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Home My WebLink AboutCC Minutes 2025-05-05MINUTES SAN RAFAEL CITY COUNCIL - MONDAY, MAY 5, 2025 REGULAR MEETING AT 6:00 P.M. San Rafael City Hall, Council Chambers 1400 Fifth Avenue, San Rafael, CA 94901 Watch Online: Watch on Zoom Webinar: https://tinyurl.com/city-council-1 Watch on YouTube: www.youtube.com/cityofsanrafael Listen by phone: (669) 444-9171 ID: 863-4489-1398 One Tap Mobile: +16694449171,,86344891398# US This meeting will be held in-person. This meeting is being streamed to YouTube at www.youtube.com/cityofsanrafael. How to participate in the meeting: • You are welcome to come to the meeting and provide public comment in person. Each speaker will have 2-minutes to provide public comment per agenda item. • Submit your comments by email to city.clerk@cityofsanrafael.org by 4:00 p.m. the day of the meeting. If you experience technical difficulties during the meeting, please contact city.clerk@cityofsanrafael.org. OPEN SESSION – THIRD FLOOR CONFERENCE ROOM – 5:00 PM 1. Mayor Kate announced Closed Session items. CLOSED SESSION – THIRD FLOOR CONFERENCE ROOM – 5:00 PM 2. Closed Session: a. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 350 Merrydale Road / 3833 Redwood Highway, San Rafael APNs 179-041-27 & 179-041-28 Agency negotiator: Cristine Alilovich, City Manager; John Stefanski, Assistant City Manager; Daniel Cooperman, Community Services Division Director Negotiating parties: Ridgewood Properties, a California General Partnership, as to an undivided ½ interest; and Francine M. Clayton, Trustee of The Francine M. Clayton 1996 Trust, as to an undivided ½ interest Under negotiation: Price and Terms of Payment b. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 620 Canal Street, San Rafael, CA (APN 014-162-01) Agency negotiator: Cristine Alilovich, City Manager; Micah Hinkle, Director of Community and Economic Department; Greg Minor, Assistant Director of Community and Economic Development Negotiating parties: The Anthony Cavallo Trust Under negotiation: Price and Terms of Payment 2 Present: Vice Mayor Bushey Councilmember Hill Councilmember Llorens Gulati Mayor Kate Absent: Councilmember Kertz Also Present: City Manager Cristine Alilovich City Attorney Robert Epstein City Clerk Lindsay Lara Mayor Kate called the meeting to order at 6:03 p.m. and invited City Clerk Lindsay Lara to call the roll. All members of the City Council were present, except for Councilmember Kertz. City Attorney Robert Epstein announced that no reportable action was taken in Closed Session for item 2.b, and the City Council would adjourn to Closed Session to continue the meeting for item 2.a. Mayor Kate provided opening remarks which included gratitude to City Staff, announcing the Employee of the Year Hector Carlos, Code Enforcement Supervisor and the Team of the Year, San Rafael Field Training Officer Team, Sergeant Robert Cleland, Sergeant Justin Graham, Sergeant Scott Ingels, Corporal Rick Cuddy, Corporal Scott Brooks, Corporal Dennis Prince, Corporal Justin Schraeder, Officer Joe Jordan, Officer Brian Patterson, Officer Chris Heinlein and Officer Jennifer Gamble, and a land acknowledgment. City Clerk Lindsay Lara informed the community that the in-person meeting would also be recorded and streamed live to YouTube and through Zoom. She noted the two-minute timer for public comment and closed captioning on Zoom. CITY MANAGER AND COUNCILMEMBER REPORTS: (including AB 1234 Reports on Meetings and Conferences Attended at City Expense) 3. City Manager and Councilmember Reports: City Manager Cristine Alilovich reported/announced: • May as Mental Health Awareness Month • Wildfire Prevention Week Event on May 9th from 10 a.m. – 1 p.m. • Free Emergency Preparedness Workshop Saturday, May 10th from 11 a.m. – 2 p.m. at the San Rafael Community Center • Bicycle and Pedestrian Master Plan open house on May 14th from 5-7 p.m. at the San Rafael Community Center • May Madness Car Cruise on May 9th at 6 p.m., and May 10th car show from 12-6 p.m. at San Rafael downtown City Councilmember Reports: • Vice Mayor Bushey reported on Marin Water Managers meeting, and Marin Transit Board meeting. • Councilmember Llorens Gulati reported on Climate Change Action Plan quarterly meeting, Voces de Canal meeting, 2025 Canal Promise, Wildcare groundbreaking ceremony, Canal Alliance’s Feria Comunitaria: Nuestro Canal, Nuestro Futuro, Marin Transit, and MC Clean Energy Emergency Committee. • Councilmember Hill reported on the Youth Town Hall at Marin Civic Center, announced Lynda Roberts, Marin County Registrar of Voters, retiring from Elections Office. 