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Home My WebLink AboutPW Second and Fourth Street Intersection Improvements; A2 v. Feb 2025 Page 1 AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF SAN RAFAEL AND ________________________________ FOR ________________________________________________________ Original Contract Execution Date: ________________, Contract No._______________________ Amendment No. ___ THE ABOVE-NAMED CONTRACT is hereby amended by the parties as set forth herein by the checked boxes below and is effective on _____________________. ☐ SCOPE OF WORK: The Scope of Work is hereby amended in Exhibit A-__, attached hereto and incorporated by reference. ☐ COMPENSATION: The parties agree to increase the not-to-exceed amount by $____________, and to increase the total not-to-exceed amount under the Contract to $_________________. ☐ TERM OF CONTRACT: For Contractor to perform the additional or amended work described herein, the term of this Contract shall be extended to ______________________. Except as specifically amended herein, all other provisions, terms and obligations of the Contract between the parties shall remain valid and shall be in full force. IMPROVEMENTS TO THE SECOND AND FOURTH STREET INTERSECTION X CSW/STUBER-STROEH ENGINEERING GROUP, INC. X X July 14, 2022 June 30, 2026 2 66,600 2 295,082 2 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 N/A May 2, 2025 L8.0004.A1 v. Feb 2025 Page 2 IN WITNESS WHEREOF, the parties have executed this Amendment on the day, month, and year first specified below. CITY OF SAN RAFAEL: _________________________________ ________________________________, _________________________________ Executed on:_______________________ APPROVED AS TO FORM: Office of the City Attorney _________________________________ ________________________________, _________________________________ ATTEST: City Clerk _________________________________ ________________________________, _________________________________ CONTRACTOR: __________________________________ By: ____________________________ Name: ____________________________ Title: ____________________________ [If Contractor is a corporation, second corporate officer signature required] __________________________________ By: ____________________________ Name: ____________________________ Title: _____________________________ Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Robert Stevens President/CEO CSW Stuber Stroeh Engineering Group, Inc. CFO Linda Schmid Linda SchmidAndrea Visveshwara Chief Assistant City Attorney May 2, 2025 City Manager Cristine Alilovich Lindsay Lara City Clerk EXHIBIT A - 2 SCOPE OF WORK AMENDED The Parties hereby agree to amend the Scope of Work to add the following work: 1. Additional or Amended Services: Based on the Contractor’s proposal submitted on March 28, 2025, Contractor shall perform the following: 1.1. Task 1 – Completion of Traffic Memorandum: Kimley-Horn will review comments received from the City on the traffic memorandum. Kimley- Horn will prepare responses to comments and revise the memorandum accordingly to address the comments. It is assumed that up to three (3) rounds of comments will be reviewed and addressed. The revised memorandum will be send to the City for distribution. 1.2. Task 2 – Community Engagement and Meetings: Kimley-Horn will attend up to two (2) community meetings in-person to answer questions regarding the traffic memorandum or the design. The first meeting is expected to be on 2/27/25 and the second meeting is yet to be scheduled. 1.3. Task 3 – Final Plans, Specifications, and Estimates: Kimley-Horn will advance the approved intersection layout to the 95% design stage. We are assuming that there will not be a 65% design with the approved intersection layout. Hence, the 95% design stage will be the first design submittal of the traffic signal and lighting design with the approved intersection layout. Kimley-Horn will prepare a lighting analysis to support the placement of safety lighting. At this stage, Kimley-Horn will include the additional details into the traffic signal plans and schedules for traffic signal conductors, poles and other signal equipment. Kimley-Horn will prepare the technical special provisions in Microsoft Word format and will show all revisions with track changes. A construction cost estimate and quantities based on the 95% design will be prepared in the form of the bid schedule. Kimley-Horn will coordinate with PG&E and submit an application for modifications to the existing signal service. It is assumed that a simple disconnect/reconnect modification with the project installing a new service pedestal using the existing PG&E service point. Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Upon receipt of one non-conflicting set of City comments on the 95% design, Kimley-Horn will advance the construction documents to a 100% level of design. Kimley-Horn will attend one virtual meeting with the City and CSW to discuss the plans and improvements and resolve comments. During this stage, utility coordination is expected to be completed. Kimley- Horn will modify the City standard front-end of the specifications (boilerplate) and revise the previously developed technical special provisions. Kimley-Horn will submit the design documents as an electronic file (pdf) to the City for distribution and review. Upon receipt of one non-conflicting set of City comments on the 100% design, Kimley-Horn will advance the design and plans to the final/construction ready level. Kimley-Horn will attend one virtual meeting with the City and CSW to discuss the plans and improvements and resolve comments. Kimley-Horn will prepare initial signal base timing for the new signal at 4th Street at West Crescent Drive. Proposed signal timing will be based on the latest MUTCD and City standard parameters for minimum green, yellow, all red, pedestrian walk, and flashing don’t walk times. Coordination plans are not included in this scope of services. The final plans and technical specifications will be signed and sealed by a Civil Engineer registered in the State of California. Files will be provided in electronic format (PDF, Word, and Excel). Hardcopies of the plans (up to one set each for 24” x 36” and 11” x 17”) can be provided as requested. 1.4. Task 4 – Bidding and Construction Support: Kimley-Horn will provide engineering support during the bidding phase, including answering City staff questions during the bid and award of the contract and preparing up to one bid addenda. As the budget allows, Kimley-Horn will provide construction support services including review of submittals, responding to contractor requests for information (RFIs), review of contract change orders, preparation of addenda, and preparation of record drawings. Kimley-Horn will notify the City upon reaching approximately 80% of the approved level of effort and provide recommendation or request additional contract authorization, if necessary. Additional services will be provided if requested by the City, subject to additional fee. 1.5. Task 5 – Bidding and Construction Support: CSWST2 will provide project management, design revisions, and construction support services. Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 DELIVERABLES The Scope of Work is amended to add the following: 1. Project Deliverables: 1. Revised Traffic memorandum with responses 2. 95%, 100% and final PS&E documents 3. Meeting attendance and coordination with City staff 4. Construction support documents, including addenda and record drawings Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Subject to the Terms and Conditions of this Contract, beginning on the Effective Date of this Amendment, the Contractor’s hourly rates are as follows: METHOD OF PAYMENT CSWST2.com Adaptive Solutions. Resilient Designs. Engineering ∙ Urban Planning ∙ Land Surveying ∙ Landscape Architecture CSWST2 BILLING RATE SCHEDULE Effective January 1, 2025 – December 31, 2025 ENGINEERING SERVICES HOURLY RATES SURVEYING SERVICES HOURLY RATES OTHER PROFESSIONAL SERVICES HOURLY RATES Principal $ 277.00 Associate Principal $ 252.00 Senior Project Manager $ 247.00 Project Manager $ 233.00 Sr. Landscape Architect $ 177.00 Landscape Architect $ 161.00 Construction Manager $ 242.00 Resident Engineer $ 233.00 Field Engineer $ 200.00 Technical Writer $ 142.00 Graphic Illustrator $ 135.00 Project Assistant $ 104.00  All expenses for transportation (mileage, bridge fare, etc.) will be charged at the Internal Revenue Service rate plus 10%.  Filing fees, checking fees, prints, and other outside costs (such as agency submittal/permit fees etc.) will be charged at cost, plus service charges at the rate of 10%.  