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Home My WebLink AboutCM Education and Community Engagement Services; A1May 23, 2025 Andrea Visveshwara (May 19, 2025 10:40 PDT) Andrea Visveshwara ris/ine A'i'*vih (May 2т, 2025 15:тч PDT) )risWine AOiORviFh indsay ara (May 2ц, 2025 1т:24 PDT) 2indsa\ 2ara CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. x Step RESPONSIBLE DEPARTMENT DESCRIPTION COMPLETED DATE REVIEWER Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor b. Email contract (in Word) and attachments to City Attorney c/o Laraine.Gittens@cityofsanrafael.org Click here to enter a date. 3/20/2025 ☐ ☒ KH 2 City Attorney a. Review, revise, and comment on draft agreement and return to Project Manager b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 4/11/2025 4/11/2025 ☒ NT ☒ NT 3 Department Director Approval of final agreement form to send to contractor 4/21/2025 ☒ KH 4 Project Manager Forward three (3) originals of final agreement to contractor for their signature 4/21/2025 ☒ KH 5 Project Manager When necessary, contractor-signed agreement agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed $75,000; and for Public Works Contracts that exceed $175,000 Date of City Council approval ☐ N/A Or 4/21/2025 ☒ KH PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 4/21/2025 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: City Manager - Sustainability Project Manager: Kate Hagemann Extension: 5534 Contractor Name: Multicultural Center of Marin Contractor’s Contact: Lisa Bennett Contact’s Email: lbennett@multiculturalmarin.org ☐ FPPC: Check if Contractor/Consultant must file Form 700 RESOLUTION NO. 15399 RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND THE CONTRACTS FOR THE CANAL COMMUNITY RESILIENCE PLANNING PROJECT WITH CANAL ALLIANCE TO AMEND THE SCOPE OF WORK, EXTEND THE TERM AND INCREASE THE NOT TO EXCEED AMOUNT BY $13,750 FOR A TOTAL AMOUNT NOT TO EXCEED $231,400 AND WITH THE MULTICULTURAL CENTER OF MARIN TO AMEND THE SCOPE OF WORK, EXTEND THE TERM AND INCREASE THE NOT TO EXCEED AMOUNT BY $74,797 FOR A TOTAL AMOUNT NOT TO EXCEED $236,797 WHEREAS, the San Rafael Climate Adaptation Planning Collaborative is a collaborative effort between the Canal Alliance, the Multicultural Center of Marin, the County of Marin, the City of San Rafael, and researchers at the University of California, Berkeley; and WHEREAS, the San Rafael Climate Adaptation Planning Collaborative has been awarded grant funds to support this effort from the Marin Community Foundation, the State Coastal Conservancy, and the Governor’s Office of Land Use and Climate Innovation; and WHEREAS, the State Coastal Conservancy grant will be extended, and additional time, budget, and effort is needed to continue that project to successful completion; and WHEREAS, the existing Professional Services Agreements with project partners Canal Alliance and the Multicultural Center of Marin need to be amended to reflect the updated grant schedule, budget, and scope of work; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael hereby finds the foregoing recitals are true and correct and authorizes the City Manager: to amend the contracts for the Canal Community Resilience Planning Project with Canal Alliance to amend the scope of work, extend the term and increase the not to exceed amount by $13,750, for a total amount not to exceed $231,400 and for the Multicultural Center of Marin to amend the scope of work, extend the term and increase the not to exceed amount by $74,797, for a total amount not to exceed $236,797 to continue their work on sea level rise planning grants. I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 21st day of April 2025, by the following vote, to wit: AYES: Councilmembers: Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: Bushey _____________________ Lindsay Lara, City Clerk PSA First Amendment -MCM - Education and Community Engagement Services Final Audit Report 2025-05-27 Created:2025-05-12 By:Nataly Torres (nataly.torres@cityofsanrafael.org) Status:Signed Transaction ID:CBJCHBCAABAAYW4VUyF3YXbXS8ZdNjXK-oXxTnzMAfDI "PSA First Amendment -MCM - Education and Community Enga gement Services" History Document created by Nataly Torres (nataly.torres@cityofsanrafael.org) 2025-05-12 - 10:12:29 PM GMT- IP address: 199.88.113.8 Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2025-05-12 - 10:16:29 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2025-05-16 - 11:27:24 PM GMT- IP address: 104.47.64.254 Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2025-05-16 - 11:30:59 PM GMT - Time Source: server- IP address: 199.88.113.8 Document emailed to Andrea Visveshwara (andrea.visveshwara@cityofsanrafael.org) for signature 2025-05-16 - 11:31:00 PM GMT Email viewed by Andrea Visveshwara (andrea.visveshwara@cityofsanrafael.org) 2025-05-19 - 5:39:37 PM GMT- IP address: 104.47.64.254 Document e-signed by Andrea Visveshwara (andrea.visveshwara@cityofsanrafael.org) Signature Date: 2025-05-19 - 5:40:19 PM GMT - Time Source: server- IP address: 199.88.113.8 Document emailed to city.clerk@cityofsanrafael.org for approval 2025-05-19 - 5:40:24 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2025-05-19 - 8:49:43 PM GMT- IP address: 199.88.113.8 Signer city.clerk@cityofsanrafael.org entered name at signing as Lindsay Lara 2025-05-19 - 8:50:02 PM GMT- IP address: 199.88.113.8 Document approved by Lindsay Lara (city.clerk@cityofsanrafael.org) Approval Date: 2025-05-19 - 8:50:04 PM GMT - Time Source: server- IP address: 199.88.113.8 Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2025-05-19 - 8:50:06 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2025-05-23 - 10:24:49 PM GMT- IP address: 104.47.65.254 Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2025-05-23 - 10:38:50 PM GMT- IP address: 209.214.137.130 Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2025-05-23 - 10:38:52 PM GMT - Time Source: server- IP address: 209.214.137.130 Document emailed to city.clerk@cityofsanrafael.org for signature 2025-05-23 - 10:38:54 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2025-05-27 - 8:23:55 PM GMT- IP address: 199.88.113.8 Signer city.clerk@cityofsanrafael.org entered name at signing as Lindsay Lara 2025-05-27 - 8:24:14 PM GMT- IP address: 199.88.113.8 Document e-signed by Lindsay Lara (city.clerk@cityofsanrafael.org) Signature Date: 2025-05-27 - 8:24:16 PM GMT - Time Source: server- IP address: 199.88.113.8 Agreement completed. 2025-05-27 - 8:24:16 PM GMT