a6f-3bd1-4bb4-84f3-6c91131b06b4 Andrea Visveshwara andreav@cityofsanrafael.org Chief Assistant City Attorney City of San Rafael Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.88.113.8 Sent: 4/26/2025 6:53:06 AM Viewed: 4/28/2025 2:52:09 PM Signed: 4/28/2025 2:52:28 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Nataly Torres NatalyT@cityofsanrafael.org Administrative Analyst City of San Rafael Signing Group: City Attorney's Office Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.88.113.8 Sent: 4/26/2025 6:53:06 AM Viewed: 4/28/2025 9:34:10 AM Signed: 4/28/2025 9:36:00 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Cristine Alilovich cristinea@cityofsanrafael.org City Manager City of San Rafael Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 12.205.53.66 Sent: 4/28/2025 2:52:30 PM Viewed: 4/28/2025 3:16:19 PM Signed: 4/28/2025 3:16:27 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Lindsay Lara lindsayl@cityofsanrafael.org City Clerk City of San Rafael Signing Group: City Clerk Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.88.113.8 Sent: 4/28/2025 3:16:30 PM Viewed: 4/29/2025 2:01:55 PM Signed: 4/30/2025 12:02:14 PM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Nataly Torres natalyt@cityofsanrafael.org Administrative Analyst City of San Rafael Security Level: Email, Account Authentication (None) Using IP Address: 199.88.113.8 Sent: 3/18/2025 2:37:45 PM Viewed: 3/18/2025 3:34:12 PM Completed: 4/23/2025 2:54:22 PM Electronic Record and Signature Disclosure: Editor Delivery Events Status Timestamp Not Offered via Docusign Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Nataly Torres NatalyT@cityofsanrafael.org Administrative Analyst City of San Rafael Signing Group: City Attorney's Office Security Level: Email, Account Authentication (None) Using IP Address: 199.88.113.8 Sent: 4/24/2025 8:39:39 AM Viewed: 4/24/2025 9:20:04 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/18/2025 2:37:45 PM Envelope Updated Security Checked 4/7/2025 10:58:32 AM Envelope Updated Security Checked 4/9/2025 3:25:45 PM Envelope Updated Security Checked 4/9/2025 3:25:45 PM Envelope Updated Security Checked 4/9/2025 3:25:45 PM Envelope Updated Security Checked 4/9/2025 3:25:45 PM Envelope Updated Security Checked 4/18/2025 8:32:00 AM Envelope Updated Security Checked 4/18/2025 8:32:00 AM Envelope Updated Security Checked 4/18/2025 8:32:00 AM Envelope Updated Security Checked 4/18/2025 8:32:00 AM Envelope Updated Security Checked 4/18/2025 8:32:00 AM Envelope Updated Security Checked 4/18/2025 8:32:00 AM Envelope Updated Security Checked 4/18/2025 8:32:00 AM Envelope Updated Security Checked 4/18/2025 8:33:26 AM Envelope Updated Security Checked 4/21/2025 3:51:11 PM Envelope Updated Security Checked 4/23/2025 2:38:59 PM Envelope Updated Security Checked 4/23/2025 2:38:59 PM Envelope Updated Security Checked 4/23/2025 2:38:59 PM Envelope Updated Security Checked 4/23/2025 2:38:59 PM Envelope Updated Security Checked 4/23/2025 2:39:00 PM Envelope Updated Security Checked 4/23/2025 2:39:00 PM Envelope Updated Security Checked 4/23/2025 2:46:20 PM Envelope Updated Security Checked 4/23/2025 2:54:23 PM Envelope Updated Security Checked 4/23/2025 2:54:23 PM Envelope Updated Security Checked 4/23/2025 2:54:23 PM Envelope Updated Security Checked 4/29/2025 2:26:37 PM Certified Delivered Security Checked 4/29/2025 2:01:55 PM Signing Complete Security Checked 4/30/2025 12:02:14 PM Completed Security Checked 4/30/2025 12:02:14 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, JONATHAN SCHELLIN (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact JONATHAN SCHELLIN: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: pwadmin@cityofsanrafael.org To advise JONATHAN SCHELLIN of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at pwadmin@cityofsanrafael.org and in the body of such request you must state: your Electronic Record and Signature Disclosure created on: 12/6/2024 9:45:43 AM Parties agreed to: Andrea Visveshwara, David Parisi, Nathan Johnson previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from JONATHAN SCHELLIN To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to pwadmin@cityofsanrafael.org and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with JONATHAN SCHELLIN To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to pwadmin@cityofsanrafael.org and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide-signing-system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check- box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that: You can access and read this Electronic Record and Signature Disclosure; and You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and Until or unless you notify JONATHAN SCHELLIN as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by JONATHAN SCHELLIN during the course of your relationship with JONATHAN SCHELLIN.