Billing will be monthly net 30 days. Senior Engineer $ 207.00 Engineer I, II, III $ 148.00 - $ 180.00 - $ 200.00 Engineer Technician $ 135.00 Engineer Assistant $ 104.00 Senior Surveyor $ 207.00 Surveyor I, II, III $ 148.00 - $ 180.00 - $ 200.00 Survey Technician $ 135.00 Survey Assistant $ 104.00 Two-Person Survey Party $ 350.00 Survey Party Chief $ 227.00 Survey Chainman $ 124.00 Survey Apprentice $ 115.00 Aerial Drone Surveyor $ 224.00 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. All following documents are attached as reference material. RESPONSIBLE PARTY DESCRIPTION COMPLETED City Attorney’s Office Review, revise as needed, and approve agreement as to form Department Director Review and approve agreement Risk Management Email PINS insurance request to Contractor Confirm insurance documentation is complete Finance Review and sign off on funding availability TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Project Manager: Contractor Name: Contractor’s Contact: Contact’s Email: Shannon Mackle (for Grey Melgard) CSW ST2 rstevens@cswst2.com Public Works Robert Stevens Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 1 FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CSW/STUBER-STROEH ENGINEERING GROUP INC. FOR IMPROVEMENTS TO THE SECOND AND FOURTH STREET INTERSECTION THIS FIRST AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter “CITY”), and CSW/STUBER-STROEH ENGINEERING GROUP INC. (hereinafter “CONSULTANT”), is made and entered into as of _________________________. RECITALS WHEREAS, the CITY and CONSULTANT entered into a Professional Services Agreement dated July 14, 2022 to perform professional services in connection with CITY’S Second Street and Fourth Street Intersection project, for an amount not to exceed $131,582 (the “Agreement”); and WHEREAS, under the terms of the Agreement, the Term of the Agreement was to expire on July 14, 2023; however CITY and CONSULTANT, agreed informally that the Term of the Agreement would be extended, and now wish to ratify and memorialize that extension; and WHEREAS, CITY requires additional professional services from the CONSULTANT, and the CONSULTANT is willing to provide such services. AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: 1. Article II of the Agreement, entitled “DUTIES OF CONSULTANT” is hereby amended to include the additional services set forth in CONSULTANT’s proposal dated April 10, 2024, attached to this First Amendment as Exhibit A and incorporated herein by reference. 2. Article IV of the Agreement, entitled “COMPENSATION” is hereby amended to include additional compensation payable to CONSULTANT for the services described in Exhibit A to this First Amendment, on a time and materials basis in accordance with the Exhibit A, in a not-to-exceed amount of $96,900, and to change the total not-to-exceed amount under the Agreement to $228,482. 05/08/2024 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 2 3. Article V of the Agreement, entitled “TERM OF AGREEMENT” is hereby amended, effective as of July 14, 2023, to extend the Agreement term by two years, through July 14, 2025. 4. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed this First Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL CONSULTANT ______________________________ By:______________________________ CRISTINE ALILOVICH, City Manager Name:____________________________ Title:_____________________________ ATTEST: [If Contractor is a corporation, add signature of second corporate officer] ______________________________ LINDSAY LARA, City Clerk By:_____________________________ APPROVED AS TO FORM: Name:____________________________ Title:_____________________________ ______________________________ GENEVIEVE COYLE, Assistant City Attorney Robert Stevens (May 7, 2024 15:32 PDT) Robert Stevens Robert Stevens President/CEO $na S#($ (May 7, 2024 15:3ш PDT) 2LnGD SFKPLG Linda Schmid CFO r$st$ne '$'ov$# (May ч, 2024 20:5ш PDT) )rLstLne 'OLOovLFK renna 0r($ (!or) (May ш, 2024 07:5х PDT) (rennD 4XrPL Ior Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 121 Park Place Richmond, CA 94801 CSWST2 2200116 April 10, 2024 Revised August 29, 2023 Revised June 12, 2023 Original March 29, 2023 Theo Sanchez, PE Associate Civil Engineer City of San Rafael, Department of Public Works 111 Morphew St. San Rafael, CA 94901 Subject: Revised Additional Service Request – Second and Fourth Street Intersection Improvements Dear Ms. Kwok: Thank you for the opportunity to support the City of San Rafael in improving the Second and Fourth Street intersection. As you are aware, the current preliminary plan has