3 • Mayor Kate reported on Earth Day downtown cleanup, Wildcare groundbreaking, San Rafael Girls Youth Softball opening day, and Transportation Authority of Marin’s ad hoc committee 101/580 Update. Mayor Kate invited public comment; however, there was none. CONSENT CALENDAR: Mayor Kate invited public comment; however, there was none. Councilmember Llorens Gulati moved and Vice Mayor Bushey seconded to approve the Consent Calendar 4. Consent Calendar Items: a. Approval of Minutes Approve Minutes of the Regular and Special City Council Meetings of April 21, 2025 (CC) Approved minutes as submitted b. Proclamations Supporting National Older American’s Month; Asian American and Pacific Islander Heritage Month; National Wildfire Awareness Month; Mental Health Awareness Month; Public Service Recognition Week; and National Police Week Received and filed c. City Quarterly Investment Report Acceptance of City of San Rafael Quarterly Investment Report for the Quarter Ending March 31, 2025 (Fin) Accepted report d. Pavement Management Program – Three- and Five-Year Plan Resolution Authorizing the City Manager to Execute a First Amendment to the Professional Services Agreement with El Reino Lara LLC DBA Cal Pavement Management for Additional Design and Planning Services Associated with the Pavement Management Program – Three- and Five-Year Plan, in the Amount Not to Exceed $70,000, Increasing the Total Not-to-Exceed Amount Under the Agreement of $144,500 (PW) Adopted Resolution 15404 e. Metropolitan Transportation Commission (MTC) Regional Active Transportation Program (ATP) Cycle 7 Resolution of Local Support Resolution of Local Support Authorizing the Filing of an Application for Funding Assigned to MTC and Committing Any Necessary Matching Funds and Stating the Assurance to Complete the Downtown San Rafael North-South Greenway Gap Closure Project (PW) Adopted Resolution 15405 f. Canal Parking Striping Project Notice of Completion Accept Completion of the Canal Parking Striping Project, City Project No. 11438, and Authorize the City Clerk to File the Notice of Completion (PW) Accepted completion and authorized the City Clerk to file the Notice of Completion g. FY 2025-26 Road Maintenance and Rehabilitation Account Projects, Funded by Senate Bill 1 4 Resolution Adopting a List of Projects for Fiscal Year 2025-26 Funded by Senate Bill 1: The Road Repair and Accountability Act of 2017 (PW) Adopted Resolution 15406 AYES: Councilmembers: Bushey, Hill, Llorens Gulati & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: Kertz PUBLIC HEARINGS 5. Public Hearings a. Local Responsibility Area Fire Hazard Severity Zone Maps Introduction of An Ordinance to Designate Fire Hazard Severity Zones in Local Responsibility Areas (FD) Wildfire Mitigation Program Manager Kate Andersen presented the Staff Report. Staff responded to questions from the City Council. Mayor Kate invited public comment; however, there was none. City Council provided comments. Vice Mayor Bushey moved and Councilmember Hill seconded to introduce the Ordinance, waive further reading of the Ordinance, and refer to it by title only. AYES: Councilmembers: Bushey, Hill, Llorens Gulati & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: Kertz The City Clerk read the title of the Ordinance: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL TO DESIGNATE FIRE HAZARD SEVERITY ZONES IN LOCAL RESPONSIBILITY AREAS Introduced Ordinance, waived further reading of the Ordinance, and referred to it by title only b. Purchasing Policy and Public Works Contracts Policy Updates i. Introduction of an Ordinance Amending Chapter 2.55 of the San Rafael Municipal Code Titled “Purchasing Policy” (Fin) ii. Introduction of an Ordinance Amending Chapter 11.50 of the San Rafael Municipal Code, Titled “Public Works Contract Policy” (Fin) Finance Director Paul Navazio presented the Staff Report. Staff responded to questions from the City Council. Mayor Kate invited public comment; however, there was none. City Council provided comments. 5 Vice Mayor Bushey moved and Councilmember Llorens Gulati seconded to introduce the Ordinance, waive further reading of the Ordinance, and refer to it by title only. AYES: Councilmembers: Bushey, Hill, Llorens Gulati & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: Kertz The City Clerk read the title of the Ordinance: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AMENDING CHAPTER 2.55 OF THE SAN RAFAEL MUNICIPAL CODE TITLED “PURCHASING POLICY” Introduced Ordinance, waived further reading of the Ordinance, and referred to it by title only Vice Mayor Bushey moved and Councilmember Llorens Gulati seconded to introduce the Ordinance, waive further reading of the Ordinance, and refer to it by title only. AYES: Councilmembers: Bushey, Hill, Llorens Gulati & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: Kertz The City Clerk read the title of the Ordinance: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AMENDING CHAPTER 11.50 OF THE SAN RAFAEL MUNICIPAL CODE, TITLED “PUBLIC WORKS CONTRACT POLICY” Introduced Ordinance, waived further reading of the Ordinance, and referred to it by title only c. Reporting on Vacant Positions Compliance with Assembly Bill 2561 (2023-2024): Reporting on Vacancy Rates and Actions Taken to Address Vacancies in City Departments (HR) Human Resources Director Marissa Sanchez presented the Staff Report. Staff responded to questions from the City Council. Mayor Kate invited public comment; however, there was none. City Council provided comments. Councilmember Hill moved and Councilmember Bushey seconded to accept the report. AYES: Councilmembers: Bushey, Hill, Llorens Gulati & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: Kertz Accepted report OPEN TIME FOR PUBLIC EXPRESSION None. ADJOURNMENT: 6 Mayor Kate adjourned the meeting at 6:58 pm. __________________________ LINDSAY LARA, City Clerk APPROVED THIS _____DAY OF____________, 2025 _____________________________________ KATE COLIN, Mayor