significantly changed from the original concept developed for the Third Street Improvement project and used for the One Bay Area Grant as well as serving as the basis for our consulting services agreement executed on July 14, 2022. Working with the community and stakeholders, the current design better balances transportation modes and enhances the easterly gateway to San Rafael. To achieve this design, we will spend additional effort than originally contemplated. Additionally, our team will assist the City in securing Caltrans Request for Authorization approval, also known as an E76. The City of San Rafael received $3.051 million from the One Bay Area Grant (OBAG) program to support construction of the Second and Fourth Streets Intersection Improvement project. We understand the project will reconfigure the intersection generally as illustrated in our July 18, 2023, 65% submittal. OBAG is a federal funding program, which is administered by the Caltrans office of Local Assistance. To advertise the project for a public bid with the intention of using the OBAG funds to pay for the work, the City must secure the approval of Local Assistance. This process is defined in the Local Assistance Procedures Manual, which typically requires environmental and right of way studies to confirm the project complies with federal standards as well as those of the grantor. Listed below is our scope of these services for design and local assistance support. Design Support A-1. Concept Studies. At the request of stakeholders, our team prepared sixteen exhibits and modified the concept plan from the approved geometric drawing included in the project proposal. A summary of the modifications includes: a. Geometric modifications to northerly parking area into a landscape plaza. Exhibit A Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Page 2 b. Removal of the Fourth Street slip lane. c. Geometric modifications to the driveway approach to Urban Remedy and the pet grooming store. d. Geometric modifications to the Fourth Street angle of intersection with Second Street. e. Addition of an island median at the Marquard Avenue intersection. f. Testing of options to improve bicycle and pedestrian access in the intersection. g. Evaluation of alternatives to expand bicycle facilities along West End Avenue. h. Preparing necessary turning templates to confirm truck turning movements in the intersection and new driveway approaches. A-2. Traffic Analysis (Kimely Horn). To support the revision of the Second and Fourth Street intersection, Kimley Horn has reviewed various alternative conceptual designs including attendance at additional meetings. This effort included a review of traffic data collected by city, highway-capacity analysis for peak periods, technical reporting, and summary memorandum, which serves as the basis for signal operations and phasing plan. A-3. Boundary Survey. During the development of the signal plan at West Crescent and Second Street, stakeholders requested the location of the right of way to validate the concept. We completed research at the Marin County free library and searched for the evidence in the field but found much of it destroyed. On the fourth trip to the field, our survey crew found evidence on Alexander Avenue that could be used to resolve the boundary. Pursuant to California law, we prepared a Record of Survey and are ready to submit it to Marin County. A-4. Gateway Landscape Design. The initial concept plan did not anticipate major changes to landscape and hardscape at the intersection. However, during development of the plan, stakeholders desired to improve the area to serve as a gateway to downtown San Rafael. This plan will include trees, landscaping, and hardscape elements. Our team will complete the design of an irrigation system in compliance with Marin Municipal Water District’s requirements. A-5. Design Enhancements. Both the West Crescent and Second Streets as well as the Fourth and Second Streets intersections’ designs are more complicated than originally anticipated requiring additional labor effort to refine hardscape, utility, and striping. Local Assistance Support B-1 Preliminary Environmental Study. .Because of the federal funding, the project must be reviewed under the National environmental Protection Act (NEPA). As the project is located within a highly developed area, it should be a categorical exclusion. To commence the process, we will complete a Preliminary Environmental Study (Exhibit 6-A) for review by the City and for submittal to Local Assistance. B-2 Field Review. To commence the environmental scoping process, we will complete the Field Review and Roadway Data Forms (Exhibits 7-B and 7-C) for review by the City and for submittal to Local Assistance. We will attend the field review meeting with the Local Assistance representative at the City’s offices and potentially in the field to review the PES and discuss the technical studies that may be required for the project. Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Page 3 B-3 Environmental Studies. Local Assistance has standard conditions related to noise and biological resources related to projects similar to 2nd and 4th Street. However, we will provide the following if requested: a. Standard memoranda. We will provide a standard memorandum related to traffic handling during construction. b. Cultural Resources. Based upon previous work completed in the area, we understand that the Federated Indians of the Graton Rancheria may be interested in consulting on the progress of the project. We will retain a cultural resources firm to prepare an APE map, complete research, and coordinate with the tribe. We expect the project to integrate monitoring for resources during construction. B-4 CEQA Assessment. We will prepare a project description for preparation of the categorical exemption under CEQA based upon California Code of Regulations Sections 15301(c), 15302(c), 15303(d), and 15304(f). B-5 Right of Way Certification. CSW|ST2 will complete the following to support the certification. a. Notices to Owners. We will complete and submit a Notice to Utility Owners informing them of the project and their need to relocate facilities in conflict at their cost. b. Form 13-B. We will complete Local Assistance Form 13-B “Right of Way Certification” for the project documenting that the City has permanent rights-of-way as well as utility clearances to construct the project. We assume this will be a Certification Number 1. c. Right to Enter. While the contractor may need to enter private property to complete the work, it is for the benefit of the private property owner, which can be completed through a standard right of entry process. We will prepare two (2) right of entry documents. . B-6 Federal Specifications Integration. We will modify the City’s standard specifications to include the required federal-aid contract language including adding Form FHWA-1273. This will include integration of NEPA and CEQA mitigations into the documents. B-7 Request for Authorization. With completion of the 100% documents, right of way certification, and environmental process, we will provide the following information to the City for submittal to Caltrans. a. Request for Authorization Form and Cost Estimate (LAPM 3-A) b. PS&E Certification and Checklist (Exhibit 12-D) c. Contract Goal Methodology (Exhibit 9-D) d. Plans and Specifications ASSUMPTIONS In preparation for our scope of work, we have made several assumptions to establish our team’s required labor effort. 1. There will not need to be a Historic Structures Report required for the project. 2. Cultural resources investigation will be based upon record; no field exploration is necessary. 3. Right of way acquisition is not required. For the purpose of this certification, we assume that 1904 and 1908 4th Street has some form of mutual access easement allowing for the removal of the driveway as currently shown in the plans. Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Page 4 COMPENSATION CSW/ST2 agrees to provide the services described above on a time and expense basis, in accordance with our current Hourly Rates and Billing Policy. Please allow a total not to exceed fee of $96,900 summarized as follows: Task Description Request A-1 Concept Studies $12,000 A-2 Traffic Analysis (Kimely Horn) $12,300 A-3 Boundary Survey $17,000 A-4 Gateway Landscape Design $17,300 A-5 Design Enhancements $16,300 Subtotal, Task A $74,900 B-1 Preliminary Environmental Study $1,000 B-2 Field Review $ 2,000 B-3 Environmental Studies B-3a Standard Memoranda $ 1,500 B-3b Cultural Resources Sub Consultant (Optional) $ 10,000 B-4 CEQA Assessment $ 1,500 B-5 Right of Way Certification $ 3,000 B-6 Federal Specifications Integration $ 1,500 B-7 Request for Authorization $ 1,500 Subtotal, Task A $22,000 TOTAL, Task A and B: $96,900 SERVICES AND STANDARD OF CARE CSW/ST2’s services shall be limited to those expressly set forth above. We shall have no other obligations or responsibilities for the project except as agreed to in writing, or as provided in this agreement. CSW/ST2’s services shall be provided consistent with, and limited to, the standard of care applicable to such services. CSW/ST2 shall provide its services consistent with the professional skill and care ordinarily provided by consultants practicing in the same or similar locality under the same or similar circumstances. We appreciate your consideration of this request. Please contact me at 415.533.1864 or rstevens@cswst2.com if you need additional information. Sincerely, Robert Stevens, PE, TE Principal Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Berkeley Novato Petaluma Pleasanton Redwood City Richmond CSW/Stuber-Stroeh Engineering Group, Inc. Engineers │ Land Planners │ Surveyors BILLING RATE SCHEDULE Effective January 1, 2024 – December 31, 2024 ENGINEERING SERVICES HOURLY RATES Senior Engineer $ 201.00 Engineer I, II, III $ 144.00, $ 175.00, $ 194.00 Engineer Technician Engineer Assistant $ 131.00 $ 101.00 SURVEYING SERVICES HOURLY RATES OTHER PROFESSIONAL SERVICES HOURLY RATES Principal $ 269.00 Associate Principal $ 245.00 Senior Project Manager Project Manager Sr. Landscape Architect Landscape Architect Construction Manager $ 240.00 $ 226.00 $ 172.00 $ 156.00 $ 235.00 Resident Engineer $ 226.00 Field Engineer Technical Writer $ 194.00 $ 138.00 Graphic Illustrator $ 131.00 Project Assistant $ 101.00 · All expenses for transportation (mileage, bridge fare, etc.) will be charged at the Internal Revenue Service rate plus 10%. · Filing fees, checking fees, prints, and other outside costs (such as agency submittal/permit fees etc.) will be charged at cost, plus service charges at the rate of 10%. · Billing will be monthly net 30 days. Senior Surveyor $ 201.00 Surveyor I, II, III $ 144.00, $ 175.00, $ 194.00 Survey Technician Survey Assistant $ 131.00 $ 101.00 Two Person Survey Party $ 340.00 Survey Party Chief $ 220.00 Survey Chainman Survey Apprentice Aerial Drone Surveyor $ 120.00 $ 112.00 $ 217.00 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. Step RESPONSIBLE DEPARTMENT DESCRIPTION COMPLETED DATE REVIEWER Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor b. Email contract (in Word) and attachments to City Attorney c/o Laraine.Gittens@cityofsanrafael.org Click here to enter a date. 4/23/2024 ☐ ☒SM 2 City Attorney a. Review, revise, and comment on draft agreement and return to Project Manager b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 4/26/2024 4/26/2024 ☒NT ☒NT 3 Department Director Approval of final agreement form to send to contractor 5/2/2024 ☒AM 4 Project Manager Forward three (3) originals of final agreement to contractor for their signature Click here to enter a date. ☐ 5 Project Manager When necessary, contractor-signed agreement agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed $75,000; and for Public Works Contracts that exceed $175,000 Date of City Council approval ☐N/A Or 5/6/24 ☐ PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackle (for Theo Sanchez) Extension: 3353 Contractor Name: CSW/Stuber Stroeh Contractor’s Contact: Robert Stevens Contact’s Email: rsteven@cswst2.com ☐FPPC: Check if Contractor/Consultant must file Form 700 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 1st Amendment - CSW- Second and Fourth Intersection Improvements Final Audit Report 2024-05-09 Created:2024-05-07 By:Shannon Mackle (shannon.mackle@cityofsanrafael.org) Status:Signed Transaction ID:CBJCHBCAABAABHQDKwD0N9kRm4en_ods9krx8m6Ut9vg "1st Amendment - CSW- Second and Fourth Intersection Improv ements" History Document created by Shannon Mackle (shannon.mackle@cityofsanrafael.org) 2024-05-07 - 6:27:29 PM GMT Document emailed to rstevens@cswst2.com for signature 2024-05-07 - 6:29:40 PM GMT Email viewed by rstevens@cswst2.com 2024-05-07 - 10:24:46 PM GMT Signer rstevens@cswst2.com entered name at signing as Robert Stevens 2024-05-07 - 10:32:53 PM GMT Document e-signed by Robert Stevens (rstevens@cswst2.com) Signature Date: 2024-05-07 - 10:32:55 PM GMT - Time Source: server Document emailed to lschmid@cswst2.com for signature 2024-05-07 - 10:32:57 PM GMT Email viewed by lschmid@cswst2.com 2024-05-07 - 10:36:52 PM GMT Signer lschmid@cswst2.com entered name at signing as Linda Schmid 2024-05-07 - 10:39:16 PM GMT Document e-signed by Linda Schmid (lschmid@cswst2.com) Signature Date: 2024-05-07 - 10:39:18 PM GMT - Time Source: server Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-05-07 - 10:39:19 PM GMT Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-05-07 - 10:40:25 PM GMT Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-05-07 - 10:44:42 PM GMT - Time Source: server Document emailed to Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) for signature 2024-05-07 - 10:44:44 PM GMT Email viewed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) 2024-05-08 - 0:28:25 AM GMT Document e-signed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) Signature Date: 2024-05-08 - 0:29:28 AM GMT - Time Source: server Document emailed to city.clerk@cityofsanrafael.org for approval 2024-05-08 - 0:29:30 AM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-05-08 - 2:58:44 PM GMT Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-05-08 - 2:58:52 PM GMT Document approved by Brenna Nurmi (city.clerk@cityofsanrafael.org) Approval Date: 2024-05-08 - 2:58:54 PM GMT - Time Source: server Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-05-08 - 2:58:56 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2024-05-09 - 3:59:04 AM GMT Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-05-09 - 3:59:27 AM GMT Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-05-09 - 3:59:29 AM GMT - Time Source: server Document emailed to city.clerk@cityofsanrafael.org for signature 2024-05-09 - 3:59:31 AM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-05-09 - 2:56:42 PM GMT Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi (for) 2024-05-09 - 2:56:56 PM GMT Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Document e-signed by Brenna Nurmi (for) (city.clerk@cityofsanrafael.org) Signature Date: 2024-05-09 - 2:56:58 PM GMT - Time Source: server Agreement completed. 2024-05-09 - 2:56:58 PM GMT Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Docusign Envelope ID: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Certificate Of Completion Envelope Id: 08F95FA8-D542-4DBE-BF60-868B20C8D810 Status: Completed Subject: DocuSign: Amendment with CSW/Stuber-Stroeh for 2nd & 4th St Intersection Improvements Source Envelope: Document Pages: 42 Signatures: 5 Envelope Originator: Certificate Pages: 6 Initials: 4 Shannon Mackle AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) shannonm@cityofsanrafael.org IP Address: 199.88.113.8 Record Tracking Status: Original 3/25/2025 10:33:18 AM Holder: Shannon Mackle shannonm@cityofsanrafael.org Location: DocuSign Signer Events Signature Timestamp Nataly Torres NatalyT@cityofsanrafael.org Administrative Analyst City of San Rafael Signing Group: City Attorney's Office Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.88.113.8 Sent: 4/14/2025 4:28:00 PM Viewed: 4/14/2025 4:28:23 PM Signed: 4/14/2025 4:29:52 PM Electronic Record and Signature Disclosure: Not Offered via Docusign April Miller aprilm@cityofsanrafael.org Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.88.89.34 Sent: 4/22/2025 9:00:08 AM Viewed: 4/22/2025 9:20:17 AM Signed: 4/22/2025 9:20:23 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Van Bach vanb@cityofsanrafael.org Accounting Manager City of San Rafael Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.88.113.8 Sent: 4/22/2025 9:00:08 AM Viewed: 4/22/2025 3:58:05 PM Signed: 4/24/2025 2:02:53 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Robert Stevens rstevens@cswst2.com President/CEO CSW Stuber Stroeh Engineering Group, Inc. Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 98.207.128.39 Sent: 4/24/2025 2:02:57 PM Viewed: 4/25/2025 9:34:23 AM Signed: 4/25/2025 9:41:36 AM Electronic Record and Signature Disclosure: Accepted: 4/25/2025 9:34:23 AM ID: 5072ac81-5c1c-493a-9048-8c4eaffbbd65 Signer Events Signature Timestamp Linda Schmid lschmid@cswst2.com CFO Linda Schmid Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 68.255.153.233 Sent: 4/25/2025 9:41:39 AM Viewed: 4/25/2025 9:42:19 AM Signed: 4/25/2025 9:42:36 AM Electronic Record and Signature Disclosure: Accepted: 4/25/2025 9:42:19 AM ID: cbeec3c5-8f75-40a4-be47-f16ca32e4b58 Andrea Visveshwara andreav@cityofsanrafael.org Chief Assistant City Attorney City of San Rafael Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.88.113.8 Sent: 4/25/2025 9:42:39 AM Viewed: 4/25/2025 1:19:35 PM Signed: 4/28/2025 3:47:02 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Nataly Torres NatalyT@cityofsanrafael.org Administrative Analyst City of San Rafael Signing Group: City Attorney's Office Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 99.145.194.25 Sent: 4/25/2025 9:42:39 AM Viewed: 4/28/2025 3:41:58 PM Signed: 5/2/2025 12:08:24 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Cristine Alilovich cristinea@cityofsanrafael.org City Manager City of San Rafael Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.88.113.8 Sent: 5/2/2025 12:08:27 PM Viewed: 5/2/2025 1:16:10 PM Signed: 5/2/2025 1:16:28 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Lindsay Lara lindsayl@cityofsanrafael.org City Clerk City of San Rafael Signing Group: City Clerk Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.88.113.8 Sent: 5/2/2025 1:16:31 PM Viewed: 5/2/2025 1:51:06 PM Signed: 5/2/2025 1:51:44 PM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Nataly Torres natalyt@cityofsanrafael.org Administrative Analyst City of San Rafael Security Level: Email, Account Authentication (None) Using IP Address: 75.168.141.176 Sent: 3/26/2025 9:06:25 AM Viewed: 3/26/2025 4:00:54 PM Completed: 4/14/2025 4:27:59 PM Electronic Record and Signature Disclosure: Editor Delivery Events Status Timestamp Not Offered via Docusign Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Nataly Torres NatalyT@cityofsanrafael.org Administrative Analyst City of San Rafael Signing Group: City Attorney's Office Security Level: Email, Account Authentication (None) Using IP Address: 199.88.113.8 Sent: 4/22/2025 9:00:08 AM Viewed: 4/22/2025 3:09:30 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/26/2025 9:06:25 AM Envelope Updated Security Checked 3/26/2025 3:51:46 PM Envelope Updated Security Checked 3/26/2025 3:51:46 PM Envelope Updated Security Checked 3/26/2025 3:51:46 PM Envelope Updated Security Checked 3/26/2025 3:51:46 PM Envelope Updated Security Checked 3/27/2025 11:25:12 AM Envelope Updated Security Checked 4/1/2025 2:38:29 PM Envelope Updated Security Checked 4/1/2025 2:43:31 PM Envelope Updated Security Checked 4/1/2025 2:43:31 PM Envelope Updated Security Checked 4/4/2025 3:03:15 PM Envelope Updated Security Checked 4/4/2025 3:03:16 PM Envelope Updated Security Checked 4/4/2025 3:03:16 PM Envelope Updated Security Checked 4/4/2025 3:03:16 PM Envelope Updated Security Checked 4/4/2025 3:03:16 PM Envelope Updated Security Checked 4/4/2025 3:03:16 PM Envelope Updated Security Checked 4/9/2025 3:24:36 PM Envelope Updated Security Checked 4/9/2025 3:24:36 PM Envelope Updated Security Checked 4/9/2025 3:24:36 PM Envelope Updated Security Checked 4/9/2025 3:24:36 PM Envelope Updated Security Checked 4/9/2025 5:48:43 PM Envelope Updated Security Checked 4/14/2025 4:09:24 PM Envelope Updated Security Checked 4/14/2025 4:27:59 PM Envelope Updated Security Checked 4/14/2025 4:27:59 PM Envelope Updated Security Checked 4/14/2025 4:27:59 PM Envelope Updated Security Checked 4/25/2025 4:02:42 PM Envelope Updated Security Checked 4/29/2025 2:27:14 PM Certified Delivered Security Checked 5/2/2025 1:51:06 PM Signing Complete Security Checked 5/2/2025 1:51:44 PM Completed Security Checked 5/2/2025 1:51:44 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, JONATHAN SCHELLIN (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. 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All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact JONATHAN SCHELLIN: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: pwadmin@cityofsanrafael.org To advise JONATHAN SCHELLIN of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at pwadmin@cityofsanrafael.org and in the body of such request you must state: your Electronic Record and Signature Disclosure created on: 12/6/2024 9:45:43 AM Parties agreed to: Robert Stevens, Linda Schmid previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from JONATHAN SCHELLIN To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to pwadmin@cityofsanrafael.org and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. 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By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that: You can access and read this Electronic Record and Signature Disclosure; and You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and Until or unless you notify JONATHAN SCHELLIN as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by JONATHAN SCHELLIN during the course of your relationship with JONATHAN SCHELLIN.